Is migrating open application workflows to process-controlled WFL required?

Dear forum members,
We have upgraded an SRM system from version 5.0 to 7.0 (SP 7) and we have gone live in SRM 7.0 with the old application-controlled workflows still being used for old and new documents.
We are in the process of changing the workflow to the new process-controlled (BRF) workflow and this works OK for new docments in our test systems.
Can you confirm if we MUST migrate the old workflows to the new BRF workflow when we activate the new p-c workflow into the live system?
I would prefer to have the old application-controlled workflow continue for existing document approvals and use the process-controlled workflow for new ones.
My questions are:
1. Can we use both application and process-controlled workflows together at the same time (new docs use p-c workflow, existing approvals to continue to use A-C workflow while they run down)?
2. If not, can we migrate SC n-step BADI workflow to the p-c workflow (report /SAPSRM/PR_WF_MIGRATION_CFG implies not)
Any help or advice is appreciated as always!
Thanks a lot,
Nick

hello,
we are dealing with the same issue in a srm migration from 5.0 to 7.0.
We have a copy of the production system with a lot of open workitems based on application controlled workflows.
We build up new process controlled workflows and activated those for the new shopping carts.
The report for the migration (/SAPSRM/PR_WF_MIGRATION_CFG) of open workitems seems to be not sufficient, because
- all open workitems are going to be restarted, right?
we tried to approve old woritems from the powl, that seems to work. Simultaneously brf workflow works fine.
Right now we are wondering why it should not be possible to finish the old workitems application controlled and the new ones process controlled. Do we miss something?
Has anybody experiences based on customer projects?
kind regards
Carsten

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Parallel workflow in Process controlled workflow

Dear experts,
could you please answer -
is it possible to use parallel worklow in the process controlled workflow?
for example, there is a requirement that all the department managers should approve the RFx document or contract.
Is it possible to simulate this process using the process controlled workflow in SRM 7.0?
It seems, that in the standard it is possible only via sequential approval - i.e. the first manager approves
the document, then it goes to the second etc.
Or all the managers receive the work item, but only one manager in fact approves it.
Both variants are not suitable.
Maybe there is another way to simulate the parallel worklow process?
There is an option called decision sets, but it can be used for shopping cart only.
Thanks a lot in advance,
Andrey Averin.

Hi,
Yes- This is possible through Process controlled workflow. I am doing a smiler kind of workflow development. like category approvers .. Category approval will split by category...but you have to build the logic such a way that read all the items and send to all the approvers.. But now i have noticed that even through all approvers will receive parallel workitem but Approver A can't open his/her workitem if Approver B is in the process of approve/reject the workitem( Meaning when he double click the workitem in detail) then Approver A will receive a Error pop up message saying that Approver B is working on this document.
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We have switched our development environmnet from application controlled workflow to process controlled workflow. We noticed that when we try to pull up old shopping carts that are awaiting approval we get dumps.
Is this a known issue when converting from application controlled workflow to processing controlled workflow?
Regards,
-Paul

Hi,
What kind of dump did you get?
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RR

Let me be more specific. I am relating to the product currently available:
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We are having an issue where three of our application links for process control are not appearing in NWBC. I have activated them in LPD_CUST. They were visible before I put them in a package and transport. After the populating the transport the links were appearing as Application 1 (Description in language English doesn't exists). I went into LPD_CUST and manually updated the description field for each link that was displaying this. All of the links were updated with the correct text and visible except the following:
Indirect Entity-Level Control Evaluations
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OK, to answer my own question.
It was not a "problem", but a "feature".
I had the server starting in development mode, so by default process instances are terminated upon redeployment.
Editing the setDomainEnv.cmd and setting
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Approval preview process controlled workflow

Hi,
We are using process controlled workflow (N step) for the shopping cart workflows.
While sending the reminder mails to the approvers, we would like to include the approval preview in the email.
In application controlled workflows we could use FM BBP_WFL_DIN_APPR_CONTAINER_GET to get the approval preview details.
Is there a similar function module to pick the approvers/approval status/step name etc for the process controlled workflows so that we can simulate the approval preview?
Thanks
BR
Swetha

Use class /SAPSRM/CL_WF_APV_FACADE. This is used by standard SAP WF Analysis.
Methods - RETRIEVE_PROCESS_HISTORY, GET_CURRENT_PROCESS_STATE, CREATE_PROCESS_FORECAST.
To analyze more, check the program /SAPSRM/WF_CFG_ANALYSIS_002. Check lines 209...216 (These Lines pull Previous Approved Steps, Current Process Step & Gets the approval forecast). However the REJECTED Items (Accept Decision) work little different (which is not captured by this report).
To Identify the current approval process awaiting decision by the requester of the cart, use method GET_CURRENT_PROCESS_STATE, return parameter structure /SAPSRM/S_WF_PROCESS-PROCESS_LEVEL_LIST-DECISIONSET_LIST-ITEM_STATUS_LIST gets you the current status of the item (ACCEPTED, REJECTED, OPEN, INQUIRED). If ITEM_STATUS_LIST-ITEM_STATUS EQ 'REJECTED', then the WF is waiting for acceptance/resubmission from the requester.
To your specific need, pass DOCUMENT_GUID to the class /SAPSRM/CL_WF_APV_FACADE=>GET_CURRENT_PROCESS_STATE get the return parameter /SAPSRM/S_WF_PROCESS. It will give you PROCESS_LEVEL_LIST. Then loop through DECISIONSET_LIST. It contains Table Types of AGENTS_LIST, ITEM_STATUS_LIST, WORKITEM_LIST. At /SAPSRM/S_WF_PROCESS level, you can get all the details of the current process level details
Thanks,
SC

Process Controlled Workflows VS Applicaiton Enabled Workflows-What to chose

G'Day All,
We are upgrading from SRM5.0 to SRM7.0
There are these bespoke shopping cart approval workflows developed previously. I have to do some sort of assessment to include
1) Why would we go for PCWs instead of just migrating the old ones in SRM 7.0 as business is pretty happy with the functionality they have got and are not interested in revising the workflow processes. Answer : Application enabled workflows are in maintainence mode so newer functionality would be delivered using PCWs.( is there any other justification ? )
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So, i want to have a discussion on this and if possible some insight on all this new PCWs.
Hope to see some valuable comments.
Regards
Praveen

Hi everyone:
My question is the following.
We will implement SRM 7.01 with Process Controlled Workflow.
However in the manual is the following note:
Note: Even if you decide to use Process-Controlled Workflow in general,
there are a few workflows still on the old technology:
WS10400022 . Contract Alert Workflow
WS10000192 - Approval Workflow for Internal Users
WS10000209 - Approval workflow for new bidder/supplier
WS10000093/WS10000100 -Procurement Card Approval
Probably We will required some of this.
My question is if we are planning to configure process and application the correct strategy will be:
1.     Start the configuration with the application controlled workflow and then
2.     Follow with the change of the configuration application to process controlled workflow
3.     And configure the workflowu2019s in process.
u2022     Is there any problem when if we change the check application to process? Are there any chance that we loss the configuration?
u2022     Is there any problem in the functionality that both kinds of workflow (application-process) work at the same time?
u2022     If is possible to make change or maintenance of the application workflow?
Thanksu2019 a lot for all the help
Best Regards

SSL Error while opening the workflow process

Hi,
While opening any workflow status monitor, we are getting below error. One of the hit says that have SSL setup recently, it need few steps to be performed and a patch to prevent below error.
*javax.net.ssl.SSLException: SSL handshake failed: X509CertChainIncompleteErr When Trying To View The Workflow Status Diagram [ID 1375766.1]*
STEPS to reproduce
The issue can be reproduced at will with the following steps:
1. In the Administrator Workflow console
2. Press the Status Diagram button
3. The error is received
Changes
Recently Enabled SSL
Solution
A) Add the wrapper bin parameter for SSL to the jserv.properties file:
1. In Jserv.properties:
Change the following line from:
wrapper.bin.parameters=-Djava.protocol.handler.pkgs=HTTPClient
To:
wrapper.bin.parameters=-Djava.protocol.handler.pkgs=HTTPSClient
2. Bounce the apache server and retest the issue.
3. Migrate the solution as appropriate to other environments.
Note:
To retain the changes permanently when autoconfig runs, please follow Note 270519.1, Section: &quot;Customizing an AutoConfig template file delivered by Oracle&quot;.
1. Create a custom directory if not already present:
mkdir $FND_TOP/admin/template/custom
2. Copy the jserv.properties file to this custom directory:
Change the Following line from:
wrapper.bin.parameters=-Djava.proto .handler.pkgs=HTTPClient
To:
wrapper.bin.parameters=-Djava.protocol.handler.pkgs=HTTPSClient
3. Run Autoconfig and retest the issue.
B) Retest the Workflow Status Monitor.
C) If the issue still exists, pursue the application of Patch 8802559 is titled:
1OFF:8618975:11.5.10.6:WF STATUS DIAGRAM SHOULD OPTIONALLY USE WF: Workflow Mailer Framework Web Agent.
That patch supplies:
fnd java/wf/monitor/webui GraphMonitorCO.java 115.12
========================================================================
After I implemented above steps and applied the patch, now i am getting below error.
javax.net.ssl.SSLProtocolException: java.io.IOException: subject key, Unknown Key spec: Invalid RSA modulus size.
can you please help me in resolving above problem.
Regards,
Kishore.

Hi;
Please review:
Master Note for SSL Configuration in Fusion Middleware 11g [ID 1218695.1]
I can not find any similar issue at metalink.If upper note does not help then I suggest Rise SR
Regard
Helios

Approver not determined process controlled workflow in SAP SRM 7.0

Hello all,
I have setup process controlled workflow in SAP SRM 7.0 EHP3 for shopping cart approval.
I have 4 approval levels.
I have used item-based Decision for entire document because for some items i want system approval.
In implementation of BADI /SAPSRM/BD_WF_RESP_RESOLVER, in the method /SAPSRM/IF_EX_WF_RESP_RESOLVER~GET_AREA_TO_ITEM_MAP, i am skipping the items for which i want system approval.
Also in method /SAPSRM/IF_EX_WF_RESP_RESOLVER~GET_APPROVERS_BY_AREA_GUID of BADI implementation class, i am keeping the approver table empty for the step which i want system approval.
For example i have 1 item in shopping cart and for 1st step, based on some accouting criteria, i want system approval for 1st level and the workitem should go directly to 2 approval step when shopping cart is ordered. This is not happening.
But if i have multiple items, and one item should have system approval based on some criteria and the 1st approval level should be system approval and other item should go to the 1st approver. This is happening and showing 'system' approver for item1 and 'appr_xyz' for item 2.
For shopping cart having only 1 item, If i approve the shopping cart in this state only, it doesn't go to any approver and is not usable.
am i missing anything in BADI /SAPSRM/BD_WF_RESP_RESOLVER??
Please let me know.
Regards,
Yayati Ekbote

Hi Adrian,
Yes it is possible to display custom workflows in the Universal Worklist, However, I am not sure what you are trying to do with a routing table. If the workitems are of type decision, you can use UserDecisionHandler (action handler) configured in the XML file to use the Approve/Reject functionality - we are talking about webflow connector here correct? R/3 connector?
Regards,
Beth Maben
EP - Senior Support Consultant II
SAP Active Global Support
Global Support Centre Ireland
**SDN Forum Moderator:
SAP Enterprise Portal: Application Integration
**SDN Universal Worklist Wiki:
http://wiki.sdn.sap.com/wiki/x/ehU

Process controlled workflow - SC process schema evaluation

Hi experts,
at the moment I'm using the n-step item level approval in SRM 5.0.
We are implementing SRM 7.0. With the new process controlled workflow I'm not sure how to
implement the logic of our "old" system.
Depending on category and item value the SC item has to be approved by 0 - 7 users.
I've created an event which finds a Z-process schema via FM.
In the FM I've tried to change the process schema (debugger) for one SC item.
But the schema has been changed for all items.
Is it possible to use different process schemas for items?
When yes how can I set the schema e.g.
item 10 schema1
item 20 schema1
item 30 schema2
item 40 schema1
Thanks in advance for your inputs!
Regards
Stefan

Hi,
Schema Evaluation is document header level.
There are 2 ways for implementation.
1. Schema Evaluation returns Schema name. For example, 1 step approval, ... 7 step approval
2. 1 Fixed Schema and 7 level evaluations. 1 Schema has 7 approval steps and each evaluation returns true or false.
You have to implement GET_AREA_TO_ITEM_MAP method of Agent BADI to exclude/include items.
BTW. If you set workflow framework as Application-Controlled Workflow, your old workflow logic works without any change.
Regards,
Masa

How to trigger standard task manually in Process controlled workflow?

Hi All,
I would like to trigger a task mannually in BRF, process controlled workflow. My requirement is to send an approval notification to the approvers at the current approval level, at any instance by the requestor of the shopping cart. In that case, will it be possible to trigger the standard task 40007953 (SRM Shopping Cart Approval (1)) with the workitem of Shopping cart under consideration?
I have tried searching for the same in SDN and other forums but most of the information was regarding application controlled workflows. None of those function modules seems to be working in PCW.
Any pointers on how to trigger a standard task (using FM or code) in BRF(process controlled workflow) environment is also highly appreciated.
Thanks,
S.H@ri

Hi,
Use this FM [SAP_WAPI_START_WORKFLOW|http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/bb9100f8-0c01-0010-ac8e-e017351f3fc1].
Regards,
Surjith

Dump on screen when configuring Process controlled workflow

Hi Experts,
I am facing 1 problem in SAP SRM 7 ehp1. I am configuring Process controlled workflow. Previous workflow settings was Application controlled workflow as its been upgraded from SRM 5. If i run a RFX (BUS2200) cycle in application controlled workflow environment, it works flawlessly.
But when i change my workflow framework to process controlled workflow for all Business Objects. I face a dump when I am creating an RFX. The dump on the portal is:
http://dl3803.ltisap.com:8040/sap/bc/webdynpro/sapsrm/wda_l_fpm_oif
DATREF_NOT_ASSIGNED
No access possible via the 'NULL' data reference
Method: PARTICIPATING_IN_ACTIVE_WF of program /SAPSRM/CL_PDO_DYN_MDA_WF_ADJ=CP
Method: EDIT_DURING_WORKFLOW of program /SAPSRM/CL_PDO_DYN_MDA_WF_ADJ=CP
Method: /SAPSRM/IF_PDO_META_CONF_BO~GET_BO_HDR_ACTION_METADATA of program /SAPSRM/CL_PDO_META_CONF_PROV=CP
Method: /SAPSRM/IF_PDO_META_CONSUMER~GET_ACTION_METADATA of program /SAPSRM/CL_PDO_META_BO_RFQ====CP
Method: /SAPSRM/IF_PDO_META_CONSUMER~GET_ACTION_METADATA of program /SAPSRM/CL_PDO_META_BO_RFQ_ADVCP
Method: /SAPSRM/IF_PDO_META_CONSUMER~GET_ACTION_METADATA of program /SAPSRM/CL_PDO_META_HANDLER===CP
Method: UPDATE_ACTIONS of program /SAPSRM/CL_CH_WD_MAP_IDENT====CP
Method: /SAPSRM/IF_CLL_MAPPER~REFRESH of program /SAPSRM/CL_CH_WD_MAP_IDENT====CP
Method: /SAPSRM/IF_CLL_MAPPER~REFRESH of program /SAPSRM/CL_CH_WD_IDEN_MAP_RFQ=CP
Method: OVERRIDE_LEAVE_INIT_SCREEN of program /SAPSRM/CL_FPM_OVRIDE_OIF=====CP
& when i check in st22. I get the dump as:
Category               ABAP Programming Error
Runtime Errors         DATREF_NOT_ASSIGNED
ABAP Program           /SAPSRM/CL_PDO_DYN_MDA_WF_ADJ=CP
Application Component SRM-EBP-PD
Date and Time          17.12.2011 15:46:56
and get dump at:
1 method PARTICIPATING_IN_ACTIVE_WF.
2   " this method returns ABAP_TRUE if the logon user has an active work item,
3   " i.e. he participates in an active approval workflow process.
4
5   DATA lv_curr_workitem_id    TYPE /sapsrm/wf_workitem_id.
6   DATA lr_process_info        TYPE ref to /SAPSRM/S_PDO_WF_PROCESS_INFO.
7
8   " the default:
9   rv_participates_in_active_wf = abap_false.
10
11   " The scenario is not valid for application-controlled workflow:
12   " Any agents who may edit the document (approver and requester)
13   " enter "Edit" mode right-away. No special handling possible.
14   lr_process_info = io_apf_md_context->get_process_info_ref( ).
>>>   IF lr_process_info->wf_version NE /sapsrm/if_wf_process_c=>GC_APF_VERSION_0200.
16     return.
17   endif.
18
19   " check if a valid workitem exists
20   lv_curr_workitem_id = io_apf_md_context->get_workitem_id( ).
21   IF lv_curr_workitem_id IS INITIAL.
22     RETURN.
23   ENDIF.
the only configuration I change in the system is I changed the workflow framework to process controlled workflow.
Kindly help.
Thanks
Anand

Hello Anand,
As per standard SAP recommendations the application-controlled workflow framework is only intended to be used if you are upgrading from SAP SRM 5.0 or earlier and you need to continue using your existing work-flows.
The default workflow framework setting is the process-controlled workflow from SRM 6.0 on-wards and the user will be provided a option to switch to the application-controlled workflow framework. The option to switch to process-controlled workflows is available only after you have once switched to application-controlled work flows but there will be a big caution that " If you switch from the application-controlled workflow framework to the process-controlled workflow framework; once a process-controlled workflow has been run, it is not supported that you switch back to application-controlled work-flows".
As per the details given i got a feel that we have tried executing the scenario by switching between application and process controlled workflow and hence the system have become inconsistent and its dumping.
I suggest you to raise a OSS ticket to SAP to resolve the issue.
Best Regards,
Rahul

Back and Forth Logic in process-controlled (BRF) workflows in SRM 7.0

Hi all,
I am using the process-controlled workflow in SRM 7.0.
The approval itself works ok, but now I am trying to set up the back-and-forth functionality (similar to how it worked for the Badi in SRM 5.0) as default:
This is what happens:
Requester creates shopping cart.
Shopping cart goes for approval.
Approver rejects SC.
Back at the requester the SC can only be displayed, but not changed.
As far as I can tell this happens for any kind of decision set (as long as all items are rejected).
This is what I am trying to set up.:
Once the SC is back at the requester, he can either accept the rejection OR change the SC and 're-order' it ie send it back to approver again.
I know if the requester checks the flag 'Work Item to Requester at Process End' this can be done, but I need the system to have this functionality automatically without setting a flag manually.
I really appreciate any suggestions on this issue.
Cheers
Ulrike

Dear Masa,
thanks for your helpful answer. I have an better idea now, but I am still not quite able to set it up.
I have applied note 1296209.
When i tried to set up this step I did the following:
level type of that step I used 'Approval with completion'.
Created Expression of type SAP Formula Interpreter, with return type Boolean, and use formula:
0V_WF_CURRENT_DECISI = 'REJECTED'
linked the evaluation id to above expression.
Task id for the step is: 40007994 - Accept Decision / Adjust Document
When i do this and create a SC, my system dumps after clicking on describe requirement::
The following error text was processed in the system SR7 : The method could not be found at dynamic call.
The error occurred on the application server SAP01_SR7_07 and in the work process 1 .
The termination type was: RABAX_STATE
The ABAP call stack was:
      Method: CALL_RFW of program /SAPSRM/CL_WF_RULE_CONTEXT====CP
      Function: /SAPSRM/WF_BRF_0EXP000 of program /SAPSRM/SAPLWF_BRF_DATA
      Method: PROCESS_SPECIFIC of program CL_CALL_FUNC_METHOD_BRF=======CP
      Method: IF_RULE_COMPONENT_BRF~PROCESS of program CL_EXPRESSION_BASE_BRF========CP
      Method: GET_RESULT of program CL_EXPRESSION_POOL_BRF========CP
      Method: IF_EXPRESSION_BRF~GET_SUBEXPRESSION of program CL_EXPRESSION_BASE_BRF========CP
      Method: IF_FOEV_CONNECTOR~EVALUATE of program CL_FORMULA_BRF================CP
      Method: EVALUATE of program CL_FOEV_FORMULA===============CP
      Method: EVALUATE of program CL_FOEV_FORMULA===============CP
      Method: EVALUATE of program CL_FOEV_FORMULA===============CP
What I don't understand about your explanation is what you mean by "Acceptance by Contact person". I don't have that option anywhere in my BRF? Is that supposed to show up under Resp. Resolver Name (like RR_MANAGER)?
Also where did you add that step in Process level configuration? I have 2 approval steps (just approval, without completion) and then i wanted to enter this step after those levels before the automatic system decision. But i wasn't able as the system doesn't allow you to add a completion step after a 'normal' approval step.
Cheers for your help
Ulrike

Approval Level in Process Controlled workflows

Hi Sap Gurus,
How can i find the number of approval levels in process controlled workflows for Shopping Cart, Purchase Order....
Thanks in advance

Hello,
IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Business Workflow > Process-Controlled Workflow > Business Process Configuration > Define Process Levels
For concerned object type, select "Process Schema Definition" directory.
Then, select correct process level schema to display "Process Level Configuration" directory: here are the process levels defined.
Regards.
Laurent.

Is migrating open application workflows to process-controlled WFL required?

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