Item management method

Hi all,
I uploaded manage item by serial No. and i gave in general settings Item Mngemt method is by mistakenly on every transaction. But i want on Release only .Now i changed general settings and again i m uploading the same file with update the exsiting the object.But it is taking on every transaction only.
what i have to do .can u suggest me?
Thanks,
Varalakshmi.

hi,
Check updating items have transactions linked to it ?
Settings defaulted to Release only will effect only for new items.
Jeyakanthan

Similar Messages

How to change Item mang method to 'None' from Serial No. On release only .

I need help in changing the Item management method to "NONE". I hv created the item as Manage by Serial No. On Relase only. I hv aslo entered the Opening balance of 6000 pcs. But now i want to change the mange item to NONE. But when i try 'Goods Issue' its asking serial no for 6000 pcs. Please help
Thanks in advance

I have the reversed situation.
We started with SBO 2004 A PL37. We migrated the inventory from legacy system which doesn't support Batch / Serial No.
For those Items that we need Batch / Serial Numbers tracking, we set them accordingly in Item Master.
So, now we have Items On Hand which was migrated into the system as not tracked by Batch / Serial Number. So, when we wanted to deliver the Items, we could not enter the Serial / Batch Numbers.
What we did was to set Manage Item By to None, did a Goods Issue, Set Manage Item by to Batch or Serial and then do a Goods Received. We were able to change the Manage Item By in SBO 2004 PL37.
We have upgraded to SBO 2005 A SP1 PL43. We noticed we could no longer change the Manage Item By. As such, we could not add Serial Numbers to the On Hand items. We also could not transfer it out first (Manage Item By = 'None') and receive it back.
What can we do? Do we change the Manage Item By at the table level? That is not adviseable. We still have many such items.

Change existing stock items from Non-Batch to Batch Management Method

Hi,
Any prerequisites before changing the existing stock items from Non-Batch to Batch Management method which have On hand stock qty? Please advise.
Thanks & Regards,
Priscilla

Hi
You can change the method only when, available Qty becomes zero.
OR
you can do one workaround :
Make Goods Issue of that Item and take value of stock in any GL,
and then change the method of that item, then make Goods Reciept by using that GL which was used in Goods Issue.
Regards
Manoj S

Unable to release item recieved with management method release only

hey i received few quantity from good receipt which is serial managed and management method is release only so sap didn't asked for serial no but when i issue that item out of sap through good issue it ask for serial no but actually there is no serial no. so how to release that quntity of item out of inventory.

hai,
When we invoice item (manage serial No. on release only), system ask select serial No. (Window u2013 serial No. selection) u2013 select the raw of item u2013 right click the mouse u2013 select serial no. management selection criteria press OK- serial no. management selection complete-select automatic creation in right bottom, if u have huge no of items u2013 set no. format & manufacturing serial no. in Automatic serial no. creation window- string (alphabet)-enter no next raw (select Number +increase) then OK
Select the serial no. from available list, press u201C>u201D then automatically transfer to selected serial no. list u2013 update and returned to invoice.try this way this may be help u
Regards
Janeesh

Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
Thanks
Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

Account type M& GL with open item managment not permitted error

Hi
We are getting the below error message while trying to do Goods reciepting using MIGO transaction.We have created new plants and done all assignments...
Account type M&GL account with open item management not permitted....

Hi
GL code is assigned for GR/IR clearing account..But in fs00,for GL account/Company code,Open item management is ticked..Can u tell me how to remove the open item management.When i untick the open item management it gives an error message as below...
(you want to switch off the open item management function
retroactively for an account, you must first clear all the postings
currently on this account. You cannot make any changes to the account
management method until this is done.)
Iam doing config in development server...In production server open item management is unticked

Open Item Manage - GL Account

Hi,
I have earlier created a GL Account without choosing the option of Open Item Manage. Now this account has certain entries and have balance.
Can anybody guide me for converting this account into "Open item managed".
Regards,
Harish

Hi,
If you want to change the flag "open item management", you need to follow the steps described in message FH087:
"If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items."
"If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done."
The only possible workaround available for the same is:
Create a new account with the correct account assignment. Post your items to the new account. If you want to use the original account number, you must bring the account balance to zero, change the account assignment, and repost the items. You can remove the old items by archiving the documents.
Please assign points if it useful.
Regards
Ravinagh Boni

Open Item Management - Selection / Disselection - on / off in FS00

Hi Gurus,
Referring to OIM, we have one GL Account " PF.CO'SCONT.PAYBLE " open under Current Liabiity.
When we tried in Production server (ECC 6.0) to select the "OIM", system has generated the error as :-
NA FH087
Short Text : You cannot change the OIM settings (see long text)
Diagnosis : This account does not have a balance of zero
System Response : You cannot switch the OIM specification on or off with this transaction.
Procedure : If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.
If you want to switch off the OIM function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.
Infact in Development Server (ECC 6.0), system is directly allowing us to change the "OIM" i.e. to select / disselect the option with out std program - RFSEPA02 or applying any note.
Giving herewith the configuration in FS00 as under :
Type / Description :
Account Group : Current Liability
Balance Sheet Account
Under Control Data:
Account Currency : INR
Only balances in local Crcy - Selected
Line item display - Selected
Create / Bank / Interest :
Field Status Group - Balance Sheet Account (Text & Bness Area are required field)
No other option selected / considered
Same setting we are having in Production but system is not allowing us to change the same.
We are surprise as after upgradation to ECC 6.0 in Oct 07, on one occassion system has directly allowed us to select OIM. But now we are facing a problem in one server but not in other ?
If anybody come across such kind of scenario please share the knowledge. Points will be assigned surely for a correct recommendation.
Thanks & Regards,
Shridhar Sawant.
FICO

Hi Dattatray,
Solution of transferring line by line data to another account we know but my question is how the system is behaving differently in 2 different servers with the same configuration.
Is there any other setting or activation varies in these 2 servers.
Also as you are saying in case of " Development Server " having no Open items, question of " Open "or " Closed " item is not there since from begining the subject GL does not have " OIM " activation. It is showing only line items ( with Green selection / correction mark ) instead of Red or Green symbols.
Balance is not " Zero " in both the servers & line items total is matching with the Master data ( 1st screen of FS10N) of GL.
Thanks & Regards,
Shridhar Sawant
FICO

Selected Serial/Batch Management Method can't be canged

Dear All,
I could not change selected serial/batch management method. it is blocked. is it possbile to change it ? Let me know.
Rgds,
Edu

Hello,
I copied the answer directly from SAP Notes, here it is :
The option to change the method specified in the Manage Item by field is blocked both from within the application and via the DI, unless all the following conditions are fulfilled:
The In Stock (=on hand) quantity of the item must be zero in each and every warehouse.
The available quantity of serial numbers created for the item must be zero in each and every warehouse.
The available quantity of batch numbers created for the item must be zero in each and every warehouse, as well as:
          o There are no open Sales Orders for this item with allocated batch numbers.
          o There are no open A/R Reserve Invoices for this item with allocated batch numbers.
The following queries provide you with relevant information about the items you maintain in your database (relevant for SAP Business One 2005 A SP01 PL: 18 and higher):
   1. To find all items that are currently managed by batches and can NOT be changed to "not managed by batch", generate the following query:
select distinct t0.itemcode, sum(isnull(t1.onhand,0)) in_stock, sum(isnull(t2.quantity,0)) on_batch, sum(isnull(t2.IsCommited,0)) allocated
from OITM T0 INNER JOIN OITW T1 ON T0.ItemCode = T1.ItemCode
INNER JOIN OIBT T2 ON T0.ItemCode = T2.ItemCode and t1.whscode = t2.whscode
where t0.manbtchnum = 'Y'
group by t0.itemcode
having (sum(isnull(t1.onhand,0)) <> 0 or sum(isnull(t2.quantity,0)) <> 0 or sum(isnull(t2.IsCommited,0)) <> 0)
   1. To find all items that are currently managed by serial numbers and can NOT be changed to "not managed by serial numbers", generate the following query:
select distinct t0.itemcode, sum(isnull(t1.onhand,0)) in_stock,
count(status) available_serials
from OITM T0 INNER JOIN OITW T1 ON T0.ItemCode = T1.ItemCode
INNER JOIN OSRI T2 ON T0.ItemCode = T2.ItemCode and t1.whscode =
t2.whscode
where t0.mansernum = 'Y' and t2.status = 0
group by t0.itemcode
having (sum(isnull(t1.onhand,0)) <> 0 or count(status) > 0)
Let me know if you need further assistance.
JM

Clearing GL with Open Item Management

Dear Experts.
A liability GL (Remuneration Gl account) has been created by the client in the system without open item management. After that several entries has been posted in that GL account. Few months back they have activated Open Item Management for that GL using a program.Now they want to clear few entries in that GL account and while clearing the GL in F-03 system is displaying an error
Document splitting: Items for clearing 1000/9300000661/2012/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code, document number, fiscal year, item).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated.
This error occurs due to the Open Item Management activation in the GL after entries were posted.
Now the client wants to clear few entries in this GL account for which Open Item Management was activated recently. The client is not willing to create a new GL and post transfer entries. Is there any other possibility to clear this GL account.
Please provide your valuable suggestions.
Regards,
Ramprasath

Hi,
The reason for the error GLT0002 is that there is no values for
document in tables FAGL_SPLINFO and FAGL_SPLINFO_VAL
Regarding the clearing process in the FAGL_ACTIVATE_OP:
The clearing of the 'old' items is the standard process in the report.
Here is the part from the documentation:
(Please review the documentation on FAGL_ACTIVATE_OP via se38
enter in FAGL_SWITCH_TO_OPEN_ITEM view documentation)
The system then activates open item management and clears all existing
open items. After this clearing, you have the option of having the
system repost the amounts that were initially written off.
This is done to start newly with the OI management once it is activated.
So if you want to activate the OI management for an other account in
your system, please take into account that the clearing should NOT be
opened again in standard.
I would request you to please read the documentation in SE38 for FAGL_SWITCH_TO_OPEN_ITEM
and please check whether all criteria's are fulfilled or not.
I hope this helps.
Regards
Eugene

Open item management- prob

Frnds
By some of the configuration mistake, we are not managing the Check Out A/C (Bank Clearing A/c) on an open item management.
But now we need to keep it on opem item management, but there are already some opem items, which was created at the time of vendor payments.
1. as i know that we can chagne it to the open item management, but we have to clear those open items.
2. as someone suggested to open another GL acct and post all the opem item to tht A/c, but we do nto want to change the GL A/C no because we have done account determination in Automatinc payment program and Bank statement Reconciliation.
please suggest the right way to do it
THanks

Sure
actually i noticed it later, i am sorry for tht

Open Item Management

Hii all of u ...
For which accounts we have to select "Open item Management " in FS00 ??
Wht is the Clearing procedure for GL Accounts?
Is there any provision to do " Automatic Clearing " for Vendors and Customers , as we r uploading the data for customer and vendor accounts...if is there can u plsss explain to me...
Answers will b great appreciateble..
thanks in advance
regards
ramki

Hi
Accounts that are managed on an open item basis include:
Clearing account:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
If useful assign points
Regards
Amit

Posting to G/L accounts with open item management not permitted Fagl_post

Dear Expert,
When i run the foreign cur rev. through FAGL_FC_VAL then system is not post the currency rev on open item on GL account. It showing subject message and also show below mesaage:-
Message no. FAGL_POST_SERVICE012
Diagnosis
You use GL account 210012 in company code 1000 with open item management. However, posting are not permitted G/L accounts in individual ledger with open item management.
Please advice on this issue.
Thanks & Regards,
Pankaj

Hello Pankaj,
Is your adjustment account was defiined as OI management. if yes, then t is generally not permitted to use the O/I managed account as an djustment account. The adjustment account is the same as O/I
managed GL account, so the error message FAGL_POST_SERVICE012 is issued. This is justified because open items must be made valid for ALL ledgers in the client but FAGL_FC_TRANS posts ledger specific posting by having ledger group in the document header - Ledger Grp 0L.
The best solution is to assign non-O/I managed account as an adjustment account, and this is the 'standard' solution.Please also check note 884639.
Best Regards,
Gladys xing

Account type M and G/L account with open item management not permitted

Hi,
I am getting the following error while applying VL02N (PGI) is "Account type M and G/L account with open item management not permitted". Before I got an error like posting period and I have closed those posting periods 2008/08 and 2008/07. Now I am getting this error.
Please provide the solutions to overcome this and I want to execute the full transaction.
Thanks in ADVANCE.
Kishore

Hi Kishore,
Please check these threads
Account type M and G/L account with open item management not permitted
Re: Account type M& GL with open item managment not permitted error
Posting to G/L accounts with open item management are not permitted
Hope this would help you.
Good luck
Narin

Open Item Management Issue

We have an issue with the BSIS table and open items management flag. Even without the GL account being flagged as Open item in FSS0, entries still show as open items in BSIS table. If you run FBL3n, the same account shows cleared with a green check mark and no red indicator. The problem is how to stop the BSIS showing this as open items and why its doing that way? Also, if you have any way of cleaning up BSIS so that only OIM managed accounts show and they clear automatically.
Can you provide a step by step procedure to fix this issue.
Thanks for your help

Hi,
   You do not understand the useage of the table BSIS. It is a secondary index for line items and not just an index for open items.
   For OIM accounts    BSIS = Not cleared, BSAS = Cleared.
   For Not OIM, but with Line item management = All items in BSIS.
Kind regards

Item management method

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