Invoice Functionality in SRM 4.0 Vs SRM 5.0

We are evaluating the Invoice functionality in SRM 4.0. I know SAP has released Invoice Management System for SRM 5.0 but this can also be used for SRM 4.0. I wanted to know if there are any shortcomings in SRM 4.0 invoice functionality. Has anyone used SRM 4.0 for invoices? Any issues using it?... Any input is appreciated.

Hi
You may go thru the link given below, It will provide ultimate details on functionality and configuration with screen shots.
http://www.ficoexpertonline.com/archive/Volume%2003%20(2004)/Issue%2005%20(May)/V3I5A1.cfm?session=
However we have done one thing more than this that we have customized same number range in EBP for local Invoice. So when you have to trace any document you will find same number for Local invoice in EBP and in R/3 MM (LIV)and FI (Accounting Doc for MM)invoice.
Regards
- Atul

Similar Messages

Invoice report in SRM

Hi Experts,
I need an invoice report with below fields. is there any table(s) to get all these info?
Appreciate your help.
Invoice Number
Line Number
Posting date
Currency
Category code
Cost center
GL Account
Supplier
Total Amount (Inc.
GST)
Tax Amount

Hi senthil ,
Check the below 2 reports For a detailed report you may need to contact a BI person or post in the BI forum .
1. BBP_IV_UPDATE_PAYMENT_STATUS :You can use this report to synchronize the status of invoices in SAP SRM with the status in the back-end system. If an invoice in the back-end system has the status Paid, the status in SAP SRM is adjusted; that is, the status changes from Approved to Paid.
Note that invoices in SAP SRM with the status Paid cannot be canceled.
2.BBP_IV_AUTO_COMPLETE: This report checks for XML invoices with the status Waiting for Preceding Document, and whether appropriate documents have been posted in the meantime, and then attempts to post the relevant invoice.
3. BBP_PD_INV_GETLIST FM
4. Use function module BBP_BE_PO_GETHISTORY and pass PO number (I_OBJECT_ID) and logical system (I_LOG_SYSTEM) and E_ITEM_HISTORY table will give you invoice number try BBP_PD_PO_DOC_FLOW with the PO number
5. You may also choose to implement IMS
http://help.sap.com/saphelp_srm50/helpdata/en/42/dc00a78d23162fe10000000a1553f7/frameset.htm
6. Other Post https://scn.sap.com/thread/1221054

Partner Functions in SRM 4.0

Hello All
Is it Possible to have Partner functions implemented in SRM 4.0 ( EBP 5.0).
We are using Extended classic scenario.
Currently The Invoicing Parties are not being Replicated to SRM.
When the Vendor presents invoice, the Remit to Address is usually different.
So the A/P processor has to search with the address and Vendor Name,
to find the correct Invoicing Party.
Also Is there any change in ECC side, which can help the A/P processor to find the Invoicing Party with Ease.
Any configuration in ECC, which can make this happen?
Regards
Kedar

Hello All
I went through a document by Kathirvel Balakrishnan posted in SDN articles, which provides step by step process
for setting up vendor defined partner functions in SRM 5.5.
I checked in our system that , some of the config steps mentioned in that document were not available.
For e.g. "Define Partner Schema' was missing in our system.
Hence we cannot carry out those settings.
Even if we could, the sourcing cockpit in SRM doesn't provide the functionality to change the PO details except for a few basic things like Vendor, Price etc.
I am looking for a definitive answer, whether partners can be implemented and sent thru SRM documents in extended classic scenario in SRM 4.0
Regards
Kedar

Invoice status in SRM -- Error in process

Hi,
I am on SRM6.0 (Extended Classic Scenario) with backend ECC6.0. I have a invoice posted in SRM and went into error while transferring to backend. We reviewed the reason of backend error (it was because of MM period close) and reprocess the IDOC in backend after allowing posting in previous period. IDOC got processed and we can see the backend document link in SRM Invoice now but the status of the invoice is still "Error in process".
I checked program "BBP_GET_STATUS_2" and "CLEAN_REQREQ_UP" is setup correctly and running sucessful in SRM. Appreciate any help to resolve this issue.
Thanks,
Sachin

Hi All,
Any updates. Today I have another invoice where the IDOC got posted in backend sucesfully but system still shows invoice status as "Approved" whereas it should be "posted in backend".
Thanks, Sachin

Output preview functionality in SRM

Hi,
We are using SRM 550 Scenario: ECS
We receive the following popup-message while using the PO output preview functionality in SRM : "Global data missing for purchase order".
Has anybody have an idea how I can fix this issue?
Thank you very much in advance
Regards

Hi,
Pls see if the foll notes are helpful:
Note 792177 - Purchase order changes not in back end purchase order
Note 1011612 - Follow-on Note 792177
Note 885593 - SRM 5.0 SP02: Incorrect output medium and change impossible
BR,
Disha.

Some question about the renegotiation function in SRM Contract (GOA)

Hi All Expert,
We are on SRM 5/4.6, there is a question about the renegotiation function in SRM GOA.
Can we renegotiate the price for some parts in the GOA items with this function ( e.g. Only renegotiate one item in the contract) ?
Will the item price updated automatically after the renegotiation?
Many thanks in advance!!!
Wendrin

Hi Sanjeev,
Many thanks for your help.
One more question, if I add a new item when we renegotiation, will it be transfered to contract and create a new item after that?
Thanks and best regards
Wendrin

Disputed Invoice in SAP SRM

Hi Experts,
I would be very interested to know the way disputed invoices are handled in SRM.
To explain the scenario in bit more detail :
If a user has an ongoing PO and he receives 2 invoices(same quantity and value ) against that PO, user has not done the confirmation yet so invoice is waiting for the preceding document. Now user notices that the first invoice has some error and wants to dispute it but wants to pay the second invoice but if user creates the confirmation, according to the SRM invoice processing algorithm first invoice will go through for payment as it will fulfil the 3-way match but that invoice shouldn't go for payment.
So I just wanted to know from the community that how disputes are handled in SRM in general and what is the process around this. Also, i would like to know your thoughts regarding prioritizing the invoice against which we are confirming.
Regards,

Hi. Bit of a late one this, only just found it out, but there is a bolt on to SRM called "Procurement for public sector" (PPS) and apparently that allows invoice plans in SRM.
I think the bolt on is all designed around extended classic on SRM 7, possibly 5, so that might be the answer.
You do not have to be in the public sector to use the bolt on, but there might be license implications.
Regards,
Dave.

Invoicing plan in SRM Purchase Orders

Hi,
Where do you set up an invoicing plan in ECC: at PO/Purchasing level or only at invoice level?
How do I create invoicing plan in SRM?
Thanks in advance!!
Sumendra

Hi ,
There is no invoicing plan PO in SRM .
thanks
Iftekhar alam

Invoicing Plan in SRM

Hi All,
We are with SRM 4.0 & ECS. Is there anyway to implement Invoicing Plan in SRM 4.0 with Extended Classic.
Thanks,
Navven

Same question by a different person? Have a look at:
Invoice Plans in extended classic scenario
Cheers,
Claudia

Backend invoice replicated to SRM for approval

Hello all,
classic scenario, R/3 4.7, SRM 4.0
would like to check if it is possible to enter invoice in the backend, replicate it to SRM where should be checked and approved and than sent to payment via backend?
Main problem is that all company invoices are entered in one hub via scanning into the backend R/3 system so it is not possible to separate which invoices are for SRM and which are for R/3. Requirement is that everything should be entered fist in the backend system.
We are prepared to change scenario if necessary.
TIA
Gordan

Hi
Well, quite a interesting requirement, but i have not tried this yet.
Please refer to the following links which might help.
http://help.sap.com/saphelp_srm50/helpdata/en/e9/d0fc3729b5db48e10000009b38f842/frameset.htm
OSS Note 734060 - SRM: Upload and download of documents using MS Excel
OSS Note 790860 - Frequently asked questions for Excel upload and download
Regards
- Atul

Mass approval functionality for SRM work items

Hi,
We want to implement mass approval functionality for SRM workflow, so that any user is able to approve/reject multiple requests at one go through UWL.
Please guide if it is possible to implement this functinality for task id TS40007952.
Regards,
Avantika

Hi Avantika,
The mass approval functionality can be implemented for simple workflow items which have decisions to complete the work item. (User Decision Type)
In SAP Business Workflow, user can define a task as a decision task by assigning DECISION as the underlying business object type. The task definition allows user to create two or more decision options to complete the task.
The idea is to simply create a custom view/subview for the UWL item and configure it according to your needs.
Have a look at this blog:
Mass/Batch Processing of Work items in UWL
and also check the documentation:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/4e/72112bc9ea484196f2a5fdc68f5f5f/frameset.htm
Let me know if you have any questions.
Thanks,
Shanti

Central contract functionality in SRM 7.0?

Dear Experts,
I would like to have few clarifications about central contract functionality in SRM 7.0.
As per understanding, from SRM 7.0, there is no two separate documents like local contract and GOA (global outline agreement--contract for backend ERP systems). Now, SRM have only one document -Central contract to be used in sourcing for various backend systems as well as the SRM system itself.
Now, my question is as below:
Since the central contract is released into various backend ERP systems, do the backend requisitions needed to be transferred to SRM system to use the central contract as a source of supply . or the backend requisitions can be assigned to the central contract in the ERP system systems itself (without sending it to SRM system ) and released to suppliers?
Your inputs will be highly appreciated.
Thanks and regards,
Ranjan

Hi,
From ERP 6.0 EhP4, ERP transactions can look at SRM central contracts.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/52/43df4725704c6393a49a4d671e0f59/frameset.htm
Regards,
Masa

Procurement Card functionality in SRM

Hi,
I am looking into implementing Procurement card functionality in SRM. I remember something about P cards in SRM only work in the standalone scenario but is this still correct. What are the limitations of the procurement card solution within SRM that I should be aware of before deciding on the SRM option or looking at a third party application.
Thanks for any help.
Tin.

Hi
<u>Please refer to the following links.</u>
<b>Looking for help on P-Card
Looking for P-Card config document
Procurement card Settlement
Procurement Card as a Payment Method in Cart
P-Card Settlement
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Has anyone customized Invoice workflow in SRM

Hi Gurus,
I understood from the reply to my previous question that N step dynamic badi approvals is not possible for invoice document by standard SRM.
I would like to know whether has anyone customized invoice workflows in SRM to make them N step and dynamic. Please let me know.
Regards,
Sam K

I don't hink so, check the sap help on N-level validation and check out the badi examples on validation.
Kind regards, Rob Dielemans
<a href="http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm">http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm</a>
Message was edited by:
Rob Dielemans

Availability Functionality in SRM 5.0

Hi all,
Can any body tell me more about the "Availability functionality" in SRM 5.0? What is the corresponding function module in SRM?
Also, the settings that needs to be done in R/3 backend system.
Your replies will be awarded.
Regards
K Gp

Hi Azad,
If you could tell me what are all settings that needs to be in R/3 backend system then it would be helpful.
There is one material having sufficient stocks in MM. In MM03 tcode -> MRP 3 tab, availability check field is maintained.
While trying to create shopping cart in SRM for the same material/Product Id, the check availabilty is not showing correct message.
Regards
K Gp

Invoice Functionality in SRM 4.0 Vs SRM 5.0

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