Info records vs contracts

Hi All,
We are in the process of defining master data required for procurement.. For direct materials we always have contrcats .. so if we use only contracts without creating any info records what would be the implications??
As contract and info record both captures price , terms of delivery etc why to have 2 master data as it would be complex to manage the data maintenance ..
Just having contract without info record has any implications? are we going to loose any features and functionality by not having info records??
I would really appreciate your experiences on this.. how you are managing both contracts and info records ..
Best Regards,
V S

Info record serves as a source of information for Purchasing. The purchasing info contains information on a specific material and a vendor supplying the material.
For example, the vendor's current pricing is stored in the info record.
The info record allows buyers to quickly determine:
u2022 Which materials have been previously offered or supplied by a specific vendor
u2022 Which vendors have offered or supplied a specific material
You can store the current and future quotation conditions (discounts, fixed costs etc.) in the info record, in order to be able to copy them into Pos. You can also maintain the vendoru2019s conditions directly in the info record
*In contract we can maintain any number of materials within a Particular validity period only.
Both of them are maintained in sap to focus on the specific business requirements.
Palani

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Purchase info record and Contract are not reflected in SC

Hi...
while i am creating a shopping cart in SRM for a particular product... i am not able to find the Purchase info record or Contract in SC - Source of supply tab...
I maintained the Purchase info record and Contract for the particular material in Backend(4.7n).
Plz throw some lights on this...
thx....

Hi
if you are using classic scenario it might have dispalyed in SOS.
check info records/contracts are existed in backend for your product in srm?
is your cart is special request(describe requirement ) or internal goods and services?
if you are in ecs mode. it is not possible to see your inforecord/ backend contract in srm sos window
regards
muthu

Info record vs contract

Hi,
Our customer has a requirement for which need to decide if info record or contract which is better.
The customer has agreement with their supllier for different materials at fixed price, these prices are revised on a quaterly basis on a avg. They dont have any value or qty limits on the agreements and canorder from 1 qty to any qty in a given period.
we also need to print these agreements and send to to vendor.
The agreement that they have is more like a pipeline t where price is fixed but qty will vary depending on usage.
what should we use.
Thanks
R.M.

I am having a similar issue with Contract vs. Info Record, and perhaps you all can shed some light. If we step away from contract (but maintain external documentation for legal purposes) and focus SOLELY on updating our info records, do we lose functionality? Right now our PIRs are a mess, and we plan to clean them up and rely on them for procurement purposes. If we discontinue using Contract, I don't know how that will affect us. Any thoughts/comments? Much appreciated, thanks!

Info record in contract

Dear All
when we create Contract W/O reference we want Net price in contract comes from Info record how can do this? Please Guide me
best regards
R.Tc

Dear All
we want to use info record in contract how can customizing it?
best regards
R.T

Update vendor material no. from info record to contract

Hello
I'm trying to update the vendor material no. (IDNLF) in the contract from the info record.
I have an updating job of vendor material no. for info records and I want it to update the number also in the contract automatically. (copy from EINA_IDNLF to EKPO_IDNLF)
Is there a way to do it??
Both the info record and the contract already exist.
Thanks

If the info record is already exist and then you are creating contract than it will automatically copy the Ven mat number

Update info-record from contract

Hi there,
I created a contract with info update indicator set to A. When i created the contract the inforecord did not exist, i think with these settings the inforecord should really get upated when i change the price conditions in contract.
Any help appreciated,
Cheers,
Olivier

Price will not change in the info record
when you create contract first time that time info record will be created but info record pricing will not update
that you have to maintian manually.

Fixed PO info record

Hi !
Do anyone know if it is possible to fixed the info record ???
I want sap to validate that if there is a valid info record or contract, then brind the PO price from them. And if the price come from the info record or contract, then the user can`t change it.
Is this possible ??? I look ME messages but i didn´t find teh answer.
Thanks in advance !
Dalmiro

Hi Dalmiro,
I would suggest to create a PO document type where price is display only, not open for maintenance. Then users may create the PO, and pricing will get corresponding value from InfoRecord. When creating a PO from a contract, is not necessary to manually maintain price.
Anyway, you should be careful with Inforecord maintenance and validity to avoid creation of PO with old condition values.

Tax Code from ECC Contract or Info Record not picking in SRM7.0 SC

Hi Experts,
We are configuring SRM7.0 with ECC6 (Ehp4) having Classic Scenario.
In SRM Tax setting, we set as u201CTax calculation in backend systemu201D, we created and mapped Tax code with ECC and it is working fine.
In our case, Tax Rate varies as per Mat. Code & Country, irrelevant to Supplier.
Tax code will be maintained in the ECC Contract /Info Record & we are going to use it as a SoS.
However, while creating Shopping Cart, we must have to assign the Tax code at item level. If users makes any mistake and enter the different tax code, system does not validate it and create the classic PO with this tax code, which is different than maintained in ECC Contract /Info Record, which will be totally wrong and will create mess !
In tax code Config setting, we have option to default the Tax code, but it is on Country and Product Category basis .
Can someone confirm /suggest me , whether anyhow can we pull the Tax code from the selected SoS i.e. ECC Contract /Info Record, by using some BADi?
Thanks
NAP

Hi Experts ,
Any news on this please ?
Regards
NAP

Fetch Info Record price from ECC 6.0 and print on Consignment Contract form

Hi, we need to fetch the info record price from ecc 6.0 and print it on the consignment contract form. the system for using consignment contracts is not designed yet. once it is designed the consignment contracts would be created in the srm system. we're using srm 5.0 and using extended classic scenario. currently the purchase contracts are being created directly in the srm system. someone plz help me with this.

knock knock...anyone here? plz help me.

Is functionality lost by not using 'contract', but instead info records?

My company is going through a data cleansing, and we would like to prioritize info records. What's the benefit of using "contract" over "info record" and vice versa? Do we lose functionality by dismissing contract completely? (Certainly, we would have contracts, but the legal agreement would be handled externally.)

Hi,
PIR Serves as a source of information for Purchasing. It contains information on a specific material and a vendor supplying the material. For example, the vendor's current pricing is stored in the info record.
The info record allows buyers to quickly determine:
Which materials have been previously offered or supplied by a specific vendor
Which vendors have offered or supplied a specific material
A contract is a type of outline purchase agreement against which release orders (releases) can be issued for agreed materials or services as and when required during a certain overall time-frame.
Contracts are of two types:
1. Quantity contracts - Use this type of contract if the total quantity to be ordered during the validity period of the contract is
known in advance.
2. Value contracts - Use this type of contract if the total value of all release orders issued against the contract is not to exceed a certain predefined value.
Thanks
Chandru

PO: Pull contract as source not info record

Hello,
my scenario. I'm creating an PO manually entering material and vendor. But there is a contract existing for the vendor. The system is just displaying that there is a contract, but it takes a info record for the as source for pricing.
How can I set the contract to be the first thing to be pulled?
Thank you.
Best regards, Paul.

Hi,
For this you need to create a PO (release order) against contract. Then Contract price will be picked up.If you don't have valid conditions in inforecord then system will pick price from previous purchase order.
Regards,
Prabu

Contracts and Info Records

Hi All,
Please try to address the following
1) In standard SAP, when we create a contract, will the Info record automatically created?
2) In my client environment (may be due to some enhancements) when i am creating a contract, Info Record is automatically getting created. Is there any setting which avoids automatic creation of Info Record when creating a contract.

HI,
May be there is a Info record update indicator checked in material master?? check this and deactivate it.
It will not get created. where and all u come across this indicator uncheck it.
Thanks & regards,
Kiran

Update info record price, when changing contract price

Hi
In the SAP OSS 569885 it is precised clearly:
If an info record already exists, upon creation or change of
a contract, neither price nor conditions are updated in the info
record.
So, my question is:
Is there any way to update info records prices upon a contract change or creation .
thank you in advance for your support

the info record is a kind of general, means it has the general price. A contract is an agreement for a certain quantity and price and period that may have a price that you can only get from your vendor with this kind of agreement. So it is not really logical to have the contract price in the info record, too.
There is no way to get this update automatically.

Contract VS Info-Records

Dear experts
My customers wants to enter on the system a contract but only with the price per unit, I mean, it is not necesary to indicate the total amount neither the total quantity. Thinking about it I think that they could use the info-record for this purpose instead of creating a contrat. Could we have any problem using this object? Ive been thinking on some: more info-records are created for all the pars of vendor-material, and if I desactivate the automatic creation of info-records I will lose the oportunity to search all the materials that has been bought for a vendor, etc...
Could you advice me, pleasE?
Thank in advance.

Hi,
In SAP std. you can create two types of contrct either quanity or vue quantract, in qty you have to give the total quanity required against that contract and in value it is total amount, you requirement is not clear why you want to it is on price per unit. how to total requirement will be calculate.
regards,
zafar

Contract and info record

Hi Friends,
If we use Purchasing Contracts, do we need to create info records also?
If we don't create info records for the materials which have contracts is there any issue?
When we go for contract and when for info and what is the main difference between therm?
Appreciate your help.
Thanks,
Venkat

Hi Venkat,
Maintaining Info record is compulsory to get the rate for the material for the contract, either for value or quantity contract.
When you create PO the priority will be in the following order.
1. quota arangement
2. sourcelist
3. outline agreement
4. PIR
and if all are not present then it'll search for the last PO..
If you have not maintained any of them in the system, and if you have used the info update indicator in the PO, then system create the new inforecord for the vendor material combinations based on the org. levels
Regards
Nani.

Info records vs contracts

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