Indexing and categorization takes too long - why?

I have set up a news publishing system where journalists access a folder and publish their news there using an xml form. So far so good.
Readers of the news access a page with a km-navigation iview that points to a taxonomy folder. The query based taxonomy is set up to categorize news based on property-values chosen by the journalist in the xml-form. This also works as supposed.
Lifetime (time based publishing) is activated for the folder the journalists access to publish their news. Corresponding start and end dates/times for setting lifetime for an article is set by the journalists. This also works as supposed.
BUT: after saving each article the system takes awfully long to actually categorize the news and thereby make the articles visible for others than the journalists. It might be as long as half an hour or so. This also repeats itself every time an article is edited.
I also feel that basic indexing of all other documents in the portal takes too long. I want all new documents to be indexed as soon as they're saved.
Any tips?
Henning

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