Iphoto and uploading pictures

I am having problems with my photos on my mac. I have them all organized into folders in iphoto. But then, when I go to email pictures, or share pictures on snapfish.com, I cannot locate my folders in iphoto. The pictures are completely disorganized. I think they are divided by roll # instead of in the folders I created for them in iphoto. Anyone know how to find the iphoto folders when trying to upload? Thank you!!

Welcome to the Apple Discussions.
Because iPhoto is a database application, you are supposed to stay out of the iPhoto Library folder altogether. Rooting around in there from the Finder is a recipe for disaster, as any changes you make will damage your database. In addition, your Albums and Folders are virtual entities that exist only in the database file; they don't exist in any folder structure accessible from the Finder.
The sanctioned way of doing this is to select the photos using iPhoto (not the Finder). Then do File > Export > File Export to a folder on your Desktop. You have the option to rename the exports or resize them for better performance in an email. Select the exports for your email or uploading, then delete them when you are finished. Exports are copies; your files remain safe in the library.
Regards.

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I hope you don't mind if I pose another question to you: one that's been bothering me for some time. It has to do with iPhoto and storing photos in general. So far I have been placing my photos in >my mac>my pictures and then working through iPhoto to sort them into categories, events, etc. So far, so good, but I don't understand the relationship between the two. For example, I can create new folders in iPhoto, but that doesn't change my original folders in my pictures at all; so where are the iPhoto folders on my mac? And if I delete from >my pictures, then does that also automatically delete them from iPhoto, or visa versa? The set up that I would ideally like to have is that everything I do in iPhoto automatically updates my actual photos in >my mac>my pictures. Is that possible? Or am I going about this the wrong way? Your input would be appreciated. Thanks. Adrian

You're going about it the wrong way
iPhoto is a Database. The entire point of it is that you can manage your photos without recourse to your files. This is more powerful and a whole lot more flexible than files in folders.
iPhoto can run in two modes: Managed and Referenced.
In Managed (the default mode) your photos are copied into the iPhoto Library when you import them. I would strongly suspect that this is the case in your set-up. This is the best way to run iPhoto.
It also means that you now have two copies of the photos - on in the iPhoto Library, the other in your Pictures Folder. (And by the way, there's no "my pictures" folder on a Mac. It's just the Pictures Folder. I'm always amused by the "my" prefix on WIndows folders. Who else's files would they be? If they belong to someone else, shouldn't you have a "their" Pictures Folder too? Any enough of a pointless digressions)
In Referenced mode iPhoto does not copy the files into the LIbrary. It simply references them where you have put them. I'll add a bit to the end of this post explaining some of the gotchas with this mode.
How can you tell if you're running a Managed or a Referenced Library? Go to iPhoto -> Preferences -> Advanced. Is the box at Copy Items to the iPhoto Library checked?
As iPhoto is a database there is
a: No relationship between the photos in your Pictures Folder and iPhoto if you have a Managed Library
b: Minimal relationship if you have a Referenced Library.
For example, I can create new folders in iPhoto, but that doesn't change my original folders in my pictures at all; so where are the iPhoto folders on my mac?
They are entries in the iPhoto database.
And if I delete from >my pictures, then does that also automatically delete them from iPhoto,
Again: depending on whether your Managed or Referenced:
a: Managed: No it does not, makes no dfference to iPhoto at all.
b: Referenced: You've just corrupted your iPhoto Library.
When you use iPhoto it's your "Go To" app for photographs. The point is that you don't manipulate the files in the Finder any more. You use iPhoto to import, iPhoto to organise, share and so on, you use iPhoto to Delete too.
or visa versa?
Managed: Deleting from iPhoto also removes the files from the HD.
Referenced: Deleting Files from iPhoto only removes those elements within the iPhoto Library. You then need to trash the original file yourself. Why? When you elected to Reference the files you said to iPhoto "I want to manage the files myself" So manage them.
The set up that I would ideally like to have is that everything I do in iPhoto automatically updates my actual photos in >my mac>my pictures. Is that possible?
That's not possible. That's file organising, and as I said, iPhoto is about Photo organising. Albums, Folders, Slideshows etc in iPhoto are all virtual, that is they are entries in the database. The advantage of this is that a photo can be in 50 albums and use no extra disk space at all. Also, iPhoto has no ability to manage files outside the iPhoto Library Folder.
So how do you actually get to your files if you want to email, upload etc?
There are many, many ways to access your files in iPhoto:
*For Users of 10.5 and later*
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
(Note the above illustration is not a Finder Window. It's the dialogue you get when you go File -> Open)
You can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
*For users of 10.4 and later* ...
Many internet sites such as Flickr and SmugMug have plug-ins for accessing the iPhoto Library. If the site you want to use doesn’t then some, one or any of these will also work:
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. However, if you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
*If you want to access the files with iPhoto not running*:
For users of 10.6 and later:
You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu. Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and later:
Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
*To work with another editor*
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
Note that iPhoto sends a copy+ of the file to Photoshop, so when you save be sure to use the Save command, not Save As... If you use Save As then you're creating a new file and iPhoto has no way of knowing about this new file. iPhoto is preserving your original anyway.
Finally +On Running a Referenced Library:+
*How to do it:*
Simply go to iPhoto Menu -> Preferences -> Advanced and uncheck 'Copy Files to the iPhoto Library on Import'.
*What Happens:*
Now iPhoto will not copy the files, but rather simply reference them on your HD. To do this it will create an alias in the Originals Folder that points to your file. It will still create a thumbnail and, if you modify the pics, a Modified version within the iPhoto Library Folder.
*Some things to consider:*
1. Importing and deleting pics are more complex procedures. You have to to put the files where they will be stored before importing them. When you delete them you'll need to remove the files from the HD yourself.
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
4. Because iPhoto has no tools for managing Referenced Files, if, for some reason, the path to the photos changes then you could find yourself resolving aliases for +each photo in the Library+ one by one.
My own opinion:
I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organiser
I know there's lot there, so by all means post back if you need more
Regards
TD

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Iphoto and uploading pictures

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