Info. Record (Ref: Q3_2)

Dear Sirs,
Could you answer me the following question ?
If Info. Record is created / updated from PO, there is no condition record in the Info. Record. Is it correct ? If Info. Record is created / updated from other documents such as RFQ, Quotation, Scheduling Agreement & Contract, is there condition record in the Info. Record ?
Many Thanks,
KH Fong
Edited by: khofong on Jul 2, 2010 10:28 PM

Hi,
Info record Updation from PO will have only for base price of the material from PO.
It will get update other condition & also it won't create auto condition records in Info reocrd. only base price get update.
If RFQ /Contract all same only the Base Price will get update auotmatically.
rest of condition you have to maintain manually.
SAM

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Does any scheduling agreement exists for this info record
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While creating PO, Price conditions flow from Purch.info record.
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Baskar

Hi,
1. Go to SPRO > MM > Purchasing > Authorization Management > Define Function Authorizations for Buyers > Function Authorizations: Purchase Order > Here "New Entries" and define Function Authorization Key as "01" and give description.
OR use T. Code - OMET
Here under "General parameters" subscreen,
Activate "Display conditions" indicator and assign Field selection as "$DE1", do not select "Enter conditions"
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Min.order Qty from Info record in PR in MRP

Hi,
Is there any setting by which , while running MRP, system will take min.order quantity from info record (instead of material master) ?.
If not , then is there any way to achieve the same?

Hi Csaba Szommer
You are right, If you try to convent PR in to PO, and if you have maintained min.order qty in info record, you get message ( error / warning ) as per your message setting.
Your question is also valid that if the same material is being procured by many vendors, and each vendor might have different min. order qty, Hence it has to be picked from info record only.
But I have tried with all the possibilites. While converting PR into PO, based on system message you can correct the Quantity, but if MRP generates PR ,based on the min.order qty in info record, then no need to handle such messages.
You can try also, maintain different min. order qty in Material master and info record, it will always take from Material master and never from info record.
But Logically, it should take from info record.
That is why I wanted to make the system take info record min.order.qty.
So it would solve the problem if you know some setting that takes min.order.qty from info record.
( ref: I am aware of planned del. time , there is one checkbox in plant parametes, if you select that , system will take planned del.time from info record , if you don't, system will take it from material master. So if you know any such setting for min.order.qty, pls let me know. I could not find any such possibilities)
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Creation Info Record at Material group,Source List & Assign source to PR

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Mine is a typical requirement, I would like to create a Info Record at Material Group level and create Source list for the Material & Plant combination. Now for this combination, I would like to create PR & assign source for this PR.
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2. Material differs from the Material from the Info Record.
Help / Information required :
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Can anyone please provide the soilution to the above points?
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Hi Please create Contract and refer same while source list. This will help
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AD

Automatic creation of purchase info record

Hi friends
I could not find check box in RFQ (ME41!N)or in Quotation (ME47N) for updating/automatic creation of purchase info record.
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Sunny

Hi,
you can maintain the info update for the required quotation through ME47.choose the required line item and click on the "item detail" icon and put the necessary value for info update:
1-     No update
2-A     Update with or without plant
3-B     Update with plant (if no plant ban)
4-C     Update without plant (if no plant requirement)
Indicator: Update Info Record
Determines whether:
The purchasing info record for this vendor and material is to refer to this PO item, and
The item is to be valid for the entire purchasing organization or just for the plant.
Use
The indicator determines which prices and conditions are suggested in future PO items.
Prices and conditions can apply to an entire purchasing organization or to a single plant within a purchasing organization.
For example, if you create a purchase order for a plant for which an info record has been defined at plant level, the purchase order is based on the conditions in the plant info record and not on the conditions that apply to the purchasing organization.
Procedure
Enter the relevant plant key:
A
Updating of the document number is effected at plant level as long as there is a purchasing info record at plant level. Otherwise the document number is updated at purchasing organization level.
B
Updating is effected at plant level if plant conditions are allowed for the plant.
C
Updating is effected without plant data if plant conditions are not necessary for the plant.
Dependencies
The level at which updating of the document number may be effected is defined for each plant.
Hope this will clarify your query.
Thanks & Regards,
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Automatic creation of info record

Hi All ,
In my case, Automatic creation of info record is active during creation of PO and in case of standard PO, price is automatically coming during creation of PO
But in case of consignment PO, Price is not coming automatically.
Please help... thanks in advance

HI,
In Consignment PO, Price (Condtion tab) won't be there.
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Refer help.sap documentation for more details on Consignment.
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Hi
Please read this as well.
You have created sources of supply. These could be:
-> Contract items in Enterprise Buyer
-> Vendor-specific prices
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-> Entries in the vendor list of Enterprise Buyer
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For more information, see the Supplier Relationship Management Implementation Guide (IMG): SRM Server -> Sourcing -> Define Interactive Sourcing for Product Categories.
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○ If you want the products to be delivered exclusively by external vendors, the system performs sourcing directly at the external vendors without evaluating internal locations. For this, SAP APO requires corresponding purchasing records, delivery plans and contracts that are transferred from SAP ECC.
○ If you only want to have products delivered by external vendors occasionally, that is to say, if you are unable to deliver the product from your own warehouse stock, choose an ATP profile in which both internal and external vendors are evaluated. In this case, the external vendor is treated like an internal location in SAP APO, and is integrated into location determination in the rule-based availability check.
You can also choose the vendor manually. If you have already specified a vendor as the source of supply in SAP CRM, SAP SCM does not carry out any further sourcing. In this case, SAP SCM merely checks the validity of this vendor and confirms the requirement in its full amount if the vendor is valid.
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Refer these links for more details ->
Assignment of Existing Sources of Supply
http://help.sap.com/saphelp_srm50/helpdata/en/25/40f23a53cd0e04e10000000a11402f/content.htm
http://help.sap.com/saphelp_srm50/helpdata/en/55/4af548688211d4977e0004ac962ee6/frameset.htm
http://help.sap.com/saphelp_crm50/helpdata/en/fa/84944279c0c66ae10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/18/db183d30805c59e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/63/36f2323326da4da25d9d0a06f550a0/frameset.htm
Processing Contracts
http://help.sap.com/saphelp_srm50/helpdata/en/43/0f234a9e242a8be10000000a1553f6/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/4cc5376848616ae10000009b38f889/frameset.htm
See alsoSAP Note 519794 EBP: Replication of Materials exclusively for Purchasing
SAP Note 505030 (Restrictions for the integration of external requirements).
Regards
- Atul

Purchase Info Record - Service

Hi
Purchase Info Record is for combination of vendor and material and it will populate the values while creating PO.
Is that same for Service PO ?. Do we have Purchase Info Record for Service(Item Category-Service) PO .
Thanks

hi,
Sorry, yes there is no direct info catagory available for the same in ME11..(I have jus misunderstood)...The info cat. available is only for the std, subcontracting , pipeline and consignment...
But while creating a PIR you can refer the quotation maintained for the services, by using the Porg 2 data tab...Here you can enter the quotation number and can make the info record...
Pls check...
Hope it helps..
Regards
Priyanka.P

Purchase Info record price conditions

Hello Gurus,
My client wants to extract their Purchase Info Record in R/3 to the BW Environment. This I have already done.
The problem now is that my client wants to see the price conditions associated to the Info Record. To see the conditions you have to select validity time period first and only after that you have the prices associated.
Do you know if there is a way to transfer this kind of data to BW without creating a custom DataSource?
Best regards

hi,
Yeah, I just checked it..
Its not possible in Std. SAP system...
There is no field provided for the same...
the other way, but doesn't applies to you...as you are doing massive job...
still if req. then check..
The other way is:
Maintain Quotation and ref. it in inforecord...price gets updated easily from it...
Regards
Priyanka.P

Creaton of PO with referance to info record

Hi
I am trying to create PO with referance to info record.
Process :
In ME21N directly input info record number in line item coloumn in item overview area.
My info recored is combination of material,plant,vendor as well as purchase organization.
But while creating PO as per above process system shows error meeage for enter purchase organization ? Why ?
it is already their in info record number for which I want to create PO
Can it possible to create PO with referance to info record only
Edited by: Sanjay Shah on Jan 21, 2010 10:24 AM

Hi,
System picks the information like conditions,scales ,vendor material number,and tolerances from inforecord but will not refer organisation data.If you give vendor ,Organisation detail and material system will pick other information from info record.
Regards

Automatically update of the info record price conditions from last purchase

Dear.
I need to massive update the info record price conditions from the last purchase order price for a list of materials.
Does exist a standard transaction where I can I do this ?
Thanks.

hi,
Yeah, I just checked it..
Its not possible in Std. SAP system...
There is no field provided for the same...
the other way, but doesn't applies to you...as you are doing massive job...
still if req. then check..
The other way is:
Maintain Quotation and ref. it in inforecord...price gets updated easily from it...
Regards
Priyanka.P

Automatic purchase info record

how do you create automatic purchase info record, what are the steps to do it, and how that helps in p2p process?

Hi,
While creating external purchasing documents ( like PO) in item details materials tab infoUpdate check box is there
Info record update
Determines whether the prices and conditions of this purchase order item are suggested in future PO items.
Use
Selecting InfoUpdate causes one of the following situations to occur:
        If just one info record (with or without plant) exists, it is updated.
        If no info record exists and "plant condition requirement" was specified in Customizing, an info record with plant is created. Otherwise, an info record without plant is created.
        If two info records exist (that is, one info record with plant and one without plant) the info record with plant is updated.
Dependencies
You can specify that prices and conditions in purchasing info records are only allowed at plant level in the Purchasing IMG, under Conditions -> Define Condition Control at Plant Level.
Other Purchasing documents Scheduling agreement, Quotations (me47) Choose the required line item and click on the "item detail" icon and put the necessary value for info update
Indicator: Update Info Record
Determines whether:
    The purchasing info record for this vendor and material is to refer to this PO item, and
    The item is to be valid for the entire purchasing organization or just for the plant.
Use
The indicator determines which prices and conditions are suggested in future PO items.
Prices and conditions can apply to an entire purchasing organization or to a single plant within a purchasing organization.
For example, if you create a purchase order for a plant for which an info record has been defined at plant level, the purchase order is based on the conditions in the plant info record and not on the conditions that apply to the purchasing organization.
Procedure
Enter the relevant plant key:
A
Updating of the document number is effected at plant level as long as there is a purchasing info record at plant level. Otherwise the document number is updated at purchasing organization level.
B
Updating is effected at plant level if plant conditions are allowed for the plant.
C
Updating is effected without plant data if plant conditions are not necessary for the plant.
Dependencies
The level at which updating of the document number may be effected is defined for each plant.
Hope it clears.

Info. Record (Ref: Q3_2)

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