Item Master Data Problem

hello all,
i have an item master data record. it was created as an Purchase item checked. other tick box are unchecked during the creation of the item. now a transaction on this item has been made. PO -->> GRPO, now the time we want to withdraw the item from the Warehouse as an Inventory Item, we found out that this item master data is not an Inventory Item. its inventory count is zero. GRPO does not affect the stock in WH.
Please tell me how will i solve this one.
Thanks & best Regards.
Fidel

hello Gordon and Laurence,
Thanks a lot for the quick response.
im a quiet confuse why should i need to lock the item, what i did, i just check the inventory item check box and the system allow it. im thinking if ill just make an goods receipt to put the count in the inventory since the transaction of this item is just yet once. is this just ok? also i want to ask, since the item now is updated and inventory item already if a new transaction will occur, will this item master data behave as a normal Inventory Item like others?
please advice.
many thanks
Fidel

Similar Messages

Set Length in Inches in item master data in purchasing tab

Dear Experts,
I want to set the length,width and height in Inches in the item master data of purchasing data tab. By default it is coming in meter. Please help me
Regards,
Ravindra

Hi Ravindra......
Go to Administration --> System Initialization --> General Settings --> Display Tab --> Default Length UoM --> set in Inch.
Hope this will solve your problem.......
Regards,
Rahul

Item Master Data Best Practice

hello all
we are now using SBO for more than a year, and yet we still always add new items in our item master data. what is the best practice on maintaining the item master data. for you to understand this is the scenario. since in the Factory/Mill there are a lot of spare parts and equipments there, if some of this equipments is damage, we have to buy a new one, here the problem occur because if it only differ in Part Numbers we use another item code for it. with this practice, at later part we found out that we have more than 1 item code for only one item because of the naming convention. so we have to hold the other item code and use the other one coz we cant delete it anymore. sometimes 1 itemcode occurrs only once in the in the item history.
please suggest what is the best Practice on this matter.
1. Item Grouping
2. Naming Convention
etc..
NOTE:
our goal is minimize adding of items in item master data.
FIDEL

FIDEL,
From what I understand, you have to replace broken / damaged component of an item like Bulldozer, Payloader and mill turbines. This is the reason why you defined the parts as a new item.
From your Item code examples, I am not clear why you have 2 different names for the same item. and also what you mean by "this two item codes are actually the same,
If you are just buying parts to replace components and if you do not need to track them then I would suggest you create generic itemcodes in the Item master and simply change the description when you buy / sell them.
Example: Same Item different description.
REPL101 OIL FILTER
REPL101 FUEL FILTER
REPL101 xxxxx
This way you are not going to keep creating items in the database and also you can see the description and know what it was.
Simply change the ItemName in the marketing document and instead of pressing Tab to move to the next column Press CTRL+Tab so that SAP does not auto check then ewly typed name against the item master.
Let me know if your scnenario is otherwise
Suda

Unable to update item master data after upgrade

Greetings,
I have just upgraded from 2005A SP01 PL22 to 8.81 PL05.
After the upgrade, I am unable to update any field in the item master data.
Error message:
In "Warehouses - Setup" window, on "Accounting" tab, choose sales-type revenue account , '_SYS00000001165' [Message 131-52]
I have checked all the warehouses accounting tab and all the revenue account is a sales type account. I have also checked the GL for _SYS00000001165 and it is a COGS GL. After I change its type to "Sales", I am able to update. This shouldn't be the case.
I have also tested creating and update new item master and I have no problem. However, I will have the same problem if i add a new item via duplicating from an old item.
Any advice?
Thank you.

Hi,
Can you also check whether the Item which you are trying to update has Manage G\L Account by as Item, Item group or Warehouse?
If you have checked for the Warehouses, check for the Item Group and at the G\L Determination > Inventory tab as well.
Kind Regards,
Jitin
SAP Business One Forum Team

Picture on Item master Data

Dear all expert,
I want to put picture on item master data. I'm already set up picture folder on General Setting in C:/SAP Images.
If I'm uploading the picture on C:/SAP Images in my computer, another user can't see the picture.
I'm trying to upload in the server (C:/SAP Images) but the problem still happen. Only SAP on server that can see the picture.
So where do I have to put the picture ?
Thanks

Hi!
The Client should Connect to the Server automaticaly rather giving User Name and Password.
In User Machine > Go to RUN >
Server name
1. it should connect without asking password, to attain this each client should be register in SEVER Machin. (Take a help of IT ADMIN)
2. That Picture folder should be shared and tht folder should have full access to the user.
3. Define Picture Folder Path in SAP as
Server Name\Path...

Translation of UoM in Item Master Data

Hi all,
Problem:
Our customer uses multi-language support. In the item master data they use the purchasing and sales UoM which is printed on the marketing documents. For example "ST" in German corresponds to "pc" in French (piece). They need to go into each item one by one and enter the translation even if the UoM is always the same.
Possible solution:
A table behind the UoM field so that you can select from a drop down list. You would then need to translate each entry in the table just once.
Best regards,
Gunther

The company is called BoyumIT and the add-on is called B1 Usability Package and their website is www.b1up.net
You may write to Soren the channel manager at this company. His email is [email protected] and refer my name if required.
There is a point system in SDN Forum which I am not sure if you are aware of this, but please take a look at how it works
How do I reward points?
I posted a thread and marked it as a question. Several people replied and gave me useful advice. I'd like to reward points. What do I do?
If you designated your thread as a question and are satisfied with one or more of the responses received, you may award points according to the following scheme:
Designation ................. Point Value
Solved My Problem..........10
Very Helpful ...................... 6
Helpful .............................2
To award points, go to your user profile and select the relevant thread from the list of Recent Messages. Click on the hyperlinked title. You will be directed to a page that shows all the responses to your original post.
Click on the star icon next to the response for which you wish to reward points. A popup window will appear. Use the radio buttons to mark a response "Solved My Problem," "Very Helpful," or "Helpful."
You are allowed to grant only one 10 point "Solved My Problem" award and one six point "Very Helpful" award, so evaluate all the replies carefully. You may designate an unlimited number of two point "Helpful" awards.
Suda

How to erase the definition of a standard warehouse within item master data

Dear Community,
I got a short question. We want to use the user definition in order to pick the right warehouse when we create a purchase or any other kind of document.
Right now the customer defined the standard warehouse within the item master data.
In order to use the definition stored within the user data it seems as if we have to delete the standard-entry within the item master data.
So far I could not find a possibility to erase that.
Can you help me with that problem??
Cheers, daniel

If you have nos of records.then make CSV file for DTW and update all item warehouse in item master.
if you get any issue form will help you .
i have done same many times .
manually:-
Add another warehouse in master make default it then delete it so you can remove default option in master.
Manually,
Make a FMS whenever user select item(On every transaction Docuement) then warehouse field become blank and blank warehouse we cant add the document so here user select warehouse which he want.
Thanks
Manvendra Singh Niranjan

Importing pictures into the item master data

Hello, everyone,
I want to import pictures into the items master data - does anyone know which size the picture should have?
The problem is - i just tested it with some pics of 640x480, but the placeholder in the item data must be smaller, so the picture is scaled down and as result of that it doesn't look good (the colors are falsified and there are also some artifacts). If I double-click the picture and it's opened in an own window in its original resolution - everything is fine..but i want a good quality of the picture in the item data already.
So my first idea was to make pictures of the resolution of that placeholder in SBO, but i don't know how to get this. Any ideas?
Best Regards,
Leon Detzel

Hi Ulrich
The picture size does not matter, but rather a setting in Administration > System Initialization > General settings > Display TAB. On this tab you will find a setting with a drop down called "Ext. Image Processing". Set this to full and the full quality of any pictures will be used, but of course resized to fit the field. Bear in mind that images are not embedded in the tables but only the file name of the image is stored in the table.
Kind regards
Peter Juby

Item Master Data issue

Hi Experts,
How to set Manager Inventory by Warehouse status on whole Item Master Data at once?
Regards,
Ravi Jha
Edited by: Ravi_Jha_SDN on Jul 22, 2010 8:52 AM

Hello Ravi...
I would strongly urge you to never update any SAP B1 table with the SQL. For several reasons:
1. SAP B1 is a strongly integrated data structure and you might think you are updating the correct field and all will be fine, but there are so many foreign keys in SAP B1 it is unbelievable (you can see this in the bolded names in the Query Generator). For folks having worked with SAP B1 for some time, they will tell you not all foreign keys are bolded and that can cause a bit of a problem. If you update a field and it is used somewhere else, the results can be total havoc.
2. It is SAP policy (due to the above) that, if an SAP B1 table is updated via SQL, it is almost certain they will not help you in case you have a problem requiring a fix through SAP. Even if you try to apply the fix yourself and it goes wrong, you will certainly be in dire straits. Your only recourse is to go back to a previous backup or to do a complete reinstall (and the effort then becomes an enormous manual or Data Transfer Workbench - DTW - effort).
3. It is not hard for SAP to determine how you have updated your tables. I once appeared in court as a forensic expert to settle a dispute between two parties on some changed information in invoicing. I received some help from some SAP folks I know. After sitting in the witness stand for 15 minutes and explaining in layman's terms what I was about to do, the defense called a recess and pleaded guilty to the charges. If I can be that efffective in determining how something was changed, guess how quickly SAP can do it!
4. You will at some time come across the need to do a DTW in the normal buisness life of your system. Learn DTW with small fixes like this "Manage Inventory by Warehouse" so you can get comfortable with it. As Manish points out, folks here will help you. I have seen folks being helped over and over again in this and other forums. I know from personal experience DTW can be a bit difficult, but I am glad I took the time to learn. Also, I have heard in Version 8.8 it is much better.
5. You might be under pressure to get that quick fix and/or update in, but in my experience, once you explain why it is taking a bit longer to the powers that be, the business folks will 99% of the time understand that the best course of action is to take some time and use the SAP DTW or Administration > Data Import/Export function to get fields updated. (NOTE: some companies advertise they have an add-on or tool that can update the fields within SAP policy, but be very careful with this and check their claim completely with partners and SAP - this claim is a lot of times not true).
I do not want to rain on anyone's parade here - it is your choice. And this is only my own personal opinion, but I just want to make sure you understand what the consequences might be pertaining to your decision. That is my intention - nothing more and nothing less...
Regards,
Zal

Using DTW to update the Item Master Data attachment tab

Hi Experts,
Has anyone tried using DTW to update the Attachments Tab on the Item Master Data please? I tried a few things (similar to importing an attachment to an activity) and couldn't get it to work.
I couldn't see that anything to do with the Attachments Tab was exposed in DTW when looking at the mapping fields and also when looking through the options available in the Items Object under Customize Templates - but then I might not be seeing it correctly!
Any ideas or solutions would be great.
Many thanks,
Caroline

Hi Caroline,
AtcEntry is correct for the document, this relates to the AbsEntry in OATC, which then in turn links to AbsEntry in ATC1.
There are a few fields that need to be populated in ATC1:
AbsEntry
Line - To be used if more than 1 Attachment
SrcPath - for the file path
Filename - for the file name
FileExt - for file type - i.e. .pdf
You may be able to configure DTW to import these as a manually created DTW but I suspect that OATC and ATC1 are not open to the Di which will stop it. Coincidently I have been looking at Task Centre to update these but have encountered the same problem
Regards
Sean Martin

Item Master Data Update using DTW

hello all,
i want to update my Item Master Data using DTW, and i am experiencing a problem, when i use a comma delimeted ex. this line
BEARING, BALL, # 307, DTW will put it in a different field, while if i will use a text tab delimeted on the same line the result will be "BEARING, BALL, # 307" and i cant acheive what i want. this is the exact description i want
Original Data                       :BEARING, BALL # 307
Using Comma Delimeted          :BEARING next field(BALL # 307)
Using Tab Delimeted          :"BEARING, BALL, # 307"
Desired item Description             :BEARING, BALL, # 307
Please guide
thanks,
Fidel

Hai!
Check this note
[631504|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/smb_searchnotes/display.htm?note_langu=E&note_numm=0000631504]
Why so is, we don't knw the DB structure. I won't be a updation of single Field or Table it may have link's.

Stock Posting List from Item Master Data

Hi,
We just encounter a strange problem. In SAP we could go to an Item record and right click to choose Stock Posting List which will bring out the stock posting report that list all the in and out records for this particular item. The report can be generated shortly.
Over the weekend we enter into a new fiscal year and suddenly the Stock Posting List from item master does not contain any entries from previous fiscal year and it takes very long to show the list.
We could however run the Stock Posting List as normal from Stock Reports which will show all the records.
The problem if the Stocking Posting List from the item master only shows entries in the current fiscal year why suddenly the performance degraded when there is actually less data to be displayed.
Any one encountered such situation as well?
We are on PL44
BR,
Jimmy

Hi Jimmy,
This is the System behaviour in SAP 2007 A. Due to the changes in posting period functionality, it is not possible to choose posting period. That is the reason why if you right click on an Item Master Data, Inventory posting list only for the current year appears. If user wish to see transaction for the other years, he needs to open Inventory Posting List report and set dates in the Selection criteria window.
Regards,
Varun
SAP Business One Forum Team
Edited by: Varun Kumar on Mar 3, 2009 9:36 PM

Error Message while adding Item in Item Master Data- [Microsoft][SQL Server Native Client 10.0][SQL Server]Conversion failed when converting the nvarchar value 's008 01' to data type int. (CINF)

Dear Experts
I am getting the following error message while adding item in Item Master data. I have modified the following SBO_SP_transactionNotification in SQL server after that could not able to add the item
ALTER proc [dbo].[SBO_SP_TransactionNotification]
@object_type nvarchar(20),                      -- SBO Object Type
@transaction_type nchar(1),               -- [A]dd, [U]pdate, [D]elete, [C]ancel, C[L]ose
@num_of_cols_in_key int,
@list_of_key_cols_tab_del nvarchar(255),
@list_of_cols_val_tab_del nvarchar(255)
AS
begin
-- Return values
declare @error int                       -- Result (0 for no error)
declare @error_message nvarchar (200)           -- Error string to be displayed
select @error = 0
select @error_message = N'Ok'
--    IF @OBJECT_TYPE = '59' AND (@TRANSACTION_TYPE = 'A' or @TRANSACTION_TYPE = 'U')
BEGIN
   IF EXISTS(
    SELECT T0.Price FROM IGN1 T0
    where IsNull(T0.Price, '0') = '0' and T0.DocEntry = @list_of_cols_val_tab_del)
   BEGIN
    SELECT @ERROR=1,@ERROR_MESSAGE='Please insert the price !'
END
end
-- Select the return values
select @error, @error_message
end

Hi Rathna,
Just put the SP like this, without the -- before the IF. A -- marks the line as a command therefore you need to uncomment and it will work.
IF @OBJECT_TYPE = '59' AND (@TRANSACTION_TYPE = 'A' or @TRANSACTION_TYPE = 'U')
BEGIN
   IF EXISTS(
    SELECT T0.Price FROM IGN1 T0
    where IsNull(T0.Price, '0') = '0' and T0.DocEntry = @list_of_cols_val_tab_del)
   BEGIN
    SELECT @ERROR=1,@ERROR_MESSAGE='Please insert the price !'
END
end
Hope it helps

Error while importing Item MAster Data using DTW

Hi,
when we are importing item master data using items template
it is giving error.
Error:":connected value 1 was not found "
can any one send the oitems template that is working fine wthout any error.
Thanks,
Neetu

You cannot import data prepration templates>>Testcase1_Test Data for Import function>Oitems directly.
You will have to do certain prerequisites like setting CommissionGroup, CommissionPercent, CommissionSum,CustomsGroupCode etc., in SAP before importing Items.
So I would like you to try out with minimum fields in the template and import. After understanding, you can import the required fields.
I suggest you to use the template from "C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oItems"

Error while importing Item Master data through DTW

Hello Expert,
I trying to import item master data through DTW but it gives an error while importing as shown in attach file..
Please help me...
I am using SAP 9.0 Pl 6
Regards,
Sandy

Hi Sandy,
Kindly follow the check list
1. Right Click DTW and run it as Administrator.
2. Is your DTW version is same as SAP B1.
3. Uninstall and re-install DTW.
4. If you are using 64-bit DTW, try to use 32-bit one.
5. Check the Template, is it of the same DTW version.
6. Remove all the unnecessary columns.
7. Last try different Template extension.. (e.g: CSV (Comma delimited), or Text (Tab delimited))
Hope you find this helpful......
Regards,
Syed Adnan

Item Master Data Problem

Similar Messages

Maybe you are looking for