Inventory Count Authorization

Whom should be posting the inventory count? An inventory management personnel or an independent person posted in accounts or finance department (the logic being the inventory count may involve inventory write off / write in!!!

Hi,
Transferring Physical Inventory Count with Reference to the Document
In this case, you use program RM07II34 (Batch Input: Enter Count with Reference to Document).
Transferring Physical Inventory Differences with Reference to the Document
In this case, you use program RM07II38 (Batch Input: Enter Count with Reference to Document, Post Differences).
Transferring Physical Inventory Count Without Reference to the Document
In this case, you use program RM07II39 (Batch Input: Enter Count Without Reference to Document).
Transferring Physical Inventory Differences Without Reference to the Document
In this case, you use program RM07II40 (Batch Input: Enter Count Without Reference to Document, Post Differences).
use the link to proper authorizations in sap system:
http://help.sap.com/erp2005_ehp_03/helpdata/EN/24/587641816a137de10000000a155106/frameset.htm
Regards,
Priyanka.P
AWARD IF HELPFULL

Similar Messages

Inventory count w/o reference doc "MI09" with IDoc WVINVE02

Dear forum,
I am trying to create an inventory count without reference to a document and I thought I would use IDOc WVINVE02 with message code WVINVE. We don't have an SAP inventory document, but would like to use just an external reference.
When running transaction MI09 in the GUI it's quite easy to create an inventory count using:
Plant
Storage location
Special stock
Count date
Material
Quantity
Unit of measure
That's all we want to have.
I have tried to post an IDoc WVINVE02 inbound using FM IDOC_INPUT_STORE_INVENTORY with the corresponding data, but without success. The IDOc interface only states "IDoc not fully processed".
I need some help with how to input data and also need to understand if it is possible to use this IDoc for inventory count WITHOUT a reference document. The documentation available is not clear enough on this. Has anyone experienced a similar challenge?
Thanks!
::Ellen

Hi Ellen,
Were you able to find the solution?
We are facing a similar issue.
Please help.
Thanks,
Pratibha

How to include Batch Number in Inventory Counting and Print Countsheet

Hi,
Could someone let us know how to include the batch number from Inventory Counting and include them in the count sheet when printed?
Thank you!
Ramon

Hi Pam......
Try this and modify as you want......
SELECT Distinct T3.[DocDate], T0.[ItemCode], T2.[ItemName], T2.[BatchNum], T0.[Quantity],
T0.[DocEntry], T0.Price, (T0.Price*T0.[Quantity]) As 'Total'
FROM PDN1 T0 inner join OIBT T2 on T2.ItemCode=T0.ItemCode and T2.BaseEntry=T0.DocEntry
INNER JOIN OPDN T3 ON T0.DocEntry = T3.DocEntry
WHERE T2.[BaseType]=20 and T2.[Direction]=0
Regards,
Rahul

Inventory count for subcontracing material

I want to take the inventory count for the material with subcontracor on 31st march 2008 (previous period).
I have tried to know the stock with subcontractor using T-code ME2o, MB5B, MBLB but I'm not getting desired results(i.e stock values on 31st march).
Is there any other/alternate way.
Please suggest.
Nitin Raut
Edited by: NITIN RAUT on Apr 22, 2008 7:07 AM

Inventory count is used for counting internal material which means within plant and storage location.
To see stock provided to vendor use tcode ME2O.

Inventory count for Various Stock types

What is Inventory count for Various Stock types?
i have to upload data to this.
can anyone explain this and give the tcode for this.
Regards,
Vimal

Hi,
While taking up physical inventory you have the option of doing it for different stock types being maintained .Like Quality stock,unrestricted stock ,blocked stock.If you are doing this activity in sessions in MI31 ,you need to check against the stock types which are to be counted.This will include the stock of the items as selected and leave aside the stock types not selected.In MI01 also you can select these stock types which are donated by 1,2,3 & 4 stock type.After creating the document the stock counted is to be entered in MI04 .Than get the difference list in MI20.The difference will be posted in MI07 which will complete the activity and stock will be adjusted after posting tyhe difference.
Dhruba

Inventory Count (1 material under 1 loc have multiple tags)

Hi,
SAP standard inventory count is 1 material 1 location can only have 1 physical document. But our scenario is based on the tag number (which means there will be different tag number for the same code), and our tag number does not have any linkage to the SAP standard inventory count program. This is because even in the same location, our material will be at different places, and we might use more than 1 tag for the same material.
For example our scenario (1 loc 1 material multiple tags):
Tag No      Material Code
CA00001     CPS756
CA00002     CPS756
CA00003     CPS518
CA00004     CPS518
CA00005   CPS518
CA00006   CPS632
Whereas the SAP standrd program is (1 loc 1 material 1 line item):
100000182     1     CPS756
100000182     2     CPS518
100000182     3     CPR632
This will help a lot to ease the entering as the user just need to enter the count according to the tag number, and also reduce any typo error. And if we enter according to SAP method, we will have to sum up the total of all the same code, then only enter the count qty.
Kindly please advise.

Hello Sim,
There are several possibilities you can think about,
1. If you are considering your tags as a batch number then you can put the material number and batch number while creating Physical Inventory.
2. If materials are in different places then you can consider these different places as a different storage location.
3. You can manage your stock with Warehouse mangement functionality (This will be the best option, but will be required to activate warehouse management and lots of data conversion activities).
Hope this helps.
Regards,
Arif Mansuri
Award if answer is helpful.

Carrying out physical inventory count for Consignment stock.

Hello,
Can you please tell me what are the steps for carrying out physical inventory count for Consignment stock provided by vendor?
Sincerely,
Ketan

HI
IN MI01,, select the special stock indicater,, then PI will be created for consignment stock also.
regards,
sudhakar

Problem in the Physical Inventory Count

Hi Experts,
We are facing a problem in the Physical Inventory Count as below
1) Suppose for Material XYZ we have done the MI01 on the current date i.e 14.11.2008 with the Planned Count date as 08.11.2008 activating the Freeze Book Inventory check box.
2) Now if there is any movement of material XYZ between 08.11.2008 & 14.11.2008, then while doing MI20 it compares the Physical Count Quantity with the actual book quantity as on 14.11.2008 i.e the current date & not with actual book quantity as on 08.11.2008 which is required by us.
Can you kindly help us in rectifying this issue at the earliest???
Regards,
Samir Bhatt

hi,
In such cases, you use the adjust Book inventory indicator...
SPRO --> MM --> Inventiry management and PI --> Physical inventory > Settings for the PI> Activate the ADj book inv indicator for your plant as per your plant and make the choice btween 2 and 3...
By this the system will auto adjust the book inventory and the count for the goods mov posted.....
Note: This feature is allowed if the posting is done one day after or before...
But in your case, the days are more, so you need to use the recount technique...
Regards
Priyanka.P

Problem in Inventory Count

Hi Everyone,
I tried to put a quantity in stock in a storage bin that i created
For that , I used transaction LI01
I have given the Storage Bin and then activated.
After that while entering the inventory count in LI11, i got the error as ''Default values for this storage type are not maintained''
Kindly help me out is there any configuration settings have to be done for Inventory Count.
Regards
Siva

You need to maintain the default values of physical inventory for each storage type in customizing
SPRO > Logistics Execution > Warehouse Management > Activities > Physical Inventory > Define Default Values

Process of Inventory count blocks one other plant

hi.,
If i understand correct, you can create PI documents at Plant(1) /Storage location ( S.Loc Say A) .level.
Until the Physical Inventory Count documents are posted, SAP will not allow any kind of movement of that material say X at that Plant(1) /Storage location level (S.loc A).
For the same Plant (1) ,if there are more than one storage location say B,C or D, the Physical Inventory count process would not affect the movement ,GR, GI of Material X in S.loc B, C or D. (Right ?)
Situation (1) :What is happening is, when PI documents are created for Plant (1), S.Loc (A) , Material (X) and the count is in process, the system is not allowing the GI, GR , movement of Material (X) containted in Storage location B, C or D. Message is Material is blocked by User (who has generated the PI document.)
Situation(2): Material (X) in different Plant (2) under the same company code are also denied any movement while the Count is in process in Plant (1).
I was wondering if anyone has come across this kind of scenario and the solution for the same.
All assistance is much appreciated.
Thanks

Hi Mahesh,
For your situation 1 question- the error message is due to the material is also processing by other person, not necessarily the person who created the PI doc, by the time your trying to use the Material (X) somebody is using also.
(Blocking of Movements like GR/GI is set separetely, if you try to use this material like GR, error message will promt like Material is blocked due to PI)
For situation 2- most likely you are able to do blocking of this material for posting when you created the PI docs. So, it also not allowed you to do GR or any kind of posting.
Hope this clear your doubt.
Regards,
Maia
Edited by: Maia on Apr 18, 2008 11:05 AM

Physical Inventory Count with Batches / Inventory Tracking+Posting

Hi,
There does not seem to be any way to record a Physical Inventory count with Batch managed items.
Scenario-1: In case 1.8 kg of batch number 222 is counted during Physical Count. B1 has Batch number 111 with quantity 2.5kg. B1 assumes that a lesser quantity of existing batch 111 was counted and the batch SELECTION screen appears.
Scenario-2: Similarly, if 3 kg of batch number 222 is counted during Physical Count and Batch number 111 exists on Business One with quantity 2.5kg, then B1 assumes that a new batch was found and the batch CREATION screen appears.
Scenario-3: If 2.5 kg of batch number 222 is counted during Physical Count - with Batch number 111 on Business One with quantity 2.5kg, then B1 assumes a zero "difference" in posting window. Wrong batch removal and new batch addition cannot be done - the batch selection/creation screen does not pop up with CTRL+TAB.
A Physical inventory count sheet with hundreds of rows with all 3 above scenarios in the rows is normally supposed to be entered into any system.
An easy way to do this should exist on SAP B1 but does not appear to exist right now.
Thanks,
Ajay Audich
Message# 551219/2009
Dear Ajay Audich,
Thanks for your message and screenshots. In current version of SAP Business One, the Inventory Posting functionality does not offer input at the batch level. The system behaves in the following way:
If the Difference number is positive, you will see a Define Bathes
window where you can assign the item quantity to the relevant batches.
If the Difference number is negative, you will see a Batch Number
Selection widow where you can issue item from the relevant batch.
So it isnot possible to enter the count for batch managed items per batch. The possible workaround is after Inventory Posting, use Goods Issue and Receipt to manually adjust the Batch quantity.
Please kindly have a try. If the feature is important for customer
business process, please kindly refer to attached Note 1028874 for
further action.
Sorry for any inconvenience, we appreciate your understanding.
Kind regards,
Canna Mu
SAP Business One Product Support
Edited by: Ajay Audich on Jun 8, 2009 1:48 PM

Yes - it is important for the customer & will look at further steps as advised by you.
Thanks for your reply.

Function module to update 'Counted Quantity' in inventory count

Hi Gurus,
Are there any function module that can be used to update field counted quantity (LINV-MENGA) in inventory count (tcode LI11N)?
Thanks & Regards,
Ari

Hi,
Check in the BAPI tocde- Under MM-> Inventory Management to find the Fm or
Pls try to use this FM for Physical Inventory -
BAPI_MATPHYSINV_COUNT
Pls refer to this BOR object BUS2028 for more FM
These relaetd BAPIs are stored under a BOR. Check the table TOJTB for the BOR and then in that BOR we can find the related BAPIs.
Regards
Lekha

Alert from the system when inventory count is going on for a bin or materia

Hai Consultant ,
Our customer is asking for whether the system can identify what are all the materials in a particular bin has been scheduled for delivery while performing inventory count . Please help me out in this
Thanks and Regards
Sunil

Sunil -
Few queries related to this issue...
1. Is batch management is used?
2. If yes, While creating delivery batches get auto picked or you are assigning manually?
As if the PI is going on in WH and delivery gets created, stock under count is not applicable to pick for delivery. the stock in LS24 with 'X' as status will not get picked in delivery, so no question of getting stock picked for delivery.
On the other hand, if the delivery gets created and stock got picked, it is under 916 sto type. For 916 also you are carrying PI?
As a consultant i feel you should convience this to your client on this issue.
Please confirm me to dig more on this.
Regards
Amol

Upload inventory count issue

house my issue is
                              1. after creating an inventory document, adding materials to this doc is streeful i have to add them 1 after the other is they no other way of selecting all the materials
                               2. i know for each material a document is created so if i have 2000 materials 2000 documents will be created and during the entering of inventory count does it mean i will enter inventory count for 2000 materials? please thats very stressful is there a short cut to this to make my work easy i mean thats the whole essence of sap erp
                       thanks

see the SAP help :
There are two methods of creating a physical inventory document, as follows:
Creating Single Documents
In this case, you explicitly specify the materials to be counted. This method is recommended if you want to take inventory of only a few materials.
Creating Sessions
In this case, you enter the criteria that should determine which materials are to be inventoried in which plants and storage locations. The system then creates a physical inventory document for each plant and storage location with the materials that fulfill the criteria. This method is recommended if you want to take inventory of a lot of materials
Creating Single Documents
1. Choose Phys. inventory doc. -> Create. The initial screen appears.
2. Enter the data required. Choose Edit -> New items to display the item screen.
3. Enter the materials that are to be inventoried.
4. To post the document, choose Phys. inventory doc. -> Post. The system confirms the posting and displays the number of the physical inventory document.
Creating Sessions
1. Choose Sessions ->Create phys.inv.docs ->
Without special stock for physical inventory of companyu2019s own stock
-> Own special stock for physical inventory of own special stocks
-> Externally owned special stock for physical inventory of external special stock
The initial screen appears.
2. Enter the data required.
3. Choose Program->Execute from the menu. The system creates a session. A list appears with all of the items that are to be inventoried according to your selection. The system issues a message with the name of the session created.
After creating the document for all the items, use MI04 for entring the count and MI07 to post the difference.
Edited by: Arun R on May 6, 2010 2:00 PM

Enter Inventory Count Help

When entering an inventory count in MI04, I have a few hundred items that need to be entered as zero under quantity. This is because we're running the AFS version of SAP, and have multiple grid numbers for a single material, therefore resulting in many values to be entered for one material. Is there any way that I can enter them ALL as zero without going in and entering a value for each one individually?

i have a big button in the middle above the inventory lines in MI04 called Set zero count.
You first enter all your real counts. and when you are done. the you click this button and all items without a count get the zero count flag.

Inventory Count Authorization

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