Indesign & Files on Server

We have an interesting situation. With files stored on a Windows-based server and users on Macs, we have been able to access the same file from multiple machines at the same time. I thought this was prohibited by the IDLK process. Has anyone encountered this situation?
Ricky

Chances are good that they won't have to relink the graphics, especially if the links are in the same folder (eg. "Links" folder within the Indesign doc folder). Font locations are irelevant, since they're not "linked" to the ID file, they're loaded in the system. As long as the fonts are collected with the ID file, then the designers will be able to load them if they need to.
Someone correct me if I'm wrong.

Similar Messages

Opening an Indesign file from server slows down [very urgent please]

Hi All,
I have a book that is already paginated. (Every indesign file has hyperlinks targeted to the another indesign file (paragraph Anchor destinations)).
After few days the server was crashed due to some network problems.
Now a new server has been created with different name and path.
If I try to open the indesign file it takes much much longer time than usual, For the same file if I disconnect the network connection it is working as usual.
What is the cause of this? Is there any way to overcome this issue or any work around? At the same time I need to retain the hyperlinks also. Because it is very very difficult to re-create the links (more than 100 or 200 number of links will be there in every chapter).
Note: I have tried something like trashing indesign preferences. It is also not working.
Thanks,
Green4ever

I restored all my indesign file in the same folder structure except the root folder. I already tried the way you suggested. It is not helping me.
"I thought that may be Indesign is searching for the missing links" So I try editing the preferences so that indesign will not search for the missing links(I think it is only aplicable for graphic links is it?). After that also I am facing the same problem.
Is there anyway to open the indesign file without checking for missing hyperlinks. So that it may open faster.
Thanks,
Green4ever

InDesign tries, but doesn't open files on server.

When using a finder window to open CS3 and CS4 InDesign files from our server, I get the opening effect but not the open file. I'm using Snow Leopard on a Mac. Double-clicking will not work, dragging the file into the application icon will not work, only the File > Open menu does the trick and opens the file. Note: double-clicking and dragging into the app icon does work for local files. Any fixes for the server file issue? Thanks!

i have this problem too at random, i click on the indesign cs4 file in the snow leopard finder, indesign actually makes that temporary whatever it is in the finder but the layout pages don't open. my workaround is to quit indesign and start again and this usually works. but i am wondering if there is any other solution? when the file doesn't open it doesn't help to try to open it through the file menu. so i just quit and start again. (this may be a feature of indesign since sometimes at random the font sizing buttons don't work.)

Saving InDesign files with embedded preview on server

When I save my InDesign files on my internal hard drive, the preview shows up just fine.
But when I save on my work´s server, the preview dissapears.
Any ideas?
Thanks.

I could have sworn that explorer generated its own thumbnail from a tiff image. If I am right then I would say that either the file is actually another format that your program is capable of reading but explorer is not but was renamed to the tiff extention.
Or something happened to the association of the tiff extention.
Something else to check, when exporting the tiff image try an uncompressed version and make sure the byte order is for IBM PC.
I also think image pyramid is not supported (though I am not totally sure what that is, lol.)
One other thing to check, your folder make sure it is not read only and you have enough drive space. These you probably already know, but explorer needs to create a file in that folder that holds the thumbnails.
Hopefully something above will help...

Moving InDesign files on a server that has stable INCX links

What concerns are there with moving InDesign files into different folders on a file server that has INCX files linked as Unassigned InCopy Content? The INCX file location would stay constant. Were are not planning on using assignments. Our editorial/art staff currently moves InDesign documents from folder to folder to indicate the status of a document in the editorial workflow. Im curious if we can still do this once we transition to an InCopy/InDeisign Live Edit workflow. Ive done some initial testing with positive results. The InDesign link to the INCX files seem to stay intact.
Any thoughts or concerns would be appreciated! -Mike

Cool, thanks for the info. Wonder how you found that little tid-bit of information, must have been some sort of experiment.
I once had a user work on a locally existing InDesign file for a few hours who wasn't in the habit of saving (since Indesign has such a great recovery feature.) Unfortunately, after a few hours of work, he went to finally save the document, but InDesign refused... couldn't even do a Save As. He called me down to his office in a panic since the document was still open. After a few minutes of checking InDesign logs on his Mac, I noticed a conflict in folder paths. I asked him if he moved the location of the InDesign document while the document was still open. He admitted that he probably did. After moving the InDesign document back to the original folder (same folder as the locked temp file), he was able to save the document. Go figure!
-Mike

InDesign CS3 will not open double-clicked files on server (10.5)

I've got an odd one here. I have two new 10.6 machines running InDesign CS3, and a simple file server running 10.5.6.
When we open an InDesign file on the server using the "File Open" dialog box, the files open fine. If we navigate to a folder on server from the Finder and try to double-click on the file, it will launch ID if not open, but not open the file. It looks like it would open, but does not.
Does anyone have an idea why this might be happening? It would sure be easier for the kids to open files that way.
Dave Riedle

I have this issue also. InDesign [CS4] begins to start up, the "initializing..." label appears, then it immediately quits. Started after I had to revert back to 10.7.3 from 10.7.4 due to frequent and incessant kernel panics in 7.4. I tried uninstalling all CS4 apps (using the CS4 uninstall tool), then ran Adobe Cleaner Tool, then did a clean install of CS4 (Design Premium), including a fresh input of the serial number. All other CS4 apps open normally.
Interestingly, upon your suggestion, I created a new user account, then tried to open InDesign there. It opened normally, so at least I can use it in the "Test Account" I created. Any suggestions on how to get it to work in my account?
iMac [early 2009], 8 GB RAM, 2.66 GHz, 1.5T hard drive (third party).

Modifying InDesign file that is on server is very slow

I have a user that is having issues modifying InDesign files that are on network storage. There are other users that do not have any issues, users on the same network no more than a cubicle or two away.
The issue is that the program becomes to slow to use. When the user opens a file on network storage even trying to modify a line of text in a text box brings the whole program to a complete stop and it takes about a minute to recognize that you are editing the selected box. highlighting text is not even possible as it is so slow.
I have been having the user copy the file to there desktop from the server then save back when done (I think its more reliable this way anyways..) but they are curious as to why everyone else can work from the server and they cant.
Any advice anyone?
PS: User is using a Windows laptop, core i5 4GB RAM and InDesign CS6

The ethernet connection is 100 mbps due to cisco phones. I have not tired a different user yet I will have to try that out.
The 100mbps connection shouldn't matter though IMO as the file is like a 15MB file. If it were a gig I would understand but we are talking a small file that should be loaded into cache upon opening anyways correct?

Problem with indesign & acrobat cannot saved files on server : file already open-

About the problem of Christina
It's the same for us with Indesign and also with Acrobat. The problem comes from Adobe. They do not understand that we work on server. They tHink that we must work in local and after save files on server. That's totally crazy when you are saverall to work on the same file at different time of the day. How could you know that you work on the right file?
Please, ADOBE, could you solved this problem?

You need Adobe Drive, which helps to connect with DAM systems. AFAIK, Adobe does not supply DAM systems though.
More about it, here: http://www.adobe.com/es/products/adobedrive.html

InDesign files greyed opening from server

Hi all, this is an odd problem that has only just started happening recently. When I save a file from InDesign onto our server it is sometimes greyed out when I go to open it later from InDesign. I then have to go onto the desktop and open the file from Finder. It only happens sometimes and is corrected if I restart the computer. Any ideas why this might be happening?? Thanks!

Could be a time-sync problem with the server.

Move InDesign CS files from server to server

Hi
I hope you can help me with this problem. We have a new server in my company where all InDesign files and linked resources have been copied too. The problem is that this has broken the links.
What is the correct way to copy files from one server to another? (So that the links does not break. We have many many InDesign files).
Thank you
Carsten
InDesign CS v. 3.0.1

Doh. Solved by a restart

What is the best way to work on the same InDesign file in different locations?

I'm the creative director for an in-house creative department. We produce 37 catalogs and a multitude of print and electronic advertising each year, plus a variety of other items. Our problem is that we have two locations. In the current set-up, if I want someone at one location to work on a project but the files are at the other location, I have someone at the one location package all the materials involved with that project and either upload them to DropBox or copy them to an external drive and ship it. Not very efficient.
We have servers at both locations but there are different files at each location. I'm able to remote from my computer into a computer at the other location, but if everyone were to do that we would need double the number of CC subscriptions and computers, and it would bog down the internet connection that the entire company uses. I'm also connected to the server at the other location (again, over the internet) and have opened InDesign files that reside on the server there and tried to work on them here (over the internet) but that is much slower than remoting in.
The only way I can think of to alleviate this problem is to run duplicate servers at each location, but this would be an update and back-up nightmare (unless I'm missing something). Is anyone operating this same way and, if so, how are you dealing with it?
We can't be the only company that works like this. Maybe I'm just missing something.
Thanks,
Lloyd

We have servers at both locations but there are different files at each location. I'm able to remote from my computer into a computer at the other location, but if everyone were to do that we would need double the number of CC subscriptions and computers, and it would bog down the internet connection that the entire company uses. I'm also connected to the server at the other location (again, over the internet) and have opened InDesign files that reside on the server there and tried to work on them here (over the internet) but that is much slower than remoting in.
One tiny thing bothers me about your setup. And you said it above, you would need double the number of CC subscriptions and computers. Are you using two people to access under the same CC subscription. Even if they are working in two different time zones, it is technically violating the rules and spirit of the rules of being able to install on two machines at the same time.
You're allowed to install for two machines for one person working at the office and then at home. One person wouldn't be in two different locations at the same time.
Meanwhile, regards your problem, I remember reading about a system many years ago that was pretty simple. It was based on an old newspaper/magaizine system of "who has the folder." (Created before computers) In the old days, if someone was working on a file, they left a folder with their name in its place.
In the computer age, one person, working on a file, would move it to their desktop. Then, they would leave an empty folder with that document's name where it had been as well as their initials. So if I took "Shoes and Socks Fall 2015.indd" out, I would leave a folder named "Shoes and Socks Fall 2015_smsc" in its place.
And if it was necessary for me to have the images, I would make a copy of them onto my machine so I wouldn't tax the network. Then when I was finished, I would copy the file back to the server. The links should show up. If not, we could relink later.
With the empty folder on the server, anyone could tell who is working on a project. So if they were late getting it back, you could email them.
It relies on the people being disciplined enough to make the folders, move the docs, etc. But since you've ruled out all the systems for companies with dumb employees, you're going to have to make them follow the rules.

Joining multiple inDesign files into one, can you solve this?

OK so basically I work at a magazine, the creative's all work on separate spreads so all the inDesign files consist of between 1 and 10 pages then usually they are all spat out in there sets of PDF's and sent to the printers.
Now I want to do an online addition of the magazine with the new SWF export feature in inDesign CS4 but I'm wondering how can you easily compile all of the separate inDesign files into one so that it can spit out one single swf with all 200 pages with the page peel effect?
Is there even a way without a mass of work of manually adding all the pages into one file, that would be absolutely humongous? Anyone with any suggestions how to make this process the simplist and with the least amount of labout would be an absoulute legend, I have little time to spend on this which sucks so looking for the best and fastest possible way that we could do it each month.
Cheers
J

I migth have a kind of solution for you. I have made a solution named eDocBrowser. (I called it Magazine Browser in earlier threads here and couple of other forums). It´s a collection of files that you publish with you SWF-files you have exported from InDesign. With eDocBrowser, you can put several SWF-files together and end-user can use them almost as one single SWF. Heres little demo I made just few minutes ago.
http://www.prepress.fi/eDocBrowser/
There are 3 SWF-files, all of them exported from InDesign. They are originally separate indd-files. When you reach last page of Document1, small arrow appears, and text "Jump to next file" and name of the next file too. You can go there also by using next-button at the bottom right corner, one that you use normaly to go next page. Same kind of arrow appears also when you are in first page of document 2 or 3 etc... with it you can go back to earlier documents last page etc... All the documents can be seen also in a drop-down menu at top of the screen. Labels of that menu are customizable.
Theres also a zoom. When you clic zoom+ button, your cursor changes to magnifying glass. With zoom- you can go back to normal view.
Additional features are FullScreen-view, Printing current spread and customizing user interface, buttons and logo at the top-left corner. Text search is very exprerimental and requires indd-file indexing with script we have made too. It indexes every single word in indd-document to XML-file and put pagenumbers there too. eDocBrowser searches that XML-file and gives all the hits to small result window. Hits are also links to page where they point...Search is not in use with this demo..
There is a small help-section in top-right corner...
We also have a script called eDocMaker. It does everything for you. You just have to have indd-files in one folder. Script asks location of that folder when you run it. It also askes you which resolution you want to use with images, anything goes between 72-2400 (72ppi is indesign´s default resolution for SWF-export, using bigger resolution might cause bigger SWF-files, but images look better when zoomed)
Price of the single licence of eDocBrowser will be 80euros (aprx. 100dollars). With it you may install one copy of eDocBrowser into your server and use as many SWF-files there as you want. There is no search feature in single version.
Price of unlimited licence is 300euros (aprx.400dollars) With it you may install as many copies of eDocBrowser as you like. With it you also get all the indesign scripts including eDocMaker with resolution booster, search indexer etc. + goodies like user interface and button templates, indesign effect (3D spine graphic etc)....
Product is about ready, we are just setting up a place to sell it. Now it seems that we are going to use a service called payloadz.com....
Additional info: petteri.paananen[at]NOSPAMprepress.fi (replace [at] with @ and remove NOSPAM)

Is it possible to link and update external files in a Indesign document when sharing the Indesign file in Creative Cloud with multiple users?

I am new to Creative Cloud, but have been using Adobe software for many years.
Now we are considering sharing an Indesign file with my project group using CC.
The Indesign file contains links to external files (one Illustrator and multiple .txt files); and we export the approved version to an Hi-Res PDF.
These .txt files are currently hosted on our internal server but have not been linked directly: we first copy them over to local desktop and update the links in Indesign before creating a new PDF.
Since these file can be update by different people we would like to keep them outside the Indesign and Illustrator files.
Is it still possible with CC to link directly to the files on our server in Indesign and see if there have been updated?
Or can they also be stored in the CC cloud? Or is there another method?
Thanks in advance for any help or suggestions
Ronald

This will work if you all use the file syncing of the Creative Cloud desktop application and then you use the Collaborate option for the folder containing all the files. Then it will work on each of your desktops.
Links to files will not work in the browser when viewing the InDesign document from https://creative.adobe.com/files.

Indesign cs5.5 server (service) giving error while including .indd document

Hi all,
When I try to include the .indd document in book and try to genarate pdf using indesign cs5.5 server sevice it gives following error:
( note : but when i am using command line(.bat ) file it is including .indd document without locking)
Error::
"[server] C:\clients\221\template\JNH.indd is locked and cannot be added to book file! [7232] [18387]"
please help me on this issue.
Thanks,
Sameer.

Hi,
I am not sure if this is a "Master Page since we use a French version (the functionnality is named "Gabarit" in French), so here is a printscreen which shows what our users try to do:
Immediately after the drop is completed, InDesign shuts down without further notice as described before.
I fully patched one machine to 7.5.3, rebooted it and it still does not work.
I know 2 GB is a little bit short, but since this is currently a corporate standard in my customer's organization, I will need to be sure that this is the direct and only cause before any upgrade request can be made.
Thank you for your help.

Creating an illustrator file from an indesign file

Is there any way of exporting or turning an indesign file into an illustrator file. Not by exporting as a PDF or an EPS and then opening that in illustrator. I mean that in one step (through a third party plug-in in indesign maybe) an indesign file can become an actual illustrator file, headers and file icon looks like an illustrator file etc?
Thanks, Tim

I'll try and clarify as best I can. My hands are a bit tied with confidentiality rules at my company. I guess the best way to put this is we have an automated workflow using indesign server. We want to supply some of our products as actual illustrator files but all our assets are indesign files.

Indesign & Files on Server

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