Invoices with negative rows

One customer of us demands some changes within the Business One.
The support in Ireland advised us to post this requirements in this Forum.
Invoices with negative rows cannot be copied onto credit notes.
Our customer uses this option very often, so it's very time-consuming to create this credit notes manually.
The possibility to copy such invoices onto credit notes would be much better.

Agreed. This issue of not being able to draw a credit memo from an invoice with a negative row has gone on for far too long; with a system as robust as this, this should be a non-issue. The below fix works...but it shouldn't be necessary.
-Russell Clayton
Sweet Leaf Tea Co
Austin ,TX
From a post by Wilma Wang, SAP B1 Forums Team member:
It's a standard functionality of Business one, that it is impossible to enter a negative amount in an independant credit note or in a credit note based on a invoice with negative amount.
To solve this issue:
1. For the rows with the positive Row Total, create an "independent" Credit Memo (not based on an Invoice).
2. For the rows with the negative Row Total, create another Invoice with a positive Row Total opposite to the original negative Row, and reconcile between the two rows manually via Banking => Bank Statements and Reconciliations => Reconciliation.

Similar Messages

"Cannot draw document with negative rows to credit note"

Hi Experts,
A General query :
I create an AR invoice with two items one with qty 1 and the other with qty (-ve 1) on posting this invoice the second item / row with negative qty gets closed automatically. Now, I require to post a AR Credit note to this invoice i get the following status error message "cannot draw document with negative rows to AR credit note" when copying to a AR Credit note and it is the same the other way when copying from
How is it possible to create a AR credit note to the above scenario. Any sugestions
V. 2007A SP01 PL05
Regards,
Rakesh N

Hi Rakesh N,
version 8.8 supports fully the scenario you outline & I would recommend you upgrade to benefit from the new functionalities introduced in that version. Please have a look at the [8.8 landing page|https://service.sap.com/~sapidb/011000358700000199032009].
Using stand-alone documents & internally reconciling in the lower versions works beautifully on the accounting side yet impacts also the stock side, where corrections in stock value & item cost must be carried out manually.
All the best,
Kerstin

Invoice with positive and negative rows.

Hi all,
I have a customer with mobile sales and when he invoices a customer he needs to add positive rows with the products drops off and negative rows with product he collects, so the invoice total amount is the sum all the positive rows minus the sum of all the negative rows.
So you can have an idea of what I'm talking about, imagine the milkman drops off six bottles of milk and collects two empty ones. If the empty bottles have a price, he needs to invoice six full bottles minus two empty ones.
The problem: If I create a AR invoice with negative quantities I cannot copy it to an AR Credit Note. And, if I need to cancel that AR invoice, I cannot create an AR Credit Note with negative quantities...
The customer creates about a hundred of this documents a day, so I need a direct solution.
Does anyone have an idea?
Thanks in advanced.
Best Regards,
Vitor Vieira
Edited by: Darius Heydarian on Mar 20, 2008 3:45 PM

Hello Suda,
No, just Portuguese for the time being.
But you can contact then directly to [email protected]
Marco Rangel is their Product Manager and he can provide you with information about the product.
I know that their product is already translated to French, and if not already done, the translations to English is not very dificult (the product was developed to be easy to translate).
Best Regards,
Vítor Vieira

Credit note for invoice with item with negative value

Hi,
is it possible to create credit note for invoice, where in one line is negative value (its non stock item).
There exists 2 possibilities:
negative qty and positive price (its possible create only through SDK, not SBO)
positive price and negative qty
for example
itemcode 123
qty -1
price 1000
How to create credit note from this invoice?
Thanks a lot for hints.
Petr

Hello Petr Verner,
It's a standard functionality of Business one, that it is impossible to enter a negative amount in an independant credit note or in a credit note based on a invoice with negative amount.
To solve this issue:
1. For the rows with the positive Row Total, create an "independent" Credit Memo (not based on an Invoice).
2. For the rows with the negative Row Total, create another Invoice with a positive Row Total opposite to the original negative Row, and reconcile between the two rows manually via Banking => Bank Statements and Reconciliations => Reconciliation.
Hope the above helps.
Wilma Wang
SAP Business One Forums Team

Cannot create an Invoice with a negative line

I am tring to export an invoice with a negative row and I'm gettign an error here is an examlpe of what I'm doing .
Dim vDrafts As SAPbobsCOM.Documents
     Set vDrafts = vCmp.GetBusinessObject(oDrafts)
    vDrafts.DocObjectCode = oPurchaseInvoices
    vDrafts.CardCode = "2"
    vDrafts.ManualNumber = "222"
    vDrafts.HandWritten = tNO
    vDrafts.DocDate = Now
    vDrafts.DocType = dDocument_Service
    vDrafts.DiscountPercent = CDbl("0")
    vDrafts.Lines.AccountCode = "100000"
    vDrafts.Lines.ItemDescription = "TEST"
    vDrafts.Lines.Price = 123
    vDrafts.Lines.Quantity = 1
    vDrafts.Lines.VatGroup = "6S"
    vDrafts.Lines.DiscountPercent = CDbl("0")
     vDrafts.Lines.Add
    vDrafts.Lines.AccountCode = "100000"
    vDrafts.Lines.ItemDescription = "TEST"
    vDrafts.Lines.Price = -13
    vDrafts.Lines.Quantity = 1
    vDrafts.Lines.VatGroup = "6S"
    vDrafts.Lines.DiscountPercent = CDbl("0")
    RetVal = vDrafts.Add
and if I change to
    vDrafts.Lines.Price = 13
    vDrafts.Lines.Quantity = -1
then the invoice will be exported but the line will be positive .
Do you have any idea on what is wrong .
Thanks

Hi Mohamed,
SBO will not let you set a negative line if the total amount of the document is negative.
It can be done by hand in SBO, so you should be able to get it. Try doing the same as you do it by hand.
I would try something like:
vDrafts.Lines.Quantity = 1
vDrafts.Lines.Price = -13
Hope helps,
Ibai Peñ

Need Tips to Customise Invoice with Logo and Adjust Rows and Values

Need Tips to Customise Invoice with Logo and Adjust Rows and Values

Hi rabisaha,
Your logo is an image. Details on adding and working with images in Numbers can be found in Chapter 9 of the Numbers '09 User Guide.
Rows are part of a Table. I'm not certain what you are referring to when you say "adjust rows," but the details regarding adding, removing and changing rows are in the "Working with Rows and Columns in Tables" section of Chapter 3, Using Tables in the Numbers '09 User Guide.
Adjusting values is done by entering new values, or by revising the formulas that create values. This is also conered in the User Guide in Chapter 4, Working with Table Cells.
The Numbers '09 User Guide is free, and may be downloaded via the Help menu in Numbers. If you intend to create Numbers tables (or to modify formulas), you may also want the iWork Formulas and Functions User Guide, available from th same location.
For anyone new to Numbers (and for old hands as well), I recommend reading at least the first four chapters of the Numbers guide. The rest can be kept to use as a reference as needed.
Regards,
Barry

Does Oracle E-Biz 11i support intercompany Invoice with a negative line?

We are using Oracle E-Biz GL/AP/AR/FA (Oracle E-Biz 11.5.2.10). Now we are facing this issue: When we create an intercompany Invoice with a negative line it does not generate proper inter-company entries.
For eg:
Invoice Amount 1000 for company1
Distribution:
Company2.account.company1 : 300
Company3.account.company1 : 300
Company4.account.company1 : 500
Company5.account.company1 : -100
when transfer to GL process is done following entries are generated.
Company1.Liab account.company1 Credit 1000
Company2.Exp account.company1 Debit 300
Company3.Exp account.company1 Debit 300
Company4.Exp account.company1 Debit 500
Company5.Exp account.company1 Credit 100
on posting following Intercompany transactions are generated.
Company2.Interco Payable account.000 Cr 300
Company3.Interco Payable account.000 Cr 300
Company4.Interco Payable account.000 Cr 500
Company5.Interco Recievable account.000 Dr 100
Company1.Interco Recievable account.000 Dr 1000
where as the correct entry should be :
Company2.Interco Payable account.company1 Cr 300
Company3.Interco Payable account.company1 Cr 300
Company4.Interco Payable account.company1 Cr 500
Company1.Interco Payable account.company5 Cr 100
Company5.Interco Recievable account.company1 Dr 100
Company1.Interco Recievable account.company2 Dr 300
Company1.Interco Recievable account.company3 Dr 300
Company1.Interco Recievable account.company4 Dr 500
Have you faced this kind of issue? Does Oracle support intercompany Invoice with a negative line (credit)? If 11i doesn't support this feature, does Oracle E-Biz 12 support this feature?
Your insights will be very helpful.

Hi,
Now we are trying to convert the 11g-Database UTF-8 characterset to AL32UTF8 characterset.Why do you need to change the database characterset?
As per metalink Notes, there is no very clear steps on how to deal with Apps Environment after DB characterset change using CSALTER.Did you go through these documents?
Note: 788156.1 - AL32UTF8 / UTF8 (Unicode) Database Character Set Implications
Note: 260192.1 - Changing the NLS_CHARACTERSET to AL32UTF8 / UTF8 (Unicode)
Note: 124721.1 - Migrating an Applications Installation to a New Character Set
Note: 225912.1 - Changing the Database Character Set ( NLS_CHARACTERSET )
1) After DB characterset change, do we have to run Autoconfig, after editing the DB XML file to reflect new characterset value.Yes.
2) Does the same apply to Application CONTEXT file also for APPL_TOP, etcAre you also changing the application tier characterset? However, I would say you will have to run AutoConfig in both cases.
3) when shud we run adadmin- filesystem cahracterset conversion. Before or after autoconfig.Run the "Convert character set" via adadmin, then run AutoConfig -- See "Oracle® Applications Maintenance Utilities" manual for details.
Also i am facing issues in connecting to sqlplus from applmgr user after the DB characterset change.
It just core-dumps.Did you implement all the steps mentioned in the documents? What is the complete error message? What does "echo $NLS_LANG" return as oracle and applmgr users?
Regards,
Hussein

Error on adding Delivery / AR Invoice with Freight

Dear Experts,
While punching a delivery or A/R invoice with freight values, i get the following error:
Cannot add or update this document, rows are missing [freight code missing for line 0]
I have assigned a particular tax code to freight and im using it for the freight values.
Kindly help me on this issue.
Regards,
Jimit Chhapia

HI,
I have checked and all the codes do exist.
Apart from that, the entries do not show an error when passed using the manager login, but when i try to punch the entry with other user id the error comes up. The other user also has full authorizations.
What could be the issue?

Service PO Creation With Negative value

Hi all,
I am trying to create a Services PO using the BAPI 'BAPI_PO_CREATE1'
In my scenario, First time PO will create with negative value.
Then I will remove some conditions in Services line.
Then PO value will becomes positive.
When i create the bapi in ME21N, its working fine. Net values of PO become negative.
But When I try the same using the BAPI, net price of the PO stored as 0(ZERO).
If I create a PO with positive value using the same BAPI, everything is fine.
If I change the PO after creation(removing the service line to make bapi value as positive), Net values are doubled since value stored as zero instead of negative value.
Kindly help me to get out of this issue.
Note: I need to create a Services PO with negative value using the BAPI
Thanks in advance.

Hi,
No need to create service PO with negative quantity!
If payment not done for your servicePO, you can cancel invoice document and then revoke SES.
If any other process involved you can do subsequent debit or subsequent credit for your service PO in t.code:MIRO.
Regards,
Biju K

Service Purchase Order with Negative Value

Hi Experts,
is there a method of creating a purchase order of services that can have negative value on it?
the requirement is that the PO, SES and Invoice of the previously issued PO needs to be adjusted by creating a new Purchase order.
Please advise.
Thank you,
Barakzai.

Hi,
No need to create service PO with negative quantity!
If payment not done for your servicePO, you can cancel invoice document and then revoke SES.
If any other process involved you can do subsequent debit or subsequent credit for your service PO in t.code:MIRO.
Regards,
Biju K

AR invoice with Multiple lines

Hello,
I'm loading AR invoice using Autoinvoice Import Program. This works fine for invoices with single lines. When I have invoices with more than one row it errors out. The Autoinvoice program completes with Error. For loading multiple lines to the invoice I'm loading with the same TRX_NUMBER. Am I missing something here?
This is a part of the log file.
AR_TAPI_ECB_BILLING_DATE_REQD
Current system time is 27-DEC-2007 11:49:46
APP-AR-11526: ORA-28115: policy with check option violation
insert into RA_INTERFACE_ERRORS (INTERFACE_LINE_ID,MESSAGE_TEXT,INVALI
APP-AR-11526: 5949503/ar/lib/raavhi.lpc 1960
Error calling raavhi()
Error calling raapic()
Any help ??
Thanks
GM

seems to error
APP-AR-11526
ORA-28115
seems the security policy is implemented at your database leval and check which ID you are using to insert the record.Check with your DBA, for security to resolve first for ORA-28115.
Disabled in case if you have any custom triggers defined on RA_CUSTOMER_TRX_ALL.
Few Documentation for ORA-28115
ORA-28115 with EXEMPT ACCESS POLICY privilege
A user USER1 has been granted select, insert, update, delete on all
tables of an application schema (USER2) that uses row-level security.
The RLS policies cover select, insert, update, and delete, and have check option enabled. USER1 has also been granted EXEMPT ACCESS POLICY system privilege.
Each table in the USER2 schema has a trigger that causes insertion of
a row into an audit table whenever DML is performed. When USER1 performs DML on a USER2 table, the operation fails with

Invoice with only a Freight Charge

Hello,
We have just identified a strange issue on the sales invoices which we have been creating using the document generation wizard.
Certain invoices are appearing with only the freight charge on the invoice. The lines from the originating delivery appear on another invoice. There is also no base doc link between the invoice which just has freight and the delivery. Basically we end up with 2 invoices for 1 delivery, one of which has no lines and only the freight charge.
I would appreciate any help.
Many Thanks

Dear Gary,
This might be a database corruption and that this invoice was create with no row, only header. Therefore I would advise you to log a message on the service market place to ask support to check the datebase.
Kind Regards,
Magalie Grolleau
SAP Business One Product Support

Import AP/Invoices with DTW

Hello,
We tried to import AP invoices with purchase items only (no stock/sales item) and have a problem with importing an AP invoices with the same purchase item on different rows in the invoice. Import is succesfull but if i have item 5020 on row 1 and 4 , row 1 will be overwritten by row 4 in the import.
Is there an option to define this in DTW.
Could it be a problem with the summary type OPCH.SummryType ?
Thanks
Mark
Edited by: M. Hageman on Mar 13, 2009 9:03 AM

You may try to DTW a different ItemCode for line 4 first. Then DTW again by updating this line only. It should allow system to bypass ItemCode checking.
Thanks,
Gordon

Uploading Invoice with Discount in Line with DTW

I am trying to upload some invoices with line discount with the DTW . These is an example. There is one item A00001 with 12.00 unit price and 10% discount on that item and 12 quantity. I tried to upload it but doesnt put the discount in the discount column and changes the unit price to 10.8 even though i tell it to be 12.00
I tried putting only the priceaftervat AND also putting only the price but same results
Here is an example. These test only has 1 article so i didnt paste the header, only the lines
RecordKey     LineNum     DiscountPercent     ItemCode     LineTotal     PriceAfterVAT     Price     Quantity     TaxCode
RecordKey     LineNum     $     ItemCode     LineTotal     PriceAfterVAT     Price     Quantity     TaxCode
1     1     10     A00001     108     10.8     12     10     IVA
any ideas??

Hector,
In Administration > System Initialization > Document Setting > General Tab.....Calculate the Row Total using Unit Price should be unchecked
Now try entering the price and discount and it should work
Suda

Problem adding Sales Invoices with batches

Hi,
I am trying to create an invoice with a batch component which is returning "Cannot add row without complete selection of batch/serial numbers".
I can add these lines manually using teh UI but not via the DI Server. The relevant <BOM> section is shown below. The only mandatory element seems to be <BatchNumber> and I have tried it with just that element and with combintaions of them all. I have also tried adding a <LineNum> to the main <Document_Lines> section in case it needed this to tie up with teh <BaseLineNumber> (which I have als tried leaving out).
I have extarcted a GetByKey for a manually entered one and I cannot see the problem. Any help would be appreciated.
Nick
<BOM>
<BO>
<AdmInfo>
   <Object>oInvoices</Object>
</AdmInfo>
<Documents>
   <row>
      <CardCode>C000002</CardCode>
      <NumAtCard>Order #12979</NumAtCard>
      <Confirmed>tYES</Confirmed>
      <DiscountPercent>0.000000</DiscountPercent>
      <PayToCode>Aidann Bowley</PayToCode>
      <ShipToCode>Aidann Bowley</ShipToCode>
      <ContactPersonCode>34</ContactPersonCode>
   </row>
</Documents>
<Document_Lines>
   <row>
      <ItemCode>BM25-15</ItemCode>
      <Quantity>1.000000</Quantity>
      <PriceAfterVAT>6.000000</PriceAfterVAT>
   </row>
</Document_Lines>
<BatchNumbers>
   <row>
      <BatchNumber>WEBTEST</BatchNumber>
      <ManufacturerSerialNumber/>
      <InternalSerialNumber/>
      <ExpiryDate nil="true"/>
      <ManufacturingDate nil="true"/>
      <AddmisionDate>20140428</AddmisionDate>
      <Location/>
      <Notes/>
      <Quantity>1.000000</Quantity>
      <BaseLineNumber>0</BaseLineNumber>
   </row>
</BatchNumbers>
</BO>
</BOM>

Hi
Please enter your thread in SDK Forum
SAP Business One SDK
Thanks
Mohammad Imran

Invoices with negative rows

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