Invoice Match

Hi,
What exactly oracle checks for 3-way matching? My understanding is as follows.please correct me if i am wrong.
(Qty Received Vs Qty Billed) AND (PO Unit Price Vs Invoice Unit Price)
OR
Invoice Amount Vs PO Line Amount
if this true, is there any option in purchasing to tell oracle to check for either of the cases?
Thanks,
Lakshmi.

Hi:
3 way matching process checks the followings.
1.Quantity billed <= Quantity ordered
2. Invoice price <= Purchase order price
3. Quantity billed <= Quantity received
Hope this helps.
Tarun

Similar Messages

Invoice matching report in AR Donwpayment Invoice

Hi Expert,
Customer would like to see AR Downpayment Invoice matching report as follow. May I know how to derive the information?
BP name(A) D/P Inv No(B). Total amount in D/P Inv(C) Amount applied in invoices(D) Remaining balance(E)=C-D
and the report must include supporting information about paid invoices
Inv No. Posting date Amount.--> Total of these amount must be same with (D)
Regards
Thomas

Dear Thomas,
In order to get this information you need a query that would work out the values in the ar down payment invoice.
This can be a beginning. However, some values must be calculated in the query because they are not in the table.
SELECT T0.DocNum, T0.CardCode, T1.VatSum, T1.LineTotal, (T1.LineTotal * T0.DpmPrcnt/100) as DPM, (t1.LineTotal - (T1.LineTotal * T0.DpmPrcnt/100) - T1.VatSum) as PAYM_LEFT FROM ODPI T0 INNER JOIN DPI1 T1 ON T0.DocEntry = T1.DocEntry WHERE T0.DocNum = '1'
Please, let me know if this is sufficient or you need some more information from the query.
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

Preventing Overbilling in payable invoices matched to PO/Receipts

Hi,
how to prevent overbilling of a overbilling of a payable invoice matched to a po/receipt. (placing hold). we are in 11.5.10.2.
In the payable invoice find receipts window, fully matched receipts also getting displayed against a PO, users are able to enter quantity billed, (warning is displayed), but data saved.
Is this standard functionality?

Keep in mind that we do not know what is going on in your system (what procedures are being followed). First thought - are the users failing to pick the Final Match option during matching? If you select Final Match, the system updates the closure status of the entire purchase order to "Finally Closed" when you validate the invoice. No further actions can be performed against a PO level that is closed. Sounds like your users can still match against fully received POs, which makes me think that your POs are not being closed out.
Also, what have you set up for your invoice tolerances? The downside of tolerances is that they work both ways. But using tolerances may help reduce the problems somewhat. So you may wish to look at that as well.
Hope this helps a bit.
John Dickey

Invoice Match Option for PO in iSupplier Portal

What should be the invoice match option for POs transmitting through iSupplier Portal?

Pl do not post duplicates - Invoice Match Option for PO in iSupplier Portal

PO Releases 'invoice match option'

Hi,
The PO has one match option at the header and a different match option at the release line. This is causing an inability to match the invoice in Payables until it gets correctd.
How do i check where this invoice match option is defaulting from?
Is it from the supplier level or the Po header level.
and how can this problem be corrected?
Any ideas?
Thanks,
Ashwathy

Hi,
I think you are mixing the two things,well i think anyway. Match approval level and match invoice options are independent. You can set the match approval level as default in the setup to say 2-way. Assuming you have done that when you enter the shipment details you can select the match invoice option to PO or to receipt.
Now match approval and match invoice are part of the optional information on the shipments. SO if you do not enter the match approval the default which is set to 2-way will be picked up.If you want match invoice to be PO, i suggest you don't enter any value for it, if the match invoice is NULL it will be displayed as PO so i am assuming it will be default unless you change it to receipt.
I think this should resolve your issue.
Regards,
Utsav.

Setup of invoice match control

Hi,
Our auditor wants a screendump from the IMG of the setup of invoice match control. With this I mean the setup of how incoming invoices is matched against the PO and how mismatch is handled.
Where in the IMG is this set up?
Best regards,
Thor-Egil

Hi,
You can do with two steps:
Step-1:
Use t.code:OBA7 and double click RE doc. type and select the check box of Reference Number in Required during document entry segment and save.
Step-2:
With above you need to set message in M8(Invoice Verification/Valuation)
Set Error for message no 108, 462 in OMRM t.code
Now when you do invoice verification with a invoice, you need to enter Reference Number wrt PO & with same Reference Number, you can not do further invoice verification again with same PO.
Regards,
Biju K

Invoice Matching - Best Business Practice

As far as I know matching invoices to PO or to a receipt is done in AP. A colleague of mine is stating that matching should always be done at the purchasing level and that she has never seen it done in Payables. Other than the user's guide, would anyone know of a white paper that addresses the matching business flow.
We are not usinf Oracle Purchasing, but rather a third party solution (ePlus), and for whatever reason, the matching is going to be done in that solution. Invoices will also be created in that system, and interfaced to AP in order to issue checks.
Your input would be appreciated.
Thanks!

Hi
It depends on the kind of External Software you are using and the purpose of the same.
You cannot Import PO to Payable to perform Matching in Payables unless PO is created in Oracle purchasing. Secondly performing a match between two system, Oracle Payables(Invoice) and PO in (ePlus) is very difficult. Also it depends on the type of item they are using in ePLUS. If it is service oriented Organization, then they would have created only service items which might have Performance Guarantee etc., which can be better reviewed and analysed by an Engineer who is incharge of the PO rather than Accountant performing the PO to Invoice Match
So it is better to identify and analyse the client Business and choose where to perform the PO to Invoice matching.
The choices are as follows
If it is inventory based matching then, Convince the client to use Oracle PO and Inventory Module and make the set up and import data from ePlus to these modules and create Invoice in AP and perform PO to Invoice Matching in Oracle.
If it is service oriented Item it is better to create Invoice in Eplus Itself and perform matching in Eplus and Push the Invoice and PO reference details to Oracle Payables to make payments
Hope this helps
Regards
Sivakumar

Navigation for invoice match option

Hi Members,
Can any one let me know the navigation for "Invoice Match Option" for the purchase order shipment.
I want to set the invoice match option for a supplier site to "Receipt".

Hi
Navigation for changing Invoice match Option
Financial Option-> Supplier Entry (Tab)
In Supplier Entry Tab Change Invoice Match Option: To Receipt
Thanking You
Sunil

Script to update vendor inactive date and invoice match option

As part of a review of our precure to pay process in 11.5.10, we have to make a change to a large number of suppliers (vendors).
We want to disable about 7000 suppliers by setting the inactive date and for the remaining suppliers change the invoice match option from receipt to purchase order
There does not appear to be any api that I can use to make these changes.
Does anyone have any experience in using a baisc update script to change the data.
Scripts would be something like:
Inactivate suppliers
update po_vendors
set end_date_active = sysdate
where vendor_id in <list of vendors to update>
update po_vendor_sites_all
set inactive_date = sysdate
where vendor_site_id = <list of vendors sites to update>
Change invoice match option
update po_vendors
set match_option = 'P'
where vendor_id in <list of vendors to update>
update po_vendor_sites_all
set match_option ='P'
where vendor_site_id = <list of vendors sites to update>

Hello.
In your place i would not have the guts to use SQL for a task like that. You know what Oracle says about using tools to modify data in the database. They always say that it is not supported and to use forms to modify the data. So I would suggest you to use a tool like DataLoad to query and modify your suppliers.
Octavio

Invoice Match to be set as PO in Purchase Orders

In Purchase orders, I need the Invoice Match level to be set as 'PO' for the items defined with 'Receipt Required' as 'NO'. Is it possible?
If so, please guide.
Thanks,
Kaveri

The invoice match level gets it default from various sources such as Supplier, quote etc.
You can consider writing a when-validate-record personalization on shipments block that warns the user if the option is not set correctly.
Hope this helps,
Sandeep Gandhi

Difference between 2way and 3way invoice matching

Hi Gurus,
What configuration needs to be done for 2way or 3way invoice matching concept??
How can we find out whether an invoice is 2way based or 3way based? What are the different impacts of 2way and 3way?
Please revert asap.
Thank You

2-Way Match
1. - PO & invoice should match
2.- Quantity Billed <= Quantity Ordered
3.- No Receipt required
3-way Match
1.- Receipt, PO & invoice should match
2.- Quantity Billed <= Quantity Received
3.- Receipt required
In 3 way match - If the invoice is matched to the goods receipt ,the price is matched to the purchase order and the variance is within predefined tolerances, then the invoice is cleared for payment. If the invoice exceeds the predefined tolerances, the invoice will be posted and blocked for payment.

Help: Oracle Retail Invoice Matching

Good day, I really need your help about accessing the Oracle Retail Inventory Matching. I'm accessing OReIM using IE8 in windows 7 64bit and I got this error "javax.servlet.jsp.jspexception cannot find bean" when I go to INVOICE MATCHING tab then select Summary Match and I enter the OR Number then proceed to the process until to COST RESOLUTION button, while waiting for the Cost Selection, I open another IE tab then Login again the user but after I Login, the previous tab got an error "javax.servlet.jsp.JspException: Cannot find bean PriceReviewListForm in any scope" and cannot proceed to Cost Selection.
Thanks,
Revo

anybody know this problem? pls help me...

3 way invoice matching

Please tell me the config required for 3 way matching of invoices between PO,GRN and invoices.

Hi
Invoices can be created automatically using the pay on receipt but it cannot be against a PO. It will be against a receipt. It is similar to creating invoice with 3 way matching except for the fact that the invoices are created automatically in stead of manually matching them to receipt.
I do not think there is any standard way of automatically creating AP invoice matched to a PO.
Thanks
Vinit

PO default invoice matching issue

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Receiving Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?
Thanks & Best Regards,
Jerome
Edited by: Jerome.Yin on Aug 21, 2009 8:25 PM
Duplicate Thread, Please look into the another one. Sorry for inconvenience

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Purchasing Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?hi
this is a general rules. invoice distribution shows the Debit entries. and AP Expense Accrual A/C is debited in Invoice while it is credit in Receiving.
Thanks
Lisan

Purchase Orders - Invoice Matching Option=PO with 4 way matching

Hi
i am new to AP and would like to clarify the following
what does the following combination mean ?
Invoice matching option = PO and 4 way matching.
Does it mean: invoice is matched against PO with out giving consideration for inspection and Delivery quantites ? because with 4 way matching, inspection, delivery are also matched, isnt it ?
kindly can someone clarify this confusion ?
Thanks in Advance

Hi ,
4 way matching should be with Receipt only , not with PO.
pl.refer following link to clear your doubts.
http://oracleappsyashrajvarsity.blogspot.in/2009/04/ramification-of-invoice-match-to-po-and.html
http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/point04.htm
HTH
Sanjay

How to do Local setup for Retail Invoice matching Application using OC4J

Hello ,
I am trying to configure Retail invoice matching application to local,Server i am using is Oracle OC4J Standalone Server 10.1.3.n at localhost..
I have imported the application code to eclipse and trying to add oc4j server to my app, but its giving me error saying "*Server Oracle OC4J Standalone Server 10.1.3.n at localhost failed to start*."
I am not getting the issue. need to resolve it ASAP.
Any help would be grateful.
Thanks in Advance
Edited by: Akash11 on Oct 2, 2012 10:32 PM

If you can't set up JBoss on your local machine, then you can create a simple HTTP server that imitates the JBoss server at least with respect to the HTTP connections that you'd be sending to it.
For example, on a project I'm working on recently, I set up a HTTP server using Python (the standard library comes with a simple HTTP server) with some extensions to mimic our Java-based server. It's actually pretty simple. Python's great for that sort of thing.
But if you don't want to use Python you could, set up Apache, and extend it with some CGI scripts, etc. Just use whatever is available to you that's quick and extensible and which hopefully you already know how to use.

Invoice Match

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