Invoice is awaiting approval

hi sap gurus,
i have an issue with one invoice that was routed to us. The blocking reason is "no receipt in system" which i see on my inbox. The invoice is with referrence to one PO. By checking invoice A, it was cancelled by a credit memo invoice.
From what I understand the workflow is waiting for a 'release' event before it could trigger automatic approval but this time it didn't happen.
what will be my approach? should i reject or approve the invoice? Considering that the amount and quantity with referrence to PO is very much the same what is entered in the invoice.
Thanks,
John

Dear John,
> Goto T-Code ME29N
> Provide the PO Number
> Select Release strategy in Header of the PO
Try if you can manually release the PO.
Regards
Saurabh

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Thanks in advance for your replies.

1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
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Mani
Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S.

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Hi all,
We are working on SRM 5.0 SP13 ,ECS.
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E.     WS14000146     POSub.n-Step Subworkflow N-Step for PO (BADI)
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E.     BUS2201                        REJECTED
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Also because of the above WF errors,I am unable to close some of the PO's .When I try to close the PO's(by checking the indicators "No further confirmations expected " and "No further invoices expected " under Item data-->statistics),the indicators remain checked but the PO status always remains "AWAITING APPROVAL".When I click on the approval preview(graphical view),I see message "Error .click for details" and under table view ,I see "NO APPROVAL REQUIRED".
In order to close the above PO's,is there any workaround or other way I can change the status of the PO temporarily to atleast be able to close the PO's?
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Thanks Muthu!The note does seem relevant but I am still confused due to a new observation
Another observation :
The WF for PO approval is actually not activated in our system which means that this issue is not related to workflow .Additionally ,now I see some errors in the backend application monitor stating that "PO backend Transfer failed".
So as Masa mentioned earlier,this issue could be more related to PO replication.I tried all ways to update the status for the PO and observed the foll:
1. After running SW01,for the changed/latest GUID of the PO,the PO header status did change to "ORDERED" but then under Item data-->statistics the indicator for confirmation was reset.When I tried to chekc the indicator to again close the PO,the PO header status again changed to "Awaiting Approval".
2. Using FM SWW_DLEETE_ITEM,deleted the work item(old) for the PO and tried to chnage the status as mentioned above.But the issue still remained.
3.Tried to make the status "AWAITING APPROVAL" inactive by using FM "CRM_STATUS_UPDATE" but no success.In BBP_PD,the document status was updated(Awaiting approval inactive checked) but in the web portal,Under "Process Purcahse order" transaction,the PO header status still showed as "AWAITING APPROVAL"..
Please advise.

Issue: Deleted PO Awaiting Approval

Hello, I'm having issue with a PO which was marked for Deletion..
In SRM the PO has status Awaiting Approval and in EBP checking the Purchase with transaction bbp_pd, the ultimate change version has the awaiting approval item in blue color.
Anyone knows how to put a PO deleted into Ordered status?

Hi,
Pleaes check once again if the PO is approved, check in inbox of the approver.
if it is already approved and still awaiting approval.
manually we can set the workflow status complete using the funcaiton module
SE37--> execute the FM BBP_PD_PO_STATUS_CHANGE_WF
IV_GUID -- enter the GUID of the PO
IV_STATUS -- 1
Execute .. Hope your problem will solve
Thanks
prasad s

WorkFlow - WS10000276: Shopping cart is hanging with "Awaiting Approval'

Hi,
We are SRM 4.0 (SRM_SERVER 5.0) SP 8 (SAPKIBKS08).
We have only WS10000276 active in the system. The User orders the SC. SC goes to the approver (mentioned in attribute SLAPPROVER).
Approver changes the quantity in the SC and saves. SC comes back to user for accepting changes. User accepts changes, but the SC shows status "Awaiting approval" and hangs.
Transaction SWI1 shows only upto the step where mail notification has been sent to the user informing him that the approver has changed the contents of the SC.
We had applied SAP note 948733 as per SAP instructions but this has not worked.
Has anyone faced a similar situation? Any recommendations?
Srivatsan

Hi,
Try if the foll notes can help:
649551
690716
930750
903200
BR,
Disha.
Pls reward points for helpful answers

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Dear colleagues,
We are on SRM 5.0.
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When creating a Shopping Cart, the status of the SC remains as "Awaiting Approval".
We have only activated Workflow WS10000060 Workflow without approval, and all checks regarding Workflow customizing seem ok.
I have checked transactions indicated in Note 322526 and have not been able to find the origin of the error:
SWU3 seems OK, in SWU0 WS10000060 Workflow Without Approval Shopping Cart appears as succesfully started.
In transaction SWEL i can see no events however, even though the event log is activated.
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2036     (Sub)workflow     1000000076 Workflow without approval     02.11.2006     16:16:11     WS10000060     Workflow Without Approval Shopping Cart     0     0     ERROR          00:00:00     0          5 Medium     0     2036          0     0                    No Agent Available
The message says "No agent available", but I believe for workflow WS10000060 no agent is needed, right?
I also get the following messages:
Message Text         Error when processing node '0000000241' (ParForEach index 000000)
Exception            8987
Symbolic name
Error Type           1
Area                 SWP
Message              88
Variable 1           0000000241
Variable 2           000000
Variable 3
Variable 4
In the step history, the error appears in this steps:
Exception occurred Error when starting work item 000000002036
Error when starting work item 000000002036
Message no. SWP085
Error when processing node '0000000241' (ParForEach index 000000)
Message no. SWP088
Error when creating a component of type 'Etapa'
Message no. SWP087
Error when creating a work item
Message no. SWP044
Unable to determine work item type for step at node 0000000241
Message no. SWP135
Any ideas? Would appreciate any help, will reward with points.
Thanks a lot in advance !

Hi,
The workflow WS10000060 is linked to a reviewer workflow WS10000265.
It may be the case that no active versions of this workflow exist in
your system.
In transaction SWDD select other WF-Definition = WS10000265.
This should activate version 0000
- Create new version - (activate version 0001)
- menu Workflow >Activation >Generate and activate runtime version
- Transaction SWUS
Workflow: WS10000265
Click on Button Refresh Organizational Environment
Synchronize the runtime buffers with transaction SWU_OBUF.
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You can do this by the following steps :
1. Transaction SWUD
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If there are no errors for this workflow either then the problem
should be resolved.
BR,
Disha.
Pls reward points for useful answers.

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SAP Note 962488 requests for the SWD_WFD_REPLICATE_FROM_9999 function module teo be executed. However did not solve the problem.
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Hi
I am using SRM 4.0 SP 13. There is a purchase order which shows that no approval is required in the approval tab, but the overall status is 'awaiting approval'. Please can you advise if this is a Support pack issue? I have checked the workflow WS14000075 which is active.
Regards
Rajeev

Hi
You would need to check if the workflow has been able to release the PO properly. Only after successful release completion by workflow, PO status gets changed to ordered from awaiting approval. Check the workflow log to see if there are any errors. Use txn-SWI1 or SWI6 to go into workflow log. Also reactive your workflow WS14000075 using txn swdd and try creating new PO.
Regards,
Sanjeev

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can we enter supplier invoice in pre approved exp batches ?

Hi ,
Supplier invoices will be created in payable resp..then import the invoice to projects this is way we will create the invoice ..it wil not be possible to created the pre-aaproved supplier invoice expenditure batche sin projects ...
Please refer the user guide ...
thanks

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Andreas

Hi Yang,
thanks, this answer I was looking for
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Hi Gurus,
We are on SRM 7.0ehp1 and ECC 6.0.
I'm new to SRM business.
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Semih

Firstly, thank you for your interest.
Our suport package level is like this:
SRM_PLUS         700     0002     SAPKIBK202     SRM_PLUS for mySAP SRM
SRM_SERVER     700     0002     SAPKIBKV02     SRM_SERVER
BI_CONT         704     0000          -     Business Intelligence Content
SRM_EXPL         700     0002     SAPK-70002INSRMEXPL     SRM Extended Functionality for SRM_PLUS including PPS
SRM_EXT         700     0002     SAPK-70002INSRMEXT     SRM Extended Functionality for SRM_SERVER including PPS
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HEADER     I1021          Created
HEADER     I1038          Complete
HEADER     I1043          Ordered
HEADER     I1080          In Transfer to Execution Syst. X
HEADER     I1081          In Transfer to Planning Syst. X
HEADER     I1120          Change was Transmitted
HEADER     I1180          Document Completed
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Hi,
Pleaes check once again if the PO is approved, check in inbox of the approver.
if it is already approved and still awaiting approval.
manually we can set the workflow status complete using the funcaiton module
SE37--> execute the FM BBP_PD_PO_STATUS_CHANGE_WF
IV_GUID -- enter the GUID of the PO
IV_STATUS -- 1
Execute .. Hope your problem will solve
Thanks
prasad s

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Can you please help to look into this issue.
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