Intercompany billing RD04 with goods-receipt-based invoice verification

Hi members,
we think about making use of the automated intercompany billing functionality with the RD04.
In our logistic processes we apply the goods-receipt-based invoice verification. This is a very important requirement. That means that invoices can be only posted if the goods receipt has taken place.
Is there a possibility to configure the automated intercompany billing so that this requirement is met?
Any ideas? Any documents? Helpful links?
Thank`s in advance.
Best regards.

Hi Imer,
I believe you must be following any one of below process steps for Inter company Billing:
Sales Order
Delivery
Customer Invoice
Inter-company Invoice
Or
Inter company STO
Delivery
Invoice
GR Based on Inter Company STO
Automatic Vendor Posting (RD04)
If you are following first process then no need for GR at all.
If it is second process then assign Requirement Routine (Logic: Check GR has been completed or not for STO, if completed Pass the requirement else fail. take MM consultant's help for exact table and field details if needed.)
Change the RD04 trigger based on Background Job processing and Run Background job for processing of the Output type.
Regards,
MJ.

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Goods-receipt-based invoice verification default for material group

Hello experts,
I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
How can I achieve this behaviour?
Thanks in advance,
Best Regards,
JP
Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

Dear JP,
In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
Hope you find this useful.
Regards,
Reetesh

Contract, Item category W & 'goods-receipt-based invoice verification'

Hello gurus,
In a contract item with the item category 'Material group', the indicator 'goods-receipt-based invoice verification' (field EKPO-WEBRE) is set.
But, why this should be active?
I need to tell you to my client why SAP is working in this way with item categoy = W - Material group.
Do you know where I can find this information from SAP?
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Sandra Palomo

Thanks or the answer, but, I saw before this customizing and it does not have nothing about GR-IV, only to Good Receipt and Invoice Receipt.
Do you know where I can find this?
Why is active this GR-IV indicator in the PO when the I have a Material Group Contract (item category W)?
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GR- Based IV - Goods receipt-based Invoice verification

Hi,
I am trying to make a new purchase order type all equal to the standart type. I only want an exception: the GR-based IV indicator must be, by default, off.
This indicator specifies that prevision has been made for goods -receipt base invoice verification.
So the goal is to have two kinds of purchase orders with a default GR-base IV indicator.
                          Best Regards
                                 João Fernandes

Hi Kore,
I forget to tell you one thing...in order to use the master record i must to change the info record...but i have to many materials...
Do you know some mean of clean de info record of all materials of a vendor?
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No goods-receipt-based invoice verification

I need some guidance on a new process.
We are a north american company.
1- We create a PO to China and we unchecked the GR based IV flag
2- we send it...
3- When the stock is delivered to the China Port, we receive the invoice from the vendor and pay
4-6 weeks after we do the GR in our plant.
At GR time, if the quantity doesn't match what we ordered or paid, is there a way to control that?
What is the standard process to deal with quantity variance when the invoice is already paid?
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hi Luc,
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.
Hope this Clear.
Anil patreddy

SUS POs update with Goods Receipts and Invoices Information

Hi SRM Experts,
We have a SRM - SUS - R/3 landscape.
1. We create POs in SRM (extended classic scenario) and transfer them to R/3 (via RFC) and to SUS (via XI Interfaces PurchaseOrderRequest_Out and PurchaseOrderChangeRequest_Out).
2. We post Goods Receipts into SRM (or alternatively into R/3).
3. We post Invoices into R/3.
Is it possible to update SUS POs with Goods Receipts and Invoices Information?
If yes, what do we have to do to update this information into SUS POs?
Thank you very much and kind regards,
Marco.

Hi Marco,
you want to update SUS POs with GR / IV data?
In a SUS environment each document counts as an own document and needs to
be customized. I am not sure about understanding your requirement.
Using the SUS-MM scenario in a classic environment enables the exchange of
documents for PO / GR / IV in a "ping-pong" mode. SUS always needs a document,
on which the next action can be based on.
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Claudia

Goods receipt and invoice verification

Hi,all,
how can I do the fint out the list that have do the goods receipt but not do the invoice verification by vender. Thanks advance!

Hi,
You can use ME2M,ME2N, ME2L etc to check the details of GR done and Invoice receipt done for a particular PO.
But this will give the consolidated qty for pending IR.
You can check the Purchase order history tab in PO item details, by checking the layout as GR/IR assignment there.So you can easily find out which IR is pending to do for a particular GR.
rgds
Chidanand

How to create goods receipt based invoice

i have created po and i wanted to create GR , Invoice , payments for the same.
kindly tell me step by step tcodes.
regards
giri

Hi
Check this link
http://help.sap.com/saphelp_srm30/helpdata/en/fb/8dec38574c2661e10000000a114084/content.htm
Thank You,

EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

Hi,
We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification. When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)? because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received.
The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation. The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
We havd SAP version ECC 6.0
I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this? and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

Hi ,
You can use the program RBDMANI2 which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
We had the same scenario and we have scheduled this program as a daily job at night .
Regards,
Hari.

PO - GR based Invoice Verification/ IR Indicator

Hi,
I am facing a problem with the IR indicator in PO. The scenario is a SC is created, a PO is created automatically out of the SC and then a GR confirmation has to be done against the PO. I am using a service product.
In the vendor master, I have set the "Goods-Receipt-Based Invoice Verification" indicator and "Invoice Receipt Expected" indicator.
Now, if I create PO manually then these 2 indicators are defaulted into the PO follow-on documents indicator values. However, when the PO is created automatically from the SC only the IR expected indicator is set so I am not able to create a confirmation against the PO.
The same way, if I set the "Invoice Receipt Expected" indicator and "Indicator:GR Conf.Expectd" indicator in the vendor master then only the "Indicator:GR Conf.Expectd" is set in the PO (created from SC) and not the IR indicator.
Can someone suggest to me what could the problem be since a manual creation of PO picks up the indicator values from the vendor but it does not when created from a SC?
Many Thanks,
Saravanan.

hi,
See the foll related threads/Links/pointers:
Re: Confirmation for PO without SC
Error Indicator for GR-based invoice verification when order PO
Re: Receiving Services as Materials in order not to perform goods receipt
Re: Indicator u0093GR Conf Expectedu0094 in Business Partner
Invoice Receipt Expected controlled from R/3 Vendor master
Vendor Data Replication Problem
869055 "Follow-on Documents" PO EBP Confirmation Flag 20.05.2006
912428 509(SE) Account assignment for entry sheet missing 19.01.2006
886307 Creating follow-on docs in the Order Collaboration scenario 18.10.2005
518340 EBP: Tolerance checks with goods receipt and invoice 08.06.2005
502981 EBP: Terminatn w/ invoice creatn for back-end purchase order 08.06.2005
450068 EBP: Checks to invoice for BE purchase order incorrect 08.06.2005
834270 IV inbox message BBP_BD 002: "Invoice will be .. 13.05.2005
784775 Goods receipt-based invoice verification indicator part 2
BR,
Disha.

SRM PO failed: Indicator for GR-based invoice verification used not allowed

Hi Friends,
I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
when I check the App Monitor, I am see the following errors: but the status shows Auto_Completed
1. PO: Indicator for GR-based invoice verification used not allowed
2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
3. PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
4. PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
BBP_PD for object PO shows: Created, complete, ordered, In Transfer to Execute, Change was Transmitted as Inactive status. Transfer Failed shows Active, Document completed, created.
I checked BP Maintain for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
thanks
Rao

I was wondering how I could liquidate the PO by either creating a new PO or ??.
What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

ERS without Gr-based invoice verification

Hi all,
I have a question about ERS, greatly appreciated if anyone can give me some inputs.
I create a PO with ERS flagged but not "GR-bsd IV" in po line item, then I do a PO receipt. I read from help that I cannot run ERS in this case. However, in my understanding ERS is just an IV creation process based on receipts, so if the receipt is already there why can't it just create the IV?
I ask this question because in my business case I would like to have more flexibility. So logically, by flagging "ERS" only I can do the following at any time:
1) Post Invoice before GR.
2) Do GR and then ERS automatically.
Anyone if I can do this? Thanks.

Hi,
The standard SAP system is designed in such a way that when you want to go for ERS, the prerequisites are:
1. Evaluated receipt settlement must be flagged in the purchase order item.
2. The vendor must be flagged as being subject to ERS in the vendor master record.
3. The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
4. A tax code must have been maintained in the purchase order item.
5. The order price of the materials may not be an estimated price.
If you want to carryout on the way you want, then it involves new development.
Hope this helps.
Thanks,
Viswanath

GR-Based Invoice Verification

I am having problems with the GR-Based Invoice Verification flag in the POs.
Basically what I need is for the system to not allow me to post invoices over the good receipted quantity. I manage to get that control switching on the "GR-Based IV" flag in the PO, but at the cost of having to set the GR reference whenever I make an invoice.
Is there someway in which I could post invoices in the system without making reference to the good receipt material document number while keeping the check that does not allow me to invoice over the total GR amount?
Thanks

Hi,
you have to set the tolerance limit for the Invoce Verification for the respective Comapany Code.
goto, IMG - Material management - Logistice Invoice verification - Invoice Block - Set Tolerance limits (OMR6)
Set upper and Lower limits as zero.
BW: Percentage OPUn variance (GR before IR)
The system calculates the percentage variance between the following ratios: quantity invoiced in order price quantity units: quantity invoiced in order units and goods receipt quantity in order price quantity units : goods receipt quantity in order units. The system compares the variance with the upper and lower percentage limits defined.
Regards,
Pravin

Report with goods receipt value and invoice posting value

Is there any standard report with goods receipt value and invoice value (the value with which invoice is posted.

Hi
Please check MC$4 transaction, mey be helpful.
regards
Srinivas

Invoice Receipt different with Goods Receipt

Hi All
I want to Enter Invoice difference amount with Goods Receipt.
Example:
95%Goods Receipt<Invoice< 105%Goods Receipt: You can post Enter Invoice
95% Goods Receipt > Invoice or
105% Goods Receipt < Invoice: System will lock Invoice.
Could you please tell me how to configure.
Thank and Best regards,

Spro-MM-Logistics invoice verifcation- incoming Invoice - invoice block--set tolerence limit.
rewgards

Intercompany billing RD04 with goods-receipt-based invoice verification

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