Keep italics while styling text from Word

I have a long book with loads of endnotes. I've gotten them to come in with italics preserved. However, I still need to reset the styles for them. But any change kills all italics. Is there a way to re-style the text in general and preserve the existing italics? There are hundreds of these, so going back to touch every one is an evil undertaking.

Will do. In this case, I just needed to maintain italicized titles within endnotes. All of the endnotes are being stripped from their sections of this book and compiled in their own section in the back. So, once I bring in the content, I'm free to move them around. The issue has always been that my client never quite follows the style rules they are given to make the process flow easier. They overlap styles, apply random fonts, etc which I have not been able to get InDesign to suck in and map correctly. So, while the endnote style I mapped is applied to all of them, they still have a bogus Times Roman font applied on top. When I option + click my style, it kills off the italics in the reference titles. Same happens for the endnote reference numbers sometimes.
But, you're Find + Replace steps worked perfectly. I now know a little bit more about Find + Replace strategy. If I did more pubs of this sort, I would surely like to find ways to cut off all this issues at the pass. This pub occurs biennially so, the pain and proposed solutions fade between hits. All of the data in the pub, we have split out in Excel, which works great–tables, charts, graphs etc.
This is number 4. If the fifth one is on the table in 2012, or any others that may occur, do you have any recommended reading that covers a solid process for handling 200+ pages of endnoted content from Word...besides relying on clients to actually follow the instruction provided to them?

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Importing Styled Text from Word

For a publication, writers submit stories in Word format, with the Normal paragraph style set to Times New Roman. Within the paragraphs are numerous instances of Italic and Bold.
My InDesign file has the Normal style set to ITC Garamond Light. When importing, the ID style definition for normal replaces that of Word, and the Times New Roman Bold comes in as ITC Garamond Bold. But the TNR Italic produces the Missing Fonts warning, because, of course, there is no ITC Garamond Italic. My solution has been to then run Find Font to replace the one Italic with the other.
But I've been wondering if there might be a more seamless way to replace the font automatically?

When you are importing the text, click "show import options" then click "Customize Style import" and then press "style mapping". A dialog box will come up that let's you map the Word style to your ID style. If there is a style in the list that isn't in your ID file, you can go backwards, and create that style the way you want it. Then, go back to theh import options and map theh styles accordingly.

I want to bring in text from Word (and the web) that is already hyperlinked into InDesign. How do I do it while keeping the links active?

I want to bring in text from Word (and the web) that is already hyperlinked into InDesign. How do I do it while keeping the links active?
Whenever I copy/paste from web or Word it removes the hyperlinks. And when I try to do it by "Place"ing a Word document into my InDesign project it keeps the formatting with it, the rectangles around the text.
I have the latest version of InDesign.
Any help is appreciated.

Copy-and-paste may not include formatting. A regular import using Place is the best way.
The rectangles around the hyperlinks are just to indicate they are links -- they do not print, but they do show up in your PDF.
You can remove them by double-clicking the hyperlink in the Hyperlinks panel and select "Invisible Rectangle" as type.
Typically, Word hyperlinks are formatted -- blue text, underline -- with a Character Style. If you want to remove or change the formatting, all you have to do is change the character style. My experience, though, is you must check all hyperlinks because for no apparent reason sometimes they appear in the document without the character style.

How to import text from Word and retain italics and/or indented text?

Is it possible to import or copy text from Word into InDesign and retain italics or text that is indented in the Word version?

just wanna edit wrote:
Thank you, I think I understand the idea of "place" (which is what I would call "paste")
The two are not at all the same. Paste involves copying text to the clipboard and then pasting from the clipboard. Place is an import operation.

I'm in trouble with copy paste some text from Word to DW mx 2004

I'am a new developer in webdesign. I'm doing my first site to
a cliente. I'm in trouble with copy paste some text from Word to DW
mx 2004. In the Edit / Preferences / General category i have the
spelling dictionary in Portuguese (Brasilian). If I wrote the text
in Portuguese directly from DW i can see the letters with ( ç
ã é ... ) and in the browser testing ( IE 6.0.2 with sp2
and FireFox 1.0.7 ), but with copy paste from the text in Word in
Portuguese when i bring it to DW i can see the ( ç ã
é ... ) in the beginnig but in the Browsers testing i can't,
and then after a while i lose the ( ç ã o ...). Can
anyone help me !?
I need the work finish in next monday. Thanks a lot.

Your line breaks will most likely be incorrect if you don't turn on the Japanese Composer.
It is almost absolutely impossible to accomplish your goal without having a font - any font - installed on your system that has that glyph. However, if it's showing up in Word, than means that you must have that glyph installed, right? What font are you trying to use in InDesign? You might already know that Word will auto-substitute fonts when it encounters a missing glyph, so we really don't know what font is being used to render that one glyph. The whole sentence might be in MS Mincho but one glyph might be pulled from another font if MS Mincho doesn't have that glyph.
That being said, you're going to break it if you don't know how to set Japanese type in ID. It's not something where you can just copy text out of email and paste into your English layout.

Pasting text from word replaces Keynote styles

I get documents that are styled in Word that I have to convert to Keynote. Even though my text boxes are styled in the Master Slides, when I copy and paste text from word it comes in with all of word's formatting and disregard's Keynote's styling for that text box. I tried to convert the word docs to rtf or just plain text, but the text just imports without Keynote's styling applied to it. It would be very tedious to have to style each text box as I bring it in to Keynote. Does anyone have any suggestions to make the workflow less painful?
Thanks
randini

Welcome to the discussions, marc01.
I don't have Omni Outliner to test with, but that does sound like something that's worth looking into. Send feedback to Omni at their site and to Apple with this link.
http://www.apple.com/feedback/keynote.html

Pasting Text from Word to InDesign (need preserve selected formatting)

When I import text from Word to Indesign I want to preserve the Italic and semi-bold but nothing else.
The Indesign document has a template set up with ipsum text styled with semi-bold and normal text as well as a character style for the italic.
When I paste the text into InDesign I want the ital and semi-bold to translate into the already styled text frame with no other formatting from Word.
As there will be hundreds of text frames like this I want the ital etc to automatically translate. I also need to paste text over these templated text frames (see attached.
Cheers,

Use File > Place and check the import options instead of Copy/Paste.

AWT only canvas - styled text, images, word wrap and url posting.. how???

Wassup people!
Ive created a java chat client which uses the JTextPane to post messeges, emoticons and styled text. But the main problem here is that the majority of web browsers only support awt. Telling the users to download the latest jre with swing is long and most would rather go to another site, so i have reprogrammed the whole client in awt apart from the textpane. I now face the problem of creating a canvas that supports styled text, images, word wrap and url posting.
I am only a beginner in java and the initial client was quite easy to do using swing, but to program an efficient canvas that supports this has proved to be quite challenging. would anyone beable to show me the best way of doing this? or refer me onto a library that already supports this? or is there even an awt version of the JTextPane somewhere which would save alot of time? any help would be most appreciated.
Thanks

I've seen a few APIs that are 100% pure java in 1.1 that implement a styled text area. They aren't free though and I'm pretty sure someone made some money off of the fact that java 1.1 didn't implement a styled text area.
I understand the problem you are having. Before the days of swing styled text was something you wished you had. Just so you know, there is no easy way of doing this. You could always paint it yourself with a canvas in a scroll pane but then you get to the point where, unless you did some serious mouse handling, highlighting text becomes very difficult.

Problems with text from Word, even WordPad - erased spaces :(

Hi
I have Director 11 and I think this is my last project with it, so I don't consider an upgrade to 11.5 since I don't see any future.
I have a serious issue when I paste text from Word or even Wordpad. Sometimes it erases spaces between words.
I want to keep some formating because I have a lot of text so pasting from Notepad it's excluded.... too much work
Any ideas?
Thanks.

Director 11 was a pathetic, miserable thing. Director 11.5 fixed many (not all, but many) of the problems introduced in D11, including a great deal of the text related issues that came with the new text engine. I do not know if D11.5 will work better in your specific instance, but it is useable. In my opinion, D11 is not usable, and never should have been released to the world.
Anyway, I would recommend that you download the free trial version of D11.5 and see if it works better. Beware though, that you need to do it on another machine that does not have D11 licensed on it. It will probably overwrite the D11 installation, so you do not want to do that if you do not plan on purchasing D11.5.

Copy Chinese Text from Word to SAP Script

Hi,
I need to change Chinese form. I am not able to copy Chinese text from word document to SAP Script.
When I copy Chinese text from word to SAP Script, I am getting the Chinese text 承运商签 as ?????.
I have done the following steps in my PC and SAP front end settings.
1. At the Operating system level install the Chinees language.[Control panel - >Regional and language Option - >language Tab - > Click on Install Files for East Asian languages] If these language already installed then click on Detail and add the Chinese languages[Chinese (PRS) and Chinese(Taiwan).
2. At SAP level click on Customizing of Local layout[Alt+F12] and click on options.Go to tab I18N and click on Activate the multi-byte functionalities to support check box.
4.Take care of the Font while assigning to Character formar or paragraph format. Dont use normal font name. Example of chinese phone "CNSONG".
Please help on the same.
Thanks & Regards,
Govind.

Hello,
I hope when you are changing form ,you hv logged in chinese language .
Sap log-in: Chinese ,PC-setting : chinese font loaded & correct charcter format in script : chinese font.
If all this is there then you should not hv trouble in getting chinese text from word to SAP script.
Thanks.

Importing text from Word to ID

Hello. Which are the best way to import text files? I mean, step by step, from Microsoft Word to ID? It is a headache when you apply an style and booom all the italics and bolds dissapear... Sometimes it works fine when i apply a style, but sometimes it does a disaster. From now, I am really curious about how indesign thinks to resolve the import cases and the work of styles.
1) Why sometimes erase all the word local formats and sometimes does not?
2) Is it a problem using .doc, .docx or .rtf to save text files an import?
3) Is the problem that you work with .TTF fonts (like Arial, Times, Courier) from word and on ID you use OpenType Fonts?
4) What is the NON-FAIL way to do an excellent import? from Microsoft Word to ID
Thanks
Alejandro

yo_soy_tu_padre007 wrote:
1) Why sometimes erase all the word local formats and sometimes does not?
When placing, you can select to either preserve 'local' formatting or remove it. Local formatting is "anything done without using a style", just as it is in InDesign. As Ellis says, check your import settings.
In addition, even if you 'preserve' local formatting, it's very easy to accidentally remove it in InDesign when you apply another style. If common attributes such as bold and italics are not applied through character styles in the original Word document, you should preserve them yourself by doing that in InDesign.
2) Is it a problem using .doc, .docx or .rtf to save text files an import?
Yes, on all three. There is no single format that InDesign works best with. If a Word document causes me trouble, I try the other options until I get not exactly the "best" result, but more accurately a "least bad".
3) Is the problem that you work with .TTF fonts (like Arial, Times, Courier) from word and on ID you use OpenType Fonts?
Not in the least. Actually, you can use TTF fonts as well as OTF fonts with InDesign. The import is totally indifferent of the fonts used -- it doesn't matter what you used in Word, you'll get the same fonts in the imported text. That is, except when it's bitmap fonts, which you cannot use in InDesign, or when the author italicized or bolded text in Word where the actual Bold or Italic font doesn't exist. But even then, InDesign will happily import the text -- it will just have an 'unavailable' font assigned to it, and you'll be notified of that.
4) What is the NON-FAIL way to do an excellent import? from Microsoft Word to ID
I would like to know the answer to that as well. The import filter has problems with tables, footnotes, endnotes, automatic references, and new page codes, for .docx, .rtf, and .doc files.

Freeze when copy paste text from word to Indesign CC

Hi,
I have a problem when working with indesign CC. When i'm copying text from word to Indesign, after a while my windows system freezes. Only Indesign works. Windows and word are frozen. After a while (several minutes) the system works agian.
This problem occurs sinc I have Indesign CC.
Windows 8, indesign CC, Word 2013
I hope someone has a solution.
Ragards Bas

It's the PDF.
Usually, you can copy text out of a PDF, but there is no guarantee *at all*. Older software used to take shortcuts to subset fonts: first character it encountered got coded as #1, the next as #2, etc. etc. If you do a search & replace of each of the nonsense characters, you'll slowly see the original text appearing (thst's not as simple as it sounds, though).
A similar "problem" is that sometimes spaces don't get copied (there is no need for a "Space Character" in a PDF), and that you cannot copy contiguous lines of text as a single paragraph. All of it is because a PDF is not intended nor designed to be re-used after creation.
If you really need this text and don't want to type it in, try to get hold of the original file.

Copy text from Word '03 into RH9

I need to copy text from Word into RH in a way that does not bring in the Word codes. I can obviously copy the text into notepad and then into RH, but I am wondering if there is a way to do it that would be similar to the "Paste Special / Unformatted Text" command in Word?
We cannot have the word codes in RH because we translate our user manuals and then use the translated UM text to gain discounts when we translated the html help files. These codes throw off the matching and cause us to gain hardly any discounts. Even simple formatting, like a bolded word puts in the word codes into the html code. I made the mistake of thinking if I unbold the word in RH then everything is fine, but little did I know the Word code was still in the HTML.
I appreciate your help.
Also, I am open to suggestions on a better way to get my Word text into RH to be help. I've started looking into Importing and Linking, but haven't figured out if they would be all that beneficial to us.

Hi there
Try the link below:
http://www.grainge.org/pages/authoring/importing/about_importing_linking.htm
Cheers... Rick
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Problems Copying Text from Word 2008 to InDesign CS3

When I copy/paste text from Word into InDesign, the text pastes as an image. If I draw a text box in InDeign and paste the text in there, the same thing happens and the box is locked in position. I'm pretty sure there is a setting in Word I have to change, but I've tried everything! Any suggestions? Thanks in advance!

Why don't you try File > Place and place the .doc file? (Probably not too many Word experts in an Adobe forum.)

Auotmating Text from Word into InDesign

Here is my situation: I am the graphic artist and layout person for the company that I work for. We produce layouts that have a pretty consistent format. Each layout has definite text sections. These text sections are written by the research editor and put into a single word document. I then have to copy and past the various text sections into the layout in InDesign.
I know that if my Research Editors worked in InCopy it would elminate the need for me to copy and paste the text from word doc into the the layout document. The problem is that one of the editors is a contract worker that is outside the office.
I was wondering if there was some way to set up a template in word. The idea would be that once the document is finished it could be imported into InDesign in a way that it would automatically populate the the text sections in the layout.

Well you know what I mean, by copy and paste. I place the text in first to preserve the formatting.
This seems backwards, to me. Is the "formatting" in the Word document based on styles? If it is, you can map your InDesign styles to your Word styles on import. If it's not, then I find it much faster to change the formatting into styles immediately upon import.
If you're not using any defined styles at all in your InDesign document, then yeah, I guess that copying and pasting is faster and a better way to preserve the manually applied formatting in Word. But why do that, when using well-defined styles in ID can be significantly faster?

Keep italics while styling text from Word

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