Leave request mail trigers to whom in dual reporting
Hi All
When an employee reports 2 managers from 2 different departments, if he applies leave that mail will trigers to whom.
eg: a position has A002 relationship with one manager
A088 (dotted line)relationship with one manager
if he applies leave that mail trigers to A002 relationship manager
or A088 relationship manager
hmm
not sure
it depends upon the Percentage of the Position say if he is working in X department 75% and 50 % than the mail trigger to the manager where the percetage of Occupacy is more
Similar Messages
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Leave request mail in different languages
Hello,
we are using the leave request functionality for different countries. The report RPTARQEMAIL is scheduled as a daily job, but sends the emails in english only (the schedule user is defined with language 'EN').
We changed the english text of the email (SE61) and included all languages which we need. But the email subject is still just in english. Furthermore the email is getting quite long and not really user-friendly.
We would like to send the emails always in the user's language (text and subject). Is there a way how to do this in the standard report?
Thanks for your support!
NicoleYou need to copy and modify the program to pick the user language text from SE61. This is required since the standard text is mentioned in Selection-Screen of this report will be picked always. you should also be able to change the subject line since this program sends composed mail.
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Team Calendar for non-manager in Leave Request
Hi ,
It seems like only Manager can see the Team Calendar in Leave Request or others ? Can a non Manager also see the Team Calendar , so he can see who is in the office and who is out .
Any help will be appreciated .
Thank you .In the SAP standard, the evaluation path SAP_MANG is used to determine
the root objects. This evaluation path determines root objects whose
manager holds a chief position (please take a look at the F1
documentation of the field "Eval.Path for Root Objects" on the detail
screen in the view V_TWPC_V "View Definition" for further information on
this topic).
In your case, however, chief positions are not used and thus you'll
need to use a different evaluation path to determine the root objects
(e.g. WF_ORGUN) in the above-mentioned view.
Since you are seeing in leave request application.
You can use the report RHSTRU00
1. The DC pcui_gp/tecl had to be deployed to J2EE engine.
2. Note 704604 has to be implemented.
3. The Org.Unit conif has to be correct for the employee
4. View group has to be maintained in V_TWPC_VG.
5. Leave req. application has to work
also refer this
http://help.sap.com/saphelp_erp2005/helpdata/en/
c5/e4b2c8453d11d189430000e829fbbd/frameset.htm
Also make sure that customer Entries V_TWPC_VG_C are not
defaulting other values too. -
HCM ESS Leave request : Intimation mail or Approval mail is not going
Dear Experts,
We have an Ep 7.0 system with ECC 6.0 is connected at backend. Currently we have a requirement : whenever an employee will request for a leave from ESS(EP 7.0) the approver should get an intimation mail and similarly when the request is apporved or rejected the requestor should get a mail about this.
Now we have already a customize workflow for this leave request process. We have checked and scheduled background work procesess for the following reports
1. RPTARQEMAIL
2. RPTARQPOST
3. RSWWTHEX
4. RSWWERRE
5. RSWWCLEAR
6. RSWWCOND
Please note that an approval mail is being sent to the applicant after approval of his leave. We need to make the following adjustments:
1. The body of the approval mail that is being sent now needs to be changed and must include details of the leave request. How to do this?
2. No intimation mail is being sent to approver after a leave request has been raised. As per RPTARQEMAIL approver should also get notified about the leave request.
3. Apart from RPTARQEMAIL if we use the work item "SEND MAIL" in the workflow to implement this, we are getting the approval mail and notification mail in the inbox of our business workspace(SBWP). However the mail is not being redirected to the mail id maintained i.e in outlook inbox.
Regards
ParthaMy sincere advise is to do some thing like this,
1. First take a copy of the standard leave workflow template WS12300111
2.Create a ZBOR (in SWO1 txn) in which you define a method which handles mail sending process by using the standard SAP FM SO_DOCUMENT_SEND_API1
3. Create a Text element in SO10 transaction.After this as I said you will creating a ZBOR-method in that itself you determine the agents and email addresses before calling the FM
SO_DOCUMENT_SEND_API1.
4. To get the lines of the mail content (from SO10) you hvae to use the FM READ_TEXT
if the above is done then fixing your issues is a simple thing
Q1. You need to change the content of the mail type.
A1. You can chage the mail content in the TExt element.
Q2.No intimation mail is being sent to approver after a leave request has been raised?
A2. You hvae two options over here either you can make use of the tab notification of the decision step or by using the program RSWUWFML2 you can schedule a background job, for help see the Documentation of the rep.
Q3.Mail Sedning to outlook
A3. SCOT settings, SMTP---> Internet ---> addresses ---> maintain the address or by using the SWNCONFIG you can even aceheive this. -
Information mail to HOD in ESS Leave Request
Hi,
I am very new to workflows, here we are implementing Leave Request workflow in ESS ( WS12300111 ). The process in one Leave approval only, but my client wants to send the approved leave request information of employee to his HOD ( after got approval from direct manager ).
I have tried to incorporate SEND Mail Step after approval task, but i am unable to get the HOD of employee in container, can u please tell me where i need to do the changes to incorporate the same.
Thanks & Regards,
SrinathHi Srinath,
I supposed you have already copied the standard WF because it hasn't the functionality you need.
In the new custom WF you have to look for the HOD in the Organizational Structure.
How can you do it? Well, create a ABAP Class with IF_WORKFLOW interface. After this, create a static method in the Class with the employee as Import Parameter and a swhactor structure as Export Parameter. Into this method call RH_STRUC_GET Function module if you know the HOD's evaluation path or navigate into the DDIC tables where you can get it.
After that create a synchronous Task to call that method. Then create a step in the WF asociated to the new task. This step will gives to the WF the object that identifies the HOD. You can use this object to pass it to the email step as the recipient. -
RPTARQEMAIL : attach pdf to leave approval mails sent to requester
hi all,
we are using standard leave request/approval of ess/mss. when a leave is approved by manager, the requestor is getting mails as:
Subject: Your leave request has been processed
Body:
You submitted one or more leave requests. Your requests have now been processed. For more information, see the list of your absences.
To look at the list of your absences, go to the Web application for leave requests.
Requester: yourname (yourpernr)
===============================================================
Approved Requests:
Request: Earned Leave, 27.08.2014 - 28.08.2014
=============================================================
But in our scenario, the customer wants to have a pdf attached with this email, that will contain leave granted letter in a specific format.
the pdf we designed using smartforms/adobe forms,
but where can we integrate/insert/enable this attachment to be included in the above email. is there any badi/exit/enhancement available to do this.
thanks.refer below once might help u but not exactly fulfill ur requirement here :-
How to Add – and Track – Attachments to Leave Requests
u mean to say that in ms-outlook u need to that pdf attachment to be displayed ?
once employee attaches his leave attachment it will be getting displayed to the manager in the MSS once check above link might helpful to u . -
Team Calender in Leave Request Application
Hi Experts,
ERP2004 SP17, EP6.0 SP20, ESS/MSS SP17
I am trying to configure the leave request application. I see a link in the "Show team calender" in the application. I configured according the documentation in spro>personal Management>Employee Self Serivce>service specific settings>working time>leave request.
the documentation is like this In "layout of web application">select employees for team calender:
5. Select the employees whose absences you want to display in the team calendar. You first have to enter one of two grouping characteristics in the View/Grp field:
If you use the Manager Self-Service (MSS) or Employee Self- Service (ESS) components at your enterprise, you will probably use the view groups. They are based on employees organizational assignments.
If you use the Time Managers Workplace (TMW), you probably use grouping IDs.
You now have to select the employees whom you want to display in the team calendar. <b>To do so, enter the required view group or grouping ID in the relevant field.</b>
However I do not know where to create a "GROUPING ID". I have added the view group. but the field "GROUPING ID" is blank in the customization. May be this is required to display employees in team calender.
Could you help me how to get employees in Team Calender.
your help will be greatly appreciated.
Thanks so much!
Message was edited by:
minisap gHi Sonia,
Below is what i see in view TWPC_VG.
<b>VIEWGROUP</b> <b> VIEWID</b>
APPRAISAL AP_ALL
APPRAISAL AP_DIR
AP_OVERVIEW APOV_A
AP_OVERVIEW APOV_D
ATTEND A_ALL
ATTEND A_DIR
COMMUNICATION CALL
COMMUNICATION CDIR
DIRECTREPLEVX TVLEV1
DIRECTREPLEVX TVLEV2
DIRECTREPLEVX TVLEV3
DIRECTREPLEVX TVLEV4
DIRECTREPLEVX TVLEV5
HAP_STATUS HAPALL
HAP_STATUS HAPDIR
ISR ISR1
ORG ORGALL
ORG ORGDIR
ORG_PROF O_PROF
ORG_S O_SALL
ORG_S O_SDIR
PCR PCRALL
PCR PCRDIR
PCR_ERP PCRER1
PCR_ERP PCRER2
PTESS ESSDIR
QP_ORGS_VG QP_DIR
REC_OVERVIEW1 RECALL
REC_OVERVIEW1 RECEXT
REC_OVERVIEW1 RECSIM
REC_OVERVIEW2 REC_PA
REC_OVERVIEW2 REC_PE
REC_OVERVIEW2 REC_PS
REPORTING RPT_KA
REPORTING RPT_OA
REPORTING RPT_OD
REPORTING RPT_PA
REPORTING RPT_PD
VACOV RCVAC
XYLVG1 XYL1
ALso let me know the viewgroup you see for the view group "ESS_LEA_EE". May i will try creating these. -
ESS Leave Request - Error while creating a leave record
Hi Friends,
Some of the ESS leave request(not workflow) has gone into error when the system tryies to create a leave record in background. I can view these error request using the report RPTARQDBVIEW. This happens when the background program(PTARQPOST) tries to create a leave record. In some cases the status of the leave request is set to error(the status attribute of the container element(Req) has the value Error),but we are not able to find what is actual error.Is there any log where we can check what is the problem? Please advice.May be
Internally the pernr might not be locked or some one may be maintaing the pernr for whom you are trying to post. -
Issue in Deletion of approved leave request using ws12300111
We are using Std workflow 12300111 and its working fine for new leave request and change leave request but when raise request for deletion of approved leave request the workitem created and info type updated automatically without seeking approval from manager. When you check the workflow log the agent determination happend and updated the info type 2001. This issue is in production system , At the same time if we tested the same scenario in QAS its working fine, ie its asking approval from Manager.
Pl help on this issue.
Regards,
MuthuThis is correct and intended functionality, NO WF IS triggered.
Let me explain, There is no WF triggered when APPROVED (NOT POSTED)
absence is deleted. This is standard, You can trigger a mail
which You had already done so. But there will be no WF triggered.
So if you notice
when the leave request is in status POSTED, it calls the workflow,
but if the leave request is not POSTED yet, it is doesnt call the
workflow.
There is no standard Workflow triggered when the Approved leave request
has been deleted by the employee!
This step should be configured by the customers as when to trigger a
mail to the Admin or Supervisor, when deletion or cancellation happens.
The workflow template is a simple template, You can modify
to suit their needs. -
Auto Approval Workflow for leave request Management.
Hi Guru's,
I am working on leave request Workflow i.e WS12300111.
Now i have to implement the auto approval of workitem if the approver doesnt take any action in 3days.
1. i have implemented deadline monitoring i.e in Latest end tab
refer date/time :- Expression Date : %DATUM% Time : %UZEIT% 3 days Action : Modeled Display test
Outcome : Reminder Mail
In outcome tab i have activated Processing obsolete.
i have created an activity if the deadline is reached so that it should auto approve the workitem.
in that activity i have created a copy of class CL_PT_REQ_WF_ATTRIBS created 1 method auto_approve. and used function module PT_ARQ_REQUEST_EXECUTE so that it will change the status from SENT to APPROVE.
But when i apply leave in portal , workflow starts but it doesnt reach to branch auto approve after the deadline is reached.
Please suggest is the deadline monitoring implemented correctly or not .
whether the auto approve method used is correct or not
or there is another solution to this
I have checked the SWU3 setting and it is green.
Please Advise
Thanks in Advance
chitisHi Rick ,
Thanks for the Reply.
But is there something wrong in deadline monitoring i have maintained for the task.
could you please share the procedure for implementing deadline monitoring specific to auto approval of the workitem.
thanks in advance
chitis -
Dear All
Could you please throw a light on this Leave approval through Work flow . leave request should goes to concern supervisor how we can configure in the SAP could you please tel me is it relating to functional or technical
1 if the concern supervisor is not available can we assign to another alter person to approve ?
2 if the concern person is not using mails can that leave request goes to supervisor mobile ?
3 if any person is taken leave with out informing , once he come to the office after leave can we send the leave request of past dates of what he already utilised ?
Regards
Raghavendrahi
TO make use of Leave request worflow , there is a SAP delivered template 12300111 , which can be utilized for leave approval.
1 if the concern supervisor is not available can we assign to another alter person to approve ?
there are 2 methods to handle this, 1 is that the concerned supervisor can make a substituion rule in portal , 2 , you will have to implement deadline monitoring in your workflow.
2 if the concern person is not using mails can that leave request goes to supervisor mobile ?
the supervisor can logon to portal using mobile , if he has a smartphone device. , ya mobile approvals are possible .
3 if any person is taken leave with out informing , once he come to the office after leave can we send the leave request of past dates of what he already utilised ?
ya you can do this scenario , only payroll related things need to be checked in this case.
Regards
sameer -
Leave Request workflow in MSS - copying standard
Dear All,
can you please help me! Im new to this HCM and SAP.
My Requirement is Manage or Team Lead creates the Leave request (on behalf of employee).
If team lead creates the LR, then the approval mail has to reach manager's UWL. he has to approve or reject.
If manager created the LR, then no need to send the mail.
What i did is, i copied the standard LR workflow - WS12300111 into a customized one.
right now i didnt change anything.
And dont even understand that how mail is going for approval in standard, since there is no mail step in standard.
i have seen about two report also - RPTARQEMAIL & RPTARQPOST .
whether i also need to use this..???????
Please advice.
Thanks,
Rani.Hi,
First of all, you should know the difference between workitem and mail.
Work item - Action that needs to be taken on the request (i.e.)approve or reject
Mail - notification saying that your leave request has been approved (or) employee A's leave request lying with you for approval.
Work item - workflow generates it and it will go to UWL.
Mail - External program or workflow will trigger and it will go to Outlook. (But standard workflow WS12300111 won't send mail)
Now tell me your requirement.
Do you need work item or mail not to be sent when manager raises leave request?
I mean, Is no approval required for manager's leave request?
Cheers,
Raja.D -
Error in approve the leave request in MSS
Hello,
i m new in ESS/MSS.. right now working on maintanance project...All configuration settings are done by other guy. -
I m facing error in approving the leave request in MSS .. it open a error page as of no page found ... can any body tell me the solution of this problem.
thankz and regards,
SumitHi,
Sumit Malhotra ,
Can you check with other user who is having all the roles.
This error has something to do with the roles.navigation is occuring with URL means check the roles or try with other user.
Look into permissions and also in different browser also.
Log file u have to search in OS LEVEL.
Mail meto [email protected] if it doesn,t work and we can try for other ways.
Sorry if it doesn't work.
Thanks,
Gopal.sattiraju -
Fiori - Approval for Timesheet & Leave Request
Hello Friends,
I am currently working on SAP Fiori Timesheet & Leave request approval. The application is working fine and going to manager for approval.
I have a concern here, the approval to manager happens only if I maintain relationship "A012" Managed by, then subordinates who are in that respective Org Unit submits timesheet/Leave request goes to manager for approval.
If I maintain One-on-One relationship "A002", then it is not showing up in manager's id for approval. When I checked in t-code "SWIA" to check with whom it is pending it shows the correct manager maintained in One-on-One relationship.
In my current project, there is only One-on-One relationship "A002", and we don't have relationship "A012". Please let me know whether the approval scenario will work or not.
We cannot ask the client to change the relationship now from "A002" to "A012".
Thanks & Regards,
S.Srikanth
Tags edited by: Michael ApplebyHi Srikanth,
Can you please share the evaluation path rules for the Root and Navigation Objects that you used to solve? I'm having the exact same problem pulling in the B002 relationships.
Using SAP_MANG for the root:
10
B
008
Holder
S
20
S
A
012
Manages...
O
30
US
A
208
Is identical to
P
By adding the B002 Relationship to a rule based on MSSDIREC (Line 25)
10
O
B
900
Manager under manager
S
20
O
B
900
Manager under manager
O
25
S
B
002
Is line supervisor of
S
30
S
A
008
Holder
P
40
S
A
008
Holder
US
I got RHSTRU00 to show the correct Evaluation, but Fiori doesn't pull in B002's yet. Do I need to adjust the Root one as well? Thanks for any ideas!
Scott -
Configuring the attaching of documents to leave request
Hi All,
The current leave request in ESS was not configured to upload any supporting documents. The cleint now want to have the functionality to attach doctors notes, or any additional documents to the leave request. Please advise on the procedure for doing that with or without DMS. We need to expolore the 2 options.
Regards,A Pages '08 or earlier document is actually a package, a special kind of folder that appears as a single file, but isn't. You can't e-mail a folder which is why many mail clients balk. Apple Mail will automatically zip a folder, other e-mail clients don't, especially web-based e-mail. In the Finder, Control- or right-click on the Pages document & choose Create Archive… (Tiger) or Compress… (Leopard) from the contextual menu. You will now have a zipped Pages document that you can attach to your e-mail & send.
Your recipient must have Pages to be able to open your Pages file. If s/he doesn't, you can export the Pages document as Word or PDF & send that.
Pages 4/iWork '09 now saves a flat file by default (it can also save as a package). There is a Share menu that has the option to e-mail the document as Pages, Word or PDF.
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