IPhoto betweens Macs (copy posted on MobileMe thingy as well)

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Any insights before making a feature request?
Most of my images are on a dedicated drive on Mac Pro.
MobileMe makes for lovely, superb and incredible syncing with my iPhone.
On the other hand using iPhoto on MacBook Pro allows me to "share" but I am an awkward user.
I don't want to "share" I want to sync iPhoto between Mac Pro and MacBook Pro as easily as I can sync between Mac Pro and iPhone.
Doable?
(or feature request?)

There're an application that will keep both of your two iPhoto libraries on the two Macs synced so they contain the same photos in each. However, both libraries must be the same version and the synced photos will not bring with them their keywords and other metadata. It's called iPhotoSync
Here's how it works:
1 - it compares the databases and/or album.xml files of Libraries A and B.
2 - the files in A that are not in B are imported into B by copying the original files from A into B's Import folder.
3 - it then does the same for B.
4 - metadata is not copied.
5 - it can be password protected to prevent unauthorized use.
It can be used to just copy from A to B and not sync both ways if desired.
So connect the two Macs together (best to not be wireless) and have iPhotoSync running on each.
If you want to have the metadata information included then you'll have to use iPhoto Library Manager as Terrence suggested and manually select the events or albums to move from A to B and then the same for B to A.
Happy Holidays

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Simply go to iPhoto Menu -> Preferences -> Advanced and uncheck 'Copy Files to the iPhoto Library on Import'.
Now iPhoto will not copy the files, but rather simply reference them on your HD. To do this it will create an alias in the Originals Folder that points to your file. It will still create a thumbnail and, if you modify the pics, a Modified version within the iPhoto Library Folder.
*However, you need to be aware of a number of potential pitfalls using this system.*
1. Import and deleting pics are more complex procedures
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
Always allowing for personal preference, *I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organisers.*
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, there are many, many ways to access your files in iPhoto:
For 10.5 users: You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Apple-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. If you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
Or, if you want to access the files with iPhoto not running, then create a Media Browser using Automator (takes about 10 seconds) or use THIS
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Your choice, obviously, but best to be aware of all the ramifications. By all means post back if you require more info.
Regards
TD

IPhoto File Management - Copy On Import?

Hi there,
I've recently upgraded my iMac and imported my old Iphoto library. I've been looking through the preferences and noticed that the program works in a similar fashion to itunes in a sense that you have the option to not make a copy of the files when importing. I presume therefore this would result in a referenced database? I'm considering changing from the default setting to this in order to prevent the many duplicates that are generated by Iphoto which take up extra space. I understand from a few tests (within finder) that a copy is created in the originals folder, and if any modifications are made then a copy will go in the modified folder as well as having a thumbnail version in the data folder (all within the iphoto library). In all that makes a total of 4 files for each imported photo, (the master original plus 3 extras). I know the thumbnail is mandatory for the program to function correctly but what are the advantages of allowing iphoto to manage itself rather than me manage it as a reference database? I prefer to manage itunes myself (no copy's on import) as i have over 15000 320kbps mp3's which total nearly 300GB and seems ridiculous to duplicate it to 600GB. In context i have around 1200 pictures in my iphoto library and the file size of the database is only a couple of gig which is nothing in comparison, but i like to keep a tidy file system on my machine with nothing on it that isn't needed.
If i was to decide to manage the library myself with no copies which would be the best way to go about it? I have viewed a couple of other threads and Old Toad seems to give the impression that poking about and moving/deleting files manually within finder is a bad idea. I've recently created a holiday book project which contains a lot of family holiday photos from the library in a chosen layout and theme. If i created a new database with the option not to copy then re-added all my photos is there any way of retaining my book project?
In summary i want peoples opinions (especially Old Toad) of the advantages/disadvantages for each preference. Am i turning into a obsessive compulsive who's stressing over nothing!?
(Am i correct in thinking that a referenced library wont save any metadata?)

bert4243
Yes you can run a Referenced Library with iPhoto 08 but I strongly recommend against it.
Here's how ot works: iPhoto will not copy the files on import, but rather simply reference them on your HD. It will create an alias to the Original file, a thumbnail and, if you modify the pics, a Modified version.
Here's why I don;t recommend it:
1. Import and deleting pics are more complex procedures
2. You cannot move or rename the files on your system or iPhoto will lose track of them
3. Most importantly, migrating to a new disk or computer can be much more complex.
Always allowing for personal preference, I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organisers.
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, there are many, many ways to access your files in iPhoto:
For 10.5 users: You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Apple-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. If you're using Gmail you can use THIS
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
Or, if you want to access the files with iPhoto not running, then create a Media Browser using Automator (takes about 10 seconds) or use THIS
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Your choice, obviously, but best to be aware of all the ramifications. By all means post back if you require more info.
Bluntly, there is no advantage to running a referenced library and three major disadvantages.
To specific cases:
I'm considering changing from the default setting to this in order to prevent the many duplicates that are generated by Iphoto which take up extra space.
It saves nothing.
I understand from a few tests (within finder) that a copy is created in the originals folder, and if any modifications are made then a copy will go in the modified folder as well as having a thumbnail version in the data folder (all within the iphoto library). In all that makes a total of 4 files for each imported photo, (the master original plus 3 extras)
Why are you keeping the "master original"? What does that achieve. Best to let iPhoto copy it into the Library and manage the file and then get rid of the "master original". That's the effective way to save space.
Beware comparisons between iTunes and iPhoto. The iTunes db is a very simple affair. It tracks the location of the file plus and playlists it may be used in, plus some metadata. The iPhoto db tracks the location of the file and any albums it may be in and some metadata... plus
The relationship between the thumbnail and the Original
The relationship between the thumbnail, Original and Modified version
Tracks any edits made by iPhoto
Tracks all the print products - boos, cards, calendars
and so on. It's a much more complex beast.
I have viewed a couple of other threads and Old Toad seems to give the impression that poking about and moving/deleting files manually within finder is a bad idea.
This is not a bad idea. It's a way to break your iPhoto Library. It is strongly advised that you do not move, change or in anyway alter things in the iPhoto Library Folder as this can cause the application to fail and even lead to data loss.
If i created a new database with the option not to copy then re-added all my photos is there any way of retaining my book project
No. A book is only in a database file. There is no way to move a book from one library to another.
Am i turning into a obsessive compulsive who's stressing over nothing!
I'm not in a position to judge, but as I sadi above there is no upside to running a referenced library and plenty of downside.
(Am i correct in thinking that a referenced library wont save any metadata?)
No, it will.
Regards
TD

Transferring photo album between Macs

I've created a photo book on my husbands mac (iMac G5), and wish to move it to mine (G4 Powerbook) in order to finish working on it. I currently have the correct album, but can't figure out how to transfer the actual book file to my mac.
Any suggestions?
Thanks
Design&Conquer
iMac G5 Mac OS X (10.4.5)

Hi Design&Conquer,
There is no way easy way to transfer a book between Macs. The reason is because the book info is in a data file, there is no hard copy of it in the Finder. You can copy your entire iPhoto Library folder to your PB and open it on the PB and finish working on your book there. You can also follow the next suggestion from Old Toad on backing up the book, which will give you a library with just the images from the book and the data files, which you can then copy over to your PB and work on it there.
You would use the Option launch to navigate to the book library and open it. You also might have to change the permissions of the iPhoto Library folder to you. Instructions for both will follow after Old Toads info:
Backing up an iPhoto book
This is a method that was suggested by Old Toad, our iPhoto forums guru:
Close iPhoto
-If you have enough room on your hard drive duplicate the iPhoto Library folder in the Finder by highlighting it and hitting Command D.
-Launch iPhoto with the Option key depressed until you see the message window. Choose to open another library and navigate to the duplicate library and highlight it and click "open"
-Now delete all photos that are not in your book or that you are not planning to use in your book. Empty iPhoto's trash often so as to to have iPhoto choke on too many images to delete.
-Once you have just the photos you want to use in the book and everything is running fine, close that library.
-Each time before you open the book library you might want to duplicate that library in the Finder to have a safe copy to use if the book library crashes on you and you lose the work on your book.
In the future, you can File>export all the photos you want to use in the next book to a folder on the desktop.
Create a new book library by launching iPhoto with the Option key depressed and choosing to create a new library. Name the library after the book you are going to make.
Follow the same procedure above to make duplicate copies of the book library before you do any major work on the book.
When you launch iPhoto holding down the Option key this is the window you will get.
Create a new library or choose a library to open
Choose to create a new library if that is what you want to do, or choose a library to open by clicking the "choose" button.
If you click the "create library" iPhoto will open with a brand new library for you to import images to. If you click "choose" then you will get this window.
Open library
Navigate to where the library is on your computer, highlight it, then clcik the "open" button.
Get info on the iPhoto Library folder
screenshot of how the "get info" window should look for your user
iMac 800 512, iBook 700 640 Mac OS X (10.4.4) AE, Canon i9900, Canon LIDE30, Canon S2, iPod 3gen, shuffle

FaceTime between Mac and iPad with one iCloud account?

I moved my MobileMe account to iCloud and want to set up my Mac so I can call my new iPad with FaceTime. In the iCloud system preferences I have "Mail and Notes" unchecked but the sole email account in Mail preferences is pointed to the iCloud mail server and I am receiving Mail. The account appears in Mail and seems to be functioing normally. If I check the "Mail and Notes" option in the system preferences a second iCloud Mail account appears in Mail with identical contents to the one that is there with this option unchecked. I'd rather not have this duplicate set of mailboxes in Mail so I'm leaving the option unchecked (is this OK?). I added my AOL address as a second email address to my Apple ID so I can use my AIM account with FaceTime and have set FaceTime to receive calls to my AIM address and I have added a contact with my iCloud email address.
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In partial answer to my own question, it seems that Mail and Notes option in iCloud system prefs on the Mac should be checked. The duplicate account that is then created in Mail (which points to the original account so it's not really a duplicate, as CS1sound pointed out to me) can be disabled in the Mail program prefs. This eliminates the dual mailbox sets in Mail.
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For others experiencing problems with FaceTime calling between Mac and iPad I suggest making sure your Apple ID password is at least 8 chars long, has letters (at least one cap) and at least one numeral. (This is the spec my FaceTime error message provided). Then attach an AIM address to your Apple ID as a "rescue" email address. Apple ID will send an email with a verification link to this address which must be clicked and this account will then be associated with your iCloud account (along with your original iCloud email address). Next, set the iPad up to use the iCloud email for Mail and FaceTime and create a FaceTime contact with (which receives calls to) the AIM address, for calling the Mac. Then set the Mac up to use the iCloud email address for Mail and set FaceTime up with the iCloud email, but with a "receives calls at" address pointing to the AIM account, then create a contact with the iCloud address, for calling the iPad.
Posted this because I saw others have had the same problem. Sorry for the verbosity but this is just a blow by blow recounting of what I did. I hope some of the board gods and moderators will vet this for mistakes. I don't want to mislead any fellow pilgrims, but it worked for me .

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IPhoto betweens Macs (copy posted on MobileMe thingy as well)

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