Invoice "in a carton"
Hello;
We are trying to gather "best practice" information to convince the business to STOP putting the invoice in the carton (along with the packing list and goods shipped). I would greatly appreciate feedback if your place does or does not do this as a practice.
I would greatly appreciate either a reponse to this post - email response ([email protected]):
A) - Name of company
B) - type of industry (chemicals, consumer goods, retail, etc.)
C) - Invoice sent after shipment - or with the shipment (if with the shipment - why)...
I have indicated to the business that this is not a "best practice" - and they in turn have requested a list of companies who DO NOT do this. I have read through forums and blogs with no success.
THANKS SO MUCH!
Gina
Hi Gina
Printing of Invoices is very much a Company decision - what needs to be kept in mind for this are:
for not sending along with shipment:
1) If shipment is being carried out by the warehouse, should they be aware of the selling prices?
2) does shipment process involve interface with other softwares linked to SAP?
3) what happens if pricing is not updated in SAP at the time of shipment and the authorized person sits else where?
This situations does happen at times especially when price is subject to valid date
4) If discounts are applicable per customer, does the management want the warehouse staff to know of this?
5) valuable resouces can be saved for the SAP sytem by having the billing process - subsequent print outs done thru a night time job daily.
6) in many cases, billing documents are sent by EDI-IDOCs and / or by email instead of hard copy printouts - in such case, why print at time of shipment.
I can go on and on with such points - but you need to work out the issues / points based on your companys requiremnt adn see the best fit possible -
What works for one need not be suitable for another.
I have worked for clients where both scenarios were present - that is printout for factory shipments and in case of warehouse shipments it was always printed and sent later.
best wishes
nandu
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