Indesign Styles - Linking Styles to a master document like Cross references

Appologies if this has been asked before. If it has, if y ou could provide a link, that would be very much appreciated.
So...
What im asking is, is it possible to link a styles attributes ( e.g BULLETS) to a document that has a master BULLETS style.
What would happen when I change the master files BULLETS style, is it would update all the documents in the book to meet the master docs BULLET style.
I've done this by creating a template doc (.indt) and using that (but its only works for new docs), but a bunch of styles have changed and its a pain in the bum to go back and import styles, and "replace with incoming style" for EVERY chapter/doc.
Is there a way to update styles much like cross references or page numbers?

Two different ways: using a Book you can synchronize your styles across documents (always all of them), and you can always load all or a selection of your styles from another document, from the Paragraph (or Character) Style panel mennu.
Both ways are manual; ID don't update them automatically (and boy! am I glad it doesn't).

Similar Messages

Links between two separate PDF documents - one as reference for another.

Hello, everyone.
I have a special project that I believe would be best addressed with the creation of two independent but linked PDF files. Let me be more detailed.
My plan is to create a PDF file as a text document. In this text document there will be numerous references to documents and articles that I intend to place in a second PDF file. I would like the user to be able to open the text document PDF on the left side of his computer screen and also open the reference PDF with documents and articles on the right side of his computer screen. Every time the user comes across a section of the document that offers a link to an external reference the user would be able to click on it and the PDF on right would display the page corresponding to the reference on the PDF on the left. I hope this makes sense.
Is it possible to create PDFs with this type of relationship ? I am guessing that in order for these links to work both PDFs will have to reside in the same directory so that the links (relative links in this case) may work properly. Is this true ? How can I make this work and is there a good document I can read or tutorial I can watch that would describe this in detail ?
Thanks in advance for your help.

Hello, try67.
Considering what you share I don't think this solution is the right one for me. I am trying to find a simple solution that would allow me to accomplish this task. Considering it would require scripting or programming the solution has just become more complex than what I feel I can comfortably handle.
Thank you anyway for your help.

Cross references corrupted after placing Word document into an InDesign document

I am placing a word document which contains cross references to headers and captions/figures within the document. They seem to be fine and function correctly in the Word document, however, after I place this word doc into my InDesign doc, I take a look at the cross references panel and notice that the cross references have been corrupted. It is wrapping the wrong portions of text from the cross reference destinations. See screenshot for a visual of how the cross references are malformed. For example the 7th cross reference in the list should say Framework Details, not "Framework Detai
InDesign Cross References Panel - showing malformed bits of text
Another visual of this issue can be seen if I view the text frame in Story Editor view, see below. You can see that the cross reference source tags (blue arrow like symbols) are wrapped around the wrong portions of text. The blue tags shoud be wrapped around Framework Details and 52
InDesign Story Editor
You can see below as to why I think the cross references are fine in the Word doc, you can see the same cross reference I used in the example above in the word doc and it is wrapping the correct portion of text:
Word - showing cross reference is formed corerctly
Why is this not being maintained after placing this file into InDesign?
Also I am not performing any cross reference updates after I import, this problem occurs immediately after the place of the doc.
Why would InDesign be having difficulty in importing these cross references? I have set up a simple test Word document with cross references to headers and figures in and they have imported fine. What could be wrong with this other particular word doc that would be causing this "corruption" of cross references? This is not only causing my cross references to break visually and lack the update capability but also I cannot export the InDesign doc to an ePub as it keeps crashing. I believe from my reading on the web that if there is only one broken cross reference source i.e. the cross reference destination that it is trying to link to is missing, then the export to epub will fail. So this is causing a massive headache for me at the minute.
Is there anything I could be looking at in the Word doc to try and figure out why the porblem is occuring in the first place?
If anyone has any tips or a possible solution to this I would really appreciate it. Even better if someone knows the reason why this is happening I can tackle it from the source and prevent it happening time and time again.
Thanks, Dave

Only bad experiences, Peter ...
I've seen this character shifting before on numerous occasions, both with cross references and with hyperlinks. (It's especially funny with hyperlinks, 'cause you can see that the outline box shifts one character at a time per each next link...)
The thing is it's not just limited to hyperlinks and cross refs. Dave's screenshot doesn't show bold, italics, or other local formatting, but it's a fair bet these are off by a couple of characters as well.
Dave's experiment of making a "minimal" Word document to confirm it's a persistent bug didn't work. I found the same thing: either a document comes in fine, or everything is foo-bar right from the start. There must be some internal Word code that InDesign forgets to count as 'a character position'. Without delving into the Word file with some very advanced tools, it's anyone's guess what code that would be.
I can only offer the one solution that works for me: in Word, remove all hyperlinks (which is what Word uses for internal links as well as for external ones) and convert all cross-references to text. Then, if the file finally imports fine, re-build them in InDesign. It's a cumbersome workaround, but slightly better (only just) than checking each reference, delete, rebuild, check next -- etc. (And with that the chance that your other text attributes are also off.)

Acrobat 9 Pro: Links to Word TOC and cross references are lost

I'm testing Acrobat 9 Pro and while it successfully creates a PDF from Word 2003 with bookmarks, all my TOC and internal page reference links are lost.
I have triple checked the conversion settings from the Adobe PDF menu option in Word, and the "Convert cross-references and table of contents to links" check box is definitely selected.
I used the same Word document on another machine with Acrobat 6 Pro installed - and the TOC and cross ref links were created successfully. As far as I can see the Adobe PDF settings in Word 2003 on both machines are the same - the only difference is that one uses Acrobat 6 Pro and the other uses Acrobat 9 Pro.
The only setting in 9 Pro I turned off was the 'enable accessibility tagging' one; it's also turned off in 6 Pro. The remaining settings are the default.
A clickable TOC and internal links is essential for my clients who often have 400+ page documents.
Anybody have any suggestions? Or can anybody confirm that they do/don't get the same behavior in Acrobat 9 Pro?

Thanks Abhigyan - your test PDF worked fine for me.
This is what I've done today:
1. Checked for all instances of pdfm*.dot files and removed any that were lurking in old Application Data and Microsoft Office folders.
2. Deleted all Acrobat 5 and 6 folders and subfolders still lurking in Program Files.
3. Used Add/Remove to delete Adobe Reader 8 and its updates. I figure I can always install Reader 9 if I need it as a separate app.
4. Checked that everything was gone using the Windows Installer CleanUp utility (it was).
5. Restarted my machine.
6. Turned off my anti-virus software.
7. Did a search for any pdfm*.dot files - found one only in the current Microsoft Office folder and left it there.
8. Reinstalled Acrobat 9 Professional.
9. Opened my test Word 2003 document.
10. Checked all the Acrobat conversion settings and left them as the defaults.
11. Converted the doc to PDF and checked for internal links. Yes! The TOC links worked! But my joy was short-lived as the page link didn't work...
12. Tried various other conversion settings based on some suggestions from Lance in first level Adobe Support yesterday - still no page link. And I also lost the TOC links when I cleared the Enable Accessibility check box on the Settings tab of the conversion settings.
13. Checked the Edit > Preferences > Convert To PDF settings for Word in Acrobat 9 - add bookmarks and add links are both selected (default).
14. Used Acrobat 9 to create the PDF (File > Create > From File) hoping that this might might a difference. Nope. No TOC or page links.
15. Changed conversion settings back to default via Word 2003, and created a PDF from a longer document. Again the TOC links worked, the URLs worked (they always did), the bookmarks worked (they always did too), but the none of the internal page cross-reference links worked.
So my summary is this:
* I can only create TOC links *if* Enable Accessibility is turned on, but I have always turned this off in earlier versions of Acrobat as I don't need it and it made the process of creating a PDF from a long document incredibly slow - I'm wary of using it!
* I cannot get internal page links to work at all, no matter which method I use to create the PDF (from within Word or within Acrobat), and no matter which conversion settings I select.
I really don't know what to try next. Manually creating links for what could be hundreds of cross-references in a single document is NOT an option, especially as I have many of these long documents.
Any further suggestions?

The custom style mapping option text still maintains the word formatting or it shows a style override in the InDesign style - how do I correct this?

When I tell the custom style mapping option to format a Word style (from an rtf document) with the InDesign style, the text still maintains the word formatting or it shows a style override in the InDesign style. I have a large document that needs to import the styles correctly and I've followed the tutorials exactly however the placed text is still hanging onto the word RTF styles. I want the rtf text to convert to my InDesign styles completely without overrides.

I actually need the cell styles. That's what sets my font, spacing, and GREP styles.
I did find the solution today. In the table style or table setup, I needed to set the "Stroke Drawing Order" to "Column Strokes in Front". Even though it was previously set to "Best Joins" and I had no strokes for rows or for the table borders, it just wasn't giving priority to my dotted columns.
Thanks for your response though!

Adobe InDesign Styles

Hi i have a question related to InDesign styles.
I have a document with 100 pages, every 10 pages the colour scheme changes, gradients, background element colours, box corners (rounded and straight), fonts etc and i was wondering would object styles work and save time or is it quicker having a separate document for each 10 pages and just delete and replace the colours in the swatch library with the next colour?
There will be an on going amount of pages as i am building up a template library and there will be more colours and combinations to be added so i want to set the document up right from the start to save time in the long run.
Any advice would be greatefully recieved.
Thanks

This was discussed recently on the forum. Search Google for "InDesign styles used script" without quotes.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Dave_DM wrote:
Hi i have a question related to InDesign styles.
I have a document with 100 pages, every 10 pages the colour scheme changes, gradients, background element colours, box corners (rounded and straight), fonts etc and i was wondering would object styles work and save time or is it quicker having a separate document for each 10 pages and just delete and replace the colours in the swatch library with the next colour?
There will be an on going amount of pages as i am building up a template library and there will be more colours and combinations to be added so i want to set the document up right from the start to save time in the long run.
Any advice would be greatefully recieved.
Thanks

How to extract inline styles from a PDF document using Acrobat 9?

I have a requirement for extracting all the contents along with the para level and character level styles from a PDF document in the form of XML. While doing so I'm getting lot of additional tags. In addition to that I'm not able to find the inline tags (character level tags) like bold, italics, superscripts etc and the page numbers. It would of great help if someone can throw light on this.
Thanks.

Moved to Acrobat Forum.

When opening a word document, I get this:The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document. Is there a way to solve this?

The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document.
The above is what I get when I open a word document. Is there a way to solve this?

Hmmm. Apply the styles?
Peter

How do you change the lettering style of a adobe document that has been sent to you?

How do you change the lettering style of a adobe document that has been sent to you?

You can do this with Acrobat, but, as Claudio says, it's not possible in Adobe Reader.
If you do have Adobe Acrobat, you can learn how to modify text styles here.

Indesign CS6 crashes when copying pages between documents

I have two documents and I want to copy 28 pages from one to the other. Indesign crashes on any form of attempt. What I tried so far:
1. Copy pages per drag and drop, ID would then ask where to insert, I selected "at the end". Crash.
2. Save both documents as IDML, then opened the IDMLs, saved as INDD (to erase possible document structure corruptions), closed and opened both INDDs again, then drag and drop. Crash.
3. Selected the 28 pages from the source document, selected "Insert pages" from mini menu of pages panel, then set what pages to use, where to put ("At the end") and target (the other document). Crash
4. Tried both, "Insert pages" and drag 'n drop, with different target position "At the beginning". Crash.
5. Saved a copy of the source document, reduced it to contain only those 29 pages I want to copy, then drag and drop to target. Crash.
6. Tried vice versa, means copy all target document's pages to the source document. Crash.
Any idea how I can get the pages over to the target? There is unfortunately no "Append pages from file" in the mini menu.
TIA!

I would try another one with each of these documents.
Create a new document with 2 pages.
Name the master pages so, that their names are not conflicting with neither of these 2 document’s masters.
Delete every style in that empty document, also any swatch
No drag the pages of the first document into such an empty document.
Do the same step 1 to 4 with the second document in a NEW empty document.
Now you have 2 new documents. Take care that no conflicting master names appear.
In each of these documents create in each style panel a folder and drag all used styles in that folder.
Save both documents
Try again to insert the pages of both documents.
Otherwise, it this does not work out, could you send me via private message the files or a link. I would check it with a Debugging Version of InDesign (InDesign DEV) I can use to find errors.

IWeb • How Do I Make Links in an Embedded PDF Document Open in New Page?

On this page http://ostyn-newman.com/Gov_Downloads.html I have a PDF document that is embedded. I tried an IFrame, but everything seemed to work better for me with the "Embed" code. I am open to changing this if it would be better. Here's my problem. I can get the PDF document to display fine, but when I click on the links in the PDF document, the destination page opens in the embedded window. I want the links to open the destination in a new window.
I created the part of the document with most of the links (Pages 8.5 - 56) in Numbers and cut and pasted the table into a Pages document to create the completed document on our site. I exported the docuemnt from Pages as a PDF file which is what you see. There is also a link to download the file on the same page which works just fine.
I have tried to insert the target="_blank" code but have not been able to get it to open the destination pages in a new window. I am inserting the code by using the Insert/Widget/HTML Snippet Feature in IWeb. Here is the code I am using.
<embed src=
"http://ostyn-newman.com/Media/GS27F0026XTextfile.pdf"
style="width:850px; height:1000px;
border-width:0px;
border-color:#FFCC66;
border-style:solid;"
scrolling="auto" >
</embed>
I am not a coder and have just used Google to find the code to cut and paste and have played around with it to get to the place I am. If anybody can tweak the code I have or offer some totally new code for me to insert that will get this to work would be greatly appreciated.
Please keep in mind that most of the people who visit and use this page are government employees and are almost exclusivey using Explorer.

Thank you Jeff,
I tried your original suggestion and now my inserted html widget reads
<embed src=
"http://ostyn-newman.com/Media/GS27F0026XTextfile.pdf"
style="width:850px; height:1000px;
border-width:0px;
border-color:#FFCC66;
border-style:solid;"
scrolling="auto" target="_blank">
</embed>
It is live on my site. You can see that the embedded document still opens the destination links in the embedded window.
As for your other two suggestions, thank you as well. I am aware of those techniques and did not use them because that is not how I want the other PDF links on the page to behave. The catalog and autocad blocks downloads in the box at the top should simply download (or behave however the client's browser is configured to handle downloaded PDF documents or zip files.) I don't intend to force those to open a new window. I could also have our client click on a link to the PDF document and open it in a new page (like in your second suggestion) but I was hoping to embed the PDF and have it automatically viewable on our Download • Terms • Prices Page with all of the PDF search functions intact as well as the links be active. My only complaint at this point is that the links in the embedded PDF document open the destination page in the embed window instead of a new window. I only want to force a new window because the destination window doesn't behave properly when it opens in my embed window and it is difficult to figure out how to go back to the my PDF document when a destination window gets opened in the embed window. The code you sent didn't do the trick. Or maybe I didn't get it exactly right. That is why I included it above. Thanks for trying though. I appreciate the effort.
I would be willing to bypass the imbed/iFrame route altogether if I could just somehow drop the Pages document into the IWeb page and retain the search and link features, but I've not been able to figure out how to do that. When I was exploring how to directly drop a Pages document into an IWeb page is when I stumbled on the method of embedding a PDF document into an IWeb page to retain the important search and link features.

I am trying to link to page in my document from the table of contents. How can this be done?

I am trying to link to page in my document from the table of contents. How can this be done?

The Table of Contents picks up selected named Styles in the text like Head 1, 2 etc.
Have you actually applied the styles?
Peter

Can I link a template to several documents?

I am producing a series of booklets which are all the same size and have a number of common pages at the back.
Is it possible to craete a template that links to each of my documents so that whenever I cahnage the template all the documents will be automatically updated?
It's getting qyuite labourious amending each document every time there is a change to the common pages.
I'm using CS2.

Eugene Tyson wrote:
First, in CS2 they cannot place an ID file, so they would need to
upgrade at some expense, and second, placing a multi-page ID doc is a
lot more work than adding it as the last document to a book -- I have
yet to see a script that will do a mult-page import for an ID document,
so you are stuck doing it a page at a time, unless you know of one I've
missed. In either case, the work to update is exactly the same -- you
just update the common file.
Firstly, I explained already they could make a PDF from InDesign CS2 and place that instead. They would still need to update the indesign file and then make a new pdf. No problem there is there?
No, that works, but it's more work to revise the file and make a new PDF than it is to just revise the file. Suppose the page count changes? The book takes care of that automatically, the placed file will need to have pages added or removed.
And you have urged the OP to upgrade not only to CS3 but to make the leap to CS4, so you contradict your first argument by saying the OP needs to upgrade at some expense.
I think you misunderstood. My first choice was the no-expense method of using the Book feature (and I'd probably do that in CS4, as well). I simply meant that IF the OP chose to upgrade, he should go all the way to CS4 instead of trying to find a CS3 copy.
Why can't it have page numbering? You make an indesign file with all the data bar the master page items, running heads, footers, page numbers etc.
You place that InDesign file/PDF into the current documents that have the same template as everything else, including page numbers and footers.
Indeed, you can do all of that, but those numbers are imported "as is" and bear no relationship to the current document numbering scheme. Suppose for one version the front part is 94 pages and for another it is 135? What numbers do you want in your placed file? If the template has duplicated master items (i.e. you use the same template to make both documents), I think the situation is even worse -- you'll get stacked elements from the placed document on top of the master elements on the document page (I did not check this for a placed .indd, but it would certainly be true for a PDF).
Just with my first experience using the Book it was a nightmare, especially for a beginner. There's options in there that can turn your numbering inside out and you don't know where to look to fix them.
I still think the book option is a little extreme.
Well, what can I say to that? I've never had a problem with the book feature, but tables drive me crazy...
Every feaure requires some practice to get right, I think. The thing with numbering in books is that it takes control of the individual documents and resets the internal numbering, IF you set the book to do automatic numbering (which is the default, for pretty good reasons) and needs to be changed BEFORE adding documents if you want to turn it off.
I agree that isn't an obvious thing, especially to a new user. I would argue, though, that in this case it wouldn't have much impact. I don't see this as a problem except in the case where a document is to be both used separately and included in a book, in which case you would always need to reset the document numbering internally to use it as a standalone.
Peter

Cross references not picking up character styles in source text

I'm getting some annoying odd behaviour with cross references in Frame 12.
I have some tables, where the paragraph style in the cell is called "Cell Body" (nothing odd there).
Quite a few of the cells only have one word in them, and that word is set to courier font with a character style (called "Code").
Then, elsewhere in the document, I am referring to this text using cross references. I am referencing the paragraph style Cell Body, and the cross reference format applied is like this "<hyperlink><$paratext><Default ¶ Font>"
"hyperlink" is another character style that makes the text go green.
So, the cross reference out to take the text from the cell (in Courier) and reproduce it, coloured green.
However for about half of these cross references, it isn't picking up the Code character style in the source text, so the cross ref is just green, no green courier.
Things are further bamboozled when I output to HTML Help.
In the CHM file, the cross refs which appear to work OK (green courier) are now just courier.
The ones which failed to pick up the courier look the same as they do in Frame (just green).
Any ideas as to what's going on?
I've tried troubleshooting by clearing the cells, reapplying the para style and default character style, then reapplying the code character style, then replacing the cross reference - which sometimes seemed to fix it but didn't always.

Arnis Gubins wrote:
Using two character tags in-line together (a la <hyperlink><Code>) is asking for trouble. IIRC, FM doesn't re-apply these in order on an update and depending upon how they are defined (and what is set to AsIs), the outer one usually wins. .
So why does the blimmin' dialog invite me to do precisely that, by providing me with a list of all the character styles I have, and allowing me to select as many of them as I like??? /sulks/ Indeed, if Frame still shipped with a printed user guide instead of stupid "optimised for viewing on iPhones" online webhelp nonsense, I suspect I might very well be able to find an example in the manual of using multiple character styles in that dialog! If it doesn't want you to use more than one, why doesn't it grey out after you add the first one? /sighs/ The concept is called "cascading styles", it's a fundamental web paradigm! And it works in the main body text - why not in Xrefs!
Also, I have been very scrupulous to keep my character styles orthogonal so none of their AsIs's mash each other up.
But, rant over, I shall follow your splendid suggestion for a "Code Hyperlink" style.
Arnis Gubins wrote:
Also, x-ref formatting may behave differently in the new Publishing modules depending upon ....
...Depending on how badly designed and buggy this new Frame12 feature is, I should say! The Publish module should not randomly stop behaving in a WYSIWIG manner in completely undocumented fashion just because Adobe couldn't be bothered to code it properly. /sighs/
Frankly, for my current project, I've given up trying to jump through hoops for Publish - I'm concentrating on getting the Frame source right and assuming these quirks will be fixed in Frame 13 (or 14, depending on how superstitious they are). Because if I put in ad hoc workarounds for them in Frame 12, I (or a colleague) will only have to undo them later when they're fixed, and by then we'll all have forgotten what the original problem was.

Cross Reference, Paragraph Style conflict?

I'm created an epub file and have a cross reference for one of my chapter titles. When I export it to ADE the final product has the cross reference in the file but the paragraph style for the text that I linked lost all of it's styling somehow. The paragraph style is supposed to be centered and have space after it but it is completely gone but the code is still in the xhtml file.
I have opened the xhtml file and cannot see where the issue is. Has anyone else had this problem exporting from CS4? If so, how do you fix it?
Thank you so much!

According to the FM7 Help, the variables for background text frame use might be:
<$paranumonly[paratag]>
to pick up the first instance on a page, and
<$paranumonly[+,paratag]>
to pick up the last.
The "+," bit is the key. I've never tried it myself.
This presumably also assumes that the paras of interest all have the same format name.

Indesign Styles - Linking Styles to a master document like Cross references

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