Item 050 Order 600491 budget exceeded

Budget maintained for particular asset 1,000,000.00 and assigned 833,903.21
I have created PR with that PR i am creating capitalPO, at the time of saving its showing an error
Item 050 Order 600491 budget exceeded
Message no. BP604
In document item 050 Order 600491, budget for fiscal year 2011 was exceeded by 240.00 INR

the value of the P.O may be more than that of the PR . the value of the P.O is checked again with the budget maintained in KO22
it may be possible to change this message to warning in availability control , internal orders

Similar Messages

Item 001 Order 6111456 budget exceeded

Dear Friends,
When the user is trying to post Miro, He is getting the following error,
Item 001 Order 6111456 budget exceeded
Message no. BP603
Diagnosis
Budget was exceeded by 6,688.33 INR in document item 001 Order 6111456 .
All the purchase orders are in the year 2009.
Q1. What is the T.code to know, how much budget is avilable for that particuar internal order?
Q2. What is the T.code to know, How much amount has been used in that internal order?
I want to send the user the reply in the following manner.
Total budget for internal order = xxx, buget used = xxx, exceeded = 6,688.33 .
Please suggest.
Regards
Sridhar

Dear Friends,
As per ur suggestions, I have executed T.code KO23, year-2009, The systems displays the data like this.
Budget, Current budget, Assigned, Planned totals,
Q1. Which should be taken for calculation?
For Report report S_ALR_87013019 -2009, The data is displayed as
Actual, Commitment, assigned ,avilable.
Q1. Which should be taken for calculation?
When the user is posting the miro, Should i take the internal order values only and should i consider the taxes also to arrive at the final conclusion?
Please suggest to reslove the issue?
Regards
Sridhar

Item 010 Order EST5CRQP128A budget exceeded

Dear all,
I am trying to short closed the PO. However, I encountered the following message :
===========================================================================
Item 010 Order EST5CRQP128A budget exceeded
Message no. BP604
Diagnosis
In document item 010 Order EST5CRQP128A, budget for fiscal year 2008 was exceeded by 1.20 USD.
===========================================================================
Please advise.
Thank you in advance.

Hi
Check it in SPRO- SAP IMG- Controlling - Internal orders - Budget and availability control - Define tolerance limit for availability control
In thic check for the controlling area and usage %.
Regards,
Raman.

Item 001 Order 99999999 budget exceeded SRM 5.0 Classic Extended

There are two issue that seem to be going on with budget being exceeded.
One is that when looking at the Budget Overview the Credit Limit Used seem to be twice that of what is noted in our backend system.
The second one is the Assigned value is not the same as that in the backend system.
In both cases the sysem of record ECC is correct. Is there a way to refresh the information from the ECC side or how do I find out why the Credit Limit Used is way over the assigned limit.
The ECC (backeend) allows a 10% overage to occur. How do I get SRM to allow for the 10% over so that we do not exceed the limits and cause an error.

Is this thread still valid? If not, please close the thread.
If so, as no response has been submitted, please rephrase your question and/or provide further information to describe your requirement.
Thanks
Jason
SDN SRM Moderator Team

Error: Order 300401 Budget Exceeded while doing PO w.r.t PR

Hi Experts,
We are getting error, Order 300401 budget exceeded while doing service PO
In budget shows exceeded in making the P.O of approx amount Rs 411,500. While in the below PO Value, it is clear that the indent still has the amount of RS 1,760,737.
Indent No. 1000031924 Total Value = 3,230,000
Sr No.     P.O     Value
1     3900006041                       456,774
2     3900006146    Line item 1       101,467
                        Line item 2      266,414
3     3900006184                       326,158
4     3900006188                       318,450
     Total P.O's Value               1,469,263
Total value of Indent                  3,230,000
Total P.O value in the Indent     1,469,263
Balance Amount in the Indent     1,760,737
Regards,
Manjunath

Hi,
Budget is exceeded w.r.t to maintained Internal Order in PR /PO ,Use below options.
1 ) Re-construct Budget-KO31 or
2 )Either de-activate budget-KO32 or
3) Maintain budget for IO-KO22 .
This will resolve your issue.
Thanks & Regards,
Sandesh Sawant

Item 10 WBS element Budget exceeded

Hello All,
I am facing an issue while creating a PO with the newly created WBS element. I have followed the below steps in creation and release of the WBS Elements:
1. The user has created a WBS element for the Financial year 2015, but the user allocated the budget in FY 2014.
2. We have made the release value to '0' for the year 2014 and maintained the budget for 2015
3. Released the budget via Tcode:IMCBR3
But, I am still facing an issue while creating a PO that WBS element budget exceeded. Please let me know if there is any other process to follow for this scenario. Kindly help.
Thanks,
Mercy

hi,
Increase budget for the WBS in CJ30 and then release in CJ32
Regards,
Rakesh

Err: Budget Exceeded(when int.order changed in asset) while creating invoic

Hi All,
Hope you are all doing wonderfull !
We have created a statistical order type and wanted to assign them to assets as we don't wanna settle thoze expenses,but needed only for statistical purpose.
It was okay, when we have changed them in asset master. However, we could not change them in already existing PO's, so when we are trying to create Invoices for the PO's having old internal order number, it is shooting us an error " item xxx order xxxxxx budget exceeded?
Please let me know how to proceed further to clear this problem.
Thanks
Sri

Hi Sri,
Can you please elaborate a bit on your scenario. Have you assigned an internal order in asset master record.
The internal order in asset master record has different purpose. It is used when you want to post depreciation of that asset to internal order.
Regards
Chetan.

Internal Order Budget Exceeded when creating a PO

Dear all,
When we create a PO against an Internal Order, the system displays the message "Item 001 - order X budget exceeded". But checking that order we can see budget available.
Do you guys have idea the reason of it?
Many thanks,
Amanda

Hi Sreenivas,
As we are planning to send budget exceed message to responsible person in the internal order, however, from the configuration, it is find that the warning message of budget exceed will send to the budget manager only, and the definition of budget manager is by internal order type and not by individual internal order.
Please advise how can I send the warning message to the person responsible for the internal order instead of send to the budget manager for the internal order type.
Thanks,
Nina

Order budget exceeded when creating a PO

Dear all,
When we create a PO against an Internal Order, the system displays the message "Item 001 - order X budget exceeded". But checking that order we can see budget available.
Do you guys have idea the reason of it?
Many thanks,
Amanda

hI,
You have to check tolerance limit for Order buget.
Go to SPRO - Controlling - Internal Order -Budgeting & avalibily contrl & ammend the Tolerance limit.
I hope it will work
Regards,
Manish
Dont forget to give point if useful ans.

Err: Budget exceeded (while creatin invoice) as int.ord got changed in asse

Hi All,
Hope you are all doing wonderfull !
We have created a statistical order type and wanted to assign them to assets as we don't wanna settle thoze expenses,but needed only for statistical purpose.
It was okay, when we have changed them in asset master. However, we could not change them in already existing PO's, so when we are trying to create Invoices for the PO's having old internal order number, it is shooting us an error " item xxx order xxxxxx budget exceeded?
Please let me know how to proceed further to clear this problem.
Thanks
Sri

My question is,
If we have changed an internal order in asset master, how do you make it reflect in already existing PO's(which were using that asset).
Thanks and awaiting the reply.

Budget exceeded problem in PR

Hello Friends
I created the project and allocated the budget in 2009,
I created PR in Feb 2010, but the problem is while i am changing the quantities in ME52N.
I am getting the error message :item XXX WBS element budget exceeded
Even i carry forwarded the budget from 2009(CJC0) to 2010.still the same problem exists.
Regards
Kiran

Hi,
Check the delivery date in the PR. If the delivery date is for next year
2011 system displays the error message.
If problem still persists then reply the thread with error message number.
Regards,

Budget exceeded

Hi:
I am posting in FI with wbs,the system gives me the following error message:
Item 001 WBS element ******** budget exceeded
Message no. BP604
Diagnosis
In document item 001 WBS element ***, budget for WBS element *******for fiscal year 2008 was exceeded by 320.00 CNY.
but there is stilll enought available budget in wbs(48,200.00 CNY), i confirm in report S_ALR_87013558 the budget is 48200 cny,the actual cost and commitment is zero ; the system should not issue error message, I am so confused!
Regards in advance.
thanks.
Edited by: junzhi wang on Aug 26, 2008 8:11 AM

Availability control against overall value
Indicator which controls whether availability checks are conducted against the overall value or against annual ones.
Use
In the project budget profile, the "Overall" indicator, used in conjunction with the "Releases" indicator, has the following effect:
Ind. 'Overall' Ind. 'Releases' Avail. control against ...
X - Overall budget
- - Annual budget
X X Overall budget released
- X Annual budget released
X = Indicator is set, in other words, checkbox was checked.
if Ind. 'Overall' Ind. 'Releases' are both not ticked,it's Annual budget ;we have done the Annual budget and Overall budget already.and some WBS with the same budget profile have no problem when posting.

Budget exceeded in CJ32

HI
getting Below Error
Item WBS Element XXXXXX Budget exceeded
Message BP604
When User wants to release the Budget in CJ32 he get the above error
they do Bottom up budget, Period Wise they have assigned the Budget
At first level after total up budget is 90laks, they have released only 16lak, this month they are trying to do release balance amount of 74lak
thy could not able to do, system say budget exceeded
in cj32 when its checked assigned value was 2 cr's which is more the release budget
WBS 4 level XXXXXXX Budget 1687000 Assigned 1005276
WBS 4 level XXXXXXX Budget 1900000 Assigned 18466080
WBS 4 level XXXXXXX Budget 4600000 Assigned 264621
WBS 4 level XXXXXXX Budget NA Assigned 1725420
First thing how system allowed to do commitment/actual booking more then the released Budget when Availability control was active
Kindly advice what are all the changes need to be done
Thanks

hi,
Please check SAP note http://service.sap.com/sap/support/notes/1606591.
Hope it helps!
Thank you and Regards,
Varshal Kachole

Budget Exceed Issue in work Order (P.O) in Production Server.

Hi Friends,
I am getting different type of budget exceed issue, that to only in Production server.
Here the issue is when I am creating the work order P.O (Acc.As. Cat.P, Itm Cat. D) with different service line items with respective WBSe with in the budget limit, then I am doing SES for some quantity, now when I am changing (I am decreasing not increasing) the same P.O line item available quantity and creating the new version now system is calculating the old version line item quantity + new version quantity (nothing but double) then giving budget exceed error.
One more strange thing is, if I change quantity for one line item then system is giving budget exceed error for another line item which is having the different WBSe which was saved with out giving any error at the time of P.O creation.
This issue is happening only in Production server ....same scenario I have run with the same values in both Dev. and Qau. (Where the config. is same in all 3 clients) but in both the clients it is working fine...but in production why the system is behaving in such a way I am not getting.
In the below I have given the test scenario...
Service P.O Creation
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
10
100
WBS 1
2000
1000
5
500
2
20
200
Wbs 2
4000
2000
10.00
1000
3
30
300
WBS 3
6000
3000
15
1500
4
40
400
Wbs 4
8000
4000
20.00
2000
Service P.O change with new version
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
6
100
WBS 1
1000
1000
5
500
2
20
200
Wbs 2
2000
2000
10.00
1000
Budget exceed with the double value
3
30
300
WBS 3
3000
3000
15
1500
4
40
400
Wbs 4
4000
4000
20.00
2000
If any one has come across with this type of issue and solved ...please suggest me ..
Regards,
Srikanth

Hi,
I have face similar issue in deleting PO line items.
Even though I delete items, system check budget for deleted qty with the currency conversion + value & gives budget exceed error.
In some cases we have asked user to deactivated AVAC asked to do the transaction, which is not recommended.
You can try running CJBN & CJBV in sequence for affected WBS.
Thanks & reg,
Sam

Budget Exceed Error during creating of Purchase order in reference to PR

Hi,
I am getting the subject error (Budget Exceed Error) every time when I want to create a purchase order related to purchase requisition of my project.
Issue is that after release the project when the purchase requisition has created for non stock item under activity I found in transaction CJ31 the assign value has already updated.
Let say my budget is 400 US$, and the purchase requisition has created for 380 US$. Now when I check with CJ31I found the assigned value is 380. Now If I create a purchase order it throws an error that budget exceed.
The tolerance limits are following:
SA     ZSA01     Budget Profile Overall AVAC     ++     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     ++     3     100,00
SA     ZSA01     Budget Profile Overall AVAC     01     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     01     3     100,00
Please advice what will be the proposed solution for the above issue.
Thanks in advance.
With Regards,

Your budget is 400$ and PR value is 380$ but you have not mentiond what is the tax value ?
when u r creating PO at that time system will check the budget against PO value considering taxes also.
eg. 380$+tax value.
after considering taxes your total PO value imay be getting updated more that 400$.
Explre you error by clicking on error information you get the exact diffrence in budget and PO value.
Hope this will sove your problem, reply after doing this.

Item 050 Order 600491 budget exceeded

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