Is it method of creating workflow with screen is correct

I have created the wF and web dynpro deswigned the screens for different steps which include condition, fork and message send this the way to interact the right way or otherwise develop through ABAP development. give some answers to the question

Hi Roopesh,
Am clear with your requirement/question ? Can be more clear ?
Regards
Raja Sekhar

Similar Messages

Unable to Create Workflows with either SharePoint Designer 2010 or 2013 to our SharePoint Online Service

Hey there
I was wondering if anyone could shed some light on our current issue using SharePoint Online (hope this question is in the correct place)
We are using SharePoint Online and I believe we are using the SharePoint Plan 1 for EDU - which I believe is the A2 Free plan.
I have being trying to get my head around the new changes (as we currently run a standalone 2010 deployment) and decided to see what workflow options I had. I had read to use SharePoint Designer 2013 with the online service and after installation opened
the package, connected to the site and tried to create a simple email workflow. I first saw a loading screen stating
"The list of workflow actions on the server references an assembly that does not exist. Some actions will not be available. The assembly strong name is Microsoft.Activities, Version 1.0.0.0, Culture=neutral, PublicKeyToken=731bf3856ad364e35.
Contact your server administrator for more information."
after this it tried loading some metadata and then I saw:
Server-side activities have been updated. You need to restart SharePoint Designer to use the updated version of activities.
I close SPD down and rebooted and then same happened again and continues too.
After research I applied a hotfix that was known to resolve the issue, but it still remains. I also tried running SPD in admin mode but the same still happens.
Lastly I tried selecting workflows 2010 from the drop down field when creating the workflow to see what happened. I go the same. I also keep getting the following as a pop from time to time.
The list of workflow actions on the server references an assembly that does not exist. Some actions will not be available. The assembly strong name is Microsoft.Office.Workflow.Actions, Version=16.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c.
Contact your server administrator for more information.
I have also tried to do the same in SharePoint Designer 2010, but receive the same massages.
What should I be looking at or doing to help rectify this?
Regards
RDH

uninstalled Language Pack and it worked!
Uninstalling the Preview and installing SharePoint Designer 2013 resolved the error.
http://community.office365.com/en-us/f/154/t/74327.aspx
According to the link as linle provided, there are two deletions in local, please double check these two places:
1.Delete all folders in the following directory:
C:\Users\USER\AppData\Roaming\Microsoft\SharePoint Designer\ProxyAssemblyCache\
2.Delete the files in all folders in this directory:
C:\Users\USER\AppData\Local\Microsoft\WebsiteCache\ (don’t delete the folders, just delete the contents of the folders)
Then, try to create a new workflow in SharePoint Designer 2013 to see if it works.
You can first keep the list for the current status, and save it as a template which will be used to create another list.
1.Login and locate the associated list on your SharePoint Online.
2.Click List Settings under List tab, and click Save list as template.
3.Type a File name, Template name, select Include Content, and click OK. Click OK.
4.Click Site Actions->More Options->List.
5.Locate and click the newly saved template, type a name, and click Create.
Then, create a workflow in your SharePoint Designer 2010 associated to the new list to see if it works.
Moreover, please check if there are any maintenances on your SharePoint Online which may cause the issue.
1.Login to Office 365 Portal (https://portal.microsoftonline.com/).
2.Click Service Health in the left pane of Admin page.
3.Check the status of SharePoint Online
If this helped you resolve your issue, please mark it Answered

What is workflow with worklist

Hello all:
I see there are 2 choice when creating workflow with worklist and without work list.
what the difference?
BR,
Manthana

Hi
Where do you have such choice:
- in workflow editor in SWDD or PFTC transactions in any mySAP application (mySAP ERP) or in SAP R/3
- in Collaboration task in Enterprise Portal
- in ccBPM (cross-component Business Process Management) in XI/PI?

WorkFlow Tutorials with Screen Shot

HI Experts,
Can anyone send WorkFlow Tutorials with Screen Shots??..My email id is <REMOVED BY MODERATOR>.. Full points will be rewarded for this immediate help..Thanks..
Edited by: Alvaro Tejada Galindo on Jun 6, 2008 1:52 PM

Hi Satheesh,
Please find some questions related to WorkFlow
1. Is there a good book about this subject?
Yes, "Practical Workflow for SAP" by Rickayzen, Dart, Brennecke and Schneider. Available from SAP press at the end of July. A german translation of this workflow book is also available directly from Galileo-Press, the publisher.
2. How do I convince my company to use workflow?
Feedback from user groups emphasizes that although the competitive advantage gained by using workflow eclipses the financial savings, it is the financial savings that are the deciding factor when obtaining support from senior management. Projects getting the blessing at the CEO level are much easier to manage, and far more likely to reach their goal within the project time frame. So plan well, and don't neglect the business case.
Because the following questions deal with the financial case in more detail, this section will finish by listing the competitive advantages.
The quality of the process is assured by pushing the relevant information together with links to related transactions directly to the user. Managers don't have the time to search for information so give them what they need to reach the correct decision.
Cycle time is reduced by pushing the process directly to the users. The users receive notification of a task immediately and can even be prioritized by the system.
The tasks are performed consistently and diligently by the users. The workflow system pushes all the necessary information needed to perform a task, including a clear description of what has to be done, how to do it and the impact this task has on the business process for your company. At any time, the user can check the list of tasks pending and determine at a glance which are the important tasks, and which tasks can be completed the next day without any negative impact.
The process instance is transparent. Any user can check at any time how far the process has progressed and which stage the process has reached. For example the call center can immediately see the status of a purchase order, an employee requisitioning a purchase would see at a glance if a colleague has been sitting on it for too long, the ad hoc notes made when approving an engineering change request are visible long after the request has gone into production.
The process is flexible, allowing it to be changed on the fly without retraining everyone involved. The description accompanying the change takes care of on-the-fly process improvements.
Deadline handing ensures that users perform the tasks within the time planned. Escalation measures ensure that the failure to meet a deadline can be corrected by other means.
Intelligent reporting highlights the weaknesses of a process. Often there is a simple cure to such weaknesses such as reeducating the users involved in the bottleneck or providing additional information (automatically). The difficulty of a non-automated process is identifying such bottlenecks.
The process definition is transparent. You can see at a glance how the process works and who will be selected to perform the different tasks. Think of the workflow as the process book. If you can spot the pattern and define the process without headaches, you can create a workflow definition effortlessly. However, don't forget that if a company has business processes that are erratic and lack a consistent pattern, the company is very likely to be losing a lot of money in terms of lost contracts, labor intensive administration and low customer confidence. It is my personal opinion that automating exactly this type of processes will yield the best returns, but only if you limit yourself to automating the basic skeleton of the process first. Don't get bogged down in the detailed exception handling. That can be done in the next phase once you've checked the process statistics and determined which exceptions are worth tackling.
As with most software the reasons for automating business processes are primarily to increase the competitive edge of your company and to cut costs. Although the increase in competitively gained by radically reducing process times is by far the most insignificant gain from workflow, you should not ignore the cost savings. The cost saving calculations are needed by upper management in order to approve workflow projects. This upper management signature will be very useful in different phases of the project and cannot be underestimated.
3. How do I calculate the cost saved by workflow?
Calculate the cost of the manual process in terms of man hours. Don't neglect the time spent gathering information. Ask the following questions:
Is the user forced to log into different systems, or scan through printed documentation....?
Does a skilled user spend time on parts of a task, where less skilled (less expensive) user could do the groundwork? I.e. Can a single task be split into skilled and unskilled tasks to free the skilled worker for work where his/her skills are really needed?
Is time spent researching the progress of a process (usually done by someone not involved in the process directly)?
Is time spent determining who to give the task to next?
Probably the most significant cost will the be the cost of failure?
How often does the process fail?
What is the real cost of failure? Loss of a contract? Loss of a customer? Law suit?
If the failure can be rectified, how labor intensive is it?
4. What are typical costs saved by workflow?
A manually processed accounts payable invoice will cost about 25 USD. After workflow enabling about 15 USD (one example based on customer feedback from a user group meeting).
5. What are typical reductions in processing time caused by workflow?
A traditional paper based approval process involving three people will typically take seven days to complete. The automated process will take one day (results based on customer feedback).
6. What do customers say are the strengths of SAP WebFlow?
WebFlow is the internet functionality of SAP Business Workflow. Based on customer feedback from the various regional users groups, the main strengths of SAP Business Workflow are:
Robust production workflow system, (upgrade continuity with the rest of the SAP system, versioning, scalability, no gluing....)
Standard workflow templates delivered by SAP can be used out-of-the-box or tweaked to deliver the optimum business process for your company. Workflows can be up and running including training in under a day (thanks to the knowledgeware delivered as part of the template packet).
Seamlessly integrated into the SAP environment, be it R/3, Business to Business Procurement, CRM, APO, mySAP.com.... Examples of integration are:
Business Reporting (WIS),
Context sensitive availability at any time through the system menu (available anytime, anywhere)
More and more standard SAP functionality is being provided by using SAP Business Workflow so your homegrown workflows fit the landscape exactly,
More and more workflow functionality is available directly within the SAP transaction or Web MiniApp.
WebFlow is becoming more and more important because companies are no longer being judged by their own performance but by the combined performance of the company AND its partners. In other words it is not enough that the business processes within your company run smoothly and faster than your competitors. You have to ensure that the processes between you and your partners are also as fast, efficient and flexible as possible. WebFlow delivers this.
7. How are users notified about their work pending?
The users are informed by a work item which you may think of as being very like an e-mail. The difference is the work item contains intelligence and by executing the work item you will be taken to the form or SAP transaction that makes up the step in the workflow. This form or transaction could be a decision, a request for information or a request for confirmation that a particular task has been performed.
The work item is usually accompanied by a description of what has to be done, where to refer to when assistance is needed (help desk, intranet...) and a summary of information about the business object or process which enables the operator to attack the task immediately.
This work item can be received and executed in MS OutlookÒ, Lotus NotesÒ, mySAP Workflow MiniApp or the SAP integrated inbox. If this is not enough, the workflow system can transmit e-mail notifications directly to any mail system, informing the user of the need to log in to the SAP system to execute the task. The e-mail notification is done on a subscription basis so that users can de-subscribe from this service if they already check their work item inbox regularly.
8. What workflow reporting is available and is it useful?
Standard workflow reports exist which allow the administrator to check statistics such as the frequency and average duration of the workflow processes. However the real strength of the workflow reporting is that it allows reports to be configured which analyze the process statistics in combination with the data involved within the workflow process and the organizational units associated with the process. For example you can determine the average time invested in a failed contract renewal request, the time taken to create material masters in different plants or the frequency of rejected purchase requisitions on a department to department basis. Often, big reducations in cost or cycle time can be obtained without touching the workflow definitions. Reeducating a particular group of users or incorporating supplementary information in a work item description can often cause dramatic improvements on the cycle times of particularly critical subsets of the process. It is not unusual that this may have a big impact on specific products, plants or organizational units. This will show up in the WebFlow reporting in LIS or the Business Warehouse but it might not show up in traditional statistical workflow reporting. Even though the average time does not change significantly, the impact on costs and profit can be dramatic.
9. How do I choose who to distribute the tasks to?
A work item is assigned to one or more users. Whoever reserves or executes the task first wins and the work item vanishes from the other users' inboxes. This eliminates the need to assign the user to one single user. I.e. No need for complicated algorithms to determine which single user will receive the work item and no need to worry about what will happen when one user is ill for the week (also taken care of by sophisticated substitution mechanisms which can be linked to the SAP organizational model).
Tasks can be assigned to an organizational unit but the strength of the workflow system is to enable business rules which select users according to the data being processed. For example, you might have one group of users associated with one quality notification type. The workflow can be configured to query the QM module directly to determine the users. You can define fallbacks using the default role associated with a task and allow agents to be specified on the fly by a supervisor.
Tasks can be assigned to office distribution lists which is useful when you want your users to subscribe or unsubscribe to a particular task. A typical use of this would be where you have a work rote or want to reduce user maintenance to an absolute minimum. The users subscribe or unsubscribe by joining or leaving an office distribution list (one mouse click).
10. What happens when a deadline is missed?
This depends on your workflow definition. In the simplest case an e-mail is sent to another user by the system (typically your supervisor so watch out!). However in more sophisticated scenarios a missed deadline can redirect that path that the workflow takes. One customer uses deadlines to automatically make an approval if the deadline is missed (at about the eighth approval level!!!). This gives the user the chance to make rejections but does not force him/her to go into the system to approve the other 99.9% of the requests. In safety critical environments the workflow might trigger off preventative action when a deadline is missed or might put other processes on hold. There is no limit as to how you can use this functionality.
11. What deadlines can be monitored?
Many different types of deadlines can monitored. At the single workflow step level you can define deadlines which trigger when the work item has not completed within a certain time and other deadlines when no one starts working on the work item within a given time. You can specify the task deadline statically (e.g. 1 week) or dynamically (e.g. 1 week for material type A and 2 weeks for all the other materials). The offset can be related to the step (e.g. you have 1 week to complete this step) or related to the process (e.g. complete within 2 weeks of the complete process starting, irrespective of how long your colleagues have hogged the previous steps).
Last but not least, deadlines can be set for sub-processes, which is often more important than the deadline of a single step in a workflow.
12. How can I check the status of a workflow?
This is one of the very cool features of SAP Business Workflow. You can usually navigate directly from the business object to check the workflow progress. For example, while viewing a purchase order you can select "workflow" from the system menu or toolbar and you will see a list of workflows related to the purchase order. Usually just one, but if you have created a few of your own and these have been triggered you will see the status of these too. And that is not all. You also see a simplified summary of all the steps that have taken place so far including who performed them, when they were executed and which ad hoc notes were attached.
13. How are workflows triggered?
Workflows can be triggered automatically by changes in the system or manually by an operator. Manually triggered workflows are good for processes that remedy a problem the operator has noticed or for dealing with a forms-based requests (E.g. my PC won't boot). Automatically triggered workflows are useful because the operator does not even have to be aware of the workflow's existence to trigger it. In addition to triggers embedded in transactions there are also generic triggering mechanisms such as a change in the status of a business object or a change in the HR data. Irrespective of how the workflow is triggered, it is linked to the business object as described in the previous answer and can be tracked easily. Because WebFlow is part of the basis system, this triggering is reliable and easy to implement.
Workflows may be triggered by events but this is not essential. The event-handling makes it easy to trigger workflows from transactions and system changes without you having to make modifications. If you are creating your own report or transaction which triggers a workflow, avoid events and trigger the workflow directly with the WAPI function call. This is particularly important when triggering a workflow from outside the SAP system. This method reduces flexibility (the workflow ID is hard-coded) but increases performance if this is an issue (we're talking about 50 000 work items a day here!).
Any exception handling workflows that are intended to be triggered manually can be triggered from the system menu when viewing the relevant transaction. The SAP system has the intelligence to suggest workflows that can be triggered manually based on the authorization of the operator and the context that the operator is working in. No additional customizing is needed here.
14. What open interfaces are supported?
The most significant interface supported is the Wf-XML standard from the Workflow Management Coalition. This is an independent organization of which SAP is a funding member, along with most other major workflow vendors. The Wf-XML interface is based on XML and allows workflows from different vendors to communicate with each other. A detailed description of the interface is available on the WfMCs web site at www.wfmc.org.
15. What is Wf-XML used for?
Although a company is far better off workflow enabling their system with SAP WebFlow when SAP software is used anywhere within the process, a collaborative process can take place between partners using different software platforms employing different workflow systems. To support SAP customers in this situation, WebFlow offers the open interface Wf-XML. This allows Business Processes enabled using different tools to communicate and control each other. Any workflow tool offering this interface can connect up with other tools that also offer this interface.
Wf-XML is the only open interface for supporting interoperability of business processes, independent of what the business process being integrated.
16. Where does Wf-XML come from?
Wf-XML comes from the Workflow Management Coalition, an independent body of workflow vendors, customers and higher education establishments.
17. How does the workflow call procedures from non-SAP systems?
The Actional control broker integrates directly into SAP WebFlow enabling proxy objects to be called directly from the workflow step. When called, the proxy method will make a call to the outside system either as a background task or as a dialogue step. These proxy objects are generated in the SAP system using a converter which converts the objects interface (DCOM, CORBA...) to the SAP syntax. A syntax converter also lets developers view any object in any of the participating systems in the developer's preferred language.
18. How can I get the workflow initiator information in my task?
1) From your triggering event to the workflow, bind the event creator element to the workflow initiator element.
2) Create a workflow container element based on USR01.
3) Add a step based on USR01.FINDUSERFROMAGENTSTRUCTURE to convert your initiator to a USR01 object.
4) Pass the USR01 object to each task you want to display the details.
Mailing
19. What differences are there between a work item and a notification mail?
a) The work item cannot be used to notify several users.
Mails can be routed to several users, just like work items. When a mail is sent, and one recipient reads and deletes the mail, all other recipients will still have access to their own copy in their own inbox. However, when a work item is processed by one of the recipients it will automatically disappear from all the other inboxes. So you can see that a work item is unsuitable for notifying several users.
It is also worth noting that a mail can be forwarded in many different ways (fax, internet...) whereas the work item cannot.
b) The work item holds up the workflow
When the workflow sends a mail (usually as a background step) it continues with the process immediately after transmitting the mail. When a work item is generated, the workflow will not continue until the work item has been processed. This slows down the process. Occasionally this is what is intended (using the work item as an approval step without the ability to reject) but usually you will better off using mails for notifications.
Note: You can send business objects as references with the mail either as a business object reference attached to the mail or as an URL (ABAP required).
What is the difference between sending a mail to a recipient list compared to sending individual mails via a dynamic loop?
Performance. Sending 1 mail to 20 recipients will cost considerably less performance than sending 20 individual mails. If the mail is sent as a SAP Office mail (as opposed to e-mail, fax...) disk space will also be a factor because the SAP office mail will only exist once in the database, with references being created for each of the recipients.
The only time you need to consider individual mails with a dynamic loop is when the text of the mail varies from one recipient to another.
20. How do I send a standard text as an e-mail from workflow?
It is very easy sending standard text , which may include data from the workflow. You simply create a background step which sends the work item description. This may include variables which will be substituted when mail is sent.
In early releases you have to create your own task based on the method SELFITEM SendTaskDescription. In later releases a wizard is available for creating the step and in release 4.6 there is even a step type which does this all for you automatically.
Whichever path you take, there is very good online documentation describing exactly what has to be done.
21. How do I send a complex text from the workflow?
You may create mails using SAPscript. These mails can include conditions which are evaluated in order to determine which text blocks which are used in the mail. Workflow variables can be used in these conditions and workflow variables can be substituted into the body of the e-mail text.
22. How do I send really complex mails from the workflow?
If you this is not enough for you will probably want to write your own ABAP routines for generating the text and generating the attachments to go with the text.
Use the function group SO01 which contains functions of the form SO_*_API1 which are ideal for creating your own sophisticated messages. There are plenty of advantages of how these are used within the SAP system.
23. How do I send reports?
There are wizards (Release 3.1) which will create workflows for you to send reports to a distribution list. You can specify whether the results should be transmitted or evaluated at the time the recipient wishes to view the report. It is usually better to send the evaluation because this allows the recipient to see the results instantaneously, without having to wait for the report to execute first.
Deadlines
24. How can I configure the workflow so that different types of messages are sent out to different people depending on how late the processing is?
Follow these steps:
1. Specify a deadline period for the step.
2. Specify a name for the event. This adds new branch from the step.
3. Add a new step to the branch which sends a mail message.
4. Add another step to the branch which sends out the second deadline warning (see mail steps above). Use deadlines in this step to configure an earliest start so that the second message is not sent until a further time has elapsed.
5. Repeat step 5 as often as you like.
25. How can I configure the workflow so that when the deadline is missed the workflow step is simply skipped?
This is tricky to explain but easy to implement once you know how.
Follow these steps (in later releases there is a wizard which takes you through the steps):
1. In the terminating events view of the workflow step activate the "obsolete" event and give it a name.
2. Specify a deadline period for the step.
3. Specify a name for the event. This adds new branch from the step.
4. Add a new step to the deadline path. This step must be of type "process control".
5. Select the control "Make step obsolete" and use the search help to specify the workflow step that has the deadline. Only steps with obsolete paths defined will be displayed (see step 1).
26. How do I trigger a workflow with an e-mail?
You can customize the system to call a BOR method when an external mail (fax, e-mail...) arrives in the system. You BOR method should either trigger the e-mail directly or trigger an event. To customize this user exit use the transaction SCOT.
27. How can I make sure that user's access their tasks via the workflow and not via the menu or launch pad?
The routing mechanism for work items uses roles and organizational assignments to determine who receives which work item. However the routing does not provide extra authorization checks based on the routing configuration. If you want to ensure that the tasks are executed within the workflow, and not via the standard transaction, service or MiniApp, then you will have to apply your own protection.
The simplest way of doing this is to remove the standard transaction from the user's menu or Workplace role (but include it in the supervisor's role, just in case).
If you want to allow the user to execute the task from the menu if and only if they have received the work item then you should replace the standard transaction with your own custom built transaction. Your own transaction simply calls the standard transaction but performs it's own authorization check first, based on the routing mechanism used in the workflow. Tip: Add a second (ored) authorization check to make sure that a supervisor can execute the transaction in an emergency.
28. What is a workflow? What is a single-step task?
A single-step task is based on an object type from the object business repository (BOR) (for example, a purchase order) and a method for the object (for example, change). A workflow can contain several single-step tasks and activities such as loops and forks. Through a workflow, you create a logical sequence for the single-step tasks. The tool for creating or changing these types of workflows (workflow template) is the Workflow Builder (transaction SWDD).
29. What is a work item (important terms)?
A work item is the runtime object of a workflow or of a single-step task.You can execute dialog work items with the inbox (transaction SBWP). Each workflow and single-step task started is assigned a unique number known as the work item ID.
30. How is an event triggered from the application and a workflow then started?
An event can be triggered from the application in three different ways:
Directly:
Within the application, the SWE_EVENT_CREATE function module or the SWE_EVENT_CREAT_IN_UPD_TASK function module, for example, generates an event in the update.
With a change document:
Change documents are written within the application when you change application objects in the update. You can link events that have the same key with these types of change documents via transaction SWEC.
With status management:
The SWE_EVENT_CREATE_STATUS function module triggers an event in the same way as the direct method when a status is changed. This event contains the object type (for example, purchase order), the object key (for example, purchase order 4711) and other information. Using transaction PFTC, you can assign the event to a specific workflow or single-step task. More settings are available in transaction SWE2.
31. How are the responsible agents determined?
You can assign agents to a single-step task in transaction PFTC. For example, you can do this using organizational units, work center roles or positions. Within a workflow pattern, you can assign specific agents for this workflow to a single-step task. The overlap between both numbers of 'possible agents' represents the number of agents ('selected agents') who have the work item in the inbox later.
32. What is the difference of between an e-mail and a work item?
E-mails and work items are two completely separate things. They just happen to be displayed in the same inbox. An e-mail is a message sent to one or several people. However, a work item is a runtime object of a single-step task or workflow. Consequently, a work item cannot be deleted from the inbox of a user. In this case in fact, you have to adjust the agent assignment or delete the work item as described in note 49545.
33. PFAC no longer works for my role responsibility setup...
Use tx: OOCU_RESP
34. How do I transport workflow definitions and agent assignments?
When transporting workflows, you have to differentiate between the workflow definition and the agent assignment.
A workflow definition is a workbench request. When you save the workflow, a workflow version is created and a request written. Further information about the transport or about the status management is provided in note 378487 and in the notes mentioned there under related notes.
However, where the agent assignment is concerned, this is a Customizing request. To allow transport of agent assignments, the value of the semantic abbreviation CORR for the TRSP group name must be empty in table T77S0.
35. How do you debug a background workflow process?
In your method write the following code:
data exit.
Do.
if exit = 'X'.
exit.
endif.
enddo.
Run the workflow, causing an infinite loop on that step, and then go to SM50.
Here you can debug the process.
36.What is the Workflow basic Customizing?
Before you can use the Workflow module, you must first execute the basic Customizing in transaction SWU3. All of the listed points should be green (the number range for customer tasks is no longer required). A detailed description of the activities is provided in the relevant information buttons. You can also execute some (but not all) of the points using the Automatic Customizing button. See the online documentation for an exact description of what happens there. The RFC destination must work correctly and the user (usually WF BATCH) should have the SAP_ALL profile.
37.: What options do I have as a user to configure the inbox individually?
You have the following options:
You can create separate user-dependent or user-independent layouts so that you can adapt the displayed columns individually. You can access the function in the Workplace via an application function key.
You can set filters to set certain criteria for individual columns or several columns simultaneously, according to which specific work items are then filtered.
You can add dynamic columns in the layout that then display dynamic elements for certain tasks and users from the work item container. However, this is only possible if all tasks in the inbox belong to just one task. If they have several tasks in the inbox, filtering serves no useful purpose because all tasks are first completely read once. You can define these dynamic columns using transaction SWL1.
38. What does the substitute rule system look like in the workflow?
You have a choice of two different substitute rulings:
Active substitute ruling (for example, for absence due to vacations): In this case, the items belonging to the absent person are automatically assigned to the substitutes inbox (in addition to his own work items).
Passive substitution (for example, for absence due to illness): the substitute must explicitly assume the substitution and can only view the items of the absent person in this mode.
For other questions, you must also refer to note 74000.
39. How can users be automatically notified that new work items are available for processing?
Unfortunately, the dialog box that informs users of new work items which appears in SAPoffice is not available within SAP Systems.
However, the following two options are provided:
In the Workflow Builder, you can designate the item as an express item via additional data. The user then receives a corresponding express dialog box.
The RSWUWFML report (note 131795) is a more flexible option. This report sends an e-mail to an external Internet address to notify the user of new work items.
40. Can I set deadlines for the latest processing of work items?
this is where you can use deadline monitoring for work items. In the Workflow Builder, you can set dates for a requested/latest start/end date for each individual step. You must schedule the SWWDHEX job via transaction SWU3 for this. Schedule the job permanently in the production system otherwise it is difficult for the job to schedule individual deadline monitoring scenarios when workflow is heavy.
41. Can I also execute work items with external programs such as Outlook?
You can use the Web GUI for HTML instead of the Windows GUI. However, note that some functions do no work in the WEB GUI, due to technical restrictions in the browser. You must refer to note 487649 on this subject.
SAP also provides interfaces which allow you to process work items with external programs such as Lotus Notes or Microsoft Outlook. Refer to notes 77099, 98408 and 454845 for details.
More stuff on WORKFLOW
Transactions
AWUV Wizard for event creation Definition tools -> Event creation -> Set up with wizard
MCA1 Workflow Information System Reporting -> Workflow Information System (WIS)
OOAW Evaluation paths
PFAC Maintain standard roles
PFAC_CHG Change roles Definition tools -> Standard roles -> Change
PFAC_DEL Delete roles Definition tools -> Standard roles -> Delete
PFAC_DIS Display roles Definition tools -> Standard roles -> Display
PFAC_INS Create roles Definition tools -> Standard roles -> Create
PFOM Maintain assignment to SAP organizational objects Definition tools -> SAP org. objects -> Create assignments
PFOS Display assignment to SAP organizational objects Definition tools -> SAP org. objects -> Display assignments
PFSO Organizational environment of a user
PFT Maintain customer task
PFTC General task maintenance
PFTC_CHG Change tasks Definition tools -> Task/Task groups -> Change
PFTC_COP Copy tasks Definition tools -> Task/Task groups -> Copy
PFTC_DEL Delete tasks Definition tools -> Task/Task groups -> Delete
PFTC_DIS Display tasks Definition tools -> Task/Task groups -> Display
PFTC_INS Create tasks Definition tools -> Task/Task groups -> Create
PFTR Standard task for transaction
PFTS Standard task
PFWF Maintain workflow task (customer)
PFWS Maintain workflow template
PPOC Create organizational plan Definition tools -> Organizational plan -> Create
PPOM Maintain organizational plan Definition tools -> Organizational plan -> Change
PPOS Display organizational plan Definition tools -> Organizational plan -> Display
SWDA Ongoing Settings Administration -> Settings
SWDC Workflow editor administration data
SWDM Business Workflow Explorer Definition tools -> Business Workflow Explorer
SWE2 Display and maintain event type linkage Utilities -> Events -> Type linkages
SWE3 Display instance linkages Utilities -> Events -> Instance linkages
SWE4 Switch event log on/off Utilities -> Events -> Event/log -> On/Off
SWEC Link change documents to events Definition tools -> Event creation -> Change documents -> Linkage
SWED Assignment of change document objects to object types Definition tools -> Event creation -> Change documents -> Define workflow properties
SWEL Display event log Utilities -> Events -> Event log -> Display
SWF3 Workflow Wizard Explorer Definition tools -> Wizards -> Workflow Wizard Explorer
SWF4 Workflow Wizard Repository Definition tools -> Wizards -> Workflow Wizard Repository
SWI1 Selection report for workflows Utilities -> Work item selection
SWI2 Work item analysis Reporting -> Work item analysis
SWI3 Workflow outbox Runtime tools -> Workflow outbox
SWI4 Task analysis Reporting -> Task analysis
SWI5 Workload analysis Reporting -> Workload analysis
SWI6 Object links Runtime tools -> Object links
SWI7 Workflow resubmission folder From Integrated Inbox or Workflow Outbox
SWI8 Error overview Part of administration of workflow runtime system (transaction SWUF)
SWL1 Settings for dynamic columns Customizing, part of ongoing settings
SWLC Check tasks for agents Utilities -> Consistency check -> Organizational assignment
SWLD Workbench for Workflow 4.0
SWLP Copy plan version
SWLV Maintain work item views Customizing, part of ongoing settingS
SWLW Workbench for Workflow 3.0
SW01 Business Object Builder Definition tools -> Business Object Builder
SW06 Customizing object types From Business Object Builder, choose Settings -> Delegate -> System-wide
SWU0 Event simulation Utilities -> Events -> Simulate event
SWU2 RFC monitor Utilities -> Workflow RFC monitor
SWU3 Customizing consistency check Utilities -> Customizing
SWU4 Consistency check for standard tasks Utilities -> Consistency check -> Task -> Standard task
SWU5 Consistency check for customer tasks Utilities -> Consistency check -> Task -> Customer task
SWU6 Consistency check for workflow tasks Utilities -> Consistency check -> Task -> Workflow task
SWU7 Consistency check for workflow templates Utilities -> Consistency check -> Task -> Workflow template
SWU8 Switch technical trace on/off Utilities -> Technical trace -> On/off
SWU9 Display technical trace Utilities -> Technical trace -> Display
SWUD Diagnostic tools Utilities -> Diagnosis
SWUE Trigger event Utilities -> Events -> Generate event
SWUF Runtime system administration Administration -> Runtime system
SWUG Workflow start transactions Definition tools -> Workflow start transactions
SWUI Start workflows From the R/3 initial screen, choose Office -> Start Workflow
SWUS Start tasks Runtime tools -> Start workflow
SWUY Wizard for message linkage to workflow Definition tools -> Wizards -> Create "Call workflow from message"
SWX1 Create notification of absence
SWX2 Change notification of absence
SWX3 Display notification of absence
SWX4 Approve notification of absence
SWXF Form applications: Access point Environment -> Demo examples -> Fill out form
Reports
RSWWWIDE Delete work items
RHSOBJCH to fix PD Control Tables
Tables
SWW_OUTBOX - Lists Workflows in outbox together with status
SWW_CONT - Container Contents for Work Item Data Container
SWW_CONTOB- Container Cont. for Work Item Data Container (Only Objects)
SWWLOGHIST- History of a work item
SWWORGTASK- Assignment of WIs to Org.Units and Tasks
SWWUSERWI - Current Work Items Assigned to a User
SWWWIHEAD - Header Table for all Work Item Types
<REMOVED BY MODERATOR>
Regards,
Amber S
Edited by: Alvaro Tejada Galindo on Jun 6, 2008 1:51 PM

Manual workflow with BUS2001.Create does not deliver an entitiy

Hello!
Could anyone help me with the following manual workflow please? Although I have red a lot of theory and I thought I have understood the principles of how to use the workflow builder it does not work. Could it be that I need to know more about ABAP-Programming? I would be very thankful for any tips as I need it for my diploma thesis. I work with SAP R/3 4.7 Enterprise. Here the description of the two-step workflow:
After starting the workflow manual the user has to create a project definition (with transacion CJ06). After saving (in the second step) another user will get a workitem that shows the created entity (with transaction CJ08).
First of all I have created a subtype Z_BUS2001 and have added the parameter PROJ-PSPID to the methods "ProjectDefinition.Create" and "ProjectDefinition.Display" (as import and export element).
In my workflow I have defined the following bindings:
1. For the task create:
mehod container to task container:
&PROJECTDEFINITION& => &PROJECTDEFINITION&
task container to workflow container
&_WI_OBJECT_ID& => &Z_BUS2001&
&PROJECTDEFINITION& => &PROJECTDEFINITION1&
2. For the task display:
Workflow container to task container
&Z_BUS2001& => &_WI_OBJECT_ID&
&PROJECTDEFINITION1& =>&PROJECTDEFINTION&
Task container => method container
&PROJECTDEFINITION& => &PROJECTDEFINITION&
It is possible to execute the workflow. I mean the first step works, but the second step does not show the created Projectdefinition but the entrance screen. Is the binding incorrect or could it be that I have something more to do with the Z_BUS2001? Many thanks in advance for your help!
Anna

Hi Anna,
1) With the Create method of BUS2054 (WBS) you need an existing project definition (you cannot create a project with transaction CJ11). The project definition entered is stored in the user memory using the SET statement and the Display method GETs it from the memory. This works only if the same user is executing both the tasks in the same session.
2) It is possible depending on what kind of Project Coding Mask has been defined in your IMG. But it has to be more than the user name/id. Because once the user has created a project, another project with same name cannot be created. You will have to define your own Create method, say ZCreate, define a parameter to receive the WF initiator from the Task. In your method, get the element, generate a unique Project Def, and use the SET statement to set the parameter id PSP with your value. Similarly for the Project def in the Template area, use parameter id VPS. Don't forget to define an element for the task to receive WF initiator, and the WF to step binding!
HTH.
Cheers,
Ramki Maley.

Unable to create PO with multiple line items through LSMW-BAPI method

Hi All,
I have a requirement of creating PO through LSMW. I can't use LSMW standard batch input program since there are some fileds not available and also it has many limitations. I'm using LSMW-BAPI method ( Business object BUS2012) which create IDOC and uses BAPI_PO_CREATE1 to ultimately post the PO in the system. I am trying to create PO from a single file which contains both Header and Item data.
Now my problem is that everytime PO is being created with Single line item only. Everytime I am giving multiple item data in the source file LSMW is preparing multiple IDOCs for multiple line items. As per my understanding this is happenng since header and item is in the same hierarchy level of IDOC type PORDCR102 and the control record is inserted for every line item in the source file.
It seems that through LSMW-BAPI it is not possible to create PO with multiple line items. Can anybody provide some input regarding this? Thanks in advance.
BR,
Atanu Mukherjee

Solved by myself.
Earlier the problem was that LSMW was not being able to recognize items under same header. It was creating new IDOCs every time it gets a new item. To enable this we need to create two structure HEADERDATA and ITEMDATA. Two additional identifier fields with identifier value 'H' and 'I' should be added in these two structures respectively. Then we need one sequential file with the identifiers field followed by the header and Item data. Example:
H~header data
I~item data
I~item data
This would help the standard program to understand what are the items under same header and ultimately create PO with multiple line items.
BR,
Atanu Mukherjee

How to increase formUID to a form created with screen painter

Hi,
I've got a problem with my form. I created a form with screen painter but i can't succeed to increase my UID form.
For example, when i open my first form, the UID is always at FP_0.
My script:
private string FormUID = null;
public FP_Form(int NumInstance_)
 this.NumInstance = NumInstance_;
this.FormUID = "FP" + NumInstance.ToString();
 load();
 oDBDataSource = oForm.DataSources.DBDataSources.Add(DBDataSourceTable);
 SBO_Application.ItemEvent += new SAPbouiCOM._IApplicationEvents_ItemEventEventHandler(SBO_Application_ItemEvent);
private void SBO_Application_ItemEvent(string _FormUID, ref SAPbouiCOM.ItemEvent pVal, out bool BubbleEvent)
 BubbleEvent = true;
 try
if (_FormUID == this.FormUID) //here "_FormUID" is increased but "this.FormUID" is still = FP_0
 switch (pVal.EventType)// selon le type d'action executée
 case SAPbouiCOM.BoEventTypes.et_FORM_LOAD:
 if (pVal.BeforeAction == true)
 SAPbouiCOM.ComboBox List_reseau = (SAPbouiCOM.ComboBox)oForm.Items.Item("5").Specific;
 List_reseau.ValidValues.Add("1", "test");
 break;
 case ...
 break;
Please help.
Regards,
Zakia.

Hi J.
The answer is yes You just have to give your form a unique id.
1) Give your form in screen painter a name like BTWO_DYNAMIC_UID (just plain text).
2) Make sure your FormType and appformnumber have a unique number (i.e. 2000060001). You can do this in the xml source.
3) By loading your document replace the BTWO_DYNAMIC_UID with an unique id. I have a counter that's a member of my class and increase that number to get a unique id (BTWO_F_1, BTWO_F_2 etc)
I have added a code sample, SBOApplication is my SAP application object and mFormNumber is a member (integer) of my class.
Succes d'r mee, en als 't nie lukt hoor ik het wel... ;)
Code (C#):
// New xml document
XmlDocument oXmlDoc = new XmlDocument();
private Form LoadUniqueForm(string AMyFile)
// Define your path to
sPath = @"Forms" + AMyFile;
// Load the form
oXmlDoc.Load(sPath);
// Replace the string with an unique id
mFormNumber++;
string sXML = oXmlDoc.InnerXml.Replace("BTWO_DYNAMIC_UID", "BTWO_F_" + mFormNumber.ToString());
// load the XML file in SAP
SBOApplication.LoadBatchActions(ref sXML);
// Return the form
return SBOApplication.Forms.Item("BTWO_F_" + mFormNumber.ToString());

How to create a transaction code for a function group with screen 100 as st

Hello ,
I have requirement where I need to create a function group and create screen 100, 200, 300 and include the function in the screens.
Customer asked me to create a transaction with the screen 100 as the starting screen.
Can you please let me know how to create a transaction code for a function group with screen 100 as starting screen.
[ It is not a module pool program ].
Thanks
Prashanth.
Moderator message - Please ask a specific question and do not ask the forum to do your work for you - post locked
Edited by: Rob Burbank on Jun 2, 2009 11:49 AM

Go to transaction SE93, enter a transaction code that you want and click on "create". Enter a text and select the "Transaction with Parameters" button. In the Default Values section, enter START_REPORT in the transaction field. Check the "skip initial screen" box. In the Name of Screen field section enter the following lines:
Name of screen field:                               Value
D_SREPOVARI-REPORTTYPE                RW
D_SREPOVARI-REPORT                        ZPCA
Save and transport accordingly.

How to create workflow-status = failed with ContentService?

Hi!
For test-purpose I need a workflow with the status "failed". How can I create one?
greetings
Verena

Hi Robert
May this help
<a href="http://help.sap.com/saphelp_nw2004s/helpdata/en/d6/eddef503944dc6bbe8d81a2cec44e8/frameset.htm">Customising UWL tabs</a>
Check the <a href="https://help.sap.com/javadocs/NW04S/current/uw/index.html">UWL API</a>
<a href="http://help.sap.com/saphelp_nw2004s/helpdata/en/57/c223be82104792a15c2df11377b9ed/frameset.htm">Using UWL</a>
http://help.sap.com/saphelp_nw2004s/helpdata/en/0a/ad68c125ae496f8c04a25090bd2e3c/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/3e/09df7f284f4fb9b50aaedf80652f4c/frameset.htmhttp://help.sap.com/saphelp_nw2004s/helpdata/en/36/dd4ad73c86412e81e9ce66eeb147e7/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/09/6d6b17b29b4eef83a553acaa52f668/frameset.htm
Thanks
Swathi

Create a full-screen image gallery with MSO - breaks other buttons?

Hi - I'm trying to create a full screen image gallery to be accessible from any layout via a button. The ultimate goal is to use my layout as a presentation tool and allow the presenter to have an 'image gallery' button on each page,so they would be able to jump to a full screen image at any time. Most of my layouts have other buttons, scrollable content, etc. I thought I had a great idea: create a multi-state object with the first state being blank, and each subsequent state would have an image and also a full screen black box at 50% transparency. The problem is, now my other buttons are no longer working. I confirmed that the existing buttons will work if they are arranged to be in front of the image gallery MSO, but that's not a good solution. Am I missing something or is there another workaround? Thanks!
John

You have to put buttons inside each state of the MSO.
It's not really a workable design in the long run, you should probably rethink it It's also not good from an app performance standpoint as it requires loading full-screen images for each state into memory.
Neil

I switched to the classic 'landscape' and when i reboot, it just stays at the greay screen, with the macintosh logo, and a blinking question mark. ive tried several methods of key combinations with rebooting etc.. i just bought this. please help.

i switched to the classic 'landscape' and when i reboot, it just stays at the greay screen, with the macintosh logo, and a blinking question mark. ive tried several methods of key combinations with rebooting etc.. i just bought this. please help.
I bought this off of craigslist with my christmas money, TODAY. i really need help, i have OS X experience from school, just not OS 9x. I need to reboot back to OS X asap. anything that may help is very appreciated. Thank You.
Chris.

Are you able to start up in Safe Mode?
http://support.apple.com/kb/HT1455?viewlocale=en_US
If this works you will see the normal desktop Once completely started up in Safe Mode, try to restart normally and go to Applications > Utilities > Disk Utility. Click on the top hard drive icon in the left sidebar and note the S.M.A.R.T. status at the bottom right of the pane. What does it say?
Select the named boot volume in the left sidebar, ("Macintosh HD" unless it has been renamed). What is the hard drive capacity and how much space remains available on it? Repair permissions on it.
See if you are able to do a little hard drive maintenance to help things out.

How to creat javadoc with userdefine methods

hi
how to creat javadocs with user define class && methods ....
we did like that
javadocs filename..
we are not geting my oun methods..
pls help me
regards
kedar

Hi,
javadoc creates documentation for packages, not for single files - and you have to comment out every class, method, fields in a special form using javadoc tags - an example
package MyPackage;
import java.util.Vector;
* This class is only an example, how to create javadocs for a package.
public class MyClass extends Object {
* an example for a public field holding a Vector
public Vector aVector = new Vector(3,3);
* Constructs a MyClass instance.
public MyClass() { super(); }
* Constructs a MyClass instance using the passed Vector in the {@link aVector} field.
* @param vec a Vector, that replaces the Vector in field {@link aVector}
public MyClass(Vector vec) { super(); aVector = vec; }
* gets the Vector in field {@link aVector}.
* @return a Vector, held in field {@link aVector}
public Vector getVector() { return aVector; }
}// end of classNow you can create your javadoc from the classpath with "javadoc MyPackage"
hope, this helps
greetings Marsian

I replaced my 2010-2011 iMac internal HD i dont have an install disk i created one with my external HD but when i go to install lion onto my imac it stays at the apple logo screen.HELP ME PLEASE!

I replaced my 2010-2011 iMac internal HD i dont have an install disk i created one with my external HD but when i go to install lion onto my imac it stays at the apple logo screen.HELP ME PLEASE!

Boot from the original Install disc that came with the computer and then format the drive Mac OS Extended (Journaled) using the GUID partition. Then you can re-install OS X. If you no longer have the original media call AppleCare with the serial number of the machine (look on the bottom of the stand) and for a nominal fee they will ship you replacement media.
The chances are very good you will have fan problems if you used an off-the-shelf HD, beginning in 2009 Apple began using HD's from vendors that incorporated heat sensors into the HD. If you did not buy the same type of HD your computer will think the HD is overheating causing the fans to run at full speed.

How to create a full screen Air Application with pdf

Hi,
I need to create a app in full screen which can load pdf files.
I read that the pdf files need to have the nativeWindows in normal mode, and "stage.scaleMode" in "StageScaleMode.NO_SCALE" mode to run.
So I get the HTMLLoader dimensions by getting the screen resolution. But by putting "StageScaleMode.NO_SCALE" my movie up and down the pdf is not resizing!!
How can I do to see the pdf and having the asssets (movies in my library) resize too?
Regards,

Could some one help me in creating a full screen
using Java such that we dont see any Taskbar or
anything that is related to windows. For eg when we
play a game we dont have access to those windows
components. http://onesearch.sun.com/search/onesearch/index.jsp?qt=full+screen+java&subCat=&site=dev&dftab=&chooseCat=javaall&col=developer-forums
The basic question is How to Lock the Desktop using
Java Program and also how to capture the Key events
Ctrl + Alt + Del and Alt + Tab and disable its
actual functionality or change its action..You can't.

How can I create a new screen to upload an attachment in SRM?

Hi everyone,
I need to create a new screen that will upload a new attachment in a BID.
I already know how to create the screen and ITS.
According the standard screen 0100 in program SAPLBBP_PDH_TEXT, I need an applet called "CFILESAPP" and then use this to upload to the abap program.
This is everything i know.
Does anybody knows anything else?
thanks,
Oscar.

Hello MotionBoy,
There are two ways to go about creating a new thread to run a step. The first is to create a new sequence, into which you put the LabVIEW step you want to run and any other steps that may go along with it. Then use a sequence call step to call this newly created sequence. Set the Execution Options of the Sequence call step to 'Use New Thread.' This will allow you to run a set of steps in a new thread, not just a VI. The second method, which is only available for a LabVIEW VI, is to use the “Run VI Asynchronously” step. This can be accessed if you right-click within your sequence and select Insert Step » LabVIEW Utility » Run VI Asynchronously. This step will allow you to call a VI and have it automatically open in a new thread. You can further customize this step by opening the configuration menu in the Step Settings.
To address the current behavior of your steps I would like to know if the modules in steps 1 & 2 pass data between them or it would be desirable for them to do so? If so you are going to need a more complex synchronization structure such as TestStand/LabVIEW queues. There is a simple example you may want to look at in the TestStand examples, under the Synchronization folder that demonstrates how to use queues. Otherwise the above solution should be all you need.
John B.
Applications Engineer
National Instruments

Is it method of creating workflow with screen is correct

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