Initial-Transaction-Open Blance data GL,AP,AR

Question

Hi we will be in Production soon.we need to Upload 2009 MOnthly Balance along with 2008 Year end Open Blance, so we have Files for All B/S and P&L accounts (on a GL level) summing up to Zero the total Dr=Cr,We made individual files for each Month look good.
we have not many Clearing Accounts we have only 1 Initial Clearing account which we need to use for GL,AP,AR here are my doubts,
How can I post Recon Accounts (Inital Balance 2008 year end, and Month wise Blanaces for 2009) :Dr/Cr Recon/Subledger AP,AR,Assets and Cr/Dr Initial Clearing Account
Do I need to take out Recon/Post Automatically only for AP,AR,AA accounts while initial Load?
How can I get Zero Balance on Initial Clearing Account after Initial Load to SAP ?I don't Understand.Please share a Example.
your help gretely appreciated,
Betty Callhun

Answer 1

Hi
Please let me go thru in brief cutover procedures.
Let us assume the balances to be uploaded in SAP are as below.
Trial Balance                      Account Type      Amount
a) Asset APC     A      1500
    Acc Depreciation           A                    -500    
b) Customer Balances     D      2000
c) Vendor Balances     K     -1500
d) Materials                          M      2500
e) GL Items                          S                   -4000
Total                                     0
You can have either one conversion account per account type or one for all.
1) Postings to (a) - T-Code OAMK and FB01 or OASV
    Assets account determination accounts  Debit       1500
   Accumulated Depreciation accounts        Credit         500
   Asset Conversion Account                      Credit        1000
2) FB70
    Customers account #  (open items)         Debit        2000
    Customers Conversion account              Credit       2000
3) FB60
    Vendor Conversion Account                  Debit        1500
    Vendor open items                                 Credit       1500
4) Materials will be updated by 561 movement type
    Entries would be
    Material Stock                                         Debit         2500
    Material conversion account                  Credit       2500
5)  GL conversion acount                          Debit         4000
     GL line items                                         Credit        4000
When you transfer balance of these conversion accounts other than GL conversion account to GL conversion account, all becomes zero.
Hope you understood the logic of legacy balance upload.
Best Regards,
Madhu