Invoice status in SRM -- Error in process

Hi,
I am on SRM6.0 (Extended Classic Scenario) with backend ECC6.0. I have a invoice posted in SRM and went into error while transferring to backend. We reviewed the reason of backend error (it was because of MM period close) and reprocess the IDOC in backend after allowing posting in previous period. IDOC got processed and we can see the backend document link in SRM Invoice now but the status of the invoice is still "Error in process".
I checked program "BBP_GET_STATUS_2" and "CLEAN_REQREQ_UP" is setup correctly and running sucessful in SRM. Appreciate any help to resolve this issue.
Thanks,
Sachin

Hi All,
Any updates. Today I have another invoice where the IDOC got posted in backend sucesfully but system still shows invoice status as "Approved" whereas it should be "posted in backend".
Thanks, Sachin

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Status message shows " Error in Process" in SRM

Hi,
At the time of Confirmation, status message shows " Error in Process " in SRM.
So please suggest the solution & the possible cause for the Error.
Thanks,
Neha

Pl goto RZ20, SAP Enterprise Buyer monitor--confirmation and open the alerts.
All error logs have to be there. How will you analyse otherwise as to what went wrong?
Have you done the partner profile settings for confirmation? Defined ports in SRM? Are you on classic/extended classic?
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Purchase Order in SRM Error in process

Hello ,
We are using extended classic scenario . SRM 5.0 , ECC 6.0.
There is a PO on SRM with status 'Error in Process ' in process .But I checked the line items of the POs. PO has been successfully created and also transfered to ECC for all the line items. In ECC too the PO is visible.
Then why the status of the PO is not 'ordered' ? How can I do to change this status to 'ordered' ?
Please let me know how to find out the root cause of the issue as well as how to resolve the same .
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HI,
Could you please tell me, how did you solve this issue. I'm having the same type of issue.
Creation of shoppingcart thro'MDM catalog. It is approved. Local Purchase order is not getting
created because of the following error and it is not replicated to the ECC 6.0.
in Application monitor in SRM 7.0 Portal screen.
1. Backend error: Enter G/L Account
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PO status in " error In Process ".

Hi Experts,
We have some POs that are stuck in SRM with status as " Error in Process ".
The PO is got replicated to R/3.
The Workflow Log is Completed.
But in Follow-on Documents the status shows as " Error in Process ".
Can you pl. guide me int his issue.
Thanks & Regards
Sachin

Hi,
We have the same type of problem in creating invoices for our SRM 5.0 decoupled scenario.
The invoice is created and not shows any error and gives a completed message. But if we see follow-on documents it says as "Invoice -
Error in Process"
Do anybody has the same prob. solved.
Kindly suggest from gurus.
Sincerely,
Sridhar.
Message was edited by:
P.T. Sridharbabu

PO:Error in Process while transferring to backend (ECC 6.0) from SRM 5.0

Hi folks,
We are on an Extended Classic Scenario. We have a major problem occurring in Production system only for the the limit orders. Limit Orders are not getting transferred to ECC 6.0 from SRM (Error in Process clearly shows the non existence for PO created first time)
I also know that Error in Process/ Transfer Failed status comes up for several causes.
This was working fine for months together, suddenly this problem is coming up. 1 Week back we had a Patch Upgrade too. I have checked the Vendor data, Account Assignment and other Basic data too and everything looks fine. We have tried debugging the FM's on SRM side which transfers the PO(ex:BBP_PD_PO_TRANSFER_EXEC_V2)
After debugging too we are not able to rectify from where the error is coming up..
I need your valuable inputs on this.
Thanks a lot in advance.

Thanks a lot on your Key inputs Peter.
I just forgot to mention one more thing, i.e., in RZ20 (SRM) we could see the following errors for limit orders:
(01) PurchOrder 003....012: Transfer failed
(02) PurchOrder 003....012: Please maintain services or limits
(03) PurchOrder 003....012: Purchase order still contains faulty items
(04) PO 003....012: No instance of object type PurchaseOrder has been created. External reference
To trace the issue backwards we tried creating a limit order PO directly from ECC backend (ME21N Transaction)
One thing we could observe is in Limit tab if we not specify Expected Value and Overall Limit we are encountering the same error as shown up in RZ20.
This gave us a vague idea that the price is not getting transferred for Limit Orders from SRM 5.0 to ECC 6.0 backend. Any key inputs on specific FM etc.,to debug and see what value is getting transferred from SRM to ECC would come handy.
I hope Peter and others will help me on this.

Confirmation - error in process - idoc status 29

HI ,
i got one new problem today.
This is one of the case when one user createsconfirmation of the Purchase order and then Confirmation status goes to error in process. i check in RZ20 and found error in Idoc which is generated from that confirmation,When i check the status record it says error in ALE.status 29. Only an inactive partner profile was found with the following key and this is my PRDCLNT100 (production system address).
I can see that all other confiramtions are getting posted but having an issue with one confirmation.
2ndly how i can delte error in process Confirmation . So that we can create new confirmation , or is there any other way to get my present confirmation status to Posted.
Smriti

Hi Smriti,
Regarding working on the faulty IDOC
In WE19 check what Function module will be used to post the data, you can see it when you go to 'standard inbound'. Then you can debug it when you click to the button 'inbound function module', here enter the function module and click 'call in debugging mode' and 'in foreground', then press the button 'enter'. Now you are in the debugger and can check why the error occurs and what should be filled.
If you know the error number set watchpoint at sy-msgno = *** or just set breakpoint at statement message.
If this is only happening for one confirmation, the standard approach to delete this is the following.
Issue:
The corresponding IDOC for the confirmation document has not been processed successfully and ended with error in the backend.
Solution:
Because of this there is entry left in the table bbp_document_tab,
which is not allowing to cancell the confirmation document.
Please find the attached note 338985, which contains the procedure to
to delete entries from table bbp_document_tab.
Hope this helps,
Kind Regards,
Matthew

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How can i extract in BBP_PD equivalent error in process"
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in the change version.
NO errors in backend system tooo..
what i am going to do now. let me edit some text changes and will it get Workflow triggered?
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You must have used a varialble while designing the query and you must be knowing which type it is.
To be more precise pattern selection is supported for selopt (selection option variables only).
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Dear Experts
In j1iex vendor invoice status is showing as in process even after posting has done. becuase it is showing under ParI and Part II posted items in J1I7 but status is not updated as posted
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Hi
If you have only few documents for which though the part1 and part2 posting is done and status of the documents shows IN PROCESS then you can change the status of those documents at table level as P -POSTED. This is only recommended only you have limited documents. You have to change the status for both ITEM and as well as HEADER table.
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Status "ERROR IN PROCESS" for invoice

Hi,
we have an issue regarding invoice document.After posting the invoice document in SRM the status of the document should change, however the status of the invoice is error in process.
Dont know why, we have maintained all the attriburtes in organizational plan, and in vendor group too.Can any one share or throw some light on this issue. We have created a SC with local material, PO, Confirmation, and invoice.Issue is only with invoice.Kindly share some knowledge to resolve this issue.
Maximum points will be awarded.
regards,
IGA

Hi,
The invoice is created in SRM but it doesn't replicate, Have you checked the inbound IDOC in your backend (Tx we05)
In the status segment you should see the error.
I hope this help
Best regards

SRM PO Changes Error Status - Error in Process (SRM 4.0 and ECC 5.0)

Hi All,
I created PO in SRM from Sourcing (Shopping Cart) and it is replicated to Back End (ECC 5.0). But I did not post GR or Invoice Verication with reference to PO.
When I am trying to change PO in SRM (SRM Webbrowser - Processing PO) like Quantity, I am receiving the PO status as Error in Process.
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got solution

PO Output is possible for SRM PO's in status Error in Process

Hello All ,
We have a requirement, where system should not process the PO output when the PO is in u201Cerror in transfer status u201C .
While creating the PO -> If the SRM PO is in Error in Process status, output will be processed and its sent to vendor also.
Since Error in Process status in business point of view consider as error free PO but fails to transfer the PO to back-end due to some technical or customization.
While changing the PO -> if the SRM PO is in Error in Process, We can stop the process the output with the help of OSS Note 1324180 which has been already implemented.
Can anybody tell me how can we achieve this . Any pointers. We have also tried with condition based output workflow start conditions also .but it couldnu2019t work .
Thank you
Bharathi

Dear Expert,
Please check in RZ20 what specific error is being shown and accordingly either error message can be changed to warning message or customization should be done so as to replicate the PO into backend.
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Sathya Kumar.

SRM PO Status "Error in Process"

Hi,
SRM 3.0 Extended classic scenario
EBP Purchase order goes in to Status "Error in process" after making some ammendments.
Getting following error
1) EEP\Business to Business Procurement(100)\...\Purchase Order\Backend application errors
2)Business to Business Procurement(100) Purchase Order Backend application errors ACTIVE PurchOrder xxxxxxxxxx: Please specify a valid account assignment
3) Business to Business Procurement(100) Purchase Order Backend application errors ACTIVE Purchase order xxxxxxxxx: Instance xxxxxxxxx of object type PurchaseOrder c ould not be changed
Can you please suggest what are the setting i need to check, actuallly the changes is not reflecting in to backend.
Thanks,
Jairaj

Hi,
Thanks for reply,
It is a service purchase order and changes made to them is delete and undelete the service line items not updating in to back end,
below is details fo error log.
1) javascript:displayTools('bbpadm_poappli/!?PARAM1=CE5C79FAF918944F9F4F968D8CF25D9E&PARAM2=6500010389&PARAM3=Pleasespecifyavalidaccount+assignment&PARAM4=BBP_PD_PO_TRANSFER_EXEC&alert_ALSYSID=EEP&alert_MSEGNAME=SAP_CCMS_esccebp_EEP_00&alert_ALUNIQNUM=0002283846&alert_ALINDEX=0000001660&alert_ALERTDATE=20090206&alert_ALERTTIME=092614&alert_DUMMYALIGN=&alert_MESSAGE=PurchOrder 6500010389: Please specify a valid account assignment&CTR_URL=test1', 'tools')
2. javascript:displayTools('bbpadm_poappli/!?PARAM1=CE5C79FAF918944F9F4F968D8CF25D9E&PARAM2=6500010389&PARAM3=Instance6500010389ofobjecttypePurchaseOrderc&PARAM4=ouldnotbe+changed&alert_ALSYSID=EEP&alert_MSEGNAME=SAP_CCMS_esccebp_EEP_00&alert_ALUNIQNUM=0002283847&alert_ALINDEX=0000001659&alert_ALERTDATE=20090206&alert_ALERTTIME=092614&alert_DUMMYALIGN=&alert_MESSAGE=Purchase order 6500010389: Instance 6500010389 of object type PurchaseOrder c ould not be changed&CTR_URL=test1', 'tools')
Please advice.
Regards,
jairaj

Closing Limit type PO,with status "ERROR IN PROCESS" &conf indicator reset!

Hi all,
SRM 5.0 ECS
For a limit PO,can we change the A/c assignment data if there are nofollow on docs(No GR and INvoice) created??
Also we have a limit type PO,which is now error in process.We are trying to close the PO by checking on the indicators"No further confirmations expected " and "No further invoices expected " ,but when we do so,the indicator for confirmation becomes unchecked,the status of PO goes "error in Process" and in backend monitor I see the foll erros:
PO 3900000100: Instance 3900000100 of object type PurchaseOrder c ould not be changed
PurchOrder 3900000100: Purchase order still contains faulty items
PO 3900000100: In case of account assignment, please enter acc. a ssignment data for item
PurchOrder 3900000100: Transfer failed
Can someone tell me how do I close this PO now??

Hi
This may help you:
This is because of the workflow issue, you need the find the workitem ID in SWI1 and delte it using SWWL
with regards
Manjunath

How to clear status "Error in process"?

Hi All,
I need help to clear the status of my invoice in SRM. The invoice status is "error in process". We checked in backend and reprocessed the IDOC through WE19 instead of BD87 and the invoices are posted now in backend. But the status of the invoices still shows "error in process" in SRM. I do understand that we should not use WE19 and should have processed it through BD87.
I checked in SRM and the enteries exists in BBP_DOCUMENT_TAB table for these invoices, just tried to run CLEAN_REQREQ_UP and BBP_GET_STATUS_2 but no help.
Please help
Thanks, Sachin

please read all below
An IDoc BBPIV is sent if an invoice is released in the BBP system.In the invoice the statuses I1022 "Release granted" and I1017 "In transfer" are set.In addition, for the background job (see below) an entry is written to table BBP_DOCUMENT_TAB.
Unless I1017 is not set again to inactive, all previous operations are not allowed (in particular all changes to the invoice), that is, they are stopped by the program. The sending of the IDOC is checked by the background job CLEAN_REQREQ_UP. The report reads the BBP_DOCUMENT_TAB and makes a RFC (remote function call) per META_GOODSMVT_UPDATECHECK to check the posting of inbound IDocs.If the IDoc is posted successfully (status 53), the BBP invoice receives status I1018 "Transferred to backend".In addition, the entry is deleted in BBP_DOCUMENT_TAB.
If the IDoc is posted incorrectly (status 51, no follow-on document), the status of the invoice is set to I1019 "Transfer failed".The entry in BBP_DOCUMENT_TAB remains as is, that is, the status of the IDOCs in the backend system is still checked by the background job.The sending of the IDOC is checked by the background job CLEAN_REQREQ_UP.If the IDoc has not (yet) arrived in the backend system, the entry also remains as is.
Status I1018 allows to reverse the invoice in the future. In case of status I1019, a deletion is (again) possible.
The following must be considered when processing an incorrect IDoc in the backend system:
a) Further process the same IDoc (BD87), instead of copying and correct the IDoc with Transaction WE19 since in the latter case, the background job cannot find the (copied) IDoc and the invoice posted from that. In this case the BBP invoice would remain endlessly in status "incorrect", the entry in BBP_DOCUMENT_TAB would never be deleted and the background job would always make the RFC at every run.In addition the BBP invoice would never receive the status "paid" (see below).
b) If the IDoc cannot be corrected or the error in the backend system cannot be solved, the IDoc remains in status "incorrect".In this case the BBP invoice should be deleted and the entry in BBP_DOCUMENT_TAB should be deleted manually or with a self-written report.
Additional information: As of EBP Release 4.0 or after the implementation of Note 601470 or the import of the relevant Support Package, the entry in BBP_DOCUMENT_TAB is deleted by the program (during the deletion of the invoice). Then the manual deletion is no longer required.
The following section does not correspondingly apply to the confirmation, but only applies to the invoice.
Status I1020 "paid" is set in the invoice by using the second background job BBP_IV_UPDATE_PAYMENT_STATUS to check the payment status of the follow-on invoice in the FI backend system for all invoices from the selection area.This only occurs for BBP invoices with status I1018 "Transfer to backend". To read the FI documents, META_FI_DOCUMENT_READ_40B is used.

Local Scenario: Invoice 'Error in Process'

Hi
We are implementing SRM5.0. Some product cat are defined as Extended Classic via a BADI whereas Local scenario has been defined for the rest.
There is no problem with the extended classic process. When we create an invoice for a local product (which is not in r/3), the status of the invoice becomes 'Error in Process'. In EBP, trans we02 shows that the IDOC of the invoice has been processed successfully but when we do we02 in r/3, there is an error in the particular IDOC.
The error message states that 'Incorrect doc.no.: $ 1 . Select document number between 5200000000 and 5299999999'
Is there some additional setting required for this local scenario. The same thing works perfectly when we select a backend product.
Also, I am wondering why the info like product, product cat passed to r/3 in the invoice IDOC when the source and target sys of this prod cat has been defined as local SRM system.
Please help us in solving this issue.
Warm regards
Ajay

Hey Keith
Thanks for the response!
I'll list the doc types and the number ranges in our system and then maybe you can point out is there is some error;
SRM:
For Local invoices:
Internal number range: 01 [1000000001 to 1599999999]
External number range: 02 [2000000000 to 2000000020]
In R/3:
Under Logistics Inv Verfication --->
In 'Maintain Num Ranges for acct documents':
For Document Type RE --->
Number Range: 52 [5200000000 to 5299999999] external
In 'Maintain Num Ranges for logistics documents':
For Trans type RD and RS:
Number Range: 52 [5200000000 to 5299999999] internal
I guess, in ext classic scenario, invoice log docs are also created....so it assigns a number from 52 internal number range and the same number is passed on to FI and thats why 52 is the external number range above.
But in Local scenario, it expects just the FI doc and hence expects a number in the 52 number range to be provided from SRM.
So, I modified the internal number range in SRM to 52 series. Now, the invoice is getting created in SRM in the 52 series but still I am getting the same error.
Seems wierd, but I am sure we would be missing some link and thats why it is not working as expected.
Warm regards
Ajay

Invoice status in SRM -- Error in process

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