InfoPath Forms and Workflows

Hi
I have a question regarding InfoPath Form and associated Workflows. This is a timesheet application form where employee fills time sheets and send it to his manager for approval.
I have completed the InfoPath Form with 2 views: (1) Employee completes the timesheet per week. (2) The time sheet part is grayed out and there is a comments section for his manager.
I have deployed this to sharepoint to a form library and started a Simple Approval based workflow at the Form Library Settings. So far so good.
But in the Approval workflow; can i code logic to identify the staff's manager ? It seems that I have to define a single account from SP Groups to where the workflow will be always routed to.
Secondly how do I associate the View 2 to the manager for comments and approval.
Any pointers on the above will be very useful in my implementation.
Thanks
Best Regards
Santosh
Santosh

Hi Santosh,
If you would like to send approval email to account’s manager in SharePoint 2010 Designer workflow, there is an action in Relational Actions group named Lookup Manager of a User:
http://office.microsoft.com/en-us/sharepoint-designer-help/workflow-actions-in-sharepoint-designer-2010-a-quick-reference-guide-HA010376961.aspx#_Toc260924449
Alternatively, here is an article which contains about how to get manager in workflow:
http://blogs.technet.com/b/meacoex/archive/2010/11/01/get-manager-approval-in-sharepoint-designer-2010-step-by-step.aspx
Regards,
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Develop Form and Workflow in SharePoint Online and On-Premise

Hi Expert,
I have the question about Form and Workflow in SharePoint Online vs ShrePoint On-Premise
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Thank you

Hi MasterBird,
There is no documentation to explain the difference of the custom form and workflow between SharePoint Online and SharePoint On-Premise. For your issue, you can have a look at the following blog:
http://www.techrepublic.com/blog/the-enterprise-cloud/get-infopath-forms-and-sharepoint-online-with-office-365/
https://support.office.com/en-us/article/Office-365-known-issues-6b380978-84ce-49af-be5d-f7cda0fe28f9?ui=en-US&rs=en-US&ad=US#__sharepoint_online_preview
https://support.office.com/en-in/article/Configure-InfoPath-Forms-Services-a8609546-c0d7-4956-81b6-08e93eb4b290?ui=en-US&rs=en-IN&ad=IN
http://blog.sharepointlearn.com/2011/11/03/sharepoint-in-office-365-the-good-the-bad-the-brilliant-and-the-ugly/
Thanks,
Eric
Forum Support
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[email protected]
Eric Tao
TechNet Community Support

Form and Workflow in SharePoint Online vs SharePoint On-Premise

Hi Expert,
I have the question about Form and Workflow in SharePoint Online vs ShrePoint On-Premise
Current Problem : Customer is implemented Form and Workflow in SharePoint Online but they have a problem some features that didn’t work in SharePoint Online. I will have a meeting to discuss Do and Don’t Form and Workflow in SharePoint Online compare SharePoint
On-Premise.
Please suggestion.
Thank you

Hi MasterBird,
For SharePoint 2013 On-premise, we can :
Comlete control of our environment and data
Supports heavy customization
Keep sensitive information in-house
Easier integration into line of business systems
Full development options for developers
For SharePoint Online workflow:
Workflow 2010 & 2013 are available with Standard and Enterprise Editions without having to install
If using Windows Azure workflow functionality is the same as 2013
Cannot create custom Visual Studio workflows
For InfoPath Form Services you will need Office 365 Enterprise Could Edition or SharePoint Online Plan 2
More information, please refer to the video:
http://www.youtube.com/watch?v=eNtCH3qOk2g
Best Regards,
Wendy
Forum Support
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[email protected]
Wendy Li
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Infopath form with workflow should be created in unique subsite?

I need to create several InfoPath forms with workflows. Should I use different subsite for each form and workflow. Or I can put them in one subsite? If I put them in one subsite, any concern of workflow interference?
Thanks.

You do not have to use a separate site for each form and workflow. It can be done on the same site. Even though you can publish multiple forms to the same InfoPath form library, I would recommend that you simply create a separate library for
each form and workflow combination you intend to have.
There should be no interference between the forms and workflows.
I trust that answers your question...
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Incorrect Infopath content type update in form library after modifying Infopath form and publish it

I have an admin approved InfoPath form. I added new fields to that form and mapped those new fields with site columns. After uploading updated published form through CA, I noticed InfoPath Site content type for that form got updated (with newly added fields)
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mapped with other column this is happening only in library).
Things I tried:
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- Deactivated feature, removed form from CA, re uploaded and activated feature
- Removed those new fields and published and uploaded InfoPath form and then added those new fields and published and uploaded again.
-Deleted those fields from InfoPath and readded new fields and published and uploaded form but still the problem persists.
Any help will be appreciated.
Dhaval Raval

Hi Thanks for the response,
But Update all content types inheriting from this type is already checked.
That form library has multiple content types associated with it , different infopath forms get submitted there. What I noticed is that when I change the form and publish it, its corresponding site content type gets updated but the same content type used
in form library doesn't get updated properly. I went to form library and checked that erroneous content type, there were some columns missing and one column was mapped incorrectly. When I clicked on "Parent" content type, it was showing all the new Infopath
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site columns which were missing but surprisingly it was not showing those site columns either, which were mapped from Infopath publishing.
The cause for this behavior is : changes/updates to the Infopath content type are not getting propagated to the form library and this is happening for only one infopath content type but other Infopath content types are getting updated.
I had to delete all the forms using that erroneous content type and then had to delete that content type from the library and then re-added that Infopath content type to the library and this time it was having correct content type (updated columns).
This is not a perfect solution for the production environment, sounds like it is a bug.
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Is it possible to create forms and workflow by Workbench and manage them by ContentSpace?

Hi,
In a previous issue, I have asked the interrelationship between Workspace and Contentspace. I learned a lot, and I'm very appreciate the kindly answer from Hodmi and Jasmin. And this time, I want to ask something about Workbench and Contentspace.
As a part of presentation for a corporate client, I am trying to make a demonstration model. I 've created a PDF form and an Approval-and-Rejection workflow by Workbench. And I want to upload the form and the workflow to the Contentspace.
In my imagination, I would make a button in the form, and then when I click the button, the form will be sent from the client side to the server side. As a result, it will appear on the space which I specified in Contentspace.
About the workflow, I guess the Contentspace and Workbench may have some common place about Process Management and there is some transportation mechanism or something else between them. So by changing some configuration the workflow could be added into Contentspace.
It is totally selfish imagination, but if it is possible, I think my corporate client will be more interesting about Adobe Livecycle.
Beg your help.
En Shoku

Let's me just try to answer to question in several pieces.
"And I want to upload the form and the workflow to the Contentspace."
You can definitily save the form in content space. I'm not sure what you mean about the workflow.
"In my imagination, I would make a button in the form, and then when I click the button, the form will be sent from the client side to the server side. As a result, it will appear on the space which I specified in Contentspace."
This is also possible.
"About the workflow, I guess the Contentspace and Workbench may have some common place about Process Management and there is some transportation mechanism or something else between them."
You need to use the ContentSpace service. The Content Space service gives you a bunch operation like storeContent, retrieveContent, etc. You can use that service in Workbench, or call it directly using SOAP or REST.
So to summarize, you can use the Content Space service to interact with content space to get and store your forms for you workflow.
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I want to know the logical flow among jsps,UserForms and workflows in IDM.
This may appear as a silly quest. But I want to know how exctly the workflows are getting excuted when we click the buttons on the forms....
For eg While creating the user after gving the user details in Tabbed User form when we click on save how it is calling Create User Workflow....
where is the link and how its happening.....
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I dont think, there is any xml codes in any of the forms for calling workflow. One needs to render a form for any workflow. Whenever you hit new User , the create user workflow gets initiated and the form and the default form for create user is Tabbed User Form. activities and forms are mapped according to the authorisation level. If you create any Admin role, then we need to specify a form for the admin's capabilities. I guess for configurator , to create a a new user, the form has to be Tabbed User Form by default. For a custom Lanch user process, one needs to include a form along with the workflow. We can do that. Thats what I know till date.
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I need to create a report to show the total number of forms and/or workflows that are currently stored in the system along with the timestamp. I am not sure if it is possible to do or not, could any one know how please advise.
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I have a infopath form and i want to publish this form using powershell script(No central admin usage) and i am using Infopath 2010.

How to publish infopath form using powershell script in infopath 2010?
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Hi,
Try below command:
Uninstall the existing solution (based on the from file name):
Uninstall-SPInfoPathFormTemplate -Identity Exampleform.xsn
Install the new solution (based on the from file name):
Install-SPInfoPathFormTemplate -Path C:\Form.xsn
Disable feature on site collection level
Disable-SPInfoPathFormTemplate -Identity "Form.xsn" -Site http://SPSite
Enable feature on site collection level
Enable-SPInfoPathFormTemplate -Identity "Form.xsn" -Site "http://SPSite"
See this blogs for your ref:
http://rgielen.blogspot.in/2010/11/deploy-infopath-2010-forms-with.html
http://mysharepointwork.blogspot.in/2010/09/deploy-infopath-forms-with-powershell.html
Hope it could help
Hemendra: "Yesterday is just a memory,Tomorrow we may never see"
Whenever you see a reply and if you think is helpful, click "Vote As Helpful"! And whenever
you see a reply being an answer to the question of the thread, click "Mark As Answer

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Infopath Forms and Search

Good Morning - just a quick question. Is an ifilter required in order for SharePoint 2010 to return .xsn files? If so, where may someone find one of these ifilters.
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Hi,
According to your post, my understanding is that you want to implement the IFilter for the .xsn file in SharePoint 2010.
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