Leave management workflow in HR

Hi,
Is there any standard workflow for leave approval process in HR? If it is there will it take care of creation of 2001 record as well. Is that workflow equipped with leave encasement process as well?
I found WS12300111 as leave management workflow, is this a correct one?
Please guide me on this regard.
Regards,
Babu

Hi,
My user want to use R/3 only for leave management section. we have no portal.
will this workflow would work fine in this case? if so how do i proceed to get it configured?
Thanks in Advance.
Regards,
Babu

Similar Messages

ESS/Leave Reqest Workflow Problem Still in Process when Escallated

Helo Every one,
My leave request workflow is Zworkflow which is working fine in the production.Recently in the last month business request for escalation of leave request when direct manager not approved with in the time frame.
So i added latest end to the Approve task which uses the ABAP class CL_PT_REQ_WF_ATTRIBS and Method Dummy.
So the task has 3 outcomes one is deadline reached,process obsolete and processed. and after that i added a loop which will create new work item when escalated.
When i apply a leave on the portal the workflow is triggering and stopping in the Approve step in the log which is fine and when i with withdrawn the leave without any escallation it is taking one of the brach Processed which i mentioned above and reaching to the event and completing the workflow which is 100%.
When the direct manager doe'nt approve then it is escallating to the next level manager which is fine.Once the escallation happen and the leave is withdrawn by the Employee(Initiator) then it is not taking any of the 3 paths which i mentioned above and not reacting at all.But the status in the workflow container REQ.STATUS is changing to "WITHDRAWN".
The same thing is happening for the APPROVE once escallation happens.It keeps on escallating even the leave is approved and posted in the database.
Please reply me if you are not clear.
Thanks,
Raja.

Hi Raja,
Here is how I can think of, based on your requirement.
I hope you are using modelled deadline. Have the process control step in the deadline branch with function set workitem to obselete. This makes the actual work item to obselete everytime it reaches the deadline and make it create one with an escalated agent. And also keep the dialog task in the loop.
Hope this helps.
Thanks,
Raj

Approval Management/ Workflow in Appraisals

Hi All
I am implementing Approval Management in Appraisals functionality. Workflow process name is HR_APPRAISAL_DETAILS_JSP_PRC. Issue I am facing is in this workflow process it does not passivate any value.
If I want to manipulate some field in it like Feedback comments or some thing and base on which I will have to send the notification then it is not possible, as the values are not stored in database yet and neither in the hr_api_transaction_values table.
Can you pls tell how can I achieve this.
Regards
Gaurav

Hi,
My user want to use R/3 only for leave management section. we have no portal.
will this workflow would work fine in this case? if so how do i proceed to get it configured?
Thanks in Advance.
Regards,
Babu

ESS Leave Request Workflow Issue

Hi Every one,
Our client is using ESS/Portal Leave Request workflow(ZWorkflow template which is configured to the portal) which is working fine up to the last month.Recently i developed 3 level Escalation functionaly which is working fine and we tested and finally transported to production in the last month .And recently i got an issue when the leave request is aproved after escallation is not setting the workflow status completed and keep on escalating to the next levels.
Note:When the 1st manager approves the leave request without escallation the workflow status is going to be completed which is fine and only there is an issue when escallated and approved the status of that specific leave request is approved but the workflow is not going to the status completed and keep on escalating to the next levels.
i checked the log and found there is condition based wait event step which have a condition when
Req.status = Approved&
Req.status = Withdrawn&
Req.status = Error.
must raise the event and complete the workflow only working fine when the escalation does'nt takes place and the direct manager reacted without escalating to another manager.
Please help e what might be the problem is.
Thanks,
Raja.

Hi,
Where is this event called? And more over is it an AND condition between those statements?
regards
Krishna

ESS Leave request workflow : ws12300111 : Customizing

Dear experts,
I need to customoze ESS leave request workflow WS12300111.
Can you please tell me do I need to Copy this to a NEW workflow generating a new WF no or can I simply generate a new version for this only ? What is ideal ?
1. Can anyone tell me step by step process(config) in ESS leave application workflow?.(SWFVISU????)
2. Is workflow WS12300111, the only workflow that I need to look for leave application ?.
3. If it is WS12300111 I dont see any start event for this workflow. So how is it getting triggered?
4. For the approval task TS12300097, agent determination is done by expression &Agent_0001.Agents&. How does it interact with Org.Structure.
5. In my scenario, approver should be supervisor of the employee applying for leave. If it is pending with this approver for 5 days it should go to the next up level manager.
For identifying first level approver is &Agent_0001.Agents& enough.? For identifying 2nd level approval do I need to write a rule ?
Kindly help.

Hi Sourav,
Try this step by step process(config) in ESS leave application workflow.
ESS Scenario
Workflow Process 20000081 u2013 Create Leave Request with HTML
Steps for triggering the workflow:
1) The employee logs with his user name in the ESS web page.
2) The employee creates a leave request with an optional note and sends it to the appropriate approver (usually his supervisor). The approveru2019s name is automatically displayed in the leave request form and the employee can replace him with another if such a change is needed.
3) The approver (us approver) logs on to sap system or to ESS
web pages and reads his mails in the SAP Business Workplace. The employeeu2019s leave request form appears in the workflow inbox with approve and reject options.
A) If the us approver approves the leave request, he pushes the
button approve from his mailbox (processing status A with
approve). A screen is appeared with a box (Table entry: 0001)
and the approver must push the button continue in order that
the workflow is continued. Then the form is sent to the
employeeu2019s mailbox in Sap. When the employee opens his mails, he receives a note in his inbox that u201Cthe absence from u2026. To u2026..has been approved byu2026.u201D.After that the absence is
automatically created in the sap system. Then the approver gets a mail (notification of completion & Return u2026u2026).
B) When the approver cancels a leave request, he pushes the
button reject and the processing status changes to u201CRu201D.
Then the same form appears
Realative OSS Notes:588262, 480103, 717560, 452841, 359197, 321439, 428394, 321439, 693368, 451998 (ITS), 197746 (ITS), 419297 (ITS)
ITS - ESS stand-alone solution for 4.7
This solution allows customers to schedule the 4.6C or 470
install / upgrade independently from the Enterprise Portal or
mySAP Workplace implementation and will be supported at least as long as SAP R/3 4.6C and R/3 Enterprise is supported.
This ESS stand-alone menu is intended solely to allow independent scheduling of the 4.6C or 470 upgrade and the Enterprise Portal / mySAP Workplace installation. To use this solution, you have to take the following steps:
1. If you do not already have R/3 4.6C, HR support package 8,
please import HR support packages to at least this level. From
HR support package 8 and above, the correct services are
implemented. For 470, the corresponding recommended HR SP is 16 (See note 621589)
2. Verify that the ITS you want to use does not contain a service or service-related files (HTML templates, MIME files) for the services PZLE, PZM3 or PZM3_start. If you find these files,
delete them.
3. Publish the services PZLE, PZM3 and PZM3_start from your R/3 4.6C system (or R/3 470 system whichever is the case) to your ITS using the SAP@Web Studio or the IACOR service.
4. Maintain the username-employeenumber assignment in your system by customizing Infotype 0105, Subtype 0001 of those employees, who should be able to use ESS.
5. Verify that your users have proper authorizations for
executing RFCs (that is, authorization object S_RFC) from the
function group EH08. If you run into problems, this is most
likely due to missing RFC authorizations to start the service
PZM3.
6. Your users should now be able to access ESS by starting the service PZM3. They can do this by entering a URL like
http://<ITS server>:<http port>/scripts/wgate/pzm3/!
(the ! at the end is essential).
7. ESS 4.70 Unicode System ITS 6.10 patch level 29 and above (With IE and Netscape). ITS 6.20, patch level 6 and above (With IE only).
The ESS development tested these ITS versions.
8. For Release 4.6C, ESS has the same browser requirements as the HTML (see also note 178788) and the mySAP Workplace 2.11 (if ESS is accessed through the mySAP Workplace 2.11).
Hope it helps.Do award points if found helpful.
Regards,
Gourav

Reg: EP based Leave request workflow

Hi Experts
We are implementing ECC 6.0 and EP .
My requirement is I have copied standard leave request no 12300111 and i have modifield according to client requirment .
When i create the leave request wokflow from EP frent end its working fine and leave details are appearing in superviser in box ( IN EP inbox) .
Supervisor is approving fine .
1 . After approving leave reqeuest data is not updating in 2001 infotype.
2. In this workflow there is no BOR ( Business Object ) but still the data is appearing in supervisor inbox after create a leave from employee .
How can i see the request data in workflow becouse i need configure mail format aslo .
Once leave is created i need send main notification to employee as well as manager with leave request details.
Please help me how do i get leave data in workflow container .
Thanks
RameshG

There is no BO for the standard SAP leave req workflow. It is handled by a class CL_PT_REQ_WF_ATTRIBS. So you can forget everything about creating a sub-business object and delegating it to the standard one.
You can create your own custom (ABAP class) method which you can use to get the needed details of the leave request into your workflow container (which you can then use in your notifications). Check Jocelyn Dart's blogs about WF and ABAP OO. In your case everything should be quite clear if you just create one static method (you don't need to implemenet the LPOR-methods). This is of course the simpliest way to achieve your requirement - there are also some other more fancy ways.
Regards,
Karri

Issue with ESS Leave request workflow - Deleting a leave request

Hi friends,
This is my scenario: An employee has created a leave request from ESS - Leave Request Workflow(Copy of WS12300111) gets triggered and work item gets created in manager's UWL. After that the employee realizes he has created a wrong leave request so he deletes that leave request from ESS. In this case the workflow instance which got triggered when he created the leave request is under process and the work item stays in the Manager's UWL( there is no terminating event or wait for event step in the approval step of workflow WS12300111), when the Manger opens that work item it shows a blank column, ideally speaking when the leave request is deleted by the employee the work item in the manger's UWL should be logically deleted and the workflow should complete, but this part is not handled in the standard workflow WS12300111as well. How to handle this case. I can put a wait for event or a condition to complete a work item at the approval step but i would like to know how the standard ESS leave request framework works in this case. Please advice.

Hi sapient
This is not handled in std. You have clear the next processor in your in method then only the work item will get vanished from the UWL. For clearting the next processor either you can create a method in your BOR and get the request id. For the request id get the max version and clear the next processor or in the BADI you have wirte your own logic when the change happens what you have to do. This logic has to be written in you BADI. I thing BADI will start with PT_ check with that name in se18
You cannot use wait for event or terminating event since its not R/3 workflow its ESS workflow you cannot use ternminating event or wait step.
Regards
vijay

Leave request Workflow WS12300111 not working

Hello All,
We have ESS/MSS portal and ECC6.0. I have started with pilot ESS leave request project
When i create the leave request from ESS, i am getting message ' The leave request has been sent.'
Evne i am able to the see the task in UWL(MSS) in tracking tab. But if log in as a manager to approve the leave request, its not displaying the task. I have checked the workflow, its getting stuck. Then i have checked leave process(test application) in R/3 alone in transaction PTARQ. I have given my person number and mode 'R'. Its throwing error message " No document created : HRTIM_ABS_REQ 124 conflict with absences/relocation (IT2001/0330)
But i have customized workflow properly in 1. SWU3 ; all are green except guided procedures
                                                                      2. Maintained the WS12300111 in workflow template for all
                                                                      3. Request have to approved
                                                                      4. task is generated
                                                                      5. line manager as agent (OM maintained properly)
Kindly help .
Regards,
Venkat

Hi ,
I have changed the pernr ,date and working fine now.Moreover task is also general. But the workflow started but stuck in the step 'Approvel Process.
Its stops at Node number 38 . I have checeked the step history :
Green (Sub)workflow created
Green Background Processing Started
Green Execution started
Green Error Message Created for Admin
Red    Exception occurred Error handling for work item 000000390153
I just want to execute the leave request workflow from PTARQ, keeping as me as requestor and approver. If its success , i want to test with ESS. But now its stuck in R/3 test itself. Please help.
Regards,
Venkat

Need help to develop a leave management system

Hi All,
Can someone please guide me how to start with developing a leave management system? I know core java but nothing beyond that. I'd love to read J2EE and do this project.
I'd appreciate if someone can guide how to start doing this project.
For my LMS, requirement is this
Requirement : User login and after that he would get a homepage. In the homepage, we need to show the details of the leave taken along with option of leave application.
Similarly an admin shud have option to register the new user and also check his leave status (no of leaves). Shud be able to generate a report for the same.
A mail shud go to the manager for the leave application from the employee.
Thanks
Raghavendra

For learning Java EE 5, it is difficult to beat the [Java EE 5 Tutorial|http://java.sun.com/javaee/5/docs/tutorial/doc/] (PDF).
You have several options for implementing what you describe. Your web pages could be implemented with [JavaServer Pages|http://java.sun.com/javaee/5/docs/tutorial/doc/bnagx.html] and your login requirement means that you need to think about your [authentication mechanism|http://java.sun.com/javaee/5/docs/tutorial/doc/bncbe.html#bncbn], part of [securing a web application|http://java.sun.com/javaee/5/docs/tutorial/doc/bncas.html]. You also have several options for building reports, including [simple dynamic JSP construction of your reports|http://java.sun.com/javaee/5/docs/tutorial/doc/bnahl.html].

Problem in initiating Leave Cancelletion workflow

Hi All...
When i try to initiate a Leave cancellation workflow using PT_ARQ_REQUEST_EXECUTE Bapi in webdynpro java,
i get an error as follows
"No Customizing for status type ARQ, status POSTED, and transition event DELETE"
This error occurs only in case of Posted leave requests.
Could anyone please tell me what can i do to resolve this problem.
Thanks in advance
Asha

Hi Anup..
was able to get rid of the previous error..
Thank u very much.
But m facing another error now while executing the same bapi.
Error ID: HRTIM_ABS_REQ
Error message: "Unable to send the request with this approver".
I checked the ORG chart, the approvers are maintained and also there is no
import parameter available for approvers to be set in this bapi.(PT_ARQ_REQUEST_EXECUTE).
is there any setting to be checked?
Could you pls tell me what might the problem?
Regards
Asha

Scanner calibration for colour-managed workflow

I would like to do a decent calibration of my Epson V750 Pro scanner to achieve a colour-managed workflow. I have the latest version X-Rite i1 Photo Pro 2 calibration kit, and although this enables me to calibrate my monitor and printer, it does not support scanner calibration. I do have Silverfast Ai Studio which includes a scanner calibration facility - is that the best available to me or are there any other options, possibly using the i1 spectrophotometer as I know that it used to be possible to carry out calibration with the older versions of that equipment? Other than that, I'm using an Espon 3880 printer, running Vista x64 and using Photoshop CS5.

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Hierarchical entities view in Manage Workflow

Hi! In my 9.3.1. planning application users with Administrator role can choose between hierarchical and flat views of entities in the Manage Workflow screen but users with Interactive User role only see entities in the flat view with no option for hierarchical view of entities. Is it a standard limitation of Hyperion Planning or is it fixable? I would be very grateful for any ideas!
Edited by: user10129034 on 19.05.2009 9:47

Refer to the following conversation:
Workflow query

Activating Leave Management Node in 4.7

Hi,
I want to activate the Leave Management subnodes in my 4.7 system.I've alreday activated the BC Set EA-HR.The main Node for LM is visible in SPRO,however the sub nodes are not available,this is because of support pack 1 for EA-HR that I have applied on my system.I can clearly see that this support pack has deleted the tables being accessed under the Leave Management Node.Hence I am unable to view the sub nodes.
Is there any way (maybe another support pack or some configuration) that can bring back my LM functionality??
Please help.
Saba.

Dear All,
Come to know how to do that.
Thank you.
Regards,
Venkat.

Calling transaction from Workitem - Credit Management workflow

Hi,
Our client have a requirement to have a link in the workitem and when we click on the link it should open transaction S_ALR_87012218.
The requirement in Credit management workflow, in which we are having included object as sales order, when we click on it, it will open transaction VA03.
Similarly the client requires to have one more link below sales order, clicking on which it should open transaction S_ALR_87012218.
Thans in advance for your help.

Hi Kjetil ,
Thanks a lot for your answer.
I have created a new object type with default method and key as controlling area and customer which are mandatory fields for the report RFDKLI41.
I am submitting the report in the default method.
Now I have a query, how can I attach this object in my workflow?
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Also help me, how can I pass values of controlling area and customer from sales order to this newly creates object?
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Leave approval workflow

people, i have a query ragarding leave approvl workflow. as per standard employee has raised request in ESS, sap will send it to 02, what will happen if position of 002 (reports to) is vacant ? does it automatically and immediately goes to 012 (chief)? what is the chief position is vacant.? does it goes to the O-O and then chief of that org unit?
can the approver forward it to other person in the org strucure by selecting his pernr in MSS.
need help

Hi Manoj,
Check if you are using structure authorizations. If this is the case the substitution will not be able to process the workitem. Otherwise it still could be an authorization problem. Compare the HR authorizations, i suspect the problem will be in there.
Regards,
Martin

Leave management workflow in HR

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