Invoice Document allowed in FCH5

Hi
I went to FCH5 for creating manual check. By-mistake, i entered vendor invoice document number (created in TCode FB60). System didn't checked anything and it allowed me to create check information.
Because of this, users are creating check and making outgoing payment document afterwards. I want to bring all these controls FCH5. Please let me know how can i get this control.

If the expense GL account being used in FB60, having indicator Relevant to Cash flow in it's master data, then only system would accept invoice document as payment document and allow us to create check creation during FCH5.
So remove those indicators, wherever it is not intended to maintain it.
This indicator should be selected only for those bank outgoing clearing accounts.

Similar Messages

Reversing a Invoice document posted last year

Hi Gurus,
Our client has posted a Invoice document last year end and then closed the year.
The Funds management is active so the Corresponding WBS and Cost center is updated.
Now the user got the payments in 3 different docs where the user do not wan to do partial payments as the WBS and Cost center will not be picked up.
How can we break the vendor posting into 3 postings and reverse the posted doc.
Regards
Lakshmi

Hi Lakshmi,
It's not allowed to reverse invoice posting for last year.
You can create a Return PO with ME21N or do a FI posting.
Best Regards,
Owen

Wrong house bank and account id allowed in FCH5

Hi
I created one downpayment to vendor with F-48. I entered Bank outgoing GL account number in the screen and i posted this document. I entered house bank (ABC12) and account id (AC102) in that bank outgoing GL account.
After posting above downpayment entry, i went to FCH5. There i entered above payment document number and different bank's house bank and account id.
System allowed me to create check with different bank details. Ideally system should bank details and should not allow creating FCH5 with different bank details.
Is there is user exit / validation or standard setting for restricting above error.

How would system know that you have use the House bank and Account ID of so and so......?
Bcoz, this is a manual procedure
We can't put a validation here bcoz the fields are limited and they will not help us at FCH5 level.
Use the T Code FBZ5 for Down payments to the Vendors
It will help you
Thanks

Invoice Reduction-Vendor error: only a higher amount invoiced is allowed

Hi,
I am trying to replicate the "Invoice Reduction" Scenario (for both Price and Quantity Variance scenario).
1) Created a PO for 25 PCE and made GR for 10 PCE (10 USD/PCE).
2) Entering Invoice for 25 PCE and Amount 2500 USD and I have selected correction ID as Vendor Error: Reduce Invoice. So when the document is posted system should generates the Invoice document and Credit memo.
But I am getting the error as mentioned in subject.
Please find below the Error description:
Vendor error: only a higher amount invoiced is allowed
Message no. M8582
Diagnosis
The item amount in the invoice of 100.00 is smaller than the item amount of 2,500.00 suggested by the system.
System response
You currently cannot enter an amount that is smaller than that expected by the system. This would lead to a credit memo for the vendor.
Procedure
You can change the default values to correspond to the invoice and then post the invoice.
Regards,
Hari.

Hi,
Please check if the PO is GR based invoice verification is checked.
since the GR is only done for the partial qty while you enter the invoice and reducing it system is giving the error.
If vendor sends a higher amount /qty when compared to PO you can try for a reduction.
for more information on when and how an invoice reduction need to be done,please check the below link.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a8/b99284452b11d189430000e829fbbd/frameset.htm
and http://help.sap.com/erp2005_ehp_04/helpdata/EN/d6/36451bca1a4a81b974bb9114e41458/frameset.htm
and
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a8/b9975e452b11d189430000e829fbbd/frameset.htm
Regards,

Link Invoice Document using Easy Document Management

Hi All, is there any way to use Easy Document Management System to attach a scanned document like a PDF to an invoice document.
If it is there, is it easy to customize?
We are trying to evaluate different scanning solutions and trying to see if we can make DMS work without purchasing any other software.
Thanks

Wrong module. DMS is not designed for invoices. DMS is designed for documents that change and need versioning.
ArchiveLink is the correct solution/module. This allows you to link incoming invoices directly to the object in SAP in MIRO and FB60.
If its outgoing invoices, you can link them to sales orders. The document is stored in the GOS (generic object services) area of SAP and will appear in the attachment list. If you go to GOS you will see an option called "Store Business Document" which will be made available when you have configured this properly.
There is no easy way to customise. You have to install a content server (See SAP HTTP content server) and then configure the document type and which object it will be linked to. You also have to configure the method of processing. I.e. early archiving, late archiving.
It is possible to set this up using no external software except the SAP HTTP content server which is free with your SAP licensing.

How to Enable the SAVE button in the Menu Bar of the Invoice Document.

Hi.
How to Enable the SAVE button in the Menu Bar of the Invoice Document as it is disabled for me.
I would like to save the Invoice document in PDF format.
Regards
Irfan

Hi,
Normally, for the archiving or generation of the invoice document in PDF format is handled by maintaining the output records through VV31/VV32 with the relevant printer, storage mode ( 3- print and archive or 2- archive only ), no. of messages ( means no of copies ) in the communication method.
Then when you click the print button through VF03 in the print options pop-up you get a print at the physical printer and at the same time an archived copy ( PDF copy ) attached with the document.
So, please make sure the output records are fine to allow a PDF copy generated and then try to print and check in VF03 by entering into the billing document.
Hope this helps you.
However, from the print preview you normally would not be allowed to save or print.
Regards,
Ram
Edited by: Ramakrishna Peri on Apr 3, 2009 9:16 AM

MIRO cancel an invoice document.

Hi,
what are steps to cancel an Invoice Document posted with MIRO?
Best regards

Hi,
Procedure to cancel an invoice document, proceed as follows:
1. Choose Logistics Invoice Verification → Further Processing → Cancel Invoice Document.The initial screen for reversal appears.
2. In the fields Invoice doc. number and Fiscal year, enter the data for the invoice document you want to cancel.
3. In the Reversal reason field, select the reason for cancelling the invoice. This allows you to differentiate between different types of cancellations.
You can display the document to check. Choose Display document to do this. You can look at the items of the document to be cancelled. Return to the initial screen by
choosing Back.
4. Choose Invoice document → Post reversal doc.
Regards
Ankit Patodi

Changing Invoice document date

Hi All,
There is an invoice document which is posted on 27.01.2009 and has an incorrect document date ( 20.01.0009).
Is there a way we can change the document date? i tried looking for SAP Note but was unable to find any..
Appreciate any help ..
Thanks & Regards

Dear,
nevertheless the System allows You to insert:
BKPF-BLDAT Document Date
BKPF-BUDAT Posting Date
into table v_tbaer by sm31,
then You will never be able to change these datas for data consistency by FB02.
You have to reverse the wrong document and post it again.
I'd suggest for the future to build up an FI validation to control these dates in order to avoid the user to do the error again.
I hope this helps.
Mauri

BAPI Sales Order create with reference Invoice document

Hi
I am using BAPI ''SD_SALESDOCUMENT_CREATE'' to create debit memo request with reference Invoice document.
First time its successfully created with reference Invoice.When i am going to create 2nd time debit memo request with same reference Invoice and item
no its giving following error.
      Reference quantity:
10 EA (total referenced:
40 EA)
       Error in SALES_ITEM_IN 000010
       Condition ZSLS is not allowed as header condition
       Sales document was not changed
    Please help any one to resolved this issue.
   Regards
   Shyam

SD_SALESDOCUMENT_CREATE is not a BAPI. Is there any specific reason you're using this FM when the actual BAPI exists?
ZSLS is a custom condition. There might as well be some user exit that attempts to add it [possibly incorrectly], how would we know this on SCN? There is enough information in the error message to troubleshoot on your own, it seems. What kind of analysis have you done before posting on SCN?

Account determination error in Invoice document posting

Problem - When generating the invoice document to customer, an error is displayed - Document is saved (Account determination error). As a consequence of this step, the invoicing is not able to create FI document
My Analysis-
Account determination is done in G/L account assignment (VKOA screen)
For my billing document, the system is not able to find the GL account (below are screenshots)
In VKOA screen, I already defined the GL account determination using KOFI procedure.
I initially defined in table 2 Cust.Grp/Account Key and it didnt work.
So I defined in both the tables 1 as well - Cust.Grp/MaterialGrp/AcctKey
But still system is not reading the tables and obtaining the GL account no
Any advice on why its not working?

Hi Nikhil,
As per the screen shots i could observe that you didn't maintained acct asst grp of customer.
check the acct asst grp of customer field in billing tab is maintained or not.
other possible reason may be in your pricing procedure -check whether the accounting keys are maintained or not.
This could solve your issue.

Invoice document missing in MCSI report

Hi Friends,
This is regarding missing invoice documents in MCSI report in our production system.
it was found that two invoice document numbers for a customer were missing where as these two documents are being displayed in BW report.
I have checked in Info structure table through SQVI query and found that these invoice are not available. STAFO field in VBRK table is updated for these two invoice documents.
Can anyone tell me what is the process to analyse the issue and how to update only those two missing invoice documents in MCSI report (Infostructure).
Regards,
Praveen.

Hi,
Thanks for your immediate response....
- Doc. statistics group @ Invoice type / item category could be missing
- At the time of execution of report, these settings might not be in place i.e. these doc type / item cat- may not relevant for statistics.
The above points you have mentioned are not valid as there is no new configuration made and further this is a support project.
I hope the third point which you have mentioned as below is a valid one.
- Proper updation of info structure might not be done.
As per this message, I understood that there was no proper updation of infostructure for those two invoice document numbers. Further, to update two invoice documents in infostructures, we need to run transaction code OLI9.
Can you please comment on my below queries:
- Can the transaction be run in live system during any time?
- Is there any impact on other invoice data in infostructures?
- If the transaction is executed, all the current infostructures get updated with correct invoice data?
- What is the impact of executing Txn - MCVV. Does this transaction only simulates and gives the log on updation of invoice document? or it also adjusts/ updates any data in system?
Thanks & regards,
Praveen.

Report invoice document number againt PO line item

Hi Forums,
Can any body so kind to tell me is there any standard report in SAP 4.7 C where we can get the list of invoice document number against each line item of PO.
I have tried the ME2N & ME2L report. If I double click the POH then only it give me the invoice document report. But i want a report where I get invoice document no against each line item wise in PO.
Thanks in advance.
Regards,
sp sahu

Hi sp sahu,
I am sorry, but I am not aware of any report which might suit your requirements, this is the reason why I addressed you to the table EKBE. You might build your own report out of this table.
Sorry!
Esther.

How to club many sales orders in to one single invoice document number

Dear Team,
We are in to contract for 12 years with our client for a particular service,so we will raise a contract order for a particular item,with this we generate the order number,here we are generating some 150 orders numbers,this 150 order number I want to combine in to one single invoice document number,I have tried this in vf01 I am giving the all 150 document numbers,and excuting this but here for each sales order document number it is creating one billing document number,but I need one single invoice number for all this order numbers.
My copy controls are
In VTFA
Header data
Sales doc type-                                 zabc
Target billing tye-                            zmv
Copy requirement-                           001 header/order related
Determination export data-               blank
Assignment number-                         b
Reference number-                            b
Copy item number-                            tick box was selected
Item category
Copy requirements-                        Item/order related
Data vbrk/vbrp-                              003 single invoice
Billing quantity                               A
Pos/neg                                            +
Pricing type                                      c
Pricing type exchange rate              blank
Price source                                     blank
Can any one guide what to do

Hi
In VTFA, please do the following changes,and then test by creating the sales orders then do collective billing.
Keep Assignment number blank
Keep Reference number blank
Copy item number- Uncheck the box where tick box was selected
Also make sure that PO Number in sales order is same
Regards
Srinath

Posting Date of Cancelled Invoice Document MR8M

Hi, there is a invoice document posted in the system (using MIRO) on 3/31/09, when i reverse this document on 4/14/09 using MR8M, the canceled document has a posting date of 3/31/09 (same as the original document) instead of 4/14/09. Can someone tell me how to get the posting date to 4/14/09. Both 3/31/09 and 4/14/09 are in the same fiscal year and period.
Thanks

Hi,it's depend on Reversal reason!You'd to customize it

Problem with invoice Document and Table DFKKOP

Hi Guyz,
While reversing the Invoice doc, i receives an error
"Balance in Document currency is not Zero, Posting not possible", in long text it shows contact your system administrator.
and one more thing, while discussing this issue i found out that there is problem in DFKKOP table, this invoice docs are not visible in this table???? any reason for that i need this to be solved ASAP.
Regards
Shilpa.K

Thanks for the reply Bill,
Here is detail for the issue above, I know that i need to see that in ERDK, so i have posted this issue in detail hope you get the clear picture now.
There are around 231 Invoice documents for which there is no record in DFKKOP table.
Since these records are not available in such a important table like DFKKOP, it is not coming into account display (TCODE: FPL9) also. So we are not able to perform any financial transaction for these contract accounts based on these invoice documents.
Now we need to find out all the details and document numbers which is required to be present in table DFKKOP related to these invoice documents, so that it can be inserted into the table Manually.
I think this is the solution for now. to update the table manually.
Regards
Shilpa.K

Invoice Document allowed in FCH5

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