Keyword filtering problem in Smart Collections

All,
I’m trying to do create a Smart Collection based on Keywords, unfortunately I can’t seem to get it to work. The criteria is that the collection must contain the keyword phrase “Publish to Flicker & Facebook” but not “Published Image”.
I’ve tried variations of the following:
Match all of the fallowing rules
Keyword doesn’t contain = Published Image
Keyword contains = Publish to Flickr & Facebook
This should give me all the images that I want to Publish to the services but have not been published as of yet. If I do either of these separately they work but not together as a filter. FYI I’m using the Beta 3 version. - CES

That didn't work... even renamed to nonsence words still dosent work

Similar Messages

Problems with "Keywords - contains all" in smart collection

I imported multiple pictures from a shoot; each has keywords, and they all have a common keyword phrase, say "my common keyword phrase". I created a smart collection with "Keywords" using "contains all" and parameter "my common keyword phrase". It worked as expected - those images were included in the smart collection.
However, I just imported a new picture that has "my common keyword phrase" in it, and the smart collection is not updated. The smart collection has no other AND or OR triggers.
I can access all the images with this keyword phrase by accessing them via the keyword list in Library - all the images do show up. But what am I likely doing wrong with the smart collection? I am using LR 4.3.1 under Win7 (64-bit). Thanks!
Dilip

Have you tried deleting the preferences? See Preference and other file locations in Lightroom 5. Note that on more recent versions of Mac OS, you should reboot after deleting the preferences, since the operating system can cache them.
Sprinkling this magic fairy dust often fixes weird LR behavior.

Problems with smart collection "doesn't contain"

I have photos with keywords like
xxxxx, grand canyon,xxxxx
xxxxx, grand island, xxxxx
xxxxx, grand sable dunes, xxxxx
What I need is the abilty creat a smart collection that excludes grand canyon, but leaves in grand island, grand sable dunes
I can't get doesn't contain to work with
grand canyon
"grand canyon"
Any ideas?

Tudor asks, "What I need is the ability to create a smart collection that excludes grand canyon, but leaves in grand island, grand sable dunes".   Tudor wants to exclude "grand canyon", but include "grand island", "grand sable dunes", "red rock canyon", and presumably every other keyword except "grand canyon".
BKKDon's suggestion of
Match all: Keywords contains grand; Keywords doesn't contain canyon
doesn't quite work, because it excludes "red rock canyon".   A somewhat better query might be:
Match none: Keywords contains words grand canyon
The "contains words grand canyon" will match all images with the words "grand" and "canyon" in the keywords, and "Match none" inverts that and selects all other images.
But this still isn't right, because it will exclude an image having the two keywords, "Grand Island" and "Canyon Drive". As Rob explained, the Keywords criterion splits all the keywords up into "words", and then treats all the words in all the image's keywords as a single field to be searched.
Two possible workarounds:
- If you just want to manually exclude images with the keyword "grand canyon", use this recipe:
In the Keyword List pane on the right, click the arrow to the right of the keyword "grand canyon". This will filter just those images with exactly "grand canyon".
Select all the images.
Turn off the filter by clicking None in the Library Filter bar.
Do Edit > Invert Selection to select all the images that don't have exactly "grand canyon".
Add the selected images to the Quick Collection or another collection, if necessary.
- Use the plugins Space Urchin or Any Filter, as Rob suggested.
In general, LR's text-matching operators are a mess. Inexplicably, LR doesn't have exact match, the most basic keyword operator, and without exact match, it's difficult to work with a controlled vocabulary of keywords, as this discussion and many others have highlighted. Users repeatedly get all twisted up trying to understand how to use LR's weird text-match operators.

Problems with smart collections

Technical stuff:
Adobe Bridge CS5
Windows XP
My situation:
I have created a smart collection that comprises over 500 images
the collection is based on image files I have tagged with the keyword "Canada Day"
Within the smart collection, I have additionally tagged specific images with either the keyword RAW or the keyword JPG
there are approximately 275 images that have all three keywords within the Canada Day smart collection
I want to create an AV show based on the images that have all three keywords, so I somehow I need to be able to remove the files that don’t have the three keywords
I thought I could accomplish that by creating a new collection / smart collection using the find function with the following parameters:
"Source" my top level folder (three years' worth of image)
Criteria:
Keyword: Canada Day
Keyword: JPG
Keyword: RAW
· Match if: Any criteria are met
I thought that would return me all files that had one or more of those keywords, but instead I got the message “no items to display”.
I tried another approach: removing the unwanted files from the smart collection; however, that functionality does not appear to exist in smart collections. I know I could remove the keyword “Canada Day” from the unwanted files, but I would rather not do that.
Question: how can I create a subset of a smart collection?
Question: why did the find function not work?
I’ve looked for answers online, through Adobe Help, and in my collection of Photoshop books, but have not been able to get any answers.
It would be great if the Forum could help me.
Thanks in advance,
Heather

Know nothing about Smart Collections, but question what you are really trying to do.
If you are trying to find the jpeg or raw images, they are not keywords, unless you specifically labeled them as such. You need to search for "Document Type" and then select jpeg or raw.
For search to work the folders must be indexed. Otherwise you will get "no items to display". If you visit the folder and let the spinning arrow in lower left hand corner finish the folder is indexed. Otherwise check the box in search window "include non-indexed folders". THis will be slow as it will index every folder.
Also, search works from where you start down. So make sure you start high enough in the directory tree to include all the folders of interest.

Smart Collection Keyword Problem

I'm having a problem with smart collections. I do bird photography and am trying to catalog my bird images. I created a collection set called Birds, and I created sub-collection sets for various species. Smart collections by and large do a good job of pulling images into the proper smart collections based upon keywords I've assigned to images. But I'm having a problem with a couple of keywords.
I have a collection set called Ducks, and inside I have the different duck species set up as smart collections. The rules for the smart collection for a given species are simple. For Harlequin Duck, the rule is: Keywords, Contains Words, Harlequin Duck. All of my Harlequin Duck images are correctly pulled into that smart collection. But if I try to create a smart collection called Long-Tailed Duck using the same rule structure, no images show up. The same goes for the smart collection called Wood Duck: no images are pulled into the smart collection. However, if I change the rule for Long-Tailed Duck to: Keywords, Contains All, Long-Tailed Duck, all of the images appear in the smart collection. This also works for the Wood Duck collection. If I look at the Keyword list on the right of the screen, both of the problem keywords are there and you can see the correct number of images next to the keyword.
Am I doing something wrong, or is this a bug? How can I fix this problem? Thanks for your help!

Contains All - Treats the input as multiple "word fragments" and matches any photo that has a keyword that contains all of the "word fragments", even if only in part (i.e. as substring).
For example: If you have two photos:
Photo A, with: 'Big Mallard Ducks'
Photo B, with: 'Small Mallard Ducks'
Then Contains All:
'allar uck ig' will match photo A, but not B.
'allar uck' will match both.
'Contains Words' is confusing as heck - I took a whack then realized I was wrong. Maybe somebody else can educate us both.
I just did this test - I have a photo with the keyword:
'Big Mallard Ducks'
then Contains Words:
Big - matches
Mallard - matches
Big Mallard - matches
Mallard Big - matches
Big Mallard Ducks - does not
Mallard Ducks - does not
Ducks Mallard - does not
Big Ducks - does not
Ducks - does not
Straight from the latest help file: Contains Words
Searches for text that contains all specified alphanumeric sequences as whole words. To find photos with the keyword flower using a Contains Word search, for example, type flower.
Here's another question for y'all:
Is 'Contains Words' broken? - I'd have to say it is...
Rob

Change collection to smart collection

Is there a way to convert a collection to a smart collection?
I am using NextGEN to export images to WordPress. NextGEN created Publishing collections in Lightroom to match those in my WordPress blog. My problem is that they are not Smart Collections.

KLanuski wrote:
Is there a way to convert a collection to a smart collection?
No.
But you could give all photos in the collection a keyword, then create a smart collection which includes photos with that keyword.

Better filtering for smart collections - by number of keywords

There is a nice feature for smart collections that allow filtering keywords by "are empty" and "aren't empty"
I would like to filter keywords by X number of keywords.
It's great to have a collection that tells me that there are no keywords but if I add only one keyword I then have to find the image by that keyword.
As a work flow this doesn't work great. I want to start with images with no keywords, then work through images with 1 keyword and 2 etc. To continue the process you would also need to remove the images from the smart collection (like remove from collection for standard collections) being able to remove the image from collection of has only 3 keywords should apply also to has 4 keywords etc. This way if you have an image that only needs 1 keyword you don't have to remove the image from every progressively higher amount of keyword collections.

Great, you are going to make me move my lazy behind and find it for you, aren't you? You owe me...
One Song From Each Artist in Playlist
http://www.dougscripts.com/itunes/scripts/scripts06.php?page=1#onesongfromeach
or
http://tinyurl.com/2etkj4
Actually now that I read the description more carefully, I am not sure if that works out of the same library or if it instead works out of other playlists.
Patrick

Smart Collection Filtering Problem

I have set-up identical smart collections in both Bridge and Lightroom 2.4.
In Bridge I have a Keyword called "Collages" and a sub-keyword (under Collages) called "Story Bridge".
In Bridge there are some images where I have only clicked on the sub-keyword "Story Bridge" (and not Callages). There are other images where I select the keyword "Collages" as well as sub-keyword "Story Bridge".
In Bridge I then set-up a smart collection that filters for both "Collages" and "Story Bridge". Both must be in the keywords for the image. This filters correctly ie the images that were only keyworded as "Story Bridge" are not included in the collection.
I then go to Lightroom and synchronise the relevant folders so all keywords in Bridge are brought into Lightroom.
I then set-up exactly the same Smart Collection that must have both "Collages" and "Story Bridge" as their keywords. This time Lightroom also includes all images that were only keyworded with "Story Bridge". Why is this so? I only want the images that have both "Collages" and "Story Bridge" in their keywords but I now also get the images with just "Story Bridge" as their keyword.
I have selected "Match all of the following rules" and added 2 rules for "Collages" and "Story Bridge".
In Bridge I get the correct filtered images but in Lightroom, with the same rules, I get all images with "Collages" or "Story Bridge" as keywords.
I have attached the smart collection filter dialogue boxes for both Bridge and Lightroom.
Any help would be appreciated.

I suspect that we will see these differences go away in time. Bridge is part of the Creative Suite and Photoshop family and codebase. Lightroom, while part of the Photoshop family, was a whole new approach with an entirely different codebase. Over time we'll see more convergence and various aspects of the applications will operate similarly.
I'm sure it's a monumental task for the teams at Adobe to coordinate all these moving pieces and features. Who knows what LR 3.0 and CS5 will bring to the table!

Problem with LR4 Smart Collections

I have set up a set of smart collections to aid in my work flow. This is how I wish for it to work. Problem is that the photos will not move down thur the workflow. I also want to drag my newly imported photos to workflow collection set to begin the process.
000 Workflow (Collection Set)
     100 Pick Flag [P] [X] -    Condition:    Pick Flag   is   Flagged
     200 Metadata -               Condition:     Pick Flagged is flagged
                                                                      Label Color is red
                                                                      Metadata Status is unknown
     300 Star Rating              Condition:      Rating is 2 or more stars
     400 Keywording            Condition:      Picked Flag is Flagged
                                                                      Label Color Is red
                                                                      Rating is 2 or more stars
                                                                      Keywords are empty
     500 Start Rework          Condition:      Keywords aren't empty
                                                                       Lable   is   green
                                                                       Has Adjustments is false
     600 Finished Rework   Condition:        Has Adjustment is true
                                                                        Label Color is blue
     700 Trash                         Condition:       Pick flag   is reject
001 Disposition (Collection Set)
     Deviant Art          Condition:               Job is Deviant Art
     Fan Art                Condition:               Job is Fan Art
    Photoshelter        Condition:               Job is Photoshelter
    My Web Site       Condition:                Job is My Web
    See Me                Condition:                Job is See Me
    Keep                    Condition                Job is Keep
I took the time to list everything like this so that I hope everybody can understand my madness.

Thanks for the reply. No I haven't see your workflow smart collections, I would like to see them. Where can I see them. As to the movement of my photos. I guess I mean that once I have completed a step I want the photo to move to the next step set by the conditions of the smart collection and so on till all photos are ready to be disbursed. I hope that helps.
Mike

Smart Collection collecting too many keywords

I created a smart collection with only one rule - Keywords/Contains/'Landscape' - but many other images that do not contain that keyword appear in the collection. It doesn't happen with any other keyword as far as I know. I tried re-creating the collection, re-keywording my images, etc. but with no success. How can I fix this problem?

Darbs,
I suspect that Landscape is a parent keyword for several others. Look in your keyword list to see if that's the case.
Alternatively, you could set the Keyword Tags entry to "Keywords & containing keywords" to see what's going on:
Hal

Smart Collection criteria problem

In a smart collection I set the parameters to:
The problem is that it now adds all images with "Cascade" and "Valleys" and "Byway" to the collection. I need for it to only add the images with the exact phrased keyword: "Cascade Valleys Byway"
The other images have keywords like Cascade range, central valleys or scenic byway and I don't want those images in the collection.
Are there certain keys to add to the smart collection to get it to do this? It seems like one of the choices when setting up should by to contain exactly.
Thanks for any clues.
Patrick

Thanks, I figured I'd have to dance around it to get it to work but you gave me the clues. Now I set it up like this:
But changed my keyword adding underscores and ticking the Export Synonyms, adding the correct keywords for export there. It seems to work.

Overlapping Keywords in Smart Collections

I have a bunch of photos keyworded with "Family," others with, "Jones Family," others with "Knight Family." I made a smart collection that adds photos with 4 or more stars and the keyword "Family" to it. The problem with this is that it adds photos with any of the keywords listed above. I want the smart collection to add only photos who have a whole keyword that is "Family", not a keyword with the word "Family" as part of the whole keyword. I don't see an option to "match entire keyword only." My reasoning behind this is that just because the picture has the Knight family in it doesn't mean it has my family in it. I use the keyword "Family" for my own family. Is this doable in Lightroom 3?
Thank you.

I was so SHOCKED when I tried to simply put "Anna Haugen" in quotes, which with almost ANY other searching system on the planet will simply force the complete encosed entry to be looked for ... and Lightroom returned "no matching records".
It is SUCH a simple thing, and so heavily used ... and for crying out loud, PEOPLE HAVE TWO OR THREE NAMES, ADOBE!
Grrr .... ah well, have a nice day all! And thank you, Kevin, for noting that LR doesn't have this capability at the moment.
Neil

"any" vs "all" when filtering SMART COLLECTIONS

Need help from the pros in this group. I've to teach a specific skill to some students tomorrow, and--I must admit--I'm a little lost. Can sometime provide detailed answers to me? I'd be much obliged.
I need to know the distinction between filtering between "any" and "all" in smart collections.
Basically, what does that mean? I mean, to me, filtering between, say, "any" clips with the a certain attribute would be the same as my wanting to see "all" of the same. I'm a bit embarrassed to say I can't wrap my mind around the concept.
The first choice of "all" vs. "any" is when you go into the first level of the filter, itself:
Then, you have the same options for each filter variable:
I've an excercise where I have students have to filter smart collections based on keywords and shot compositioin. And the devil is in being able to distinguish between "any" and all"
Any help for "any" or "all" of you would be greatly appreciated.

the words "any" and "all" do not refer to clips, but to criteria.
"any" means "or"
"all" means "and"
In your example:
1) you would set a smart collection for clips satisfying ALL of
- having the keyword "shoes"
- being favorites
2) similarly, but ANY (as in either or)
3) is a bit of combination of both; you have (two people or group) AND Favorites, so you need to set "all";
and in the people category choose "any".

Lost all my keyword smart collection data

I temporarily turned off time machine for various reasons and something happened and I've lost my data I constructed to label clip keywords and group/smart collections etc.
Not sure if I can get it back. I hope I don't have to go back to lesson 3 and start over!
I do have a Final Cut Events folder and Final Cut Projects folder inside of the Movies folder on my HD.
Dave

I am sooo sorry! Looks like I failed to notice a name in the search/find box filtering the data.
My Bad.
But it does bring up the question of how to restore various backups of projects and events of Final Cut Pro X.
Dave

Learning Filtering: Smart Collections doesn't show all filtered images

I'm studying using Classroom In A Book so this test is small and only using the few images provided on the CIAB CD.
It says in the book that a Smart Collection is a selection filtered according to whatever rules you specify.
This is fine, but when I click the down arrow to the left side of the screen to see the listings under Smart Collections only some of the filtered images are shown. Images that I marked with red are shown as a Smart Collection. Images that I marked with Green (only one) does not show. A single image that I marked with five stars shows up as a Smart Collection, so it can't be that you need more than one item marked before it shows up as a Smart Collection. I made sure that I have highlighted the folder that contains the images (made it local) and that they are displayed in Library Mode and in Grid View.
What might cause some of the images I have applied filter attributes to not to show up in Smart Collections?
TIA,
Ken

dorin_nicolaescu wrote:
Images that I marked with red are shown as a Smart Collection. Images that I marked with Green (only one) does not show. A single image that I marked with five stars shows up as a Smart Collection
What does the book say? It says "a Smart Collection is a selection filtered according to whatever rules you specify." It means the rules you specify for you r smart collection. These are default "canned" lightroom collections. The first happens to have the rule "show labelled with red", the second — "show 5-star images". Images tha match the rules defined in a SC - are displayed in that SC.
Double-click any smart collection to see its rules.
To create a new smart collection with your own rules, click Library>New Smart Collection.
The Smart Collections I have were created without me double-clicking on anything. The book just told me to try out some of the ways to mark images and to try out each way. All of a sudden, Smart Collections appeared with some of the marked images. I was just wondering why it stopped at some but did not do them all? Also, what if I don't want Smart Collections at this point? How do I turn it off from making arbitrary Smart Collections without my prompting?
Don't get me wrong dorin_nicolaescu, I am a beginner and know nothing. You sound like you have a good grip on what Smart Collections are and how they work. What you have writtenis helpful, especially the part about "To create a new smart collection with your own rules, click Library>New Smart Collection."
I am still in a Fog about why Smart Collections starts collections on its own.

Keyword filtering problem in Smart Collections

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