Item Group Account Setting

Hi To All,
I am creating a Item Group in 2007B , where in Accounting Tab i have to Set different Account named as
Expense Account
Revenue Account
Inventory Account
Cost of Goods Sold Account
Allocation Account
Variance Account
Price Difference Account
Negative Inventory Adjustment
Inventory Offset - Decrease Account
Inventory Offset - Increase Account
Sales Returns Account
Purchase Account
Purchase Return Account
Purchase Offset Account
Exchange Rate Differences Account
Goods Clearing Account
G/L Decrease Account
G/L Increase Account
WIP Inventory Account
WIP Inventory Variance Account
Expense Clearing Account
Expense Offset Account
Sales Credit Account
Purchase Credit Account
Incoming CENVAT Account (WH)
Outgoing CENVAT Account (WH)
in Journal voucher only Allocation account and account of tax will be affected in A/P Sales or Purchase invoice.
can any one explain each and every account of item group?
I want to know that role of every account in sales and purchase and also want to know that where it will give any empact on balance sheet or profit loss or on other report?
Thanks in Advance

Hi Sandeep,
you will find explanations with examples for most of these accounts & where the postings come from in the document 'Continuous Stock in SAP Business One 2004'. There have been additions in the GL account determination since & you will find info about those in either of these documents:
How to Determine G/L Accounts 2005 SP01 - EU
How to Determine G/L Accounts 2005 SP01 - US
The 2007 on-line-help will also be useful.
Click [here|https://service.sap.com/smb/sbo/documentation] to get to the documentation resource centre.
You will also find archived Expert Empowerment Sessions useful. Click [here|https://psd.sap-ag.de/PEC/calendar/] for those. Tick the box 'Archived Sessions Only' & enter the search criteria.
All the best,
Kerstin

Similar Messages

Item Groups/Accounting Tab

I use SAP B1 2007 version. The SETUP/Stock Management/ItemGroups/ Accounting Tab is a most confusing screen because it is a mixture of Profit And Loss and Balance Sheet Nominal, not in any particular order or logic and using confusing terms which are most impotant to understand. I would appreciate any explanations about these terms such as "Sales Credit Account" and Purchase Credit Account" Are these nominal reversal entries to Sales and Purchases ie Sales Credit Note and Purchase Credit Note and are they supposed to reverse STOCK ie Stock Of Goods Sold.
Also what is a Goods Clearing Account?
Any help on this topic would be appreciated.
Thanks
Robert
PS The help I need is to clarify the terminology used in SAP

Thanks for your reply. Actually my comments were regarding an improvement needed to future B1 versions. I am a business owner and a user and also an Accountant by profession and the Item Group Setup drives the Nominal Postings in the Accounting system. As a business owner I need to understand where and why the postings are done and noone I spoke to seems to fully understand the reasons for various nominal settings in this screen.
My suggested solution for future versions is to split this screen between Balance Sheet and Profit and Loss Nominals. Furthermore a Main and Secondary screens would be useful because there are Nominals that one is obliged to determine however, many Nominal (sorry G/L Accounts) are not important in most business scenarios.
I spent a long time trying to understand the logic of this screen and I am convinced that the design of it can be improved to help the setup process.
It is only a suggestion for improvement.
Thank you
Robert

ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT

I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account. Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?

Hi Frank,
The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries.
Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note.
I hope it makes some sense.
Jesper

Default accounts on item group set up

Hi,
This is a new company. I set up posting periods. I want to upload the item groups using DTW. The DTW upload fails because of error:
One of the inventory accounts is missing , 'Inventory Account' [Message 173-6]
I tried to manually enter an item group and get the same error.
The accounts do not default in. I expected that they would default in because all the accounts are filled in under Administration > Setup > Financials > GL account determination.
Why do the accounts not default from there?
Thanks

Hello,
Does not matter you have mapped acount in Administration > Setup > Financials > GL account determination.
you must be filled account code in Item Group template otherwise it will crease error message when you will make entries in transaction time .
So better is please filled 4 to 5 manadatory account in templale.
As you said you are also unable to make new gruop without filled account code then this is the indication or indicator without this code you cant upload same.
Thanks
Manvendra Singh Niranjan

Changing Set GL/AC Accounts By : Item Group to Warehouse

My Client wants me to change Set GL/AC Accounts By : Item Group to Warehouse in Inventory Tab of Item Master Data Screen.
Please tell me what prerequisites to be perfomed before doing this and what impacts may be arising after that. Any experiences Please share...
Client is related to manufacturing industry.
Thanks in Advance...

Hi Naved ,
First of all , you are doing this in the Mid of Fiscal Year or Not !
Changing the G/L Acct Method is really a serious matter , since your stock value is in the Group Account now , if you change the G/L Method first of all you have to pass the journal entry for the Group Credit and the Warehouse Debit . So that your future entry can be secured .
Then again you have to do G/L Accounts Determination keeping every transaction in mind .
Thanks
Ashish

Difference - set g/l account by warehouse,item group,item level

hi all,
Pl. explain what is difference between setting
g/l accounts by warehouse,item group,item level ?
Jeyakanthan

Hi Jeyakanthan,
Let us consider an example that will make you understand this better. Consider that you are creating GRN's for Item A and Item B. The accounts that get updated are :
1. Inventory Account/Stock account: gets debited
2. Goods Received Not Invoiced Account : Gets Credited.
Now let us consider that Item A has been grouped under the item Group Raw Materials and Item B has been grouped under Item group Finished Goods. Now as mentioned above if you choose the Set G/L accounts by as Item Group in the Accounting tab of the item Group Raw Materials you will have to choose the Inventory/Stock Account as Inventory - Raw Material and for the Item Group Finished Goods the Inventory/Stock account has to be Inventory- Finished Goods. In all cases the Goods Received not Invoicved account will remain the same.When you create the GRN's the respective Inventory accounts will get debited and when you create the A/P Invoice for these the Goods Received Not Invoiced account will get Debited and the Vendor account will get credited.
Now in case if your company manages goods according to the Warehouse i.e. if the company has different warehouses for different types of goods like Raw Material warehouse for Raw Materials , Finished Goods warehouse for Finished goods then you should set the G/L accounts by Warehouse so that in the item master in the inventory Tab the respective warehouse is chosen and the relevant accounts are updated. Just for example when you choose Set G/L accounts by Warehouse for item A then in the accounting tab of the Raw Material Warehouse choose Inventoty - Raw material.
In the 3rd case consider that you are buying a Machine to be used in your workshop which is costing you around Rs. 10,00,000/- and the management wants to know the monthly utilisation costing of the machine like power, labour charges and overheads for that particular machine then it is better to define G/L accounts based on that item i.e. if Item C is a machine for which the Management wants to know the costing details then it would be better off defining a G/L account as Inventory - Item C. This option is better to be used for capital goods or Fixed assets.
For better understanding in the item master you need to initialise thru the Form settings the various G/L accounts like Goods received Not Invoiced accounts, Inventory accounts , Allocation Cost account etc.
Hope this calrifies matters.
Nagesh.

Expense Account for Item Group

Dear All,
I have a question for the G/L account of Item Group.
If we purchase something from our vendor, the first account 'Expense Account' should be increase. Is that correct?
But our customer would like to have a Asset Account increase because that item group is for Fixed Asset (something like the computer they purchase for their employee, etc).
What account should I choose for this Item Group to let the Asset Account increase when I purchase something?
Thanks a lot.
Regards,
yuka

Hi
I read all the post
I may be wrong but
I think just change the Inventory account for that item group if the G/L Accounts are set by item group
If it is by warehouse change Inventory account there ,or if by item level change there
I donu2019t know where expense account comes
I will explain in full
For GRPO the JE is
Inventory account Dr.    100
To Allocation Account Cr.             100
For A/P IN it is
Allocation Account Dr.    100
To Vendor Account                        100
So it simple if you change inventory account (instead of raw material ) to any Asset Account
The asset account will be updated with every purchase of that item
Please let me know if I am right or wrong so that I can also upgrade my knowledge
Thanks
Avtar Singh

Account Segmentation & GL By Item Group

Hi,
     My Client has so many branches with them, so it is mandatory to configure and go with Segmentmentation. In all the branches they are doing same business and selling same items so item group is common for all.
     Their GL is Setted by Item Group Wise.
      But the item group is common for all.
      But my client want to see expense, revenue, assets based on group wise for each segment.
      But in our standard B1, account mapping in item group can be done with any one segment only. But they have to see CoA balance like that.
      Is there anyway to achieve this task????

Hi,
I can see them wanting this setup; I've seen it before. (I am assuming you are working on setting up the CoA and not modifying an existing CoA.)
You will need a segment for item group and another for the branches. Keep in mind, the P&L and B/S reports can be run on segments, but not the Cash Flow and T/B (in 2007, not sure about 8.8).
HTH,
Heather

Want to block purchase accounting for particular ITEM GROUP? is it possible

want to block purchase accounting for particular ITEM GROUP? is it possible

Hi Sahil......
That is not possible. You can not block purchase account for any case.
It is standard and set at Company Level........
Regards,
Rahul

SBO - How to use two different Stock Account within the same Item Group

Hi,
I'm currently stuck within one of my implementation.
I'm deploying the same solution worldwide which worked pretty well until now. All the items are connected to an item group, with a unique GL account, supposed to book at the same time the good receipt and the good issue (Balance-Sheet Account = 14xxxxx).
My new unit is willing to use two different GL accounts when performing its stock entry (let say 14xxx10) and another GL account for the good issue, let say 14xxx20.
Do you have any clue so i can please them and keep using at the same time the item group ?
Thanking you in advance
Stephane

Hi,
In fact, we use the GL account as the HQ Account (Reporting Account) while the "Export Code" will be used to store the local GL Account (greek account).
As such, we can, somehow handle two different chart of accounts.
In my reporting, i'm only using a single GL account for stock movements, while my greek counterparts want to handle two different accounts.
Threfore, i have only two solution since there is normally a one to one relationship between a HQ account and a local account that are :
1 - Duplicate the HQ accounts
In that case, i do respect anytime the one to one relationship. I've got one HQ account for one local account. But how can i put this since i can only handle one single stock account.
2 - I keep my single stock account like this but i won't be managing the possibility to get two different Export Codes.
Regards
Stephane

ISE 1.2 Sponsor Group - "View/Edit Accounts" Setting not working as expected

Hi,
we need a sponsor account that is not allowed to see the Account List (so the Accounts that were created) on the sponsor UI. The sponsor should be only allowed to create an account, to send his credentials via E-Mail or to print them.. and that's all
So I configured the rights as you can see in the attachment, but when I choose No for "View/Edit Accounts" the user is able to see ALL ACCOUNTS. When I just choose "Own Accounts" then the user sees just his own Accounts, so the 2nd setting works properly.. the first behaviour seems like a bug to me.. did anyone else have had this problem too?
Thanks!

Choose one of the following options for View/Edit Accounts:
–No—Sponsors are not allowed to edit any guest accounts.
–All Accounts—Sponsors are allowed to edit/view all guest accounts.
–Group Accounts—Sponsors are allowed to edit guest accounts created by anyone in the same sponsor user group.
–Own Account—Sponsors are allowed to edit only the guest accounts they created.

Open item managment is set to B/S accounts

Hi Guru's
I saw open item managment is set to B/S accounts only. Do we set for P&L accounts also? If so examples please.
Regards
Odaiah Pelley

Hi ,
OPEN ITEM MANAGMENT-Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
Hope this will help you
Regards

EC-CS: Group account Vs FS Item

Hi everyone,
This is about EC-CS, I realized that a transactional account that is maintained with x group account, come to EC-CS with a different FS Item.
Example:
Transactional account (G/L Account) - 50000900
Group accont number maintained - RD_020011
FS Item RD_020001 was created in EC-CS
FS Item in consolidation documents - RD_020003
Why doesn't consider the Group account number maintained?? I have found just a few accounts with this problem
Can anybodey help me in this topic?
Thanks in advance
Hugo

Hi,
Since I've not worked in EC-CS just trying to relate this with the way SEM BCS works.
May be the derivation of FS-Items from the master of Account is limited to the time when data flows from FI to EC-CS. Later if at all an FS item is derived it may look at some standard settings at EC-CS side. For example for calculation of RE we specfically mention FS item.
May not be helpful but could provide some hint!
Regards,
SSC

HOW TO SET ITEM MASTER IN ITEM GROUP AUTHORIZATION

Hello,
Using Sap Business One 2007 B how to solve this item master authorization issue.
Kind regards,
Karunagaranjanani.

Hi,
Try this,
Create 1 Mendatory UDF field in Item Master Header.
->> Choose Tools on menu bar.
->> User Defined fields. -> Manager User Fields.
->> Open the Manager User Fields Window.
->> Master Data.
->> Items. -> Items.
and Click Add button in bottom right then add the UDF Title & Description.
put the Tick mark of Set Default value for Field and put the value of 0.
then, put the Tick mark of Mendatory Value and add the UDF.
Assign the below FMS in UDF.
->> Open the Item Master and ShiftAltF2 in UDF then put the Saved Query.
put the Tick mark of AutoRefresh and select the Item Group,
put the Tick mark of Display saved values.
Try assign the below FMS in UDF(Mendatory field).
for example: Item Group -> (100) -> Item.
Item Group -> (101) -> Accessories. Item Group -> (102) -> Hardware.
USer sign 1 -> Manager. USer sign 2 -> Admin.
SELECT ' ' FROM OITM T0
WHERE
$[OITM.ItmsGrpCod] in ('100', '101', '102')
AND
$[OITM.UserSign] in ('1', '2', '3')
Regards,
Madhan.

Copy Express Item Groups Transaction revenue Account not Found

Currently using Copy Express.
1. Have successfully loaded COA
2. Manually entered G/L account determinaition and tax codes
3. Error below is occuring when trying to Copy Item Groups and Warehouses. The items groups and Warehosues are failing.
Transaction created by document was not found, 'Revenue account'.
NOTE: the accounts determined for each item group in the source database all exist in the target database.
Can any please assist in explaining why this is happening and how I could prevent this from occuring without having to mannually create warehosues and items?
Thanks Very much
Lisa

Hi Lisa,
I have a suggestion.
The Revenue account in question may be problematic.
Can you try to change to another revenue account in your source db, and try to copy warehouse to target DB?
1.goto source db,and search for the specific warehouse and change the
revenue account to another account
2.and copy warehouse to target db
Hope this will be helpful.
Kind regards,
Willy

Item Group Account Setting

Similar Messages

Maybe you are looking for