Incopy / Indesign workflow

To Incopy / Indesign users
Would anyone recommend a CS6 / CC workflow which includes Incopy and Indesign.
Regards
Vividi

No, InDesign and InCopy need to be at the same version.

Similar Messages

InCopy/Indesign workflow issues

I have an InCopy/Indesign collab workflow question.
Myself (designer) and a colleague (writer) are trialling using InCopy 6 with InDesign CS5.5. There seems to be issues with the InDesign document refreshing once the writer has made changes using InCopy, and vice versa. We are working on the same server. .icml files don't seem to give alerts in InDesign that they need to be updated.
Can anyone see any reasons why this may be happening?

Thanks, yes I suspected the different versions could have been a problem.
What do you mean you don't get alerts?
When the InDesign document has been edited and saved using InCopy, the text box links (.icml files) that were edited should automatically appear as out-of-date in the links panel when it is next opened in InDesign, just as other links are displayed when they have been edited. But this doesn't happen, and I then have to manually update them to make sure they are the latest version of the link.
Any thoughts? Could this all just boil down to using the same version of software?
Thanks in advance.

InCopy/Indesign workflow for printed and folio mags?

We have a printed magazine that we also produce as folios for a DPS app. We produce the mag by using InCopy for text within the InDesign workflow. No problems there.
When finished (all edits completed) we produce the folio files but adding in all the links to twitter handles, URL's etc is proving tedious and timeconsuming for the editors and the designer. The editors (who use the print files and InCopy) produce a list in excel of the additions - they reference columns and paragraphs - which we don't use in the folio version. The designer then finds the spot after a lot of searching and then copies and pastes. All very tedious and a backward step in workflow.
Is there a way to include the "links" in an InCopy file that doesn't appear on the print PDF's yet apply correctly in the folios?

Use conditional text.
All interactive elements should be inline objects or simple hyperlinks that are tagged with a condition, then either showing or hidden depending on the article. Hide the interactive content when you create the PDF for print, and show the condition when adding or updating the article.
Anything you want to show/hide has to be part of a story — so text, inline objects, and anchored objects can all be used this way.
InCopy can see and apply conditional text, but cannot edit DPS-centric content such as an anchored MSO.
As always, using matching versions of ID/IC is important.

Indesign-incopy-indesign workflow problem

sorry for my bad english :)
i hope someone can help me, i have no more ideas ...
this is the problem in our indesign-incopy-indesign work flow:
only the indesign user, which has created the indesign file (with the incopy-links) can read the content pasted via incopy.
every other indesign user (who hasn't anything to do with the creation of the indesign-file) can't see the content (which is pasted via incopy).
changes done with indesign are viewable for everyone!
there are any problems with the linkage, i would guess ...
if you change the links for every single text-part manually (to the correct location on the version cue server), there are no more problems ...
the linkage is changed like this:
doesn't work:
\\Home-server\home-mydocs\AndererUser\Version Cue\DataSheets\fileX...
works:
C:\Documents and Settings\Ich\My Documents\Version Cue\DataSheets\fileX...
it also works for everyone, after the first indesign user (which has created the file) has opened the indesign-file, updated the incopy links and checked the file in.
everyone has admin-rights, the project is shared ...

Hi Ruffus,
Unfortunately different versions of InDesign and InCopy do not work well with each other. Newer versions of the program should be able to open older files, but they cannot save backwards. I am not sure what is causing the errors with the newer versions of InCopy however.
Are you able to open the CS6 InCopy files on your computers?

Is is possible to use creative cloud as a shared volume for collaboration between incopy & indesign?

I'm a designer student and as a designer, I constantly have to make decks for presentations. I typically work in a group of six and because I'm confident with graphic design, I tend to be the leader of these tasks. I've found the best workflow for slide creation is Indesign. Unfortunatly, I'm just an awful writer— so when I heard about Incopy's collabrative features(saw the post from indesign's facebook page) I saw oppertunity and got very excited. My teamates and I typically all have subscriptions to adobe cc because of this, I was wondering (since I havent used it at all) if the storage given out from adobe cc was able to be that shared volume that is required for the live link between incopy stories and indesign layouts.
Therefore,
Is is possible to use creative cloud as a shared volume for collaboration between Incopy & Indesign?
If this needs any further clarification I'll gladly write a more detailed question — lastly, if this is not possible might you suggest an alternative? Please assume that we go to school together but we work offsite also.

You will not be able to use the Files page at https://creative.adobe.com/files for collaboration in this way. But you can share individual files in this way.
When folder sharing is available this will be possible.

InCopy/InDesign CS3 Assignment Problem

Hello everyone--
For the past three years we've used Version Cue CS3 for workflow on our publication. For the most part its worked fine. Recently though, we've had to get a new computer for an office on the West Coast and a new router on our office on the East Coast (the operating system we use on the East Coast is Windows XP Profesional.) The computer on the West Coast is running Windows 7, and it seems InCopy CS3 installed on it without a problem--until it came time to do our publication.
The way our system is set up is the West Coast machine uses a VPN tunnel to see our network here--so all it really has to do is connect to the Version Cue server's IP address. This set up worked fine when the machine was a Windows XP based machine, but since the changeover, InCopy doesn't seem to be reading the assignment files correctly. For example, on an Indesign File the copy fits fine and dandy in the layout, and the assignment looks okay when I open it up on InCopy over here. When InCopy opens it up on the Windows 7 machine, the body copy is invariably 3-5 lines over and any formatting changes made from the Windows 7 machine, like changing words to italics, won't be reflected on the updated assignments file. (I confirmed this by emailing our West Coast editor the assignment file directly and InCopy CS3 still wasn't reading it correctly.) Also, at one point we apparently lost some big changes made over the weekend but changes like new headlines held. Any ideas on why this is happening?
Also, and I'm not sure this is related, but since we installed our new RV082 router, we've been getting strange "Version Cue server offline messages" every so often, and then when we go into a project Version Cue suddenly reads it as "online and connected" again. InDesign CS3 often hangs whenever we try to open up a file on the Version Cue server. The only way we've been able to get InDesign to start up is to delete the recovery folders and synchronize everything first--this, needless to say, has been a bit of a time waster.
All our programs are CS3 and except for the West Coast machine, all are running Windows XP pro.
Thanks for your help!

We are installing and using the software under the administrator logins.
My main concern is that we purchased computers that have a processor that is incompatible with Adobe InCopy/InDesign CS3. We purchased two types of PC's, some with AMD Atholon II processors and some with Intel Core2 vpro processors. InDesign/Incopy CS3 were going to go on the Intel's (more power computer) and the InCopy was going to only go on the AMD's.
Prior to receiving the CS3 versions of the software, I hadn't been aware that was the version we were being assigned by our corporate office. After looking at the requirements of CS3 on the adobe site, it only mentions Intel Processors as basic requirements.
(We purchasd the computers with AMD's to save some money....the users requiring InCopy didn't need "as much computer" as the InDesign users).
Could the processor be the problem?

Problems locating assignments using InCopy/InDesign CS5

We have recently introduced an InDesign/InCopy CS5 workflow into our studio. We've come up against a big problem we are hoping someone can shed some light on.
1. We make an Assignment and package for InCopy.
2. The InCopy user edits, checks back in.
3. When opened back to InDesign, we get these two messages:
We are currently just in trial stage and are running between two different Mac OS (10.6.4 and 10.5.8) and sharing files off a PC server running Windows 2003. We changed from AFP to SMB to support longer character names. None of our file names have been moved, renamed or deleted in any way. When we 'Browse to locate the correct document', we go into a never-ending loop of finding and linking but not actually getting anywhere. If we just open the InDesign file, we get the red hexagon and question mark symbol. We click on it, select Update All Assignments, which it does and clears the hexagon symbol however, it duplicates the .imca file in our Assignments folder. Also once we save and reopen, we get the hexagon symbol again.
What could it be?

Bob,
We've discovered the problem, I wanted to let you know for future reference. It was to do with a third-party software plug-in we have called Blacklining. We originally used Blacklining in CS3 when all files we worked on needed the plug-in or even a dummy plug-in for anyone else in our studio or print houses to access. This was written out of CS4, however we migrated straight onto CS5 so therefore every previous document made in CS3 still had the Blacklining plug-in attached. We only ever put the plug-in into our Applications folder when packaging for print. So when the plug-in was not in the Applications folder, we got the problems described. When the plug-in was placed back in the folder, it worked seemlessly.

InCopy / InDesign CS3 - won't load software but appears in task mgr

We are going through a computer upgrade and am trying to install Adobe CS3 InCopy and InDesign on these new machines.
We purchased HP 6005 Pro PC's with AMD Athlon II processors and are running Windows XP operating system.
Installing both pieces of software goes though fine. But when you try to turn on the programs, nothing happens. Nothing loads on the screen. The only thing shows that the software is running is in the Task Manager.
We have plenty of memory, plenty of hard drive space. But we can't figure out why the software won't load onto our screens. After extensive research online, the only thing we can find is that there could be a driver incompatibility. Nothing conclusive on whether our processors are incompatible either.
Does anyone have any insight on the issue?

We are installing and using the software under the administrator logins.
My main concern is that we purchased computers that have a processor that is incompatible with Adobe InCopy/InDesign CS3. We purchased two types of PC's, some with AMD Atholon II processors and some with Intel Core2 vpro processors. InDesign/Incopy CS3 were going to go on the Intel's (more power computer) and the InCopy was going to only go on the AMD's.
Prior to receiving the CS3 versions of the software, I hadn't been aware that was the version we were being assigned by our corporate office. After looking at the requirements of CS3 on the adobe site, it only mentions Intel Processors as basic requirements.
(We purchasd the computers with AMD's to save some money....the users requiring InCopy didn't need "as much computer" as the InDesign users).
Could the processor be the problem?

InCopy/InDesign issue with checkout/edit

Not sure if anyone else has come across this in dealing with InDesign/InCopy. We use both for many of our projects (i.e., newsletters, plans, reports) but are having issues with the InCopy being able to check out stories for editing. Sometimes the user cannot select the file at all, even though the stories have been exported. Sometimes, they can check them out, but it won't allow them to update? We've installed all the updates to the programs, that were supposed to solve some of the issues, but this must be a different issue all together? Is anyone else experiencing these issues?

We are installing and using the software under the administrator logins.
My main concern is that we purchased computers that have a processor that is incompatible with Adobe InCopy/InDesign CS3. We purchased two types of PC's, some with AMD Atholon II processors and some with Intel Core2 vpro processors. InDesign/Incopy CS3 were going to go on the Intel's (more power computer) and the InCopy was going to only go on the AMD's.
Prior to receiving the CS3 versions of the software, I hadn't been aware that was the version we were being assigned by our corporate office. After looking at the requirements of CS3 on the adobe site, it only mentions Intel Processors as basic requirements.
(We purchasd the computers with AMD's to save some money....the users requiring InCopy didn't need "as much computer" as the InDesign users).
Could the processor be the problem?

InCopy/InDesign

I've just started at a new magazine and I think the Incopy/InDesign is set up incorrectly. Just need someone to clarify. As it's being used, when the designers begin a layout, they cut the copy out of editorial file and paste into their layout in InDesign. This, of course, means that the editors can no longer work in the file until it's attached.
My experience has been that designers should have read only capability to the text file and should only be able to copy and paste the text into the layout for design purposes. Editors can continue to work on the text. Once the text is attached to the layout then editors are locked out.
Yes? No? Should I have the entire staff retrained?

Thank you so much. I have a feeling that the whole system isn't set up correctly because neither editors nor designers are getting the "update geometry" boxes when in fact the layout or copy has changed.
I was trained at another company and the system worked perfectly. When I got here and saw what was happening I was completely confused. Thought I was going crazy. The production manager we had has left so I now have the opportunity to start over.
Thanks for the information about the tutorials. First, I'm going to get a K4 expert in to make sure that everything has been installed correctly. Then I'll definitely check out the video tutorials.

Incopy/indesign basic workflow instructions

our organization just added incopy to take some of the load off our designer and to give us more editing capabilities. we are not sure the best process to work with. we're all on a local network. all using cs4. we produce a montly newsletter with 8-10 stories.
1. typically first drafts of the stories are written before design begins. should writers create stories in incopy?
2. does the designer have to create users each month?
3. does the designer "place" stories (icml files) into the indesign document?
4. what is the best way to assign stories so writers/editors can view them in story, galley and layout mode? do writers/editors open the assignment file, imcl file, or what?
a concise response, pdf or video would be so very much appreciated. i used to use incopy and indesign with a third-party system for workflows, but was only a user and didn't have to worry about how it worked-- because it did.
thank you in advance.

AM's tutorials are a great way to get some background on this. In addition to the free chapters, this link will get an entire day of "all you can eat" tutorials: http://bit.ly/hdA45y
At $25/month, Lynda.com is a great bargain.
Bob

InDesign CS5 and inCopy CS6 workflow problem

I've looked at other discussions and haven't found any to answer the question to our problem.
We are a small publishing company and we have license for roughly 7 inDesign CS5 copies that we purchased a year ago. We contract with outside editors to edit content for us using inCopy. For a year there hasn't been any problems. But any new contracted editor we now sign, which in turn purchases inCopy, we are having trouble with our files talking to one another. Any new contracted editors are only able to purchase CS6 inCopy. This leaves us with the problem of having inDesign CS5 on about 7 or so of our employees machines and 6-8 CS 5.5 InCopy on outside contracted editors and an additional 3-4 contracted editors with CS6 inCopy. When the editors with CS6 inCopy try to open files from our InDesign CS5, either they won’t open at all, or they will open, the editor works on the project for awhile, their program crashes and they are not able to recover (re-open) the files again. Which results in hours of lost work.
Has anyone else come across this problem? Is there a work around or a quick fix. We would hate to have to upgrade to CS6 for all of our in house copies of InDesign and then ask our outside editors what do have inCopy cs5.5 to upgrade to CS6.
If this is the case, when CS7 comes out, and we hire additional outside editors, will we continuously have to go through the process of upgrades again? This is too costly for use and our existing contracted editors.
Any thoughts are assistance would be appreciated.
This is one of the error messages received from an outside contracted editor using inCopy CS6. The file crashed after several hours of work, when the editor went to reopen the file, they received this error. Which looks to be a generic error code that doesn't tell us anything.

Hi Ruffus,
Unfortunately different versions of InDesign and InCopy do not work well with each other. Newer versions of the program should be able to open older files, but they cannot save backwards. I am not sure what is causing the errors with the newer versions of InCopy however.
Are you able to open the CS6 InCopy files on your computers?

Benefits for upgrading to CS5 for InCopy and InDesign workflow?

We have been using InDesign/InCopy CS4 for more than a year now. I have CS5 for my Mac but the InCopy users are all on PC's and we have not yet purchased the upgrades for them. Needless to say I am still using CS4 with CS5 waiting in the wings.
What would be the benefits of upgrading all the In/Copy users to CS5? I need to justify the purchases.
Thanks you,
Holly

Hi Brian, CS5 is not cross-platform software so you can't run on both platforms at once - you have to choose one or the other...
It is fairly straightforward though to switch or "crossgrade" from Windows to Mac.
See this other thread for more information on use of the older version when upgrading:
http://forums.adobe.com/message/2730787#2730787

Do InCopy/InDesign files work hosted on NAS?

We are trying to set up an onsite NAS to host the inDesign and inCopy workflow. Client currently uses Google Drive to host their inDesign and inCopy files. Will it function with a NAS and if so, are there any migration concerns?

I dont know what the orginal mac version is for this. And it will take some time to find out.
Can i see this somewhere? Could this make a difference?
Use this: http://forums.adobe.com/thread/934429
Yes it makes a difference. First off, my script checks if it's indeed an InDesign file. If it is, it tells what version the file was created with (and recent versions of the script will also helpfully tell you what that means for you, i.e., whether or not you can open it with your version of inDesign).
Further check: nothing weird in the file name? Don't assume -- delete the original file name and type in something reasonable. There are lots of weird Mac symbols that may have hitched a ride along.
If that does not work: either post the file somewhere for us to look at (preferred), or open it with a hex editor and show us the first couple of bytes. This so we can verify what it is.

InDesgin/InCopy xml workflow

Hi,
How to work with xml in indesign for incopy workflow.
Its works on non xml workflow.
In xml workflow i think, some structured issues available.
Please clarify this workflow (if possible with sample).

My advice would be to avoid tables as much as possible for XML. (They can be useful sometimes, if the structure of original XML is very uniform, with different types of data in the same tags.)
If someone has asked you for a DTD, rather than the other way around, I presume that means you have control over the final agreed structure of the XML files you import. Rejoice! Use your powers to shape structure well -- and avoid tables. I think.
Jeremy

Incopy / Indesign workflow

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