Issue: Deleted PO Awaiting Approval

Hello, I'm having issue with a PO which was marked for Deletion..
In SRM the PO has status Awaiting Approval and in EBP checking the Purchase with transaction bbp_pd, the ultimate change version has the awaiting approval item in blue color.
Anyone knows how to put a PO deleted into Ordered status?

Hi,
Pleaes check once again if the PO is approved, check in inbox of the approver.
if it is already approved and still awaiting approval.
manually we can set the workflow status complete using the funcaiton module
SE37--> execute the FM BBP_PD_PO_STATUS_CHANGE_WF
IV_GUID -- enter the GUID of the PO
IV_STATUS -- 1
Execute .. Hope your problem will solve
Thanks
prasad s

Similar Messages

PO with status "Deleted" in SRM and status "Awaiting Approval" in BW

Hi,
Report Purchase Order status ( 0BBP_PO_Q007) on ODS 0BBP_PO shows status "Awaiting Approval" for Purchase Orders that have status "Deleted" in the SRM source system.
Any idea about an appropriate OSS note or other work around solution?
Thanks in advance for your replies.

1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
Hope above clarifies your questions
Regards
Mani
Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S.

Deleted Shopping Cart awaiting approval

Greetings SRM Gurus,
I have a case of two shopping carts which are shown (under monitor shopping cart) as having been deleted, yet they are appearing in the users approval list as awaiting approval.
In the approval list they are greyed out so the user cannot approve them, and I need to know how to remove them from this list.
Simple really !!!!!
Adrian

Hi,
Use Transaction SWWL to delete work items from the specific User Inbox
Another way would be if you want the workitem to be removed from the approval inbox , then you need to find the workitem id through the workflow log.
Then run the function module 'BBP_PDH_WFL_DELETE' ( exact name i dont remember ) and give the workitem id as input.
Then the shopping cart will be removed from the approval inbox and also necessary changes will be made in the workflow log .
Related links ->
Re: Delete SC from BBPSC4 and no control is possible
Re: Delete Shopping cart from Sourcing cockpit?
delete workitem
Deleting mails from SAP Inbox
BR,
Disha.
Pls reward points for useful answers.

Buyer change the PO line items and end up with Awaiting Approval status.

Can you please help to look into this issue.
1.Buyer change the PO line items and end up with Awaiting Approval status.
2. But user claim that she got enough limit and should not route to her manager's approval. Also check with her manager and this PO do not exist his queue.
Any clue or tips on how to investigate on this issue. All your tips are appreciated,
-Rick

You cannot change these POs because their changed version has status
'Deleted'. My proposal to fix them will be the following:
You will have to set changed version as closed(DOC_CLOSED set to X)
and in active version set DOC_CLOSED to space.
__-For the above statement, Can you guys please let me know, which table DOC_CLOSED belongs to and what are the steps to do this, as i come from a functional back ground.__

SRM contract in awaiting approval state

Hi Gurus,
We are facing an issue where srm contract is approved via a n step badi workflow. But even after completion of workflow the document remains in awaiting approval state.
The step which sets the document status to released status is called in background step in workflow.
If we examine the workflow logs they indicate the successful execution of this release step without any error.
However document is not released.
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
Presently we have a workaround by which we replace the expired business partner with a new business partner in active version and then release the change version.
However to develop a permanent fix we are not able to replicate this scenario in our system.
Kindly provide your guidance on this issue.
Regards,
Rohit

Hi Rohit
you have a root cause of this problem
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
for testing purpose you can delete this test user or ask basis person to inactivate this user .
1. create a GOA by test user19 buyer1)
2. Approve a GOA by test manager1
3. now delete user1 or inactivate the user1 id BY CHANGING THE VALIDIDTY DATE OF THE USER .
4. revise the GOA by user2 (buyer2) and approve it . will you recreate the same /
RELEASED AT TOP BUT CHANGE VERSION AWAITING FOR APPROVAL IN THE APPROVAL PREVIEW.
if your analysis is true. it is your wonderful investigation.
Muthu

BBP_MON_SC reports shows REJECTED shopping cart status as AWAITING APPROVAL

Hi,
We are facing a problem in BBP_MON_SC report. This report shows some of the REJECTED shopping cart status as AWAITING APPROVAL.
Note : We are in SRM 4.0 Version.
Please advice.
Regards,
Ram

Hi Ramprashanna,
Please see Notes
Note 660372 - Shopping cart monitor: Shopping cart deleted/Awaiting Approv
Note 672764 - Shopping cart monitor: Display of deleted shopping carts
In this issue.
Regards,Nishant
Please reward if this helps.

Shopping Cart status stays as "Awaiting Approval"

Hi Gurus,
We are using the No Approval workflow for Shopping cart creation.
But on creation, the shopping cart stays in "Awaiting Approval" status.
We are trying this out in IDES SRM 5.0 system.
Can anyone please let us know where to look for the cause of this issue.
Appreciate your time and effort on this.
Thanks
Srini

Hi Srini,
Please apply the attached notes to your system:
1019974 Notification: WFL Error when an automatic PO was
1125441 After a SC was deleted, no Notifications to the
1019264 Notifications triggers WFL errors
1136609 Wrong Errors in case of Notifications
1107955 Incorrect Purchase Order Errormessages cause
Have you setup the customizing SPRO in Cross-Application Basic Settings > SAP Business Workflow > Define Recipient of Notifications?
Regards,
Peter

PO status always remains "AWAITING APPROVAL" - WF error

Hi all,
We are working on SRM 5.0 SP13 ,ECS.
We have implemented the workflow WS14000145 for PO approval.Now when I perform a consistency check at SWUD for WFL WS14000145,I get the foll errors:
E.     WS14000146     POSub.n-Step Subworkflow N-Step for PO (BADI)
       I WD:017 No start events or start transactions/forms
       I WD:019 Container element ExcludedAgents is not used
E.     TS14007959     POMAILSEND   Send Mail to Affected Parties/Purch
E.     BUS2201                        APPROVED
       Binding warnings
       E SW:084 The object categories 'BO' (source) and 'CL' (target)ar
E.     BUS2201                        REJECTED
       Binding warnings
       E SW:084 The object categories 'BO' (source) and 'CL' (target) ar
How do I correct the above errors for the workflow?
Also because of the above WF errors,I am unable to close some of the PO's .When I try to close the PO's(by checking the indicators "No further confirmations expected " and "No further invoices expected " under Item data-->statistics),the indicators remain checked but the PO status always remains "AWAITING APPROVAL".When I click on the approval preview(graphical view),I see message "Error .click for details" and under table view ,I see "NO APPROVAL REQUIRED".
In order to close the above PO's,is there any workaround or other way I can change the status of the PO temporarily to atleast be able to close the PO's?
Please advise.

Thanks Muthu!The note does seem relevant but I am still confused due to a new observation
Another observation :
The WF for PO approval is actually not activated in our system which means that this issue is not related to workflow .Additionally ,now I see some errors in the backend application monitor stating that "PO backend Transfer failed".
So as Masa mentioned earlier,this issue could be more related to PO replication.I tried all ways to update the status for the PO and observed the foll:
1. After running SW01,for the changed/latest GUID of the PO,the PO header status did change to "ORDERED" but then under Item data-->statistics the indicator for confirmation was reset.When I tried to chekc the indicator to again close the PO,the PO header status again changed to "Awaiting Approval".
2. Using FM SWW_DLEETE_ITEM,deleted the work item(old) for the PO and tried to chnage the status as mentioned above.But the issue still remained.
3.Tried to make the status "AWAITING APPROVAL" inactive by using FM "CRM_STATUS_UPDATE" but no success.In BBP_PD,the document status was updated(Awaiting approval inactive checked) but in the web portal,Under "Process Purcahse order" transaction,the PO header status still showed as "AWAITING APPROVAL"..
Please advise.

Purchase order in 'awaiting approval' status but no approval required

Hi
I am using SRM 4.0 SP 13. There is a purchase order which shows that no approval is required in the approval tab, but the overall status is 'awaiting approval'. Please can you advise if this is a Support pack issue? I have checked the workflow WS14000075 which is active.
Regards
Rajeev

Hi
You would need to check if the workflow has been able to release the PO properly. Only after successful release completion by workflow, PO status gets changed to ordered from awaiting approval. Check the workflow log to see if there are any errors. Use txn-SWI1 or SWI6 to go into workflow log. Also reactive your workflow WS14000075 using txn swdd and try creating new PO.
Regards,
Sanjeev

SRM 5.0 Confirmation in Awaiting Approval Status

We have the confirmations in "Awaiting Approval" status.
I had checked the following steps but still the status remains as-is.
1. Transaction SWUD
2. Enter workflow WS10400010, press enter
3. Execute 'Test environment'
4. Check 'Including subworkflows'
5. Execute 'Consistency check for components'
There are no errors for BUS2203 (Confirmation business object).
I have cross checked the BUS2203 for WS10400010 Active Status is both T-Codes SWETYPV and SWE2.
We had a previous issue of BUS2203 with some errors and that went away after following steps in OSS Note and SDN comments. Note 962488 - "Workflow definition '&' not in version '&' (WD 401) and SDN.
WS10400010 is No Approval Workflow for confirmations that is active and classified as General Task.
Can you please advise on this status issue?

Please analyse the Workflow log from SWI2_FREQ. I think you can check this issue in SRM forum. I think this is discussed.
Thanks
Arghadip

Hi "Awaiting Approval " for shopping cart.

We are using standalone model in SRM FI system as backend. we have a probelm with automatic approval process in workflow.
When we are creating a shopping cart, we are getting status " Awaiting Approval " .
Can any one help me how to track this problem and is it workflow probelm or SRM side problem.
when i see in BBP_PD work flow is not at all triggered. There is no workflow for that Shopping cart.
Thanks in advance.
Thanks,
Tirumala

Hi Ranjan,
Your correct i am using SRM7.
but workflow is already active.
Can you please help me i am new to workflow and SRM7.
how to solve this issue.
this problem is related to workflow or SRM.
Please give me breif solution.
Thanks in advance
Thanks and regards,
Tirumala

Goods Receipting a SRM PO that is awaiting Approval?

Hiya.
I have a issue that is causing many problems. Please, has anybody seen this before in SRM 5?
Basically, the user creates a SRM PO from a Cart for the value of $100 and this needs no approval. If they then increase the PO value to $1000, the PO is then correctly required for approval with SRM workflow. When the PO is saved, it has a status 'AWAITING APPROVALS'.
Then why does SRM still allow the PO to be subject to a goods receipt confirmation with the old value of $100 even eventhough it is awaiting approval if $1000?
warmest thanks,
Pooja.

Hi,
The problem is once the PO has been changed, it creates a new change version. This change version is still not active until approval happens. Till this time the old version is taken as active version by the system and it can be considered for confirmation. If you want to prevent confirmation creation during this period, then you can create an error message using doc_check badi to say some thing like 'Change PO is awaiting approval, No confirmation possible.'
Regards,
Sanjeev

SC Awaiting Approval

Hi,
 i am facing new problem. after i created shopping cart , status shows awaiting approval but when i click APPROVAL PREVIEW , i have seen message like NO APPROVAL REQUIRED.
 When i go to approval inbox i could n't see any workitem belongs to that particular SC.
in the BADI implementation,
i have passed APPROVAL_INDEX,APPROVAL_AGENT & NAME to APPROVAL_TABLE EXPORTING PARAMENTER.
Kindly tell me is i need to pass any other value to APPROVAL_TABLE.
and one more clarification.
for SC n-step item level approval workflow badi.
what are the exporting parameter needs to be pass.
please help me.
thanks,
durai.

Hi Vadim,
 thank you , for timing i hard code my approval name and other stuff.
please let me know what shall i do .
my coding is
DATA:
 ls_header TYPE bbp_pds_sc_header_d,
tables for different approval criteria
 lv_call_crit1 TYPE bbp_wfl_app_criterion,
 lv_call_value1 TYPE bbp_wfl_app_property,
local help variables
 lv_guid TYPE crmt_object_guid,
item fields and structures
 ls_item TYPE bbp_pds_sc_item_d,
 lt_item TYPE TABLE OF bbp_pds_sc_item_d,
accounting structures
 ls_account TYPE bbp_pds_acc,
 lt_account TYPE TABLE OF bbp_pds_acc.
DATA: ls_approver TYPE bbp_wfl_approval_table_badi,
 ls_item_approval_table TYPE bbps_wfl_item_approval,
 ls_item_approval_history_table type BBPS_WFL_ITEM_APPROVAL,
 ls_item_approval_obj TYPE BBPS_WFL_ITEM_APPROVAL_OBJ.
Approval Agent
data: lv_ APPROVAL1 type USR02-BNAME value 'APPROVAL1',
 lv_ APPROVAL2 type USR02-BNAME value APPROVAL2'.
Business objects (local)
CONSTANTS:
 c_shop TYPE crmt_subobject_category_db VALUE 'BUS2121'.
Approval Criteria and properties used (local)
CONSTANTS:
 c_prod_categ TYPE bbp_wfl_app_criterion VALUE 'PROD_CAT'.
Local Constants
Constants :
 c_agent_is_user TYPE otype VALUE 'US',
 c_product_caterory type COMT_CATEGORY_ID value 'Prdu_category1',
 c_product_caterory1 type COMT_CATEGORY_ID value 'Prdu_category2'.
MOVE guid TO lv_guid.
CASE object_type.
 WHEN c_shop.
----------- shopping cart ---------------------------------- *
get the details of the shopping cart
 CALL FUNCTION 'BBP_PD_SC_GETDETAIL'
 EXPORTING
 i_guid = lv_guid
 i_object_id = object_id
 I_WITH_ITEMDATA = 'X'
 IMPORTING
 e_header = ls_header
 EV_IS_PD =
 ET_ATTACH =
 TABLES
 e_item = lt_item
ENDCASE.
CONCATENATE c_agent_is_user lv_ APPROVAL1
 INTO lv_ APPROVAL1.
CONCATENATE c_agent_is_user lv_ APPROVAL2
 INTO lv_ APPROVAL2.
*PROCESS ITEM LEVEL VALUES
LOOP AT LT_ITEM INTO ls_item WHERE del_ind IS INITIAL.
We consider only items, which are not deleted (del_ind = 'X')
if ls_item-category_id = c_product_caterory.
ls_approver-approval_index = '1'.
ls_approver-APPROVAL_AGENT = lv_ APPROVAL1.
ls_approver-NAME = 'Approver 1'.
ls_approver-approval_description = 'Proc Cat approval'.
ls_approver-APPROVAL_OBJECT_GUID = ls_item-guid.
FILL APPROVAL TABLE
APPEND ls_approver TO APPROVAL_TABLE.
ENDIF.
if ls_item-category_id = c_product_caterory1.
ls_approver-approval_index = '1'.
ls_approver-APPROVAL_AGENT = lv_ APPROVAL1.
ls_approver-NAME = 'Approver 2'.
ls_approver-approval_description = 'Proc Cat approval1'.
ls_approver-APPROVAL_OBJECT_GUID = ls_item-guid.
FILL APPROVAL TABLE
APPEND ls_approver TO APPROVAL_TABLE.
ENDIF.
Fill item table (Which items belongs to which approval object)
ls_item_approval_table-approval_object_guid = ls_header-guid.
ls_item_approval_table-approval_item_guid = ls_item-guid.
APPEND ls_item_approval_table TO item_approval_table.
ls_item_approval_obj-SC_GUID = ls_header-guid.
**Get Approval Object
CALL FUNCTION 'SYSTEM_UUID_C_CREATE'
 IMPORTING
 uuid = ls_item_approval_obj-approval_object_guid.
*ls_item_approval_obj-APPROVAL_OBJECT_GUID = ls_item-guid.
append ls_item_approval_obj to item_approval_obj.
ls_item_approval_history_table-approval_object_guid = ls_header-guid.
ls_item_approval_history_table-approval_item_guid = ls_item-guid.
append ls_item_approval_history_table to item_approval_history_table .
ENDLOOP.
look my above coding and let me know what shall i do. it's very urgent .
thanks,
Durai.

Settings to recall shopping cart when awaiting approval

Hello
We are on SRM 7.0.
In SRM 7.0 when SC is in awaiting approval and requestor press edit then shopping cart can be recalled. What are the settings / sap note required for this.
Thanks,
Ashish

Hi
Are you a creator of shopping cart and trying to edit the cart while awaiting for approval ?
or
some once created and are you trying to edit the cart in awaiting for approval?
what is your SP ?
Note 1491389 - Monitor SC:delete shopping carts in status awaiting approval
You as an administrator go to Monitor shopping cart transaction and select a shopping cart which has status 'Awaiting approval'. When you try to 'Delete' the cart, system throws an error 'Change mode only possible after recall'
Other terms
CANCEL_PROCESS_FOR_RESTART /SAPSRM/IF_CLL_MMS_SC~DELETE BBP_MON_SC 'Process controlled workflow'
Reason and Prerequisites
If the system is using process controlled workflow, the workflow has to be recalled prior to the deletion of the cart.

"Shopping cart Approved but status is Awaiting Approval"

Hi Guys,
We are working on SRM 4.0 in classic scenario. We have a weird situation where the shopping cart has been completely approved but the status is still in "awaiting approval". We are using teh item based approval badi.
Does anybody have an insight to why this is happening. We never had this issue in the QA box in the past. The problem suddenly shows up.
Please advise.
Thanks,
Sundeep

Hi Sundeep,
Which Service pack level are u in? SP08 or SP09.
We have the same problem for SP08 for Workflow WS1000276 - Value limit with single approver.
Here once the SC is changed, it comes back to the requester.
When the requester accepts the changes, it hangs in awaiting approval state.
I am still not able to find a solution.
Were u able to solve this issue?
Pls share ur solution with us.
Regards
Srivatsan

Issue: Deleted PO Awaiting Approval

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