Invoice List no is Replacing - Billing doc no in A/cing doc

Dear All
We are In process to Implement the Foreign Trade Export/Import in our
company as per our user requirement users need the Invoice List to be
generated for commercial invoice ( VF21). We have configured Invoice
List in our QAS system.
While testing the same ,we found that the Invoice List
number is showing in FBL5N report as Reference to Accounting Document. ( this is disturbing our existing process) please suggest us the best way to achieve this.
before creating the Invoice list, the Billing document is showing in
FBL5N report as Reference to Accounting Document.
Thanks and Regards,
MH

Dear MH,
Reference document in accounting document depends on copy control settings maintained between delivery - Billing doc @ Header level.
In your case, check the copy control Tx: VTFF between Billing doc - Invoice list doc @ Header level in reference document filed.
maintain reference doc as " current doc / billing doc"- will confirm with the actual value & update the forum.
Regards,
Reazuddin MD

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Duplicate invoice lists created for same bill

Dear All,
Our system is generating multiple invoice lists for the same bill every time we do a VF21 on it...is this a standard functionality? How do we control it not to have multiple invoice list for the same bill i.e. if an invoice list is already created from one bill, it should error out the next time someone tries to create another invoice list with the same bill in the list?
Appreciate any advice.
Many thanks.

cancel mutiple issue in out put type
hope this solves the purpose
if wrong suggest me or reward me
sree

Invoice List - Calculation of the Billing Date

Hello,
I'm facing some problems by setting up the invoice lists in our system. I added a factory calendar to the customer who has to receive invoice lists and the field VBRK-FKDAT_RL is filled so I'm able to create the list.
My problem now is, that the system will ever use the Billing Date of the Real Invoice also as Billing Date for the Invlice List and if I try to create a list for e.g. four invoices created on four different days I will receive four Invoice Lists instead of one.
How can I control the billing date for the invoice list so that, e.g. the customer receive an invoice list for every quarter? Or monthly? Or..?
Thanks in advance for your help.
Kind regards
Sascha

Hello,
I know this is an old thread, and you were able so solve your problem.
Neverthless, since I had more or less exactly the same problem and was only able to solve it, for e.g. a weekly periodicity after some try and error, I wanted to present the solution for this invoice list periodicity:
Valid From      Valid To     Workday           Text
01.05.2014 06.05.2014    (not checked)    First week May
08.05.2014 13.05.2014    (not checked)    Second week May
... and so on.
It is important to EXCLUDE the day in the definition of the weekly periods, that the is supposed to be the next available invoice list date, which is then filled in the invoice Header (FKDAT_RL in VBRK) at the time of invoice creation.
At the same time I have all work days checked in the first screen of factory calendar maintenance.
Hope this is helpful for people running into the problem.
Cheers,
Steffen

Invoice List Consolidation with different billing date

Hi!
Want to consolidation different billing date billings into 1 invoice list!
but system will split it,
How can I do??
Thanks

Hi,
Please check note 317935 Invoice Split Criteria for Invoice Lists
Different Billing Dates for the invoice list from the original invoices will automatically cause invoices to split into multiple invoice lists. This is standard functionality. The primary way to avoid this is to enter a date as a default billing date in transaction VF21 or to modify the report from transaction VF24.
If you do not enter a default billing date and the dates from the individual invoices differ, than the invoice lists will be split into as
many invoice lists as there are different dates.
Regards,
Alex

Invoice list, individual billing doc and cash sale

hi gurus,
i have a couple of questions regarding the ff topics. need your help..
1. invoice list - i created billing docs with invoice list assigned to each bill doc type. when i tried creating an invoice list, it doesnt capture any docs i created. why?
2. individual billing doc - i changed the routine in the copy control for LF -- F2 to 003 single invoice. when i create an order, i can still create multiple billing docs. why?
3. cash sale - when i create a cash sale transaction and during billing, it is automatically cleared. how is it configured?
thanks!
paul

2. individual billing doc - i changed the routine in the copy control for LF -- F2 to 003 single invoice. when i create an order, i can still create multiple billing docs. why?
This is because you must have assigned billing plan type to your order type and it is considering the billing date rule and allowing billing either monthly, or start of the month, or last date of the month. Just check whether you have done that.
I will try solving the others too.
Reward if helpful
Regards
Ravi
in SAP std. process for Cash Sale the customer will not be debited or customer account receivables are not created becuase the customer pays immediately. in cash sale invoice the amounts are posted directly to the Account Key EVV-Cash clearing.
Edited by: Ravi D Mansharamani on Feb 26, 2008 3:34 PM

Error in cancelation of invoice list

when i am doing a cancelation of credit memo list i am getting an error message saying credit memo cannot be invoiced with billing type LGS
in configuration - <i>Assign Invoice list type to each billing type</i> - invoice list type LGS is not assigned to billing type credit memo so i assigned it there.
but when i'm doing the cancelation again, the error is still there...
Please help on how i can solve the issue.
tia

now it is not possible . U have to do it manually now .
Because u did the changes in config after creation of doc . So the same will not be updated in the already created doc.
Hope this help

Unable to create the Invoice list

Hi
We are recently went to go live. We have an issue related to the Invoice list. The issue is like this..........
1. User wasnot maintained the information in Payer master data(Invoice list date & invoice dates).
2. He created the sales order, delivery & Billing for around 100 billing docs for the same payer.
3. Now he is asking for the Invoice list for the 100 billing documents.
Anybody can guide how we can able to create the Invoice list.
Thanks in advance.
With Regards
Ravi Kumar.T.N.

Hi Ravi,
1. Assign the billing document types to the Invoice list type in customizing.
IMG --> SD --> Billing --> Invoice Lists --> Assign Invoice List type to Each billing type
Note that there are basically 2 standard types of Invoice lists, LG and LR. Select the billing document and assign to relevant Invioce List type [LG/ LR]
2. Maintain Invoice List dates in Customer master [Payer] billing tab.
3. Maintain the pricing condition types RL00 and MW15 in the relevant pricing procedure.
4. Maintain out put condition records for LR00 and RD01 [for Printing Invoice list]
5. After creating more than one billing docs, use T-code VF21, select the billing docs and execute. This will result in creation of Invoice list.
Regards,
Rajesh

Sales Area wise Invoice list type assignment

Hi;
I got a requirement where customer needs the Invoice list assignment to billing documents sales area wise. Like in one particular sales area one invoice list type to a billing doc but the same billing doc needs other invoice list type in other sales area.
Pl. let me know how can we assign the different invoice lists sales area wise.
Expecting your valuable feedback.
Regards;
Avinash Patil

Hi;
Create a new zee table & maintain the entries of sales area, customer, billing document type etc.
Use user exit USEREXIT_FILL_VBRK_VBRP to fetch & overwrite the values in FKART_RL ( VBRK).
This solve your problem,
Regards

Create invoice list

Dear experts!
Thank you for your attention!
I have problems in creating invoice list. I used VF21 to create invoice list and enter the billing doc. But the sys aways notice me " the doc. is not relevant for invoice list" who does this happen?
I have maintain the billing type LR and copy control, and set calendar for the payer as well.
who can help me~~~~
Best regard!
Tangdark

Check three points:
1) Copy controls from billing type to invoice list type in VTFF
2) Invoice list type to be assigned in Billing type
3) Factory calendar maintained in InvoicingListDates field in billing documents tab of customer master
If all three are in place and still you get the problem, create a new sales cycle (from sale order to billing) and check.
Another option is to enter the Billing type as LR and billing date as todays date in initial screen of VF21 and check.
Regards,
GSL.

Invoice List SAP script - Problem with SAP script functionality

Hello Friends,
I am working on SAP script - Invoice List SD_INVOICE_LIST. The invoice list contains the underlying billing documents. As per the standard functionality, in the line items, its printing the underlying billing documents with the net value. My requirement is to dig these line items into another level, meaning, I need to display the line items of billing documents as well(like material, material description, quantity, net price and net value of that item etc).
The billing linte item informatin is stored in VBRP table and the VBRP structure is not at all defined in the print program of SD_INVOICE_LIST (I.E.RVADIL01). Change of standard SAP program is not an option for me here.
In the external subroutine we can fetch these line items for each billing document in the invoice list. However, my question here is how to take these line items back to the sap script and print them in SAP script (We can print one line item but how to loop these fetched lines and print them on SAP script. Any help in this regard would be greatly appreciated.
I think there is no standard smart form exist for the invoice list. Please also let me know if there is any standard smart form available for INVOICE List.
Thanks in advanace for any help in this regard.
Best regards,
Siva

Hi
As you cannot change the standard, you will have to see if there are any enhancements provided in the print program. if not you have to copy into a custom one and do changes accordingly.
Thanks,
Venkatesh

Condition type used for invoice list

Hello Gurus,
following condition type used for invoice list, why do they exit in invoice list:
RL00 MW15. LR00 RD01

Hi,
Please go through the below document
When you work with invoice lists, you need to be familiar with the following concepts:
Prerequisites for invoice lists
Relationship to Pricing
Structure of an Invoice List
Changing header and item data
Integration with financial accounting (FI)
Prerequisites
You can only process invoice lists if the following prerequisite data is defined by your system administrator in Customizing for Sales:
Condition type RL00 (factoring discount) must be maintained and, if required, also the condition type MW15.
An invoice list type must be assigned to each billing type that you want to process in invoice lists. The standard version of the SAP R/3 System includes two types of invoice lists: LR for invoices and debit memos, LG for credit memos.
Copying requirements must be defined (for example, the payer, terms of payment and other fields that must be identical in the documents to be included in the invoice list)
In addition, before you process an invoice list, you must maintain the following master data:
A customer calendar must be defined, specifying the time intervals or dates on which invoice lists are to be processed.
The customer calendar must be entered in the Billing Sales Area view of the customer master record.
Pricing condition records for the condition type RL00 and, if necessary, (e.g. in Germany) the condition type MW15 must be maintained.
Output condition records for condition types LR00 and RD01 must be created.
Relationship to Pricing
The system processes factoring discounts in invoice lists in exactly the same way as other kinds of pricing elements. The data for the factoring discount is stored in condition records. Controlling during document processing is carried out via condition types, pricing procedures and access sequences. This control data is defined in Customizing for Sales by your system administrator.
For further information, see Conditions and Pricing.
Structure of an Invoice List
An invoice list represents an individual billing document. It consists of a document header and document items. Each item represents a billing document that you have included in the invoice list. The header contains an overview of summary information, such as the net value of all documents in the invoice list, the value of the factoring discount, details of taxes, and so on. It also contains information on partners and output.
Changing Header and Item Data
You can change some of the header data - for example, the billing date - when you process the invoice list. You can change an item - either an individual or collective invoice - and display document details. However, you cannot change any data in individual billing documents once they are part of an invoice list.
It is possible, however, to make certain global changes to output in all items in an invoice list.
For further information on output, see Communication in Sales and Distribution Processing.
Integration With Financial Accounting (FI)
The documents that you want to combine within an invoice list must already have been billed and forwarded to Financial Accounting. Here the billing documents intended for an invoice list are blocked for normal dunning transactions.
The dunning block on FI documents is lifted as soon as you create an invoice list and transfer it to FI . The system then calculates the new dunning date for the invoice on the basis of the invoice list date.
In addition, the system enters invoice list numbers in the FI documents as reference numbers. Invoice list numbers can then be entered for incoming payments.
When you save the invoice list, the system automatically creates an accounting document for the factoring discount and possible taxes and posts it to the corresponding G/L account in FI.
Regards,
Murthy

Invoice lists

Hi Gurus,
I want to use Invoice lists, hence updated my Billing document type with Invoice list type 'LR'.
Using VF21 when i input two Billing numbers the error log shows 'Document is not relevant for invoice lists' . Can someone give me some valuable tips to complete the process.
Regards,
Udaynath.

Hi,
Customizing Settings
1. If you have agreed upon a factoring discount, maintain condition type RL00 (factoring discount) as well as condition type MW15.
2. Each billing type to be included in an invoice list must be assigned an invoice list type.
Master Data
1. Define a factory calendar, which specifies when invoice lists are to be created. Enter this factory calendar in the payer customer master record (Billing screen, Invoice list sched. field).
2. Maintain condition records for condition type, RL00, for the payer.
3. Create output condition records for the condition types, LR00 and RD01
Regards
Mahesh

How SAP identifies which billings make an Invoice list?

Hi,
Can anyone help me find out how SAP identifies which billings make an invoice list?
Grouping 2 or more billings will generate an invoice list. Where can I find these relation in SAP?
I have an invoice list and i want to know which billigs are related to this invoice list.
Thank you all.

Hi Giovana,
A billing document is relevant for an invoice list when:
the relevant billing type has an invoice list type (in standard LR or LG) assigned in customizing (transaction VOFA), and
the relevant payer has an invoice list calendar (KNVV-PERRL) assigned in the customer master data (transaction XD03, Sales Area Data / Billing Documents tab).
As a consequence the fields Invoice List Date (VBRK-FKDAT_RL) and Invoice List Type (VBRK-FKART_RL) are filled, so that the invoice list status (VBUK-RELIK) can be set.
These fields can not be changed online, as they are only processed during document creation.
VBUK-RELIK = A means that no invoice list has been created for the invoice yet.
Best regards,
Csaba

VF21 Invoice List

Hi
I followed the following procedure for configuration of Invoice list after reading the link
below ,http://help.sap.com/saphelp_47x200/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm.
1. Condition type RL00 (factoring discount) must be maintained and, if required, also the condition type MW15.
2. An invoice list type must be assigned to each billing type that you want to process in invoice lists. The standard version of the SAP R/3 System includes two types of invoice lists: LR for invoices and debit memos, LG for credit memos.
3. Copying requirements must be defined (for example, the payer, terms of payment and other fields that must be identical in the documents to be included in the invoice list)
I have omitted point 1 configuration, our invoice type is ZF2.
I went here This configuration is provided for this purpose. Instructions Follow Menu Path: IMG u2192 Sales and Distribution u2192 Billing u2192 Invoice Lists u2192 Assign Invoice List Type To Each Billing Type
and assigned LG to ZF2,
Iam getting an error that billing type ZF2 cannot be processed with this transaction.
Is this condition mandatory config for invoice list to work, 1. Condition type RL00 (factoring discount) must be maintained and, if required, also the condition type MW15.
Thanks,
Vaishnavi

VF21. the invoice list will actually require MW15 as mandatory as this required tick.
this is basically used for tax on the discounted amount. Now we can make it zero by assingning zero tax code.
Rl00 is not mandatory.
This does not creates accounting enteries.
Also check your copy control between f2 to LR.
Kindly reward this

Some doubts in copy control from billing doc to invoice list

Dear all,
The value of allocation number in FI doc can be customized as: A (PO number), B (Sales order num.), etc.
But how can I make it to be assigned an alternative value (for example, we have do an add-on "invoice" then we hope our invoice no. be assigned here)? Is there an exit to do so? or how this happen (especially when SO's billed, then the FI doc has been generated already.) or how a creation of invoice list will changed the value of allocation number in former FI doc created by billing before?
Thanks to all,
James

Hi, thanks for you reply.
The business scenario as following:
The users create SO. Then post it (VF01) (billing doc and accounting doc. SO and billing is one-one relationship). But at this time, users doesn't generated the customized invoice to customer (also the customer may like to be invoiced with different SO). In order to do this, the user should do invoice list (VF21) to include former billing doc. At this moment, we hope we can update the allocation value in FI doc generated by billing before.
SO->Billing (FI doc generated) ->invoice list (Hope can update some fields in the FI doc).

Invoice List no is Replacing - Billing doc no in A/cing doc

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