Invoice of deliveries and Sales order

Hello Everyone
I have the following scenario, maybe you can help me.
I make a sales order for a customer, and then i make partial deliveries based on the sales order.
I don't make deliveries for the complete sales order.
I would like to make One invoice, that includes all the articles of the original sales order (including all the deliveries, and the articles that haven't been delivered)
I hope you have understood the scenario
Thanks
Jacobo

Hi,
As per your Scenario, you have one Sales Order and based on that Sales Order you have more than on Deliveries.
And you want to make one single A/R Invoice for all the deliveries you made to the customer. Am i correct?
For this you have to go to A/R Invoice, select the customer code and then click the "Copy From" button and select "Deliveries". New window opens and in that window list of Deliveries for that customer will be displayed. Now select the Deliveries for which you have make invoices (To select more than one Delivery from list press Control button in keyboard and select the delivery for which you want to create invoice).
Now in you A/R Invoice the items of the selected deliveries will be displayed and now you can save the invoice.
I hope this could help you.
Raja.S

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Deleting deliveries and sales orders using BAPI

Hello all...I am making some changes to the existing program which uses call transaction to VL02 and VA02 doe deleting deliveries and sales orders. This program is running for ever. So I want to use BAPI BAPI_OUTB_DELIVERY_CHANGE and BAPI_SALESORDER_CHANGE instead of call transaction. I just want to now what values should the input tables contain or please guide where I will find documentation over this. Please give me a little insight how to use these BAPI's in my program.
Thanks,

Hello,
I got the following error when tried to execute my program with the BAPI function module.
The field "LT_DELIVERY" specified here has a different
field
type.
I am posting some part of my code here. Please help.
CONSTANTS: c_X TYPE c VALUE 'X'.
DATA: lt_header LIKE bapiobdlvhdrchg OCCURS 0 WITH HEADER LINE,
      lt_control LIKE bapiobdlvhdrctrlchg OCCURS 0 WITH HEADER LINE,
      lt_delivery LIKE bapiobdlvhdrchg OCCURS 0 WITH HEADER LINE,
      lt_return LIKE bapiret2 OCCURS 0 WITH HEADER LINE.
lt_header-deliv_numb = sdel-vbeln.
    lt_delivery-deliv_numb = sdel-vbeln.
    lt_control-dlv_del = c_X.
CALL FUNCTION 'BAPI_OUTB_DELIVERY_CHANGE'
EXPORTING
    HEADER_DATA               = lt_header
    HEADER_CONTROL            = lt_control
    DELIVERY                  = lt_delivery
TECHN_CONTROL             =
TABLES
HEADER_PARTNER            =
HEADER_PARTNER_ADDR       =
HEADER_DEADLINES          =
ITEM_DATA                 =
ITEM_CONTROL              =
ITEM_SERIAL_NO            =
SUPPLIER_CONS_DATA        =
EXTENSION1                =
EXTENSION2                =
    RETURN                    = lt_return
TOKENREFERENCE            =
IF sy-subrc EQ 0.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
EXPORTING
WAIT          =
IMPORTING
RETURN        =
Please suggest how to proceed.
Thanks,
Naren

Reports to track changes on Deliveries and Sales order

Hi All
Do you perhaps know of a specific report that could possibly track changes made to a Sales order and delivery at line item level.
The problem is change log only logs the deletion of the line item but not the actual material number.
Do we have to enhance existing reports to achieve visibility for deletion of line items.
Regards
KC

Hi Lakshi
Thank you very much for that feedback the thing is that you can search that on an order per order basis and even when you get to the change log you will not be able to see what material number was deleted.
That is the problem.
Has anyone experienced this wher the requirement was to have a report to run so see what changes have been made to orders or deliveries that they could view wholistically.
Kind Regards
Kasavan Aboo

AR Invoice Line Numbers and Sales Order line numbers are not in Sync.

Hi,
There is an AR Invoic with 2 lines and SO with 2 lines. The line numbers on the Invoice and SO are not in Sync. SO line No 2 is Invoice line No1 and SO line No1 is Invoice Line No2. What determines the Invoice line numbering?
Thanks

Hi,
Goto the T.Code "VOV7".
Select your item category.
Details.
Maintain the Completion rule as "A(Item is completed with the first reference)".
Save.
If you do this after the follow on document is created,the item is completed and you cannot reject the item.
For your second question,
Goto the T.Code "VTLA".
Select your valid combination.
Click on item.Select your item category.Details.
There is a check box called as "Update document flow".Tick that one.
Save.
Regards,
Krishna.

How to get COUNT of Invoice No and Sales Order No from Multiprovider

Hello Guys,
I have a scenario like below. I have 2 info cubes (1) Billing Item Info cube (2) Sales Order Item Infocube which stores Item level data in infocube. I created Multiprovider for these Sales Order Item Cube and Billing Item Info cube.
Now in My Multiprovider, Invoice No and Sales Order No gets repeated no of times because one Invoice and One order will have no of Materials. I have a requirement to count Total No of Billing Document and Total No of Sales Document for a Day in the BEx Report. I was thinking to use COUNT function but if Sales Document or Billing Document gets repeated then it will count those records which i don't want. correct me if i am wrong.
How to get Total no of Billing Document and Total no of Sales Document from a Multiprovider where i have Item level data is stored ?
Regards,
Komik Shah
Edited by: Komik Shah on Aug 20, 2011 5:33 PM

Hi,
Count can be achieved as per the following document. Create for Billing Doc and Sales Doc separately.
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/009819ab-c96e-2910-bbb2-c85f7bdec04a
Regards,
Suman

Seggragating Deliveries created for STO and Sales Order

Hi Friends,
I have a requirement..
I am looking for list of deliveries in LIPS table. But I find that this table lists all deliveries created for STOs as well as Sales order. My requirement is to select only those deliveries which are created for Sales orders. Can anybody tell me how to seggragate the deliveries for sales order from deliveries created for STOs? Any other table should I look for deliveries created only for sales order?
Please suggest.
Thanks & Regards
Satya

Hi Satya,
If you need table level data then you can go with method suggested by Andy Slania or if you have access to SQVI, you can join VBFA and LIKP tables and decide on your choice of search and list display. You can save the query for future use.
-Naminator

AR invoice and Sales order # to be the same

this is an email from one of our customers, and we cannot confirm if it is possible. Can someone help?
We require the AR Invoice # to be the same as the Sales Order Invoice #, so that the Account Statement shows information (the original Sales Order #) that the client understands. If the Account Statement were a little more flexible, we might be able to get around this issue, but it is hard to change the SAP account statement.
Currently we manually copy the S/O # over from Every Sales Order as we copy the S/O to A/R. This is inefficient & should not be necessary.
Plus, we want to automatically copy one of the dates over from the S/O. Surely other businesses want to copy over a S/O date to the AR Invoice (for instance, to fill in the Document Date field of the AR invoice - ie. the document date of the S/O).
The Bug in SAP is that you can not AUTOMATICALLY retrieve the SO# (using a Formatted Search) BEFORE saving the AR Invoice.
This whole issue also applies to copying over POs to A/P Invoices.
(AFTER saving the AR Invoice on the database, my formatted search CAN pick up the original SO#, but by then it is too late, because the AR Invc # has to be Specified BEFORE saving the AR Invc)

Dear Mr. Emery,
I hope you don't mind if I am interfering in your issue.
Regarding the manual Invoice number to be equal to the original based Sales order Number AND
providing that you only work in a 1-2-1 relation between the two sales document:
Settings:
Create the following query: SELECT $[$38.44]
Link that query to the invoice number field, refreshed automatically on 'series, Displayed Saved-User defined values
Process:
     The user opens a new sales invoice
     The user choose the Business Partner
     The user choose u2018copy from a sales orderu2019
     The user change the series from u2018primaryu2019 to u2018manualu2019 -> this trigger the query
Regarding the invoice posting date = based sales order posting date:
     Settings:
          Create the following query: SELECT CONVERT(CHAR,T0.DocDate,103) FROM ORDR T0 WHERE T0.DocNum = $[$8.0.0]
          Link that query to the invoice posting date field, refreshed on u2018Seriesu2019, Displayed Saved-User defined values
     Process:
          When the user change the series to manual, the based sales orderu2019s posting date will automatically overwrite the invoice posting date.
This solution does not cater for an invoice created directly (Not based on Sales Order). But you have here a basic idea on how to solve your issue, thus easily can improve the solution.
Tested on 2007A PL42.
Regards,
Frederic Bada
Pretoria, South Africa

Link between Delivery and Sales Order Schedule Line

Hi Gurus,
I have a requirement in which i need to display quantity and amount at schedule line level and also the delivery and delivery item for each schedule line.
For example, if there is a sales order O1 and item 10 for which we have 3 schedule lines and 3 deliveries as well say D1, D2 and D3.
Report should be something like this
Sales Order    Item   Schedule Line    Delivery    Del Item   Confirmed Order Qty
O1                 10      1                       D1           10            5
O1                 10       2                      D2            10            5
O1                 10       3                      D3            10            4
How can i determine that a particular delivery corresponds to which schedule line of that saler order-item?
We have the link between delivery and sales order but is there any way that we can get the link of delivery at schedule line level?
Please help.
Regards,
Gaurav

Hi,
I suppose you must check with SD functional consultant and the post should also be in the logistics SD forum and not BI. But I suppose there is know specific link between the schedule line of SO to the Delivery. It is more like a bucket flow for ex.
Sale order   Item    Schedule line qty
SO1            Item1     Sch1            10
SO2            Item1      Sch2           10
Delivery Item QTy
DO1       IT1   15
DO2       IT1    5
In this case qty 15 is distributed over both SO1 and SO2, and SO2 ITem1 Sch2 has link to both the DOs
So I am not sure if you can establish a one to one link, please check with your SD consultants.
Regards,
Ashwin G

Link between Accounting Document and Sales Order

Dear SD Gurus,
How to find the Sales Order number and Sales Order Item from the accounting document- like document types DZ, DG, ID etc.
Kindly specify the table links and fields to fetch the above details
Regards
Vimal

Link Between SAP SD, MM & FI
The link between SD and MM :-
1. When you create sales order in SD, all the details of the items are copied from Material master of MM.
2. MRP and availibility check related data is also taken from MM although you control this data in SD also.
3. While you create inbound/outbound delivery with reference to a sales order,the shipping point determination takes place with the help of the loading group, plant data, shipping conditions etc. This also refers to Material Master.
4. The material which you are entering in a sales order must be extended to the sales area of your sales order/customer otherwise you cannot transact with this material.
There are many such links between SD and MM.
Now the link between SD and FI :-
1. Whenever you create a delivery with reference to a sales order, goods movement takes place in the bacgground. eg. In case of standard sales order, you create an outbound goods delivery to the customer.
Here movement 601 takes place. This movement is configured in MM. Also, this movement hits some G/L account in FI. Every such movement of good s hits some G/L account.
2. The accounts posting in FI is done with reference to the billing documents (invoice, debit note, credit note etc) created in SD. Thus this is a link between SD and FI
3. Tax determination: In case of a tax determination also, there is a direct link between SD and MM
SD Integration points with other modules
SD module is highly integrated with the other modules in SAP.
Sales Order
Integration Points                      Module
Availability Check             -       MM
Credit Check                   -       FI
Costing                        -       CO/ MM
Tax Determination              -       FI
Transfer of Requirements       -       PP/ MM
Delivery & Goods Issue
Integration Points                      Module
Availability Check             -       MM
Credit Check                   -       FI
Reduces stock                  -       MM
Reduces Inventory $            -       FI/ CO
Requirement Eliminated         -       PP/ MM
Billing -
Integration Points                      Module
Debit A/R                      -       FI/ CO
Credit Revenue                 -       FI/ CO
Updates G/ L                   -       FI/ CO
(Tax, discounts, surcharges, etc.)
Milestone Billing              -       PS
Return Delivery & Credit Memo -
Integration Points                      Module
Increases Inventory            -       MM
Updates G/ L                   -       FI
Credit Memo                    -       FI
Adjustment to A/R              -       FI
Reduces Revenue                -       FI
SD Transaction Code Flow:
Inquiry / Document type IN
Tcode for creation VA11,VA12,VA13. tables VBAK,VBAP
Quotation / QT
Tcode for creation VA21,VA22,VA23. tables VBAK,VBAP
Purchase Order PO
Tcode for creation ME21,ME22,ME23. tables EKKO,EKPO.
Sales Order OR
Tcode for creation VA01,VA02,VA03. tables VBAK,VBAP
Delivery LF
Tcode for creation VL01,VL02,VL03. tables LIKP,LIPS
Billing F2
Tcode for creation VF01,VF02,VF03. tables VBRK,VBRP
<b>The SD & FI link is established through mapping of appropriate G/L accounts through T.Code: VKOA</b>
Regards,
Rajesh Banka
Reward suitable points.
How to give points: Mark your thread as a question while creating it. In the answers you get, you can assign the points by clicking on the stars to the left. You also get a point yourself for rewarding (one per thread).

Cash discount calculation at invoice level not at sales order level

Dear Friends
while i am executing the sales cycle creten Cash discount conditions are calculating in the Invoice directly not in sales order.
can you please let us know your views oin what basis iot calculating directly in the invoice, since payment terms is there in both sales order and invoice level. but discount is only appearing at invoice level, not in the sale order level..
where these setting incurred in this process. i have verifies all the routies, there is no such kind of logic to calculate in a particular palce.
treat this one as high priority and let me know.
Thanks
Raju.

Hi
while i am executing the sales cycle creten Cash discount conditions are calculating in the Invoice directly not in sales order.
can you please let us know your views oin what basis iot calculating directly in the invoice, since payment terms is there in both sales order and invoice level. but discount is only appearing at invoice level, not in the sale order level..
Please check your Pricing Procedure, whetehr against your Cash Discount Condition Type, Requirement 24 or 23 is maintained? If it is maintained remove these requirements and save. Then try to run the transaction.
Regards,
Amitesh Anand

Automatic account postings (for Intercompany Purchase order and Sales order

Hi all,
I need some help related to the automatic account postings (for Intercompany Purchase order and Sales order)which i can set for the follwoing scenarios. I have looked on the forms and searched alot but not able to a single solution to solve both the pupose. if one scenario works the other doesnt. Please advise.
I have created the master data
Customer receiving--G001
Sales Org.--GXIN
Distr. Channel- 01
Division - 00
Company code receiving - G1
customer supplying- V001
company code for supplying- V1
2 different scenarios
1- Intercompany Purchase order in which a Customer receiving- G001, gets stock replenishment NB purchase order from supplying company V1- GI and GR of stock is done. Biling document for customer receiving G001 is created. But now I need a way to do the opposite side posting at the supplying customer -V001-- this I do using an Idoc which creates a Invoice receipt for creditor(supplying customer) V001.
2. Sales order-- A customer X001 of company code G1 buys stock from the company code V1. the customer G001 of company code G1 bills the customer X001, but the intercompany billing doc/ invoice is created for the customer G001 by company code V1. then now i want an automatic account posting to be created at the supplying customer V001 via idoc.
Can this be achivable via Idoc with automatic account postings.
Please let me know if it doesnt make sense. thanks to all in advance
cheers
Jasmeet

Hi all,
For the Sales order and automatic posting we have created an output type ZR4N- this is creating a batch input session which can be triggered to be processed autmatically.
For the intercompany Purchase order -from Invoice we are creating a different output RD04 (sap standard) which creates invoice receipt at the vendor side.
Rest of the settings are defined using SAP standard functionality within transaction OBCA, OBCB, OBCC, OBCD,OBCE
thanks for viwing the post
Cheers
Jasmeet

How to create item wise invoice with reference to sales order.

Hi ,
Please let me know how to create item wise invoice with reference to sales order.
Ex : Sales order has 2 line items .
When creating invoice system should create two invoices for each line items.
I have tried with copy control but I am not able to do it.
Please advise.
Regards

Hi,
Please let us know your exact requirement. Whether you want it to be fixed like only one line item to be billed every time ot it to be based on selection you do every time.
As per my understanding it should not be fixed and in that case it should like as follows,
In VF01 you will select Del. document/S.O. number and click on selection list and will take you to next screen as mention below,
and select desire line item to be billed and click on copy and will take you to billing screen.
Regards,
Ajit K Singh

Different between Customer requirement and Sales Order.

Hi, can any expert explain the Different between Customer requirement and Sales Order to me?
Any help would be appreciated.
Regards,
Tiger

Hi...
The Customer sents the requirement ( Like specially manufactured products as per the customer specifications) which can be entered in the form an Inquiry. With ref. to this inquiry a quotation will be sent to the customer. The customer places an order thru document with reference to this quotation.
Now the company processes the order and manufactures the Product and delivers the Product to the Customer and recieves the payment.
Hope this clears the query
Reward points if found usefull
regards
Sajeev

Display invoice print (PDF) in sales order(Credit/Debit note) attachement for Validator

Hello Expert,
I would like to know if is there any possibility to display invoice print (PDF) in sales order (Credit/Debit note) as attachment.
Issue: Customer raise the credit note with the reference of invoice, sometimes user don't explain the reason for credit and don't attach any reference document in sales order(credit request).
Customer requirement: Customer want to display reference invoice print (PDF)in sales order(Credit request) for validator so validator can cross check with invoice and validate the credit note.
Could you suggest the best solution?
I am thinking to give mandatory text box (Text determination)at sales order(Credit request)
Vipin

Hi,
You can enable Document Management System (DMS)
Please refer below links for details:
http://scn.sap.com/thread/459101
http://scn.sap.com/thread/2096563

How can we reject an already approved sales quotation and sales order

Hi,
Could anyone please tell me how can we reject an already approved sales quotation and sales order.
Thanks and Regards
Mahavir

Hi,
in the document flow : i am finding documents which are given below :
Serv. notif.      00015773
Qt For NewConnection 20022016 23.04.08 Completed
Order New Connection 22460       23.04.08 Open
Z New Connection 90022430   23.04.08 FI doc. not Required
Cancel. Invoice (S1) 90023731 19.07.08 FI doc. not required
I have run VF11 for document no. 90023731 .
But when i was running VL09 i just gave the shipping point and execute the transaction.
Then i did not find any document for that selection.
Please guide .
Thanks and Regards

Invoice of deliveries and Sales order

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