Journal entries and regulation requirements

Hi experts ,
One of our subsidiaries is located in Taiwan and we are planing to implement SAP there.
We were told that according to the local regulation , we can't create JE in minus.
Did you hear about something like that ? Can it be override somehow ?
Thanks !
Yoav
Edited by: Yoavron on Jun 29, 2010 9:14 AM

Hi,
To find out about SAP B1 fitness for particular country please examine Globalization Knowledge Base document on the Document Resource Center in the portal.
To avoid in the journal, specially reversal journal please untick option "Use Negative Amount for Reverse Transaction" in the company setting.
Cheers

Similar Messages

NULL Value in Journal Entry and Wrong Tax Summary

Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutions

Thaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi

Duplicate rows on Query with journal entries and AP documents

Hi Experts,
I ahve the below query allowing me to have some information from journal entries and retrieve some other from AP docuements and PO.
The thing is the query duplicates rows because the AP docuements have several rows but i don t know how to do to remove them (i guess this has to do with JOIN function...)
SELECT
T2.[GroupMask] as 'Account Family',
T2.[FatherNum] as 'Parent Account',
T2.[AcctCode] AS 'Account Code',
T2.[AcctName] AS 'Account Name',
T0.[TaxDate] AS 'Document Date',
T0.[Number] AS 'Number',
T0.[DocSeries] AS 'Document Series',
T0.[BaseRef] AS 'Base Reference',
T0.[TransId] AS 'Transaction Number',
T0.[Ref2] AS 'Reference 2',
T1.[ContraAct] AS 'Offset Account',
T4.[BaseRef] AS 'PO code',
T1.[Project] AS 'Project Code',
T1.[ProfitCode] AS 'Distribution Rule',
T1.[OcrCode2] AS 'Costing Code 2',
T1.[OcrCode3] AS 'Costing Code 3',
T1.[OcrCode4] AS 'Costing Code 4',
(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
T5.[DocTotalSy] AS 'PO Amount (EUR)'
FROM [dbo].[OJDT] T0
INNER JOIN [dbo].[JDT1] T1 ON T1.[TransId] = T0.[TransId]
INNER JOIN [dbo].[OACT] T2 ON T2.[AcctCode] = T1.[Account] AND T2.[AcctCode] = T1.[Account]
INNER JOIN [dbo].[OPCH] T3 ON T3.[DocNum] = T0.[BaseRef]
INNER JOIN [dbo].[PCH1] T4 ON T3.[DocEntry] = T4.[DocEntry]
LEFT JOIN [dbo].[OPOR] T5 ON T5.[DocNum] = T4.[BaseRef]
WHERE
(T2.[AcctCode] > (N'599999' ) ) AND (T2.[AcctCode] < (N'799999' ) )
AND (T0.[TaxDate]>= [%0] ) AND (T0.[TaxDate]<= [%1])

Try This
SELECT T2.[GroupMask] AS 'Account Family',
   T2.[FatherNum] AS 'Parent Account',
   T2.[AcctCode] AS 'Account Code',
   T2.[AcctName] AS 'Account Name',
   T0.[TaxDate] AS 'Document Date',
   T0.[Number] AS 'Number',
   T0.[DocSeries] AS 'Document Series',
   T0.[BaseRef] AS 'Base Reference',
   T0.[TransId] AS 'Transaction Number',
   T0.[Ref2] AS 'Reference 2',
   T1.[ContraAct] AS 'Offset Account',
   T4.[BaseRef] AS 'PO code',
   T1.[Project] AS 'Project Code',
   T1.[ProfitCode] AS 'Distribution Rule',
   T1.[OcrCode2] AS 'Costing Code 2',
   T1.[OcrCode3] AS 'Costing Code 3',
   T1.[OcrCode4] AS 'Costing Code 4',
   sum(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
   sum(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
   T6.[DocTotalSy] AS 'PO Amount (EUR)'
FROM OJDT T0
INNER JOIN JDT1 T1 ON T0.TransId = T1.TransId
INNER JOIN OACT T2 ON T1.Account = T2.AcctCode
INNER JOIN OPCH T3 ON T0.TransId = T3.TransId
INNER JOIN PCH1 T4 ON T3.DocEntry = T4.DocEntry
INNER JOIN POR1 T5 ON T4.[BaseEntry] = T5.[DocEntry]
AND T4.[BaseLine] = T5.[LineNum]
INNER JOIN OPOR T6 ON T5.DocEntry = T6.DocEntry
GROUP BY T2.[GroupMask],
   T2.[FatherNum],
   T2.[AcctCode],
   T2.[AcctName],
   T0.[TaxDate],
   T0.[Number],
   T0.[DocSeries],
   T0.[BaseRef],
   T0.[TransId],
   T0.[Ref2],
   T1.[ContraAct],
   T4.[BaseRef],
   T1.[Project],
   T1.[ProfitCode],
   T1.[OcrCode2],
   T1.[OcrCode3],
   T1.[OcrCode4],
   T6.[DocTotalSy]
Regards,
Kennedy

Duplicate Journal Entry and system crash

Hi All,
Just wondering anyone experience when duplicate the journal entry and change the posting date and system will just hang and follow by crash?
Please advise.
Best Regards,
Foong Yee

Hi Foong Yee Tai...
Check with the Following SAP Note...
1616687 - B1 shuts down when updating amount in Journal Entry
Regards
Kennedy

Function Module: to get Cash Journal Entries and Balances

Dear Guru's,
We need to develop a function module to display cash journal opening balance line item entries and closing balance of specific period.
we have found document entries through table TCJ_DOCUMENTS or TCJ_POSITIONS now require help to generate opening and closing balances.
Please help for the solution.
AAR

Hi,
check FM FCJ_GET_DATA_FOR_SCREEN. Next time you can try to figure out by yourself. The program for transaction FBCJ is not that complicated and you can easily find this FM used there.
Cheers

PARK & POST Journal Entry and auto reversal

Dear All,
Our auditors has offered the following changes to be implemented in SAP system.
1. JE approval: Configure the system functionality to place journal entries in a u201Choldu201D status when entered into the system, then the supervisor/manager review and approval then required to release the journal entry from the u201Choldu201D status and post the entry to the general ledger. The reviewer should not have the ability to initiate a journal entry.
2. JE reversals: Utilize the functionality to automatically reverse journal entries, booked in prior month as u201Creversing,u201D when new period is opened.
3. 3-way match: Utilize the SAP functionality to perform an automated 3-way match process between invoice, purchase order, and goods receiving documentation. If invoices meet the 3-way match criteria based on established variance thresholds, invoices should automatically be approved for payment. If variances are noted, which exceed tolerance thresholds set by Management within the system, work flows should be used within the system to automatically route the invoice for the require approval.
How this changes can incorporated in the system.
Do suggest.
Regards,

For point 1, there is a functionality in SAP where all parked documents will be blocked and then released by the authorized person. There is a standard workflow for that. You may want to check Make and CHeck Settings for Document Parking. If this doesn't satisfy, then there's a need to create a customized workflow. Plus authorizations must be checked so that the users will not be able to Post but only Park. Note that, there is another functionality in Document posting called "Hold" this one, system doesn't assign any financial document. You can assign any reference/number to the document.
For point 2, there is a Mass Reversal functionality in SAP called the F.80. For accruals, you may use FBS1 which you can input the reversal date and run F.81 to run the reversal.
For point 3, it is a standard SAP functionality. You must set tolerance as to qty or price variance and the system automatically blocks the invoice for posting and the authorized person is required to release the approved invoices to remove the block for payment. In SAP, when you enter the PO for a particular invoice, it will give you how much or how many is actually goods received for that particular PO. in that sense you will be able to see whether the invoice is completely billed for the whole PO or not.

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

Documents, Journal entries and DTW

Hello,
Is there a way that when I import a journal entry, DTW tells me that I can't because this JE is coming from a document and the JE already exists ?
I saw that there is the field "Origin No." (table OJDT, BaseRef) which is displayed when a document is created in SBO.
But is there a way to import this number (coming from the document) in this field using DTW ?
Thank you
Thibault

Hi again
The best would be to import all your documents. Then once you are done make a dump of all the documents and journals created, use sql and link them in sql already. The new journals you are going to import, use vlookup in excel to match keys and debit and credits to pick up possible duplication.
Hope this helps

FMS- Journal Entry and AP Invoice

2007B
I ve created a UDF 'AP Remarks' in the JE Header level.
I need the data in 'remarks' field of the AP invoice to be copied to the UDF in JE
what is the FMS query for that?

You can use the next query:
If $[OJDT.TransType]=18
Select I.Comments
From OPCH I
Where I.DocEntry=$[OJDT.CreatedBy]
(But the Auto Refresh function works only connected to a manually modified field.)

Requirement for add a journal entry of unbalnce FC amount

Hi,expert !
I want to add a journal entry of unbalnce FC amount.
for example: assume the exchage rate is 1.5
AccountNo Debit(FC)          Credit(FC) Debit Credit
1001                usd 100                           150
1002                                                                  150
How can I make it ? Any help is appreicated . Thank you in advance.

Hi,
There is a master setting inorder to allow unbalanced transaction in the journal entry.
Administration->System Initialization->Document setting->Per document tab->Select Document-Journal Entry
Uncheck the option 'Block &Unbalanced FC Journal Entry' and update.
This will allow you to add unbalanced transaction.
If you need to make a single manual journal entry,Open Journal entry window->Go to form setting->Document tab->General tab-'Allow Unbalanced Transaction in FC',select this option.
Hope this is helpful!

Liabilities Ageing report not acknowledging old journal entries

Hello,
I have just upgraded a system from 2007A SP00 PL48 to 8.8 SP00 PL17. When I ran the Vendor Liabilities report in 8.8 I noticed that one of the business partners has a journal entry and an open invoice. The journal entry has no value when displayed in the report however when i open the journal up, it is showing a debit for the exact same amount as the invoice, but was created as a result of a foreign exchange gain and has not been reconciled against the invoice. The ageing report is showing that the invoice is still outstanding and needs to be paid. However when I run exactly the same report in version 2007, the two amounts are seen to conteract each other and therefore no oustanding amount is shown in the ageing report for this customer. When I reproduce the scenario in 8.8 with a new invoice and new journal entry, the two transactions are shown to counteract and no outstanding balance is displayed.
Does anyone know if there is a problem with old journal entries being recognised in the ageing report in version 8.8 or specifically journals created as a result of foreign exchange rate losses/gains?
Many thanks,
Kate

Hi Kate,
We recently upgraded to 8.8 and in reviewing the aging reports realized some manually reconciled entries had to be redone.
In particular, it seemed to be for entries where foreign currencies were involved. There is a new field in the Internal Rec window in the top left corner - select it and the entries with only SC value will then appear (i.e. you will see all unreconciled entries) along with other entries.
HTH,
Heather

Adding Journal Entry throgh Incoming Payments,

Hi Friend,
              I need Help ....
I need to create a journal entry using incoming payment. I have different types of deduction Accounts. All deductions need to display in journal entry and also its reflect in Invoice.Then only invoice going to close.
Dim junEntry As SAPbobsCOM.JournalEntries
Ex :-
:::::Journal Entry::::::
*Account Code/BpName*                *AccountName*          *DR*            *CR*
620005                                Deduction1            10
620006                                Deduction2           100
620007                                Deduction3           100
620008                                Deduction4           115
620009                                Deduction5            10
6200010                              Deduction6             10
6200011                         Cash Recived               655             1000
                                                          1000             1000
        Dim decDebi As Decimal = 0
        Dim dtCount As Integer = dtDataTable.Rows.Count - 1
        junEntry = objAddOnCentral.objCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
        junEntry.Memo = strBpCode
        junEntry.ReferenceDate = Now.Date
        For intLoop = 0 To dtDataTable.Rows.Count - 1
            junEntry.Lines.AccountCode = dtDataTable.Rows(intLoop)("Account").ToString()
            junEntry.Lines.Debit = dtDataTable.Rows(intLoop)("Amount").ToString()
            decDebi += CDec(dtDataTable.Rows(intLoop)("Amount").ToString())
            junEntry.Lines.Add()
        Next
        junEntry.Lines.ShortName = strBpCode.Replace("Incoming Payments", "")
        junEntry.Lines.Credit = decDebi
        junEntry.Lines.Add()
        intErrCode = junEntry.Add()
        If intErrCode <> 0 Then
            objAddOnCentral.objApplication.StatusBar.SetText("" & objAddOnCentral.objCompany.GetLastErrorCode & " " & objAddOnCentral.objCompany.GetLastErrorDescription & "", SAPbouiCOM.BoMessageTime.bmt_Short, SAPbouiCOM.BoStatusBarMessageType.smt_Error)
            Return False
        End If

Hi,
I thing no need addon once u add incoming payment automatically invoice will close and JE also will pass.
Regards,
Siva

Create a payment based on a journal entry document

Hello!
In SBO 2007A PL44 I could add an incoming payment based on journal entry, but my code doesn't work in PL46.
It's a bug?
The Code:
        Dim oPay As SAPbobsCOM.Payments = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments)
        oPay.DocType = SAPbobsCOM.BoRcptTypes.rCustomer
        oPay.DocDate = Today
        oPay.TaxDate = Today
        oPay.DueDate = Today
        oPay.VatDate = Today
        oPay.CardCode = "310000010"
        oPay.Invoices.DocEntry = 1882
        oPay.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_JournalEntry
        oPay.Invoices.SumApplied = 12000
        oPay.CashAccount = "38117000"
        oPay.CashSum = 12000
        oPay.DocCurrency = "Ft"
        If oPay.Add <> 0 Then
            Dim errCode As Integer = 0
            Dim errmsg As String = ""
            oCompany.GetLastError(errCode, errmsg)
        End If
I got the following error:
errCode: -10
errMsg: Cannot pay partial down payment
Regards Csaba
Edited by: Csaba Fülöpcsei on Apr 8, 2009 4:49 PM

Dear Jane Jing!
Yes I have a issue in B1 app for this payment:
In Incoming payments windows select the customer doctype and select the customer (310000010), and the list of the invoices check the line (1882, journal entry) and type 10000 in the Total Payment column. And after 'Payment Mean' icon, I can add the payment.
The problem is still on all payments of jourlnal entries from DI API.
If I assign any value to oPay.Invoices.SumApplied field, I couldn't add the payment.
Regards Csaba

Outstanding amount for a Journal Entry

Dear all
when we create a journal entry and do a partial outgoing payment based on that Journal entry to a perticular vendor how we an find out how much is outstanding in that journal entry in table level ?????
Thanks & Regards
Kanishka

Hi Kanishka
In 2005 the system did not cater for partial allocations at journal level. The internal Recon number field woudl only get a number if all the documents in a payment were matched 100%. If just one document at row level in a payment was paid partially, the whole journal would be treated as unmatched. To make it worse, when you open the manual reconciliation function, it displays all these transactions as open, and does not show the partial amounts or full amounts for that payment, thereby allowing you in effect to reconcile "a second time" on the same documents.
For this reason, you will have to look at VPM2 and see what amounts were allocated against each transaction. The field to look at is SumApplied (Paid to Invoice). Just bear in mind that both invoices and credit notes show a positive value in this field. However, journal debits and credits will show as positive and negative amounts.
So in summary, for fully paid transactions you can use IntrnMatch from JDT1 but for partial allocations you need to look at VPM2.
Hope this all makes sense, if not upgrade to 2007. It is worth it even if just for the Internal Reconciliation function that has been added.
Kind regards
Peter Juby

UDF is not updating in journal Entry rows

Hi Experts,
I have created an UDF in journal entry and trying to insert the values in it based on the transactions.
But the UDF is not getting updated through coding where as same query if i run in the SQL database it is getting executed properly and UDF is getting updated.
Please help in this regard
Thank You
Regards
Md.nazeer Shaikh

Hi,
Please post the code that u are using.
Vasu Natari.

Journal entries and regulation requirements

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