Inventory Item

Hi,
When I was going through Inventory -
> Item Master data
Purchasing tab
I am unable to enter the data at Items per Purchase Unit field
whats the reason.

+Sandy Disouza wrote:
<<When I was going through Inventory -
> Item Master data
Purchasing tab
I am unable to enter the data at Items per Purchase Unit field
whats the reason.>>+
Hello Sandy,
If you have already transaction created for this item you will not be able to change The Purchase unit field.
KR
Murielle
Edited by: Murielle Saliber on Mar 20, 2008 10:58 AM

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Purchasing - A/P Transaction Processing for Services and Non Inventory Item

On of the main areas of concern that businesses have is in the area of Purchasing, Goods Receipts and AP Invoices Processing - There is a requirement that businesses have widely referred to as 3-way matching.
While SAP Business One has this functionality covered quiet well via the following, there is still some need for enhancements so that the application can correctly reflect the AP Accruals:
- Purchase Order processing with Approval Process (if configured)
- Ability to perform Goods Receipts for Services.
- Matching of AP Invoices to Goods Receipts with AP Invoice Approval Process (if configured)
The above transactions serve the 3-way matching quiet well for all purchases however when it comes to accuring for Services that have been provided, the application does not do this. The Goods Receipt transaction processing to acknowledge the service delivery is allowed however the related posting to the allocation account is missing.
The process that is followed by the application is same for Items that have not Inventory Items in Item Master.
As a result of the above, the business have to manually work out what the Accurals for services provided but not invoiced should be.
With little enhancement to the product this shortfall could very easily be overcome.

Hi,
Once there are transactions, we cannot make existing Inventory type item to Non Inventory type item.
Check SAP note:937297 which states as follows :
Symptom
Changing the status of the Inventory Item checkbox (in Item Master Data) for items with inventory transactions and documents, might lead to inaccuracies in the calculations of inventory value.
Other terms
Inventory Item, Non-inventory Item, Item Master Data, Continuous Stock, Perpetual Inventory, Inventory Valuation, 2004, 2005, 2005 A SP01
Reason and Prerequisites
Consulting Note
Solution
The status of an item (Inventory Item/Non-Inventory item as selected in the Inventory Item checkbox in the Item Master Data window), cannot be changed once an A/P, A/R, or Inventory document is posted for the item.
Regards,
Jitin Chawla

GR/IR Clearing for Non-Inventory Items in PO

Hi all,
Can anybody explain if GR/IR reconciliation can be done for non-inventory items in PO. For example, I've raised a PO for a service and received invoice before the service is delivered (little hypothetical, of course, but incase).
If so, will it show in the same MR11?
Thanks
durga.

Hi,
First of all , in case of Service ,Only SR/IR reconcilation can be done.....second ,if your service is not delivered then you can give advance against service PO.
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Is It possible for a Non Shippable Inventory Item sold in OM update INVENTORY Levels

Is It possible for a Non Shippable Inventory Item sold in OM update INVENTORY Levels?
I have created an Item which is inventory tracked but not shippable. Customer & Internally Ordered. But upon booking the Sales Order, the INVENTORY level of the said item does not get updated with the sale.
How can i make it update INVENTORY without going thru shipping module?
thanks.

Hi Jay
How are you.
Yes, in process sampling only.
Is it not neccessary to have a wip validity rule for wip products in the specs. I am able to create samples for wip products with inventory validity rule.
Regards
Prem.

Need negative quantity non-inventory items on Credit Memo

Version: (2007A)
Description of requirements: (Please provide a detailed description)
Our customer issues many invoices with a negative quantity line item for a miscellaneous non-inventory item. These non-inventory items are used to reduce the amount of the invoice regarding miscellaneous credits to their customers. These are not discounts.
When the customer wants to credit these invoices, they canu2019t create a Credit Memo based on the invoice because SAP wonu2019t allow this if there are line items with negative amounts.
When they create a credit memo not based on an invoice, they arenu2019t allowed to enter a negative quantity for a line item as they are for an Invoice. They are forced to create a credit memo not based on an invoice the inventory item line items and an invoice or Journal Entry for the negative quantity line item to debit back the miscellaneous line amount.
As an example:
Invoice line item one for inventory item: qty one, price 100,line total $100.00
Invoice line item two non-inventory item misc credit: quanity -1, price 10, total -$10.00
Invoice Total $90.00
In Order to provide the correct credit amount, they have to create a Credit Memo not based on an invoice for line item one, qty one, price 100 u2013 value -100 and an invoice for the non-inventory item for qty one, price 10 - value 10.00.
This creates a net credit for the customer of 90.00
This looks ridiculous to their customers when they see these transactions on their statements, creates extra work for the users and there is no link between the three documents.
By using inventory items for these miscellaneous credits, they can assign a sales revenue of their choice. They have multiple sales accounts and the GL posting is determined by the item group for the item. By assigning the desired item group to these non-inventory items, they can control which sales account is updated on their marketing documents when using these non-inventory items.
If they were to use the Freight items, they would need a separate freight setup entry for combination of item group and miscellaneous credit. Because they have so many Item Groups and types of credits, they would need a great many separate Freight Charges to choose from.
All of the above pertains to all of our customers. This customer has a custom add-on and their marketing documents are all created from custom objects. They hit a button on the custom sales contract screen and an invoice is created. When they hit another button on the screen, the selected invoice is credited. They have legally binding contracts for fixed quantities to be shipped, so we decrease the quantity shipped when creating an invoice and decrease the quantity shipped when a credit memo is created. The contract is fulfilled when the exact quantity contracted for has been shipped. Because the credit memo fails, we canu2019t update the custom objectu2019s remaining to be shipped, rendering it inaccurate from that time forward. (reducing the quantity shipped is part of the Credit Memo creation process).Creating Credit Memos and Invoices from the interface fixes the inventory count, customer balance, etc., but we have no way of fixing the sales contractu2019s quantity shipped & remaining to be shipped or linking the contracts to the documents created from the interface.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
Examples: (Please describe a typical example, how the functionality should work.)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do, so that credit memos can be based on invoices that have negative quantity non-inventory line items.
Current Workaround: (Please describe the workarounds you are using at the moment)
Please see above
Proposed solution: (Please suggest how the new functionality should work)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do.

Hi Sean......
System is behaving properly as per its logic. Infact it does same in all the previous or upcoming versions.
If you have Item Type GRPO for Non Inventory Item it does not create any accounting but you can see the same during AP invoice.
GRPO for such type is only optional. For further clarification you can discuss this with your CA what he suggests. But i suggest you to raise AP invoice also for getting Account effect. Just see doing this in test DB you get your answer......
Regards,
Rahul

Credit memo for non inventory item

Hi MM consulatnats,
My client need to know the best practices to handle teh credit memo for non inventory item ??
We have two options like FB65 in FI part where it wont update in PO history.
In MIRO also we can make credit memo w.r.to PO.
What they want to know is if FB65 is the correct way to do this to fully reverse the effect that the receipt and invoicing of the item had on the financial accounts.
What is the best pracise to adopt ??
Need your views
Thanks
A.Gururajan

Hi,
You can use MIRO for credit Memo with ref to PO.
This will update both PO history as well as your FI accounts/Vendor Balance.
Thanks & Regards,

Automatic PO creation when neither from Contract or Inventory items.

Hi All,
I have unique situation where PO were automatically created from Shopping cart upon approval when they did not have a Contract or for inventory items. The only difference noticed was it has preferred vendor assigned during SC. My thoughts is the SC documents should end up in Sourcing when there is no contracts found or not procured for invoentory.
We are in SRM 5.0 Extended Classic and SP 15.
I am not sure what might trigger these Shopping carts to be PO automatically upon approval. Please advise
Thanks
Rao

Hi Muthuraman,
I understand inorder for SC to become PO, it needs to have a fixed Vendor. but my issue is the SC does not have a fixed vendor(no contract) but a preferred vendor was entered. Though preferred vendor is entered and Vendor is not fixed, PO was created after SC approval which should not be the case. My SPRO settings has 'Sourcing carried out for items without assgined source of supply'
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Item master - change inventory item also as a purchase item

hi all,
How to change inventory item for which BOM is created already also as a purchase item ?

You will need to delete the Components of the BOM / delete the BOM itself. Change the Item type and re-define the BOM.
Suda

No entries for Inventory Item under Elimination of IP/L in Transferred Inv

Within 6.0v, I have had the system generate data target & infoprovider for Documents, Inventory data, & Supplier data.
I now want to activate the Elimination of Interunit Profit/Loss in Transferred Inventory, but there are no items to select in drop down and system does not allow me to enter inventory unit on Data Model tab for Data Basis. I have changed the InfoObject Catalog for Chars on the Field Catalog tab to 0SEM_BCS_CHA01 since this has both inventory item and product group as I had read many threads that said both are needed.
Any ideas as to what step I might be missing would be appreciated.

Ok:
ConsArea, Settings tab, tick there the 'Elim. of IU P/L in Inventory' flag. After regeneration of the ConsArea you'll see additional menu in the WB for customizing IPI.
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Re: Missing Elimination of Interunit Profit/Loss Functions

Inventory Item Cancellation in SAP B1 8.8?

Dear Experts,
As you know, in SAP B1 2007 there is functionality in Inventory Items by which we can cancel and restore subsequently any Inventory Item if needed / applicable. How this can be achieved in SAP B1 8.8?

Hi ,
Do you mean the restore functionality ?
>>>> "cancel and restore subsequently any Inventory Item if needed / applicable ">>>> in which module.
If you are talking about the Restore in Help > Support desk > Restore > is this what you are looking for ?
Make sure you are not authorised to carry out this without the consultation of SAP or your partner.
what is the issue you are to carry this out ?
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Rakesh N

How to correct journals for non inventory items

Hi All,
One of my client by mistake made a non-inventory item as an inventory item and used FIFO valuation.
Now he has created some 30 purchase invoices, goods receipt PO for it in the last month.
While doing month end they reconcillation they realized the inventory numbers are bloated and found this problem.
Now they have cancelled the old item defination and created a new one.
But the problem is how to correct the journal entries for the what has already been done.
Problem is that Cost of this item is wrong because it got created as a inventory item and was using FIFO.
Please suggest a fastest route to correct this problem.
Regards,
Divam

Hi Divam........
I guess Inventory revaluation is not possible in case of Non Inventory Item. You must take the goods return on GRN basis......
Regards,
Rahul

Error "Item is not defined as an Inventory Item" using oInventoryGenEntry

I am trying to create a Receipt from Production with this code:
                receive = (Documents)_Company.GetBusinessObject(BoObjectTypes.oInventoryGenEntry);
                receiveLine = receive.Lines;
                        receiveLine.BaseType = 202;
                        receiveLine.BaseEntry = oli.ProductionOrderNumber;
                        receiveLine.BaseLine = 0;
                        receiveLine.Quantity = oli.Quantity;
                        receiveLine.WarehouseCode = "01";
                int errorCode = receive.Add();
where the production order will contain several component items that make up a finished good. Two of the component items are Labor and Royalties and are not marked as Inventory Items.
The Add method returns this error:
"Item is not defined as an Inventory Item" and references one the non-inventory items (ie 'Labor').
I can received the same Production Order through SBO without an error.
Suggestions?
Thanks

Because I am concerned about eliminating Labor from the Bill Of Material and its effect on the 'Acutal Product Cost' when I create a Production Order I set up a test.
I created two Finished Goods Inventory Items with similar Bills of Material. Both included a Labor component (non-inventory item). The difference though, is one Labor component has an Item Type of Labor and the other Labor component has an Item Type of 'Items'
Next, I create a Work order for each of the finished items. Then I did a receipt from Production and closed the Work Orders.
Looking at the Production Order summary, the Finished Good had an 'Actual Additional Cost' that was non-zero for the Finished Good that had a Labor component of the 'Items'; the other Finshed Good had a zero 'Actual Additional Cost'. These seems in conflict with the eLearning segment on Production.
At this point is this a different Forum?

Changing Non-Inv to Inventory Item....in OPM

Hi
With One our US client, there is one item, which is set up as Non-inventory item in Item Master and saved. Later, infact there are no transaction done on this.
Now we want to change this item as INVENTORY item ( see the Navigation )
OPM Inv/set up/Item master, here query that item
When I change this Non-Inventory field from "Yes" to "No" and while saving this form, it is throwing an error " APP-GMI-83154: Item number not found"
My question is
a) Can I change this Item from Non-Inventory o Inventory (Assume even transaction taken place also )
Note:It is allowing me to save the form, only If, I change the Warehouse Item other than the existing. If I save like this, then the item is one and the warehouse item is another....will it affect the costing of the warehouse item, Since initially this item defined as Non Inventory item and now we have changed this to Inventory Item with different warehouse item.
Any help will be gr8ly appriciated.
Thanks
Raj
Hyderabad

Hi Raj
You can only change an Item from Non-Inventory to Inventory when no transactions taken place.
Just try this
1. Change the Non-Inventory Flag to NO .
2. Change the Whse Item to some other Whse Item. Save.
3. Now Change the Non-Inventory Flag to YES. Save.
4. Then again change the Non-Inventory Flag to NO.
5. Now you can change the Whse Item to its initial Whse Item. Save it.
Best Regards
Prem.

Project Management Workplan with inventory item

Hi
I have a scaniro on client side. Client need to assign inventory item in workplan using Project Management but the inventory org is LCM enable. So can we able to assign inventory item and use inventory rate in workplan? Thanks in advance
Afzal

hi
as suggested check at migo level ie., migo-goods issue for stock item, yes difference of paise is obseved at at migo level itself.
thanx for your solution. ur solution has given to suspect the error in different application area rather cj88 (settlement of project)
now, pl let me know how to ensure that there is no differenc of paise between MAP & MIGO-GI.
pl help
thanks in advance
srihari

Non inventory item associated to gl account

is there anyway i can create an non-inventory item and attach to a particular gl account.

Hi.......
GL may hit only in case of Final Invoice as it is non inventory item Accounting won't happen at Inventory movement stage.....
Regards,
Rahul

Standard procedure to transfer Inventory Items from one Warehouse to other

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Regards,
Noor Hussain

Hello Noor,
You can use stocktransfer object:
Private Sub PostStockTransfer()
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            sbo_application.MessageBox(oCompany.GetLastErrorDescription)
        End If
    End Sub
Regards
János

Inventory Item

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