KO22 internal order budget issue

Hello All,
while making changes for internal order budget with transaction code KO22 the system shows a error as u201CItem order xxxxxx budget exceededu201D & for some orders u2018Item order xxxxxx budget almost exhaustedu201D & also referring to a budget for year 2006,2007,2008 . & The system doesn't accept those changes .
Another strange thing is that the system allows the same changes for few items (maybe 4, 5, or six that time it will get saved that time it will not give error) ,
but trying to do 10-15 changes , the system shows the warning message as stated above
If anyone has encountered this strange issue please share your inputs
Thanks & regards,
Prashant

Dear,
When making changes to budget then make sure you are increasing it not decreasing....
When you decrease the budget then system will check tolerance defined............and display warning or error....
For e.g in tolerance you have defined that system should display warning at 95% absorption of budget and Error at 100%.
You have set budget 10000 INR for the Internal Order. So it means at 9500 INR system will issue warning and at 10000 INR or more system will give error.
If posted amount to order is 9000 INR so you can noway reduce budget less than 9000 INR because it is 100% and system will give error.
Regards,
Chintan Joshi

Similar Messages

Internal Order Budget Issue

Hello,
I have one of the scenerio related to Internal order
My Budget is planned in KO22 as follows.
2012 1000 INR
2013 1500 INR
I created PR of Rs 1300 with delivery date as 15.01.2013. Hence after Pr creation the commitment will go and seat in year 2013.
But if i did GR against same PR/PO in year 2012 then system should give error as per configeration that budget amount for 2012 is exceede.
But instead of this i am able to do GR and avaiable amount in report shows negative amount.
I have done all config related to this, and working fine for all other nornal scenerios. So is anyone have faced this problem. so please provide some solution for this.
Reg,
Harry

Hi Harry
As per standard system design goods receipts and service entries
are not subject to availability control checks - see note 46209.
You can overcome this restriction, however, by means of a user exit
as described in note 696362.
br, Guido

Internal order Budget KO22

Hi,
Does SAP allow business area to be entered as part of Internal order budget ?
I've a requirement where IO budget are entered as per different business area in the same fiscal year.Can anyone advice whether this can be handled ?
Thank you.
Firefly

Hi
Our client had such requirements, for which they had to adopt a Z solution...
They made Stat IOs for Combination of Busn Area + GL Expense Group + Period...
The Mapping of GL to GL Exp Group was maintained in a Z table... Busn Area is fetched from the CO object (Cost center) to which the posting is made...
The Logic was written in CO substitution exit RGGBS000 to populate the Stat IO automatically based on Period of posting + Busn Area + Exp Group...
I know Eli would scold me for this , But this is what we did!!
br, Ajay M

Internal Order budgeting not checking at the time of FB60

Dear All Experts,
Very Good Morning !
I have configured IO budgeting with Overall Planning ticked budget profile. I have assigned budger profile to Order type also.
In KO23 I have given limit also of Rs.10,000 /- for overall and yearly 2011 Rs,5,000 /-. In define tolerance I have maintained two entries as below : 1 is with 01 Group wich will check PO's and 2nd one is 04 Group which will check Financial account document. ( I hope this correct, If not please rectify me ). In tolerance limit I have given 3 as a error should throw.
I refer this thread [Internal Order Budget - Availability Control|Internal Order Budget - Availability Control; from our SDN forum. I activated budget control from KO23 and referring KO30 now system is showing GREEN Availability control is active.
Now when I am running FB60 with assignment IO, system is not throwing any error, warning , it remains normal posting is happening.
If anybody has gone through the same issue, experts inputs / guidance will be very helpfull.
Regards,
Revati Joshi.

Your tolerance limits are fine
Let me put you some points here.
Creating IO
   1. Investment Profile is mandatory for Capital projects
   2. If you are using Investment management, then check IM32, & IM52
   3. KO02 - Check - Investments tab - IM Program and Position ID assinged or not
   4. Need to assign the budget in both Controlling area currecny and object currency (KO12, & KO22)
   5. Availability control should be Active - KO30
   6. Planner plofile - KP04 - Just press F4 and check - if there are any created for your controlling area
   7. Check if you have any line itesm already posted to the IO - KOB1, KOB2, KOB3
Now, the actual plan is - KPF6 and KDF6
Here you need to input the below details
Version                    0
From Period               01
To Period                      12
Fiscal Year          2011
Order                                           input the order
                  to
         or group
Cost Element                              which Cost elemtn you are going to post in FB60
                  to
         or group
Enter those details and in next screen - give the amount for that cost element.
Now o and post in FB60
Hope it helps
Thanks

Internal Order Budget Table

Hi Folks,
Please clarify below:
1) Internal Order Budget is updated / modified in t-code KO22. Below fields are displayed for budget balances:
a. Budget
b. Transaction Currency
c. Current Bedget
d. Assigned
e. Planned Total
f. Cumulative
g. Remainder (Balance)
Question: From which transparent table we can extract the "Remainder" budget amount for each internal order. I saw that there is structure named BPDY. Couldn't find any tranparent table that has internal order - budget balance.
Kindly provide your inputs.
Thanks,
Sreeni.

It can be a functional module which calculates the balance

Internal order Budget upload

Hi
Can one tell me which layouts i can use for internal order planning and Internal order budgeting uploads in SAP.
Thanks
Lily

Lily,
Hope you have sorted out the upload of plan data. For uploading the budgets the work around is below:
Upload the budget data as plan using the planning layout suggested by others. Then in the transaction KO22 select the budget column and use the copy view option under Edit menu and select Planned total.
Once the Budget details are uploaded you can upload the plan values later.
Hope this Helps
Cheers
Sreenivas

Internal order budget control by year

Hi,
When using KO22 to key in internal order budget, we can key in total budget and yearly budget, but when the budget consumed, the value is only updated to field 'Assigned-total', it seems that it does not control by year, is it right? Any way to change this?

Go to the T Code S_ALR_87013019. Insert the order no. If assigned field is not emplty then Actual or/and commitment field must contain value.
Chintan Joshi.

Internal Order Budgeting

Hi SAP Experts,
Is it possible to set up the budget profile to enter budget on monthly basis. If so where do we specify that in configuration. When I created the budget profile, I gave the following values:
Past 1
Future 12
Start
Total Values <checked>
Annual Values <checked>
But when I try to enter the budget on the order the only fields I get is
Overall
2008
2009
2010
2011
2012
......2021
Could someone please guide me with this one.
Thanks in advance
N.
All answers will be duly rewarded....

Hello,
I am sorry (there is an amendement to my previous reply) there is no provision of distributing the budget values on internal order KO22 on a monthly basis. It is only annual values or overall values. Therefore no functionality to distribute the budgeted values by monthly basis.
KP06 - Cost and Activity Inputs - Cost Center Planning - Monthly distribution is possible
KP26 - Activity output / prices - Cost Center Planning - Monthly distribution is possible
KP46 - Statistical Key Figures - Cost Center Planning - Monthly distribution is possible
KPZ2 - Cost Center Budget - Only Annual Budget - NO monthly distribution is possible
KO12 - Internal Order budgeting - Only monthwise distribution is possible if you maintain relevant element groups in detailed planning and unit costing area. - See OKOS
KO22 - Only annual values budgeting is possible - NO monthly distribution is possible.
Please let me know if you need further help.
Regards,
Ravi

Internal order budget message

Hi,
We use internal order budget function, after budget is maintained in KO22, then i make a PO, if the PO value is over the budget, SAP will have a message saying over budget how much amount, but it did not tell directly the budget total amount, is there any way to enhance this?

hi,
This can be possible.You can activate the Budget avaibalility control, in the tolerance limit you set the pecentage.Once it activate, the you got the following messages which your configuration.
1. Warning
2.Warning with mail to person responsbile.
3.Error Message.
Thanks and regards.
Sivakumar.Subbiah

Internal Order Budgeting for HR and Plant maintenance

Dear All,
I am using internal order for budgeting control. I want to use internal order budgeting for Payroll also. How do i assign internal order for the same.
I want to check budget through internal order for plant maintenance order also. At the time of issue of material to PM order or at the time of settlement.
regards
ranga

Budget Profile:
IMG => Internal Orders => Budgeting and Availability Control => Maintain Budget Profile
Make sure activation type made to 1.
Availability control settings:
IMG => Internal Orders => Budgeting and Availability Control => Define Tolerance Limits for Availability Control
Regards,
Ravi

How to block entry through internal order budget in F-02

Hi,
Kindly tell me during Purchase order creation through internal order (Order related PO) whreas budget is maintained against that internal order if the PO amount is exceede than budgeted amount it gives warning / error messge that budget is exceeded. Same internal order or any other internal order which has budget against that internal order if I go to F-02 tcode and pass entry with cost center and internal order(budget is given) both it does not give any warning message if budget value exceeded i.e, F-02 posted amount is greater than budgetd amount. It goes to next screen which should not do. Kindly tell me the reason why it is not being blocked and goes to next screen or if there is any configuration please guide me.
Best Regards,
Samrat
Edited by: Samrat Roy on Nov 2, 2010 11:43 AM

Hi Eli,
Now I have observed during saving the record in F-02 it gives warning message as per tolerance limit set in config area. Actually I want in F-02 screen when you put Document date, posting date, type, period, company code, currency, posting key(debit), GL account, next 2nd screen you mention amount, cost center, internal order(budget is maintained), posting key(credit) and press enter for next 3rd screen to put credit amount. While you go from 2nd screen to 3rd screen then warning / error message should give if amount is exceeded than budgeted amount which I am getting during saving. Is it possible to make any check between two screens ????
Beside I would ask you here tolerance limit is set as 95%, 100% and 102%. During PO creation through internal order it gives error message when amount is exceeded than 102% as budget is exceeded. If the amount is between 95% to 99% it does not give warning message which should do. But from posting in F-02 screen it gives proper messge in all levels since 95 % to 99% and 101% to 102%.
Regards,
Samrat

Internal order budget release

hai,
i have prepared internal order budget. how to release the budget?because system is saying that avilability control is not activated.
govind.

Hi,
Use OKOB and check availability section for activation type.
Regards,
Murali

Internal order-budgeting & settelemnt

Hi friends,
What is the internal order-budgeting & settlement?How to the settled and budgeted?Please explain with example in simple way?
Regards,
Chandra.

Hi internal order settelement means, Internal orders are used to captute the details of the event.
EX: If you organoging ana event.
therer are lot of expencesoccuring in that event.
So first you give teh budget amount for your event,
There are lot of cost cenetrs are also required .
if you post teh transaction to teh cost center you dont know how much total actaul cost you put in teh event.
so that we will use internal order concept.
what ever transaction we will post to internal order ( not for teh cost center)
suppose event is X , CREATE INTERNAL ORDER xxxxx.
so we will post all transaction to XXXXXX.
AT THE MONTH ENDOR COMPLETIN OF TEH EVENT YOU WILL SETTLE THIS INTERNAL ORDR TO ACTUAL COST CENTERS.
iNTERNAL AMOUNT 100000 .
THEN you will settele to respactive cost centers cc1-3000
cc2-4000, cc3-3000.
from internal order you settle to teh cost centers./
chandra

Internal Order Budget - Availability Control

I have done the budget profile, entered the budget figures, created internal order budget with the required profile. However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions. I tried to run the activate availability control again. But the system gives a message that availability control is not activated. Why this is happening ? Where can I see the availability control is activated for this Internal order ?

Hi
1. Check if your order is released
2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
3. Hope you have defined tolerance limits against the combination of contr area and budget profile
Regards
Ajay M

Internal Order budget (urgent requirement)

Hi,
I have requirement to monitor Internal Order budget.if actual cost ia already 80% of the internal order, an email notification will be sent to a user. How can i do this requirement? do I need a user exit to make this? if yes, what user exit is it?
your help is very very much appreciated!!!
james

Hi
Our client had such requirements, for which they had to adopt a Z solution...
They made Stat IOs for Combination of Busn Area + GL Expense Group + Period...
The Mapping of GL to GL Exp Group was maintained in a Z table... Busn Area is fetched from the CO object (Cost center) to which the posting is made...
The Logic was written in CO substitution exit RGGBS000 to populate the Stat IO automatically based on Period of posting + Busn Area + Exp Group...
I know Eli would scold me for this , But this is what we did!!
br, Ajay M

KO22 internal order budget issue

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