Is Newgen DMS is threat to SAP DMS

HI All,
I am having a doubt that is Newgen DMS is threat to the SAP DMS. Kindly clarify me on this.
Regards
kannan

Hi Kannan,
IMHO, every client's requirement is unique and every solution is unique. Several factors are considered before arriving at a solution like Enterprises' roadmap, current landscape,IT investment budget et-al.
Omnidocs from Newgen and SAP DMS have their own capablities and limitations. However, the basic features for Document Mgmt are common to both the solutions. If,suppose, a customer is already on a SAP ERP landscape, logically, it makes more sense in going for SAP DMS as it provides seamless integration with other R/3 components. On the flipside, lets say the customer decides to go ahead with Omnidocs, then the overheads would include integration costs(2 different landscapes), separate maintainence costs etc. If there are budgetary constraints, then a customer would opt to go for an opensource solution rather than SAP DMS/Newgen. Hence, in summary, its still a free market, with ample opportunities for all competitive products and it is these key products differentiators that ultimately decide as to which solution needs to be adopted.
P.S. Remember 'Survival of the Fittest' theory. Its a competitive world and products that keeps reinventing and innovating will ultimately survive.
Regards,
Pradeepkumar Haragoldavar

Similar Messages

SAP DMS - SAP ECC network traffic

Hi all,
I have the following situation:
The SAP ECC servers are hosted outside my company and we are planning to install a SAP DMS server.
We have 2 options: host the SAP DMS outside or install SAP DMS in our datacenter.
When the SAP user attaches or reads a file to/from SAP DMS, how is the network traffic ?
Is there any traffic fom SAP ECC to SAP DMS or the file goes to/from DMS from/to end-user ?
How SAP DMS impacts my WAN ?
Best Regards,
Leonardo.

Leonardo, I have done some research / trouble shooting and architectural changes to raise the upload / download speeds, there are several dependencies like Network, Application, hardware etc but to your question:
First of all, DMS is a core functionality of ECC and utilizes both ECC for execution and Content Servers (recommended for Obvious performance reasons) for Data Storage. For your case I recommend that you host Content Server at the Data Center (assuming you have no other option) and have a Cache Server installed Onsite. (This requires minimal maintenance). When the user uploads a file the traffic is high as the entire File needs to be transferred to the data center, on the other hand Cache server (if installed onsite) considerably reduces the retrieval time.
Again having said above there are several other parameters that could affect your upload / download speeds.
Hope you'll find this useful, let me know if you have further questions.
regards
C

Documentation on SAP DMS

Hello,
Can anybody help me finding SAP or other documentation related with DMS (Document Management System)?
Thanks,
Regards,
Ana

Dear Kishore,
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Do award points if you found them useful.
Regards,
Rakesh

FROM Abap Consultant -- TO SAP DMS Consultant

Dear All,
I am abap Consultant, I heard about DMS(Document Management Systems) .
Is it possible for me to learn SAP DMS and become a SAP DMS consultant, If yes Can some one give some docs on the same
Waiting for ur reply
Thanks
Moderator message: please search for available information/documentation.
Edited by: Thomas Zloch on Oct 24, 2011 11:05 AM

Hello Palwaigupta,
These are the current DMS course offerings:
PLM120 Version: 095
Document Management
3 days Instructor-led Virtual Classroom
OEDM71 Version: 095
OKP SAP Easy Document Management 7.1
E-Learning
PL120R Version: 096
Document Management
6 hours E-Learning
Please check your region's class schedule (virtual classroom) for the availability of the courses or book the eLearning that you are interested in.
Regards,
Simon

Can ABAP Consultant learn SAP DMS

Dear All,
I am abap Consultant, I heard about DMS(Document Management Systems) .
Is it possible for me to learn SAP DMS and become a SAP DMS consultant, If yes Can some one give some docs on the same
Waiting for ur reply
Thanks

Hello Palwaigupta,
These are the current DMS course offerings:
PLM120 Version: 095
Document Management
3 days Instructor-led Virtual Classroom
OEDM71 Version: 095
OKP SAP Easy Document Management 7.1
E-Learning
PL120R Version: 096
Document Management
6 hours E-Learning
Please check your region's class schedule (virtual classroom) for the availability of the courses or book the eLearning that you are interested in.
Regards,
Simon

SAP DMS CONNECTOR FOR KM

Hi,
We have deployed "Business Package for DMS Connector for KM (BP DMS CONNECTOR KM 1.0 )" on EP environment.
The following business Package applied on EP.
BP for DMS Connector KM 1.0 (BPDMSCONN00_0-20000787.sca)
We are getting the Role "pcd:portal_content/com.sap.pct/every_user/com.sap.pct.plm.dmsrmconnectorforkm.dmsconnectorforkm/com.sap.pct.plm.dmsrmconnectorforkm.roles/com.sap.pct.plm.dmsrmconnectorforkm.documentmanager_showcase"
on the EP. We have added this Document Manager Role to the user and getting the "Document Explorer" tab/Workset on the EP header.
But we are getting the following error on clicking on this workset
"Portal Runtime Error
An exception occurred while processing a request for :
iView : pcd:portal_content/com.sap.pct/every_user/com.sap.pct.plm.dmsrmconnectorforkm.dmsconnectorforkm/com.sap.pct.plm.dmsrmconnectorforkm.roles/com.sap.pct.plm.dmsrmconnectorforkm.documentmanager_showcase/com.sap.pct.plm.dmsrmconnectorforkm.documentexplorer/com.sap.pct.plm.dmsrmconnectorforkm.documentexplorer/com.sap.pct.plm.dmsrmconnectorforkm.documentexplorer
Component Name : com.sap.km.cm.navigation
com/sapportals/wcm/util/pcr/PortalComponentRequestCache.
Exception id: 04:58_12/07/07_0008_11485350
See the details for the exception ID in the log file"
Do we have to Install the following SAP DMS Connector apart from the Business Package already Installed?
Navigation: Installations and Upgrades
Installations and Upgrades> Supplementary Components for Cross Industry Solutions> Life-Cycle Data Management> SAP DMS CONNECTOR FOR KM> SAP DMS CONNECTOR FOR KM 60.1
The File details are as follows
SAP DMS CONNECTOR FOR KM 60.1.1 (com.sap.pct.plm.dms.dms_km_connector.epa, DMSRepositoryConnector.par and ReadMe_Notes_785193_824325.txt)
Pls let me know how we can get DMS iViews on EP ?
Pls guide me on this.
Thanks and warm regards
Purnendu

When using the DMS Connector with EP7 please see to implament Note 1143726 - DMS-KM Connector Repository fails to start

SAP DMS - How to do an external DMS configuration for the existing system ?

Hi All.
Greetings.
Request help and understanding.
Am new to the world of SAP. And request SOME clarity for understanding of DMS.
We are wanting to put an external DMS server and wish to configure for the same.
So that the load on the production SAP R/3 database is reduced.
We are now wanting to test the same on Dev environment.
From SDN Link :
I understand that :
DMS basically has a content server. which stores documents.
That can be accessed through Web, SAP R/3 Gui , SAP Portal.
I have gone thro various links and the following links i have found to be informative and helpful :
http://help.sap.com/saphelp_erp60_sp/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
http://wiki.sdn.sap.com/wiki/display/PLM/DMS+Customizing
http://help.sap.com/saphelp_nw70/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
However, would like to know the following because am not getting the clarity :
1) Is there any supported platform / compatibility guide for DMS ?
if yes, can someone send me the link?
2) We have oracle 11g as our for SAP R/3 backend.
Windows 2003 server 64 bit system.
When i check the system status on the dev server of sap.
It says. ECC 6.0 Rel 7.00 update 20 (hOpe am reading it correctly)
After much search on the SMP site,
we finally discovered and downloaded the DMS software for unicode and / 64 bit.
Which we saw under the maintenance components separately seen for DMS 7.0
Now for this DMS content server which we would like to make it external for storage of documents -
do we need to have a separate database for this purpose as a repository.
If i run a setup of DMS - will that automatically install any default repository for this or
will it allow me to choose any other repository for the same ?
Can anyone advise on this.
Because this link says content server is based on Instance of MAXDB : http://help.sap.com/saphelp_nw70/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
3) I read some thing like this on some of the SDN links :
P40 - Integration of DMS
P62 - R&D Document Manage¬ment and Workflow
P71 - Document management
What are they referring to.
4) We would be accessing these thro web, gui, customised portal.
This content server configuration is a bit confusing.
5) Is SNC configuration required to be done for the separate DMS server setup.
If yes, how to do that ? any configuration link for that please ?
Can anyone advise on the things to do.
Steps to do.
What all are the pre-requisites to check, before we start the set up of DMS.
Can anyone help me understand this whole thing regarding the DMS installation and configuration.
Step-wise.. from the start to end.
Because it gives me a lot of uneasiness without having everything in place before we could say we could start the whole process of configuration / installation.
Many thanks for your help in advance.
Wishing you a happy and relaxed weekend.
Kind regards
Indu

Thanks christoph & pradeep kumar.
did a few more research and atleast have come to understand that.
DMS server installation has content server which works only with MAXDB.
So my understanding is correct.
And what we see as Easy DMS is a client installation.
which probably i would look at at a later stage.
Found this link to be a little more informative :
http://www.sapfans.com/forums/viewtopic.php?f=12&t=330558
I really wish. That life were to be so easy. To call a consultant and finish it off
Wishful thinking
thanks and cheers
indu

Some questions on SAP DMS

Hello
some questions on SAP DMS:-
- can versions of same document be shown graphically. ?
- can links be created for documents. can we make sure that links are not broken when document is moved ?(links to document on 1st location shall not be broken)
- is there a notification mechanism(user can recieve e-mail when document gets changed)
- is there a review mechanism, before doc. is archived.(sort life cycle)
Thanks

Hi Shovon,
1. can versions of same document be shown graphically?
You can display all existing versions of a document info record by using the menu 'Extras' >> 'Versions'. Then you will see all existing document version for this specific document number. Further you will see which is the current version at the moment.
2. can links be created for documents. can we make sure that links are not broken when document is moved ?(links to document on 1st location shall not be broken)
I'm not quite sure what you mean by links to documents. If you mean linking document info records together, I can confirm that this works also in DMS. You can maintain the object DRAW for object links in the customizing and then you will be able to link one document info record to another. The data for all document info records is stored in table DRAW.
If you are talking about originals which are linked to document info records, please note that if you check in an original the system creates a unique LOIO- and PHIO-ID which is stored in the Content Server and in the database tables DMS_DOC2LOIO and DMS_PHIO2FILE. But there are also different reports to migrate original data from one content Server to another (e.g. DMS_RELOCATE_CONTENT).
3. Is there a notification mechanism(user can recieve e-mail when document gets changed)
Yes you can activate an event type linkage for object
DRAW CHANGED DOKST
DRAW CHANGED DWNAM
in transaction SWE2. Here you just have to set the flag for 'Type linkage' (linkage activated). Then everytime the document is changed a notification is sent to the entered USER of this document info records.
4. Is there a review mechanism, before doc. is archived.(sort life cycle)
Normally there is no special lifecycle. You can control this by maintaining a released status and if there are more versions always version with the release status is the current one. But there is no specific date when the document info record expires or something like that.
Best regards,
Christoph
P.S.: Please reward points for useful information.

How to open files from the SAP DMS (DOC Mgt. System) ?

Hello All,
 I making the Transaction CV04N in BSP.
When I execute this CV04N I should give a DOC Nr and the list is generated for this DOC.Now in the List if I select one Record and then Press Display Icon then the content of this list is opened in a new window in it's respective format (PDF,Word,GIF,Image file etc).These are stored in the SAP DMS.
 I want to open a file from this SAP DMS .
This can be done in ABAP using the standard FMs. But in BSP we can't use these FMs as it will call a screen.
The Fm which I'm using is " DOCUMENT_SHOW_DIRECT ".
In Report prog. To this FM I'll pass the
a, DOC Type
b, DOC Number
c, Document part and
d, Document version.
then It'll directly open a PDF file in a new window.
But in BSP how should I acheive this as the FM calls a screen internally.
The content of the documents are stored in the DMS. Is there any TCODE or Table to get the files from the DMS ?
How should I proceed ? can any one help me out.....
Regards,
Deepu.K

Hello All,
 I found the FM : CVAPI_DOC_OPEN_CAD which wil return the file path.
But when I execute this in my BSP since the FM internally calls a screen it fails.
But can anyone tell me the alternative for this.
Should I create a FM omitting the GUI code ?
I found one more thread which says that I can use classes starting with cl_gos*.
But all the classes use a gui.
Dowload a document from R/3 DMS to BSP page
Am I wrong in the interpretation of the logic from the above thread ?
Please suggest me .
I too went thru the BSP Applications CVAW_ENTIRE, CVAW_DOCUMENT_DISPLAY.
But these are used to display only the thumbnails.
There is no code for displaying other formats like PDF,XLS etc.
Please correct me if I'm wrong and let me know the correct path to solve my problem.
Regards,
Deepu.K

DMS Document upload: does it pass through sap DMS ?

Dear All,
We have a question concerning the transmission of documents from the client to DMS and the Content Server: does the document need to pass through the sap server ?
Document upload (create document CV01N)
Does the document go directly from the client to the Content server OR does it pass through the sap DMS before to be stored in the CS ?
Document download (read document CV03N)
Does the document go directly from the CS to the client OR does it pass through the sap DMS server ?
This could be interesting to know for network performances.
best regards,

Hi Gurus
is the cache server a default funtionality from the content server or any configuration is required from our part.
is that the cache server acts as the RAM of our system?
please explain the partitioning or biferfication of the Content server, as you told
content server is divided into storage catagories and this in turn in to content repositories,
please clarify below points,
1)any server or PC can be made as Content server by insatalling the content server CD if iam right ?
2) Practical and funtional benifits of partitioning content server into content repositories is it for authorization and storing data by naming convection or can it also help in copiying data from a specific content repository if needed, ( is content repositories a logical partition or practical partition like B,C,D, F drives of our PC hard disk)
3) can /should there be multiple content server installation for a particular (production) client.
4) Can Archiving be done say by creating a separate content repository inside the same Content server, or is it mandatory to have a separate archiving server itself,
please give some idea with examples
Thanks and regards
Kumar

DMS - Document upload in SAP

Hi,
We created document in SAP DMS by CV01N but those doucments are stored in PC. But we would like store those .xls, .pdf, .doc files in SAP server. So that users from any locations they can access the open the document.
Is there any possible way to store those doucments in SAP? Will it affect the system performance?
Regards,
Ajay

hi buddy,
i guess u hve created the docs using ur previous sap only ... so it is very easy to load the files in ur new sap servers.
if not then the docs must be in table format like excel one so that u can load the data in ur sap tables using sap std FM.
.......i thk u need the data to be in ur sap system n not in ur pc...
but since u r planning tat all ur users shld be able to access it then let me tell u buddy ur server performance will def reduce a lot.
Hope this will help you....
Dont forget to give pts....
Thanks & Regards,
Punit Raval.

SAP DMS - Unable to check in the document

Hi All,
I am using SAP ECC 6.0 and working with SAP DMS.
When I am creating a D I R, I am not able to check in the document into content repository.
Following error flashes as soon as I try to save the D I R :
"Error while checking in and storing: D:\Documents and Settings\......\......"
The error massege number is 26 253.
I have searched for the related notes on service.sap.com. However all the related notes are relevant for the SAP 4.6 B to ECC 5.00.
Please help me in fixing the said issue
Edited by: Rahul Pathak on Jan 28, 2008 11:35 AM

Hi Rahul,
How you are trying to check-in the docuement?
Suggestion:
1) Which version of ACAD you are using and Which version of ACAD Integration you are using.
If you are using ACAD integration version 4.0.0.0 then please upgrade to ACAD integration version 4.5.0.0. Whichi is available in SAP Market Place.
2) In your configuration, are you trying to create JPG Conversion? if so then please remove the trigger CreateAutoNeutralFile from the config.
Create a new drawing and test the check-in functionality and let me know the result.
Regards,
MRK
(If the points are useful then pls reward points.)

SAP DMS: Read document binary data stored in a 3rd party repository

Hi,
I'm totally new regarding SAP DMS and I'm a bit confused about what can or can't do, so maybe the question will be quite generic and unclear.
The scenario in my company is that we have multiple repository servers where we store our documents. When a document is created or modified in one of these repositories a new record is also created/modified in SAP DMS, but this DMS entry only contains the basic metadata information and a URL link to the document, not the content. When the user is in SAP DMS, the only way to access the document content, is via the link that will open the browser outside of SAP GUI and access the repository data using the laptop credentials.
I would like to know if DMS provides some kind of interface to be able to access the document content from SAP. Now we only have this unidirectional interface from the repository that creates the record in DMS with the metadata but there is nothing to retrieve the content.
Our main purpose is that we want to download all the files linked to a user (we have a logic to determine if a DMS file is linked to a user). The content of these files may be stored in different content repositories. So I would like to read the binary data in SAP from the different repositories and then be able to download it.
Thank you in advance for your help.
- Marçal

Hi Sagar,
This FM can't work since there is nothing configured in SAP to access to the file content. The DMS record only has a URL pointing to it.
Actually what I want to know is what do I have to configure in SAP in order to be able to use a FM like the one you mentioned.

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

Save a PDF in SAP DMS

Hi to all,
my scenario is: I have an adobe interactive form in a Web Dynpro view with some datas in it and I want to save it in SAP DMS (4.6c). Can I do this via RFC using DMS Bapis?
Thank you very much,
Antonio

Hi Antonio,
Yes you have to use DMS Bapi ofr this .
First you have to retrieve value from your PDF then generate a new one with the new value and store it into a temporary directory .
After add this document into a DIR .
Regards

Is Newgen DMS is threat to SAP DMS

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