InDesign to process InCopy file

Is there a way to script InDesign server to open(import) an InCopy document, manipulate it's contents and then export it as an InCopy file.
Thank you.

Hi,Thanks for writing.
I am relinking from an older story to a new one. When the editor upgraded to InCopy CS4 and told me he had completed his updates, within the folder were both the old .incd files as well as the new .icml. I removed the old .incd then opened the InDesign file. When I go to relink by right clicking on the old InCopy file, the new .icml file replaces everything within the links panel within InDesign as well as stripping all linked graphics from the pages.
Catnip

Similar Messages

Incopy link will not update in InDesign and XML Story files

So I have a couple of questions.
I work for a publisher and we have a standard InDesign to Incopy workflow. Recently we have started having issues with InCopy links. First some basic info would probably be helpful. We use Windows XP =(, and we are using InDesign and Incopy CS3. All of our files are on a server. When I or people on my team sometimes attempt to update Incopy links, they will simply not update. Then when we check the link it says that it is zero k in size and is pretty much fried, cannot open in Icopy or InDesign. Why this is so nasty is because if the file cannot be updated all the work in the story that was done in InCopy is lost. Then to make matters worse, if we unlink the incopy file sometimes when we go to save indesign completely crashes. Is this a permissions issue as our IT department is fairly ignorant about design workflows on servers and has been inconsistent about the permissions. Also these .xml files seem to be populating the folder where we keep our InDesign files, when we open them they have basic information on the story links. I have attempted to find out more info on these files but have had very little luck.
Any info would be helpful.
Thanks!

I cannot import video files.
Mylenium

How do I keep InCopy file from losing formatting after editing assignment in InDesign?

Writers have created assignments from an InCopy template built with paragraph styles, character styles and a text area width.
Designers are importing these assignments into an InDesign template that uses the same paragraph styles and character styles.
But if an imported assignment is edited in InDesign and then reopened in InCopy, the InCopy file only keeps the used paragraph styles and character styles and loses all others along with the fixed text area width that was created in the template?
Which I don't want, how do I resolve this?
Thanks!
Btw, I am currently using InDesign CS5 and writers are using trial for InCopy CS6.

(screenname was defaulted to my adobe.com login? should be fixed now...)
John,
Tried your idea to used InDesign cs6 with InCopy cs6 and it didn't work, gave me the same results from InDesign cs5 to InCopy cs6
Bob,
That would be more of a work around than a solution for me...i would still like to be able to see my original formating in InCopy, what it currently does is pointless if i've created a template...or at least it would be nice if it actually adapted my InDesign layout into the layout view...
Are you the same Bob Levine from http://www.theindesignguy.com/? I came across your website the other day...I have been looking for a publishing solution that would make things more efficient between the designers, writers and our website..hence the InCopy trial...which we may consider adopting the vjoon K4 Cross-Media Publishing Platform...but I'd rather use a CMS system that would speak directly to InDesign & our website (minus InCopy)... Do you offer any solution?
Thanks to both of you for your help...but would anyone have an answer?

Autonumbering h1 with 2 separate incopy files in Indesign

Hi!
I have 2 sections in my indesign file, so i created 2 separate incopy files for section 1 and section 2.
I set up all my heading styles to autonumber and in section 1 they work great, 1, 1.1, 1.2, 1.1.1, 1.1.2, etc....
So when I created a new master page for section 2 and start a new text box for the beginning of section 2, H1 starts at 1 again, when it should be 2.
I'm assuming this is because the 2nd incopy file is not in the same text flow as the section 1 incopy file?
I tried to start the second incopy file at the end of section 1, but i couldn't do that either?
What can I do to get section h1 to say 2 when I start applying to the second incopy file?
Thanks!

Hello Sumit Singh,
thank you for your answer and your reasonable recommendation. Unfortunately, this only works when the ICML content is used in one INDD file. In our case, we use ICML content in multiple docs (various manuals with the same safety instructions, warranties, adresses etc.).
So, is there a way to trace back where an ICML has been used?
Is it possible to find out in which document the ICML is still checked out?

InCopy files are being opened by InDesign

I have InCopy CS5 and InDesign CS5 on my Mac, running OS 10.6.8.
When I try to open an InCopy file, InDesign launches and tries to open the InCopy file.
I then get a message saying "Cannot open InCopy files within InDesign. Please choose File > Place to add the InCopy file to the InDesign document."
I already went to the Get Info file of an InCopy document and set it to eopn using InCopy. That didn't work. I alreay reinstalled InCopy, and that didn't work too.
Any suggestions out there?

Either get familiiar with the Mac OS operating system so you learn how to assign default applications to certain file types, or simply start InCopy and use the menu File>Open to open the document

InDesign crashing when updating associated InCopy files

We just upgraded to CS6 and Creative Cloud. When graphic designers are using InDesign and writers update the affiliated InCopy files, when the designers hit the Update button to pull in the updates, it crashes InDesign. Here is Pastebin link of a recent crash log.
http://pastebin.com/Luc13HET
Designers are using Macs, writers are using PCs, we use DropBox to share the files, and re-placing the files seems to be ok, just not using the actual Update button. We've tried a ton of potential fixes, including resetting preferences, placing the file on to a new document, saving as IDML, exporting InCopy links separately.
Anyone know of any fixes?

This is the same for our department and the workflow sounds very similar except we are using Stand alone installs and not creative cloud with both design and editoiral using PCs.
We have really experienced the problems when using previously designed templates from CS4 and are now having to go through systematcally and redo these from the ground up which seems to fix most but not all and is really annoying. Adobe of yet have not released a fix for this even thou there have been quite a few pastbin reports sent to them.
CS6 using Indesign and Incopy is a real disappointment considering all the excellent features under the hood.
See a long post here it might help
http://forums.adobe.com/thread/671820?start=80&tstart=0

InDesign links stripped out when relinking to new InCopy file

I am working on a large manual in InDesign CS4. Previously, there was an .incd file linked within the links panel. When I open the .indd file, the box comes up to update the links. We now have a new .icml file from InCopy that I relink to. What is happening is all the links in the link panel as well as within the document are getting stripped out when I link to the new InCopy file. The only file left is the .icml in the links panel.
Has anyone had this happen to them? If so, I would love to know how you fixed it. Or if anyone has any suggestions I would really appreciate it.
Thanks.
Catnip

Hi,Thanks for writing.
I am relinking from an older story to a new one. When the editor upgraded to InCopy CS4 and told me he had completed his updates, within the folder were both the old .incd files as well as the new .icml. I removed the old .incd then opened the InDesign file. When I go to relink by right clicking on the old InCopy file, the new .icml file replaces everything within the links panel within InDesign as well as stripping all linked graphics from the pages.
Catnip

Using 1 incopy file in multiple indesign files

Alright, here’s my situation.
At my company we provide e-learning for the medical industry. As marketing products we use printed brochures, flyers and give-away course overviews.
These products all have simular information except for some small details.
For example…
Brochures have:
- course category
- course title
- course author
- course register icons
Flyers have:
- course category
- course title
- course author
Give-away course overviews have (see image below):
- course category
- course title
- course author
- course register icons
- course points
The register icons are small shapes and these shapes together with the points (ptn) and authors are placed in a table to align them.
I'm now using 1 Incopy file for all these products in a not very ideal way.
The way I use incopy is the following:
create/update the incopy file with all details
update linked files in indesign
detach linked files and remove unneeded details for each specific product
export
Because the usages of tables step 3 is a lot of work for me.
We want to hand over the updating of the incopy files to our editors, but for our editors the tables and shapes aren’t easy to create in incopy.
Now I was thinking of linking all paragraphs in separate text-containers and place the unwanted details outside the visible area in indesign, but this is a pain to do aswell.
I would like to know what other techniques I can use.
Is there a way to specify what paragraph from incopy I want to use in my indesign document?
Thanks in advance!

Tables ain't the problem. It's the shapes inside the tables. These shapes are the register symbols. There are about 20 unique icons. Now that I am going to use conditional text they just have to copy paste them. I'm going to make 3 different tables inside one InCopy file with the 3 different table-layouts and show/hide them with conditions:
Thanks for all the help!

Editing InCopy stories in InDesign layout- InCopy file gets huge

Lately, I am experiencing file size issue. When I go into my layout to check out an InCopy story; check it back in after I do my edits- the file size suddenly gets much larger. It would start of 160k and then becomes 2MB file. Could this be an update issue or am i using "x" amount of conditional text? My editor uses InCopy on a PC and I use a mac.
thanks!

Hello, I did try your suggestion and the InCopy file still got larger. I even re-created the layout into a new document. It started out to be okay but I still got the same issue when i check in/out the incopy story.
It is puzzling because I have another layout with about the same amount of layers/conditional text, images and i have no problems so far with that InCopy file getting large.

InDesign CS5 and inCopy CS6 workflow problem

I've looked at other discussions and haven't found any to answer the question to our problem.
We are a small publishing company and we have license for roughly 7 inDesign CS5 copies that we purchased a year ago. We contract with outside editors to edit content for us using inCopy. For a year there hasn't been any problems. But any new contracted editor we now sign, which in turn purchases inCopy, we are having trouble with our files talking to one another. Any new contracted editors are only able to purchase CS6 inCopy. This leaves us with the problem of having inDesign CS5 on about 7 or so of our employees machines and 6-8 CS 5.5 InCopy on outside contracted editors and an additional 3-4 contracted editors with CS6 inCopy. When the editors with CS6 inCopy try to open files from our InDesign CS5, either they won’t open at all, or they will open, the editor works on the project for awhile, their program crashes and they are not able to recover (re-open) the files again. Which results in hours of lost work.
Has anyone else come across this problem? Is there a work around or a quick fix. We would hate to have to upgrade to CS6 for all of our in house copies of InDesign and then ask our outside editors what do have inCopy cs5.5 to upgrade to CS6.
If this is the case, when CS7 comes out, and we hire additional outside editors, will we continuously have to go through the process of upgrades again? This is too costly for use and our existing contracted editors.
Any thoughts are assistance would be appreciated.
This is one of the error messages received from an outside contracted editor using inCopy CS6. The file crashed after several hours of work, when the editor went to reopen the file, they received this error. Which looks to be a generic error code that doesn't tell us anything.

Hi Ruffus,
Unfortunately different versions of InDesign and InCopy do not work well with each other. Newer versions of the program should be able to open older files, but they cannot save backwards. I am not sure what is causing the errors with the newer versions of InCopy however.
Are you able to open the CS6 InCopy files on your computers?

InDesign CS5 and InCopy CS3

I work at a weekly newspaper, and we have been using and InDesign/InCopy workflow for several years. The Reporters use InDesign CS2 (never did get around to installing the CS3 upgrades we bought because at first the computers they use wouldn't handle it, and after the computer upgrades got done all around, no one ever bothered). After the stories are written, the editor reviews them in InCopy, then releases them to the page designers who are now working in InDesign CS3 as part of Standard and Premium Suites.
We are considering upgrading to InDesign CS5, but absolutely NONE of the reporters or the editor needs (or will ever use) the listed improvements included in InCopy CS5. Since there are nine InCopy products in the office, and as everyone knows the economy sucks - especially for PRINTED NEWSPAPERS these days, we really hate to have to upgrade just for upgrades sake.
I have downloaded InDesign CS5 trial to check if our CS3 files will open and work in it, after reading an article published in the Washington Newspaper, a publication put out by the Washington Newspaper Publishers Association, reported that one of the state's newspapers happily upgraded to CS5 and had a nightmare of problems just opening their CS4 files. This has my editor very nervious about us upgrading. So... I'm testing it out, and I can't place, then open and edit our CS3 Incopy Files. I get a message that says "this story needs toa be converted to "InCopy Document" format to edit it. I've saved it in InCopy CS3 to both incx and incd formats, and both receive the error. Has Adobe made simple InCopy files incompatible with InDesign? I can import files from just about everywhere BUT InCopy??? The Sister Program?
Please advise a simple work around, or I'll bet our upgrade is totally put off.
Daria Lacy
The Reflector

Bob,
I have to feel that you aren't really reading my posts. While I did mention that our reporters and editor lessentially use InCopy for a word processing program, I did specifically mention in my last post that we use the program for exactly what it was originally intended, for reporters to write and edit, for designers to layout the text, and for writers/and or correction people to get into the files and fix problems - up until the last minute, so yes, we do need to use InCopy, in the manner we were told it was developed for. We don't use it for viewing layouts - that's what InDesign is for.
PLUS, none of our reporters have time, inclination or need to view the layout as it appears in InDesign. If they did, we'd get InDesign for them. They are busy investigating and writing stories, they don't have time to learn even the basics of layout, and frankly, they don't even want to. The one single reporter that is interested has learned some of the basics of InDesign, but she doesn't use it on a regular basis, and dosn't need or want to view the pages. She does need and want to edit a story occasionally even after it's been placed into the layout, but she want's to view it as the same copy she wrote, so she can do it quickly, not as a page layout she has to hunt thru it and every other story on the page to find the problem.
I don't mind Adobe stopping selling older versions - don't blame them at all on that one - if you're buying a new product - go buy the latest and greatest. If the version didn't matter, you wouldn't have to worry if about matching your other versions and you wouldn't need to find an old version. But why BUILD IN obselecense in a PART of a system within just a couple of years. We're using CS3 InDesign, yes, but we bought it just shortly before they came out with CS4. If we'd known when the release would be (we don't track the industry close enough to be checking on when release dates are "expected" to be) we'd have probably waited the 4 months and upgraded to that. But time wise, we haven't had the CS3 THAT long, so I don't go along with the "two versions back is too old" theory.
I'm afraid I don't quite see why the text fit would change from one version to another when the fit is based on font, text size, etc. And that doesn't change, Times Roman, 10.5 point on 10.7 leading... And as far as split/span/balanced column features and mutiple page sizes - those aren't going to affect our work flow at all. All we need is the ability to write text, and edit that text from other desks besides the designers, as well as the designers being able to open the file to fix headline size in InDesign.
As for the reporters getting the trial version and trying it out - did you miss where I mentioned that we provided CS3 to all of them, and pretty much none of them bothered to load it onto their computers??? They don't want any bells and whistles. They want to keep going as they are going.
If they wanted to go to the latest and greatest - it'd wouldnt' be an issue - but they don't need or want it, why should they be forced to upgrade just for the sake of upgrading?
And that also brings up the issue, when we buy those 7 versions that aren't going on computers with InDesign (and the whole rest of the Standard and Design Suites) who wants to bet me that it's gonna take more hard drive space, more ram, and there's a huge potential that it ain't even going to fit on their computers and still leave room for it to think?
And just one other though - just because backwards incompatibility is a fact of life in today's programs - does that make it good or right?
What this basically means, with no specific NEED for the designers to upgrade to InDesign CS5, and the requirement that if they do we'll have to upgrade not only the reporter's versions of InCopy AND most probably, their computers, we will probably put off upgrading and wait another year and a half for CS6.
Daria

Possibility to export or place InCopy file to represent an inline text frame.

I need to unique a text which is in an inline text frame by representing it with a unique InCopy file.
So I can make if I needed in future one modification to that InCopy file and then all the necessary action is to update the links inside all the InDesign files...

I asked this question from two years and no one gave me an answer because there was no answer.
But I have developed an add-on represented by a menu:
http://forums.adobe.com/message/4946725#4946725

Incopy files not updating

Having a problem with Incopy files not updating after designers on Indesign prepare packages on second round of revisions.
First, the designers create an Indesign file and prepare a newly created Incopy package. The editors are able to open the package for the first time. Editors make changes then repackage for designers. Designer then open package from editors and make necessary changes and then repackage back to the editors. At this point, the editors receive a message to replace when opening package. The files open but it doesn't update all the changes that was originally made to it. It as if it is still using the original assignments from the first newly created package. Also, all the assignments have "?" in the assignment window in Incopy. We are unable to figure out how to update the "?" in Incopy or relink or what ever we need to do at this point.
Several things we checked.
1. Unstuffing the package contents from the designers shows all updated file dates. So we know the package contains the newest updated assignment files.
2. If the designers rename the file names on all the assignments in the assignment folder, then repackage. The files open on Incopy with updated changes. But not if the file name remains the same. Also, if the assignment files are all renamed, it doesn't ask to replace anything on Incopy.
At this point. Our only solution is to rename all the assignment files and repackage. But we shouldn't have to be doing this, especially since it adds time to the designers to repackage the files.
Designers using Indesign CS 3 on Mac OS 10.6.4.
Editors using Incopy CS 3 on PC Windows.
Any help would be greatly appreciated.

When the InCopy user opens the assignment package for the first time, it unpacks (it's really like a .zip file) into a folder on their hard drive called InCopy Assignments. The folder is located in My Documents on a PC and in the Home > Documents folder on a Mac.
Every unpacked InCopy assignment package goes into a subfolder within this InCopy Assignments parent folder. Each package's folder is named after the *assignment* name (not the name of the package itself, which is usually the same but not always). So if the assignment name is Chapter1.inca, then the subfolder name will be Chapter1.
When the InCopy user repackages it for the designer, it packages a *copy* of this subfolder. This is the subfolder that Bob is suggesting they delete, after sending off the packaged InDesign file. That's a good idea.
If you can't rely on your editors to do that ... many are very leery of throwing anything away ... then your designers should *rename the assignment* in their Assignments panel before creating an InCopy package for the second or third or whatever time. They can just double-click the assignment in the panel, the Assignment Options dialog box opens, and they can change the name from say "Chapter1" to "Chapter1-v2". They click okay, they choose Package for InCopy, and send it off.
When the editor gets this file and double-clicks it, it unpacks into a different subfolder than before: Chapter1-v2, leaving the Chapter1 subfolder intact. So you avoid the prob of duplicate assignments on the InCopy user's hard drive.
FWIW this was much more of a glitch with CS3. Not sure what Adobe did differently, but assignment packages are much more intelligent in CS4 and CS5.
AM

Are InDesign CS5 and InCopy CC compatible?

Does a workflow between InDesign CS5 and InCopy CC work?Or does InCopy CC only work with InDesign CS6 or CC?
I’d be really grateful for your advice - thanks!
Kathrin

I was looking for answers to a problem and I found this post. Question. Can InCopy CS5 and CC live togheter on the same computer? I'm creating inDesign files using CS5 that I want to use with inCopy.
I cannot open any thing using InCopy CS5 but it all open in CC, Can save and re-open in InDesign CS5...
But I'm the only one in my team using CC. Anyway, any tips would be gratefully appreciated.

Editor cannot 'check out' InCopy file

I'm a novice in InCopy but am learning the ropes, however, am having a problem that I can't figure out. The editor who needs to open/edit the InCopy file says she can't check it out. I don't know what to tell her. She has the .icma and .icml files and I don't see a problem on my end. Any suggestions?
Thanks in advance.

The problem:
When a Windows InCopy user opens an .indd file the assignment panel shows all InCopy stories to be unavailable or "checked out". The Mac InCopy and InDesign users all see the same stories as available to be checked out.
The solution:
When the stories are being exported to InCopy files from within InDesign on a Mac, the files extensions were being selected (and deleted) when the files were being renamed. When everyone is on a Mac, this is not a problem.
Don't select the file extension. By default the name, not the extension (.icml) will be selected. Just type your new name and all is good.
Hope this helps someone out there.

InDesign to process InCopy file

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