Internal order mandatory for gl code

Question

i want to make the internal order mandatory for all expense gl code . in which session i can do this please.
I want to make the internal order mandatory for GL code , but for the same Gl code i also want to enter  some expenses without internal order also. Whether this is possible.
By using internal order i want to capture a particular expense  a) employee wise  b) lead wise or project wise. we are using the f-43  where in we are able to enter for each entry only one order number , if i capture the expense lead wise not able  to capture employee wise.  is there any way where in i can input two internal order for one transaction.
regards
sathya

Answer 1

Hi
Your First question --
Since you want to make internal order field mandatory not for all exp GL account, it is advisable to go for validation and not touch field status variant.Since it will impact all the GL account and posting key.
Go to OB28 and create validation for
If Transaction code is F-43 and
company code - XX and
Posting Key- 40
GL account - SET ( create a set for your required GL accounts via GS01 - Table BSEG ,Field- HKONT, so that need not to enter each GL account in validation .Enter all your required GL account in this set and refer this set in validation.You can include or exclude GL account anytime via GS02)
and Internal order - '  '  then error message - please enter a valid internal order.
Create the above validation , at the time of F-43 it will prompt for internal order entry if meets the above conditions.Hope you have already activated the internal order field in the transaction for required posting key and the GL account field status , please make it optional only and not mandatory.
SEceond question--
You cannot enter more than one internal order in one entry but you can use other field to capture the required information.We have quite free fields where we can maintained inuts as required for reporting purpose.
Like you want one entry employee wise and leadwise both then you can go for the below--
For Employeewise - use internal order
For Leadwise - use reason code (this feild you need to activate for posting key 40 and for GL account field status variant, make it optional only and control via validation as above for internal order, so it will only impact your required GL account.
Hope this is clear to you.
Cheers
Mukta
Edited by: MUKTAKUMARI on Aug 17, 2009 11:43 AM
PS: Reason code you need to create in SPRO.