Incorrect "Ordered" quantity in the item master data

Hello Experts,
I have a situation where there are two items we have found that show the incorrect ordered quantity in the item master data. This is in fact the ordered column and the items are not production items. One of the items is showing a negative quantity and the other is showing 50,000 LBs less than it should given the one open production order with NO GRPO documents linked. Please advise ASAP..
Thank you,
Taylor

Hi,
You need to check the detect query and the scenarios in the Note No. : 999124.
If the detect query of the Note returns result, you need to log a support ticket to get the database investigated.
Kind Regards,
Jitin
SAP Business One Forum Team

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"Ordered" Quantity Wrong in Item Master

I have a client that found the "ordered" quantity in the item master is incorrect for a specific item. After some research, I have found that this is the scenario that caused it:
1.) Production Order created with planned quantity of 1.
2.) Reported completion for quantity of 1.
3.) Again reported completion for quantity of 1 (in error).
4.) To avoid variances, the client physically manufactured another item and changed the planned quantity to 2.
5.) Production Order closed.
When looking at the item master for this item, it thinks there is still 1 on order (even though the production order is closed, there were 2 planned, and 2 completed). I have replicated this is a demo system. Is there any known way to fix this without sending the database to SAP? Is there any available query to run to find discrepancies in the "ordered" quantity? Thanks for the help.

Hi Gordon,
Can we simply run the Restore Item Balances function for all items? Should users be out of the system while this is run?
Is this considered a bug on SAP's side? Closed production orders should not affect the "ordered" balance for an item.
Hi Rahul,
In this example, the inventory status report with show a balance of 1 for the ordered quantity, but the detail will show zero documents.

"Req. Inv. Level" in the Item Master Data - Inventory Data

Dear All,
Would like to ask what is the function of the "Req. Inv. Level" in the Item Master Data -> Inventory Data ??
What is the different with Min. Inventory?
And what is the different with Item Master Data -> Planning Data -> Minimum Order Qty ??
Thank you very much!!!

Dear All,
Thank you for your reply.
i found something strange for the MRP, it is as the following:
at 06.11.2009, i have created 1 SO : SO123
qty: 150
due date: 10.11.2009
for the Minimum Order Qty in Planning Data: 200
Lead time: 2 days
when i run MRP, it can show at 10.11.2009, qty 200 is needed to be purchase (it match the Minimum Order Qty in Planning Data:200)
But when i set the lead time to be 10 days), it only show at 10.11.2009, qty 150 is needed (in red font).
Question: seems if the date for the material to arrive (06.11.2009+10 days = 16.11.2009, which is excess the due date of the SO 10.11.2009) is over the due date (10.11.2009) then the MRP will just show qty150 instead of showing qty 200 (the Minimum Order Qty) ? so after that when create the PO by using Order Recommendation Report, it qty in the PO is 150 only, but not 200.
is it how the MRP in B1 works?
thank you very much!!

Add barcode in the item master data

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Importing pictures into the item master data

Hello, everyone,
I want to import pictures into the items master data - does anyone know which size the picture should have?
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Leon Detzel

Hi Ulrich
The picture size does not matter, but rather a setting in Administration > System Initialization > General settings > Display TAB. On this tab you will find a setting with a drop down called "Ext. Image Processing". Set this to full and the full quality of any pictures will be used, but of course resized to fit the field. Bear in mind that images are not embedded in the tables but only the file name of the image is stored in the table.
Kind regards
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Using DTW to update the Item Master Data attachment tab

Hi Experts,
Has anyone tried using DTW to update the Attachments Tab on the Item Master Data please? I tried a few things (similar to importing an attachment to an activity) and couldn't get it to work.
I couldn't see that anything to do with the Attachments Tab was exposed in DTW when looking at the mapping fields and also when looking through the options available in the Items Object under Customize Templates - but then I might not be seeing it correctly!
Any ideas or solutions would be great.
Many thanks,
Caroline

Hi Caroline,
AtcEntry is correct for the document, this relates to the AbsEntry in OATC, which then in turn links to AbsEntry in ATC1.
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AbsEntry
Line - To be used if more than 1 Attachment
SrcPath - for the file path
Filename - for the file name
FileExt - for file type - i.e. .pdf
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Sean Martin

How to erase the definition of a standard warehouse within item master data

Dear Community,
I got a short question. We want to use the user definition in order to pick the right warehouse when we create a purchase or any other kind of document.
Right now the customer defined the standard warehouse within the item master data.
In order to use the definition stored within the user data it seems as if we have to delete the standard-entry within the item master data.
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if you get any issue form will help you .
i have done same many times .
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Add another warehouse in master make default it then delete it so you can remove default option in master.
Manually,
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How to include the UDF of items master data into PLD (Inventory in Warehouse Report (Detailed))

Hi,
Is there a way to include the UDF in the items master data into the <<Inventory In Warehouse Report (Detailed)>> PLD?
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Thanks

Hi,
Some of the standard reports are hardcoded in sap. Not possible to add UDF field in PLD.
Also refer this thread Variables - Sap business one
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Automatically Update a UDF in the Item Master

Hi Experts,
I am new to SAP Business One. I need to update automatically the value of a UDF. The value will be calculated using data from related tables. Calculation includes -summation, divide and minus etc. Could you provide guide.
For example a new UDF should contain the suggested quantity to order in the Item Master Data. This is calculated considering the running average sales quantity as of current time for this month and deduct the available quantity on hand and also deduct the quantity already ordered (arriving soon to be delivered to warehouse).
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where   S = Quantity sold so far within this month
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              D = number of days for this month. (can be 28, 30 or 31 days)
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If possible, the OITW, MinOrder will be updated instead of a UDF.

Haven't tested it properly, but something like this....
select
(s0.qty / datepart(day,getdate())) * datepart(day,(DateAdd(day, -1, DateAdd(month, DateDiff(month, 0, getdate())+1, 0)))) - t0.onhand - t0.onorder
from
oitm t0
left join
(select     t0.itemcode,
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          and datepart(year,t1.docdate) = datepart(year,getdate())
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on t0.itemcode = s0.itemcode
where t0.itemcode = $[OITM.ITEMCODE]
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BoObjectType for Item Master Data

Hi,
Does anyone know the BoObjectType for the Item Master Data?
For Sales Orders for example, it's "oOrders"
but I can't find the BoObjectType for the Item Master Data to access its User Defined Fields.
Thanks.

Hi,
I think it is oItems ...
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BoObjectTypes Enumeration
Member Description Value
oItems Items object. 4
Regards,
Ibai Peñ

Query for item master data

hi all,
i want to create a query for items in the item master data that shows the changed field, the old value, the new value, user name and the date it was changed .
can anyone help please.
ciao

thanks for the reply
my clients internal auditors require that they have Exception Reports in SAP , i.e reports that can show changes made, date and by which user etc...
1. changes made to item master data
2. changes made to business partner master data
3. changes made to invoices, purchase orders etc..
this reports can be set in query form or xl reporter..
i tried but couldent find the tables ....
any sugestion will be appriciated..

Set Length in Inches in item master data in purchasing tab

Dear Experts,
I want to set the length,width and height in Inches in the item master data of purchasing data tab. By default it is coming in meter. Please help me
Regards,
Ravindra

Hi Ravindra......
Go to Administration --> System Initialization --> General Settings --> Display Tab --> Default Length UoM --> set in Inch.
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Rahul

Linking UDO to Item Master Data

Hello Everyone
I just created a User Define Object to store alternative codes for items. In the master data i put all the itemcodes and a description. In the Master Data rows I store all the alternative codes and the supplier that item can have. Sometimes they are few alternativa codes, sometimes a lot
Now I want for the these UDO be related to the Item Master Data so it can me update in the same place. Any ideas?

Ok. These how the UDO works now:
In the master data level, i use the itemcode. When i double click the line, it takes me to another table with the alternative codes for that specific itemcode only
I added a UDF to the item master date and linked to the table (i tried linking them to the udo but could not find how) so it shows all the rows in the table, not just the ones matching that item. I tried with 2 UDF but still could not relate the two. Any ideas how???
Can it be done with the Screen Painter?? Where can i fin documentation about the Screen Painter usage?? I only found documentation on installation

Item Master Data Best Practice

hello all
we are now using SBO for more than a year, and yet we still always add new items in our item master data. what is the best practice on maintaining the item master data. for you to understand this is the scenario. since in the Factory/Mill there are a lot of spare parts and equipments there, if some of this equipments is damage, we have to buy a new one, here the problem occur because if it only differ in Part Numbers we use another item code for it. with this practice, at later part we found out that we have more than 1 item code for only one item because of the naming convention. so we have to hold the other item code and use the other one coz we cant delete it anymore. sometimes 1 itemcode occurrs only once in the in the item history.
please suggest what is the best Practice on this matter.
1. Item Grouping
2. Naming Convention
etc..
NOTE:
our goal is minimize adding of items in item master data.
FIDEL

FIDEL,
From what I understand, you have to replace broken / damaged component of an item like Bulldozer, Payloader and mill turbines. This is the reason why you defined the parts as a new item.
From your Item code examples, I am not clear why you have 2 different names for the same item. and also what you mean by "this two item codes are actually the same,
If you are just buying parts to replace components and if you do not need to track them then I would suggest you create generic itemcodes in the Item master and simply change the description when you buy / sell them.
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REPL101 OIL FILTER
REPL101 FUEL FILTER
REPL101 xxxxx
This way you are not going to keep creating items in the database and also you can see the description and know what it was.
Simply change the ItemName in the marketing document and instead of pressing Tab to move to the next column Press CTRL+Tab so that SAP does not auto check then ewly typed name against the item master.
Let me know if your scnenario is otherwise
Suda

Unable to update item master data after upgrade

Greetings,
I have just upgraded from 2005A SP01 PL22 to 8.81 PL05.
After the upgrade, I am unable to update any field in the item master data.
Error message:
In "Warehouses - Setup" window, on "Accounting" tab, choose sales-type revenue account , '_SYS00000001165' [Message 131-52]
I have checked all the warehouses accounting tab and all the revenue account is a sales type account. I have also checked the GL for _SYS00000001165 and it is a COGS GL. After I change its type to "Sales", I am able to update. This shouldn't be the case.
I have also tested creating and update new item master and I have no problem. However, I will have the same problem if i add a new item via duplicating from an old item.
Any advice?
Thank you.

Hi,
Can you also check whether the Item which you are trying to update has Manage G\L Account by as Item, Item group or Warehouse?
If you have checked for the Warehouses, check for the Item Group and at the G\L Determination > Inventory tab as well.
Kind Regards,
Jitin
SAP Business One Forum Team

Incorrect "Ordered" quantity in the item master data

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