Inspection in procurement

Guys, I have a query regarding inspection types 01, 0101 and 0102 i.e. regular, model and preliminary inspection for a material.
Although I know the configuration part, I'm not clear conceptually what a model or preliminary inspection means. Would appreciate any inputs.
1. For a new vendor or new material/ vendor combination what would be the impact of this setup?
2. For an existing material , I have reached production series release. Can this then be reset to model inspection again? When would this be required?
3. Before shipping material, a vendor sends me samples for inspection. Once these are approved, the total shipment is received and inspected, next. Any ideas on how this can be mapped?
thanks!

Hi,
You can use here source inspection concept.
Scenario:
Purchase order is created for the raw material requirement to the particular vendor and the vendor stock is checked before goods receipt is made in our place where inspection lot has to be generated after the purchase order creation to the particular vendor.
Prerequisite:
In the material master QM view inspection type 01, 101 to be activated
Q-info record (QI01) to be created for the particular vendor and source inspection type 0101 to be assigned in inspection control tab in QI01 screen.
Once you create purchase order again run transaction QI07 with material, plant .vendor combination.u2014Press Enter u2013in this screen select your line item & click on create inspection lot & save the transaction. Then you will find inspection lot to process.
Scenario-1:
Inspection lot is generated when purchase order is created, where result recording and usage decision is made as Approved after that Goods receipt is made with the reference of PO at the time of goods receipt system should not create the inspection lot and it allows to post the stock in unrestricted.
Scenario-2
Inspection lot is generated when purchase order is created, where result recording and usage decision is made as Rejected after that Goods receipt is made with the reference of PO at the time of goods receipt the below condition has to happen
1.     System should create the new inspection lot and do the analysis then accept the stock
2.     system should not allow to do the goods receipts.
3.     source inspection has no impact at th time of goods receipt.
Configuration setting required:
Quality management-QM logistics-QM procurement -Control key
Define control key;
GR/Source inspection control;
GR for rejection; three option is available
1.source inspection has no effect on goods receipt
2.Creation of new inspection lot
3.Goods receipt not allowed.
If any issue please revert me back.
Regards
SANIL

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Task list usage inspection plan - Universal 3 and GR 5

Dear Friends,
while creating Inspection plan for GR inspection from Procurment it is advisable to use Task list usage 5 or usage 3 which is universal
may i know what is the difference
Please advise also
There is task list type Goods receipt model - 501 which is Material, vendor and manufacturer what that mean and where it is used
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Raj

Hi Rajkumar,
While planning an Inspection,which Task List gets assigned to which Inspection Lot is linked through combination of TaskList Usage and Lot Inspection Type
In spro (at the location as suggested above) we assign TaskList usage to the Inspection Type. When any Lot is created based on the setting in QM view of MM, it looks for this link for automatic assignment to the lot.
For your question "while creating Inspection plan for GR inspection from Procurment it is advisable to use Task list usage 5 or usage 3 which is universal"; both options will work as long as the above config in spro is maintained.
It is however advisable to use the standard option of TaskList Usage of 05 as it is easier to segregate and analyse TaskList / Inspection Plans based on their usage; in case any need arises.
Hope this helps,
Thanks,
RKM.

QM Inspection in production

My client has this scenario
For raw materials
10% of the samples is inspected during procurement at goods receipt.
then 100% inspection of the same is done during production.Some times rejections happen at the shop floor.
First scenario is easy .Please advice me on how to conceive the second scenario.

Hi..
To achieve this requirement there are some developments are required.
e.g.:- One different movement type should be there for handling vendor rejection from production line to transit store.
One different transit store should be there for handling the rejections.
Now you can do the transfer posting thru MIGO from production line to transit store. and can select supplier from partner tab.
Different movement type and storage location would be very helpful for reporting part. And maintain discipline.
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Dear all Guru,
all of as we know capital material is purchased with no mateiral number.
and at GR itself cost are posted to respective a/c.
but now but before GR client needs to do inspction at capital vendor's place and then only material is dispated from supplier and also after GR and after commisioning of the machine the rest of payment is released.
so can anybody suggest me how to incorporate these two inspections in procurement process and partial payment release as per that.
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Vimlesh

hi
if the inspection is to be done at vendor place only then he will give u the certificate of inspection
now there will be no need to post this stock to inspection in ur plant
or if u need to keep record by QM ,then using the certificate given by vendor enter the values in system for QM posting
regards
kunal

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We have a issue regarding QM with our current client. The Client is into Construction business (Power,Water projects).
The issue is he wants to do Quality Inspection during Project Execution. The project is structured and executed in PS. we need to do quality inspection for every milestone.
As per my knowledge, In QM we have inspection for Procurement, Process, and Sales and Distribution.
Please help me some documents or process to solve this issue. Also please help me with the process Quality Inspection done on the service provided by vendor.
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HI
For the FERT material , When you assign a material to Activity reservation is created in PS system Note down is Reservation number .
Do the migo transaction with 581 mvt type against resevation number inspection lot is created with inspection type 05 , only thing is you have to activate 05 inspection type in material master in Q view.
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Hi,
I have a scenario when ever I start procuring from a new vendor, Plant will be asking for sample say 10 pieces. And when vendor supplies the same, the quantity will go for quality inspection. Once all the parameters are met order will be posted to the vendor with a PO for more quantity.
I understand that I need to have following master data, Like Vendor, Quality info record, Inspection plan for the material, MIC's associated with them, Inspection type assigned to the Material master. (Which type of inspection type can I use here)
And What type of movt types will be used.
Kindly help me out how to go about this process.
Regards,
N.Nagaraju

If you are looking for simple process , try this.
1. Assign 01 inspection type in material master
2. SAP will create inspection lot at the time of GR.
3. Process inspection lots as usual.
4. Once you are satisfied with vendor quality- Create Q info record for vendor / material.
In the tab 'Inspection control ' set inspection control to 'No Inspection'.
5. All subsequent receipts would not create inspection lot.
In this process, You have to manually set the Q info record to no-inspection.
To automate the process use 'status profile' in the Qinfo record.
Marwadi.

Procurement against cost center need to do Qulity inspection .

Dear All,
I want to procure material against cost center and also I want to do qulityt inspection for that material after GR.
Regards,
prerna verma .

Hi,
You can very well do the same by maintaining the quality inspection type in QM view of material master & all relevant QM master data.
The inspection lot will be generated after posting of GRN & you can record results for characteristics & post usage decision.
The only thing is that, you will not be able to do stock posting, as the stock is already consumed to assigned cost center.
Alternatively, you can take the material into stock after GRN (not cost center assignment to PO), do Quality inspection & then issue the material stock to the cost center.
Regards,
Prashant Kolhatkar

QM in procurement - Inspect partial quantity

Hello all,
In our incoming quality process we have the following requirement: when we do the GR we want only part of the lot to be put in quality stock. The rest should go to unrestricted use.
Samples don't seem to cover this requirement.
Do have any idea on how to solve this issue?
Thanks!
Isabelle

No. There is not a standard way to do what you want to do.
If you want all the material to go to unrestricted inventory anyway, and you don't consume the material in testing, why does it matter if the sample qty shows in the QI stock anyway? Your sampling procedure should indicate the amounts/numbers needed for testing and the sample drawing procedures can be printed out for reference. This information is also readily available in various screens so a tech can easily see the qtys required.
If you really want to get it to QI you can try to work the system in two ways.
First, specify that all material go to unrestricted inventory in the settings for the inspeciton type. Then you can try one of these two.
1) Create a sampling procedure such that you allocate x amount of product to destructive testing. (i.e control indicators on at least one test indicate destructive testing)
2) Specify a qty for reserve samples.
I'm not sure exactly how the system will behave in these cases with the bulk of the material going directly to unrestricted as I have never had to try it!
In case one, the system will want to consume the material and might not allow you to post it on the stock posting screen. (Don't know if you'll even have this screen available since it all went to unrestricted, but it might since there is a chance you don't destroy all the sample)
In case two, again, I'm not sure if you'll have the stock posting screen or not. If you do, you can maybe post the material to stock instead of reserves at this point.
Let us know how you make out.
Craig

Inspection for Import Procurement ( Certficate Receipt is required)

Hi Experts,
My scenario is as follows,
1. I have to check Certficate for every Purchase that I do at Plant level.
2. If the certificate is not there, system should block the MIGO.
This is perfectly working for Domestic Purchase.
But incase of Import Purchase (same material as that of Domestic Purchae), process flow is as follows.
It starts with Purchase Order, MIRO, Inbound Delivery and then Goods Receipt.
My problem is while doing the Inbound delivery, system gives Error message stating that Certificate is missing.
Where to give the acceptance in Inbound delivery. Or some settings to be done so that this certificate check will not happen at Inbound delivery.
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Sam

Hi Sam,
I guess there will be different Vendors you wold have maintained for Domestic & Import purchase. So kindly check the Q - Info record settings for them.
Regards,
Shyamal

Procurement Inspection if Material is purchased in Tankers

Dear Freinds,
Kindly help me in mapping the following requirement in SAP
The raw material will be purchased in tankers
Ex: 1. if 10 tankers of the material is purchased, approximate quantity will be collected from all the tankes individually.
From the quantity collected, one composite sample will be prepared by tanking some quantity from first tankers and another composite sample will be prepared by taking some quantity from next 5 tankers.
2. Results will be recorded to the composite samples.
3. If any composite sample is rejected, then sample from all the 5 tankers will be tested individually and results will be recorded.
Let me know the process steps involved in mapping this scenario in SAP QM
Thanks&Regards
Srikiran

If GR's of the tankers are made seperatly then
its very easy lot will be created differently,differnt UD will be taken & different RR can be done.
If same GR is made for all tanker QTy then try to use multiple sampling in the sampling scheme this will help you trigger multiple sample when sample is rejected.
better way i can suggest is use multilpe line items in purchase order for different tankers
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sujit

Missing inspection data in QA33.Please help

After GR, Inspection lot was assigned. But unable to proceed to results recording in QE51N.It says "no entries found". And i could see that there was no inspection data in the lot created. i.e in QA33 the Inspection specifications tab has no data and in Insp. lot quantities tab "sample size" field says 0. I don't know where i was wrong. Please help me.
Also please explain::
The master data involved for QM in procurement is :
we have to create :
- QM view in Material master and Inspection Type as Active
- catalog to define attributes
- MIC to define inspection criteria(like a test case)
- selected set
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- Inspection Plan
Please correct me if i am missing any mandatory master data here.
Also please explain how are these connected to each other to Start Quality inspection after a GR for a particular material x in plant P.
Thanks in advance.

Hi,
Please check the inspection lot status ..if its in "CRTD" (Created) status then you need to make it to "REL"(release) before proceeding (like result recording or UD)..
Check if the Inspection plan with the correct usage is assigned in the plan concerned for GR (As there are different usages for production,GR from purchase order,stock transfer etc)..Also see if the Inspection plan is released.
Again the MIC's you created ,please check if they are also active. Else see if sample size is assigned correctly
Hope this helps
Regards
George

How partial inspection is done for a inspection lot & vendor payment done based on inspection result

Dear Gurus,
In our business 1000 bag material is received in one material document. So one Inspection lot is created.
Now business take randomly 10 bags from that 1000 bag & inspected. The Bags are inspected on various parameters such as Weight , Fabric , Valve Size , Cross Sec Area, Print Quality , Stitching Thread , etc . The values for all this types of parameters are prepared in an excel sheet in a prescribed format.
The Values for each Quality Parameters are then matched with the desired prescribed average figures.
Based on the Values which deviate from "Average" figures , deductions are computed
Logic is 1% for single defect in a bag for 1 parameter . Likewise if more defects is found then add 1% in multiples
e.g 1% + 5 defects then .05 * basic Raw material cost .
This figure along with proper description is recorded under "Remarks" column of the report format and send to Accounts department for the
deduction process from Vendor
we need to capture the inspection parameters in system as per the above process.
And please tell me how I configure this process in SAP .
Thanks & Regards,
Bubai

Hi Bubai,
you can create a QM Control Key (which is used to QM View of Material Master) which you have to set the indicator Block Invoice. This indicator is blocked invoice with blocking reason I (I = Inspection) if there is still no usage decision for the inspection lot or the inspection lot is reject.
(SPRO -> Quality Management -> QM in Logistics -> QM in Procurement -> Define Control Keys).
Best Regards,
Apostolos

Q. M PROCUREMENT-PAYMENT TO VENDOR BASED ON INPSPECTION RESULTS

Hi GURUS,
My Client requirement is that payment for material procured from vendor should be based on quality of material.
For example: My client procure Ferro Alloy from a vendor,quality specs for this material is 60%.if after inspection quality of material is e.g 58%.then according to this diiference in quality the vendor should be paid less.After we do RR and UD.based on the quality of product the Accounts Department should automatically know that there was change in the required quality and the vendor should be paid less.Is it possible to calculate the value to paid to the vendor by the system automatically by maintaining certain formulas.
Thanks and Regards
Ramkumar

Hi Ramkumar,
You can generate a Z Report with the help of your ABAPers and there you can define the formula what you are asking to calculate on the basis of Quality. The logic of formula may be like if Purity is 60% then it will be 100% money & if it is less then the formula will calculate the value accordingly on the basis of Quantity & purity results.
Please revert me the findings after consulting to your ABAP Team.
Regards.
Edited by: ATUL MITTAL on Oct 20, 2008 7:54 AM
Further this report will be run by your account personnel and they will know the price deductions on the basis of Quality along with all other related informations.
Thanks

Transfer of Results from IDOC to Inspection Lot

Hello experts,
Following scenario:
Inbound IDOC (QCERT) from vendor with inspection results is supposed to populate the inspection lot, which is being created at GR for PO.
QM in procurement is active and QM control key and ceritificate type populated in material master record. We also activated workflow, which is supposed to execute the transfer from IDOC to the inspection lot automatically as soon as inspection lot gets status CROK.
This works only under certain circumstances in the following order:
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This is okay as a start, but not ideal. We would like to have the following behaviour:
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Can anybody help and knows, if this is feasible in SAP standard?
Many thanks!
Martin

With IDOC Type Quality01 there is no reference to inspection lot, but in IDOC type Quality02 there is
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Thanks
DD

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Dear Sir,
We have following problem scenario :
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Hi ALL,
I'm also facing the same issue. In material master QM view : Q M Procurement activity deactivated and Inspection setup also deactivated. This is not a proper way to solve the issue anyway i have deactivated, but still i am facing same issue.
Please anybody can help on this...
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