Internal Data Transfer to Funds Management

Question

Hello All,
We are implementing the Funds Management in the middle of the Fiscal year, now all the settings are done and budget also uploaded.
Now my question is How to convert the previous documents into funds management which were posted from the year starting 01.04.2008.(FI and MM documents including park documents)
For this I am refering the following IMG steps, i.e Internal Data Transfer to Funds Management-Supplementary Account Assignment-Select Documents-Convert Worklist-Display Worklist
Here I am unable to understand what is happening in the first step and second step
Can any one pls clarify and give correct solution
Regards
Uma

Answer 1

Hello Uma,
In PSM-FM you have similar processes in two-steps (select and run), first selecting the data and after that processing the data.
In the step "Select Documents" (step 1) you select the documents, based on your selection criteria, for which you want to provide a supplementary account assignment within your company code. The documents selected are displayed in a worklist.
You can provide the documents with a supplementary account assignment in an additional step by converting the worklist (step 2).
In the Convert Worklist section (step 2), you add account assignments to the documents contained in the work list (generated by the step 1) for your FM area. The documents to which an account assignment is added are displayed in a list which shows the original account assignment and the changed account assignment for each document.
With each program run, the system assigns a run number. You can use this run number as a selection criterion for selective deletion or selective display of the work list. This is very useful if you do not want to do the running process (convert worklist) in one step, you can convert in more than one step.
To convert (step 2) you must first have selected the documents (step 1) to which you want to add an account assignment.
For example, you can in the step 1 select ALL the documents that you want to convert and in the step 2 you can split in more than one process (due to performance or checking reasons) the data generated in the step 1.
The option "Display Worklist" is to check the worklist generated in the step 1 for a specific FM area based on particular selection criteria. If no data was deleted from the worklist, the worklist contains all the information on the supplementary account assignment:
The system assigns a run number during each program run for converting the work list. You can use this number as a selection criterion when displaying the work list.
You can display these documents by starting the program without specifying a run number.
You can test this process with a single document in step 1 and step2 and you will see that the step 1 only makes the document as selected and the real change will happen in the step2.
I hope I could clarify the process
Best Regards,
Vanessa.