Incoming Email in SharePoint 2013

Trevor,
Side question - I need to configure incoming email; since I have multiple WFE Servers & APP Servers and based on Q&A at the link below (is the hotfix part of the December cumulative update 15.0.4551.1511 or I have to apply it separately)?
http://social.technet.microsoft.com/Forums/sharepoint/en-US/f9f1d254-0f9e-4eec-a1c7-a94252668680/sharepoint-2013-incoming-mail-with-nlb?forum=sharepointgeneral
Note that the SPLockJobType will be changed to Job in the December 2013 CU for load balancing purposes.
http://sharepoint.nauplius.net/2013/08/update-on-incoming-email-job-lock-type-change-between-sharepoint-2010-and-2013/
It is not recommended to run Incoming Email on more than one SharePoint 2013 server due to a synchronization issue Microsoft identified (hence the job lock type change).
Thanks
Davinder

As of the December 2013 Cumulative Update, you can have more than 1 server in a SharePoint 2013 farm running the Incoming Email service as the LockJobType was changed back to None. The change is part of the Dec 2013 CU.
Trevor Seward
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Similar Messages

EmailRecieved Event handler for incoming email in Sharepoint 2013

Hi,
I am developing custom event handler to enable incoming email for custom document library. i have couple of questions.
1. Once i attached the event handler, i could see incoming email settings for the custom document library, but it displays only 2 options as below :
              1. Allow this document library to recieve email
                             Yes       No
                2. E-mail address
All other properties are not displaying. Is this normal behaviour on custom event handler for custom document library or any issue anywhere?
2. So i have given other properties using powershell as below:
$list = $web.lists["invoice Documents"]
$list.EmailAlias ="TestDocument"
$list.EnableAssignToEmail = $true
$list.rootFolder.Properties["vti_emailusesecurity"] = 1
$list.rootFolder.Properties["vti_emailsaveattachments"] = 1
$list.rootFolder.Properties["vti_emailattachmentfolders"] = "root"
$list.rootFolder.Properties["vti_emailoverwrite"] = 0
$list.rootFolder.Properties["vti_emailsavemeetings"] = 0
$list.rootFolder.Properties["vti_emailsaveoriginal"] = 0
$List.RootFolder.Update();
$list.Update();
here i have given vti_emailusesecurity as 1, so it should allow incoming email for the user who has permission for the list.
But any user from the domain is sending mail to this list, the Emailrecieved event handler is triggered. I am expecting that this event handler should not be triggered and expecting access denied error in the ULS Log. But that is not happening, and emailrecived
is triggered and email is delivering to this address successfully.
Can you please anyone help if experience on this?
Thanks
Sathya

http://www.coretekservices.com/2012/01/26/sharepoint-content-organizer-%25e2%2580%2593-emailing-your-drop-off-library-and-getting-it-to-work
Central Administration > Monitoring > Review Job Definitions (under Timer Jobs) > Content Organizer Processing
Also check below:
http://tutorial.programming4.us/windows_server/SharePoint-2010---Content-Organizer-as-a-Document-Routing-Tool.aspx
If this helped you resolve your issue, please mark it Answered

Content Organizer rule for incoming email in sharepoint 2013?

I have create a content organizer rule for the drop off library for the column "Name" and it is working fine except for incoming emails.The content organizer rule is not firing even after matching the subject with the "Name" of
incoming email,Is this the limitation of content organizer rule?

http://www.coretekservices.com/2012/01/26/sharepoint-content-organizer-%25e2%2580%2593-emailing-your-drop-off-library-and-getting-it-to-work
Central Administration > Monitoring > Review Job Definitions (under Timer Jobs) > Content Organizer Processing
Also check below:
http://tutorial.programming4.us/windows_server/SharePoint-2010---Content-Organizer-as-a-Document-Routing-Tool.aspx
If this helped you resolve your issue, please mark it Answered

Email attachments from SSRS email subscription are not being uploaded to an email enabled SharePoint 2013 document library

Email attachments from SSRS email subscription are not being uploaded to an email enabled SharePoint 2013 document library.
I have tested the library using a standard email (with attachment) to the library and this works fine.
I have monitored the drop folder on the server and I can see both emails being picked up in drop and processed by SharePoint. The email sent from a regular email account is uploaded with the attachment, whereas the email sent via SSRS subscription
email is uploaded and the attachment (report) is missing.

An update on this. The email when sending from SSRS subscription is received in the library and the attachment is contained within the .EML file uploaded.
The behaviour that I would like from SSRS subscription emails are to just have the document and not the email.
Below is a snippet of the .EML files I quick copied from the Drop folder.
Email attachment snippet sent from SSRS Subscrption:
----boundary_2477_75fa3d73-56de-4948-ad82-6588f3a35b95
Content-Type: application/octet-stream; name="Toilet Usage by Month.docx"
Content-Transfer-Encoding: base64
Content-Dis;
filename="=?utf-8?B?VG9pbGV0IFVzYWdlIGJ5IE1vbnRoLmRvY3g=?="
Content-ID: <10722c0f-749e-4ecb-ac3f-206317bae734>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 attachment snippet sent from Outlook:
--_004_A4C6DCEDE4346446A79AFF493D278530FB87FA07MELABCDEXA1airp_
Content-Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document;
name="Toilet Usage by Month.docx"
Content-Description: Toilet Usage by Month.docx
Content-Dis; filename="Toilet Usage by Month.docx";
size=76574; creation-date="Thu, 12 Mar 2015 00:41:14 GMT";
modification-date="Thu, 12 Mar 2015 00:41:14 GMT"
Content-Transfer-Encoding: base64
UEsDBBQAAAAIAMJcbEY4Xh4a5nsAAPJtMQARABwAd29yZC9kb2N1bWVudC54bWwgohgAKKAUAAAA
AAAAAAAAAAAAAAAAAAAAAAAA7N1rr1/XcSforyL4VRooR3vd9to76Kihjto9I8T2TDvAzFuaPrE1
kUiCouxWPv38DyX50nHSniCdyS96bIAUL+d/LnxO7Vq11qr6j//pv3/x+Qe/fnr75WevX/3lD9qf
Hz/44OnVy9e/+OzVL//yB1+9+9sfXj/44Mt3L1794sXnr189/eUPvn768gcf/KeP/uNv/uIXr19+
9cXTq3cfPF7h1Zd/8evHH/7q3bs3f/Hhh1++/NXTFy++/PPXb55ePf7wb1+//eLFu8cv3/7ywy9e
vP27r9788OXrL968ePfZzz/7/LN3X3/Yj+P8wbcv8/rxXt+++otvX+KHX3z28u3rL1//7bvnN/mL

How to configure incoming email to SharePoint List? Facing problem please help.

Hi,
I am beginner in SharePoint 2013 Administration. I am working with Migrated system from MOSS 2007 to sharePoint 2013.
I am facing issue with SharePoint 2013 List incoming email setting. It was working in MOSS 2007 system.
I did:
Whenever I am trying to specify list (incoming) email id and submit it. I am getting following error.
"Unable to assign this e-mail address to the list, because the address is in use."
When Users are sending email to list they are getting "Undelivery" notification.
Please help.
Thanks,
Rajat

Hi Rajat,
There might be below options you can try to resolve the issue.
1. There is a bug that sometimes causes this issue. If you update the description of the list and try again, it may resolve your problem.
2. If you have SharePoint setup to create contacts in AD, have you verified there is not a lingering AD contact with the e-mail address? If so, you may need to delete it so the address is available in AD.
Also please check whether other document library is using the same email id for incoming email setting or not.
see below thread for more on this.
https://social.technet.microsoft.com/Forums/sharepoint/en-US/ac58b52c-aafd-49c4-b68d-c1d1802bde27/unable-to-assign-this-email-address-to-the-list-because-the-address-is-in-use?forum=sharepointadminlegacy
Regards
Soni k

What are the prerequisites to setup an receiving incoming email in sharepoint

hi i am clear about the settings i need to setup in sharepoint side but i am not clear what settings are needed in exchange or active directory. my client IT team is asking me to tell , so can you please let me know what needs to be done in otherside apartment
from sharepoint side.

1.Install and configure the SMTP service
2. Configure incoming email in a basic scenario
http://technet.microsoft.com/en-us/library/cc262947%28v=office.15%29.aspx
http://office.microsoft.com/en-in/sharepoint-server-help/enable-and-configure-e-mail-support-for-a-list-or-library-HA010082307.aspx
http://office.microsoft.com/en-in/sharepoint-server-help/introduction-to-incoming-e-mail-HA010082306.aspx

Send Email in Sharepoint 2013

I created a website in HTML and PHP. The PHP part is used only to send Email. But I have to host this website in office 365 Sharepoint 2013 and PHP is not allowed in it. Is it possible to add email functionality to my existing HTML site in sharepoint. I could
create a work flow for sending email, but I dont know how to integrate it to my existing html file.
I have been searching all day and I have not been able to find a solution.
Thanks in advance.

You can use REST API. Similar thread:
Problem in Sending Email
This post is my own opinion and does not necessarily reflect the opinion or view of Slalom.

Send Email to SharePoint 2013 Group

Hi,
When we shared a file in a Document Library to a single user or Active directory list , the user receives the notification email successfully, but when we did the same for a SharePoint Group none of the users receive the notification.
Does SharePoint supports this option, if not, any workaround is available?
Please advice on this. Thank you!!!

Yes, there is
special configuration for the OU. For one, depending on the
approval setting you have for DLs in Central Administration, you may need to approve it there. Secondly, your Timer Service account must have the ability to create Active Directory Groups in the specified OU.
Trevor Seward
Follow or contact me at...
&nbsp&nbsp
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Slow download of incoming email on outlook 2013

Downloads are happening VERY SLOWLY. Byte by byte; takes hours to download 1 email over DSL connection. This just started happening. Connection speed is not an issue. Explorer pages are downloading quickly; just not email. I am running Outlook 2013 -NOT
EXCHANGE and Windows 8.1x. I've read of similar problems, but don't find any resolutions. HELP!

Hi Chalgal,
Are you working with POP3 or IMAP?
If you are using an IMAP account, then disable the “Unsubscribe All Folder” option as it will boost the Outlook downloading performance at some extent and set the
“Root Folder Path”.
Reasons and their fixes can be differ in the case of POP3 account like:
Third party plug-ins (Remove the unwanted plug-ins)
Scanning programs like antivirus ( Disable them immediately)
Corruption in Outlook (Run Scanpst.exe to repair)
Take a complete guide to fix send/receive error in Outlook:
http://support.microsoft.com/kb/813514
Note: Improve community discussions by marking the answers helpful otherwise respond back for further help.
Thanks
Clark Kent

Sharepoint 2013 outgoing email Office365

We use Office365 for email, and Sharepoint 2013 is on premises.
We have the SMTP server setup and configured, the problem is that with Profile Synchronization in SP2013, Sharepoint seems to be using all of the users individual email accounts to send alert and workflow emails... so Office365 is rejecting a lot of our
emails because the users don't have permissions to send as the email we configured in our SMTP.
Are the options limited to disabling profile sync or granting every user send as permissions for that email address?
For the time being we have put all users in a group, and granted the sendas permissions for that whole group.
Any help on finding a better solution would be greatly appreciated.

In our SMTP we get badmail.
For example one of these badmail is and NDR from the postmaster to [email protected] letting UserA know that their message to UserB could not be delivered.
From: [email protected]
To: [email protected]
Date: Sat, 6 Jul 2013 08:57:02 -0700
MIME-Version: 1.0
Content-Type: multipart/report; report-type=delivery-status;
boundary="9B095B5ADSN=_01CE6D2F3362AF4E00000081SMTPSERVER.companyi"
X-DSNContext: 7ce717b1 - 1196 - 00000002 - 00000000
Message-ID: <[email protected]>
Subject: Delivery Status Notification (Failure)
This is a MIME-formatted message.
Portions of this message may be unreadable without a MIME-capable mail program.
--9B095B5ADSN=_01CE6D2F3362AF4E00000081SMTPSERVER.companyi
Content-Type: text/plain; charset=unicode-1-1-utf-7
This is an automatically generated Delivery Status Notification.
Delivery to the following recipients failed.
[email protected]
--9B095B5ADSN=_01CE6D2F3362AF4E00000081SMTPSERVER.companyi
Content-Type: message/delivery-status
Reporting-MTA: dns;SMTPSERVER.Company.com
Received-From-MTA: dns;SPApp
Arrival-Date: Sat, 6 Jul 2013 08:56:56 -0700
Final-Recipient: rfc822;[email protected]
Action: failed
Status: 5.7.1
Diagnostic-Code: smtp;550 5.7.1 Client does not have permissions to send as this sender
--9B095B5ADSN=_01CE6D2F3362AF4E00000081SMTPSERVER.companyi
Content-Type: message/rfc822
Received: from SHAREPOINTServer([IP address]) by SMTPSERVER.Company.com with Microsoft SMTPSVC(7.0.6002.18264);
Sat, 6 Jul 2013 08:56:56 -0700
MIME-Version: 1.0
From: "User A" <[email protected]>
To: [email protected]
Reply-To: "User A" <[email protected]>
Date: 6 Jul 2013 08:56:56 -0700
Subject: User A has invited you to 'Engineering'
Content-Type: text/html; charset=utf-8
Content-Transfer-Encoding: base64
Return-Path: [email protected]
Message-ID: <[email protected]>
X-OriginalArrivalTime: 06 Jul 2013 15:56:56.0077 (UTC) FILETIME=[70A793D0:01CE7A61]

Workflow not being triggered by incoming email

Hello,
I have a SharePoint Designer workflow that triggers when a new item is created. The library the workflow is attached to specifically receives incoming emails. The workflow runs perfectly in our SharePoint 2010 environment, however, it does not
run on incoming emails received in our SharePoint 2013 environment. If I upload a document into the library, it will run. It also runs if I manually start it. It just won't run automatically when it receives an incoming email. Is this a bug or is this
to be expected with SharePoint 2013? Thanks.

Hi Gmchusyr,
I recommend to check if workflow trigger on email is enabled in SharePoint with the PowerShell command below:
$spWebService = [Microsoft.SharePoint.Administration.SPWebService]::ContentService
$spWebService.DeclarativeWorkflowAutoStartOnEmailEnabled
If it is False, please enable it with the PowerShell command below and then check the results:
$spWebService = [Microsoft.SharePoint.Administration.SPWebService]::ContentService
$spWebService.DeclarativeWorkflowAutoStartOnEmailEnabled = $true
$spWebService.Update()
Here is a similar thread for your reference:
https://social.technet.microsoft.com/Forums/office/en-US/436592de-6100-4659-9fbe-22aedb98c23c/incoming-email-not-triggering-on-item-created-workflow?forum=sharepointcustomization
More references:
http://adayinsharepointv3.blogspot.jp/2012/12/kick-off-workflow-in-sharepoint-library.html
http://social.technet.microsoft.com/wiki/contents/articles/4607.sharepoint-2010-workflows-on-incoming-emails-in-sharepoint-documents-library.aspx
For SharePoint 2013 workflows, the workflows can be triggered by incoming emails, however the workflows will fail after starting.
In this case, we need to activate the Workflows can use app permissions in Manage site features in site settings.
http://dhasalprashantsharepoint.blogspot.jp/2013/07/sharepoint-2013-workflow-suspends-on-e.html
Best regards.
Victoria
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

SharePoint 2013 - Incoming email with smtp alias domain

Hi All
I have configured the following for SharePoint 2013 Incoming email.
CA - Incoming email - enabled
Automatic and received mail from all servers
email server display address:
[email protected]
smtp installed on one SharePoint server and configured with
defautl domain: spservername.domain.net and alias domain:
spmail.domainname.net
emails are receiced in SharePoint lists / library are working when incoming email settings using the default local smtp domain (spservername.domainname.net) but not working when using the alias domain (spmail.domainname.net).
Can anyone advice of what I have done wrong or missing in my configuration?
Thanks in advance for your comments or advices
Swanl

trevor
I tried that but that did not work. I got this error below. Does that mean I need to create a DNS MX record for spmail.domainname.net to point it to the smtp server
spservername.domain.net
Thanks
Xuan
Swanl
It looks like you have a DNS mis-configuration in this case with regards to how your MX record is configured (if it exists at all).
Trevor Seward
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Can I configure incoming email to a Calendar in SharePoint Online 2013?

I'd like to send invitations from my Outlook Calendar to my SharePoint Calendar inSharePoint Online 2013. Is there a way to do this? I've searched and see that I need to change the Incoming Mail Settings, but that doesn't appear under
Communications in SharePoint Online. I'm not sure how to configure the Incoming Mail Settings to appear under Communications in SharePoint Online.

Hi Kathy..
http://technet.microsoft.com/en-us/sharepoint/Video/ff679958
http://technet.microsoft.com/en-us/library/cc262947.aspx
http://sharepointgeorge.com/2010/configuring-incoming-email-sharepoint-2010/
And this site has a pretty good description of what you'll need to do with the calendar list to configure it:http://www.ehow.com/how_5916432_use-sharepoint-calendar-list-email.html
http://office.microsoft.com/en-in/outlook-help/view-and-update-a-sharepoint-calendar-HA010081987.aspx

Sharepoint 2013 SP1 incoming email in load balanced farm not working on both servers

I have 2 SharePoint 2013 WFE servers with a VIP load balancer.
I have configured the basic scenario incoming email on both servers as per this article
http://technet.microsoft.com/en-ca/library/cc262947(v=office.15).aspx.
The email makes it to both WFEs in the SMTP drop folder but SharePoint picks it up always from one smtp server.
What could go wrong? is there any additional configuration needed so that sharepoint check both servers?

MX records can be pointing to the IPs of your Incoming Email SharePoint servers. They should have the same weight if you want them to load balance, or different weights if you want them to be failover.
Trevor Seward
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Sharepoint 2013 document library incoming email without attachment not firing event and not getting email

sharepoint document library incoming email without attachment not firing event and not getting email
If email contains attachment it works. Is there any setting in document library that will allow emails and eventhandler to fire with out attachment?
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

What is the purpose of email sent to document library if no attachment. What document library will do what that email if it cant find attachment to save and create a spdoc object. If you want to store email/communication body then opt for site mailbox
app.
Please 'propose as answer' if it helped you, also 'vote helpful' if you like this reply.

Incoming Email in SharePoint 2013

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