Legacy uploads

The current company that i work for has sap but we are acuiring a new company which does not have sap. They are wanting for the time being financials be put on sap. The PO and GR will be done in legacy system and every day IR will be created in sap. how is the three way match going to work in this case?how do i handle taxes? also generally we upload vendor line items one side hitting the vendor and other a conversion account, in thhis case since it is a daily interface what account needs to be hit. any help is appreciated?

That being said..now I see that these asset loads were done with a transfer date as the end of the last closed fiscal year.
I was confused about the mid year transfer all this time.
So based on the below it does say that
'In this case, you do not need to include any posted depreciation or transactions in the transfer of legacy data. You only need to transfer master data and the cumulative values as of the end of the last closed fiscal year.'
http://help.sap.com/saphelp_erp60/helpdata/en/4f/71fd71448011d189f00000e81ddfac/frameset.htm
So i guess, there will be no entries in the transactions area of the asset(AW01N) and this is correct when assets are loaded as of the end of last closed fiscal year.
can you confirm?

Similar Messages

AUC Legacy upload

Hi Gurus,
While uploading legacy data (AS91) into AUC Asset Class, SAP doesn't have 'transaction description of the line items. As one AUC master may have no. of line items while settling line items, we must know the nature of transaction.
Can any one explain where we can upload such information in legacy data upload?
Regards,
Ashok

Hi,
Thanks for the reply.
Yet, my question is "how to upload line item details like transaction description etc. to know the nature of the expense?" Transaction type 900 shows description as legacy transfer.
I will ask this question in different way as follows:
How to identify each legacy uploaded line items, what is the nature of expenses like, labour charges, electricity consumed, transport charges etc. (i.e., description of transactions)
Please clarify, whether to upload detailed line items of legacy auc, or only summarized values to be uploaded against transaction type 900 matching GL auc balances.
Regards,
Ashok

Query on Legacy Upload Format for EMIGALL

HI ,
I need to upload around 500000 records for a particular data object(ex. PARTNER) in EMIGALL .
For that i need to prepare a file in the legacy system to upload into the SAP using EMIGALL.
Question
1. What should be the format of file that is to be prepared .
FORMAT1:
LEGACY NUM     BU_TYPE   NAME_ORG1     NAME_LAST NAME_FIRST TEL_NUMBER
15070005 ..............2................. COUNTY .......... test1.......... abc........    123456
This is the format of file i have received from the customer . Does it need to be converted into another format for uploading .
If yes ...is there a way by which i can convert this file into desired format to upload or i have to manually convert each record to the desired format.please help
Thanks in advance.I shall appreciate any quick help in this regard.
Regards
Gaurav

Hi Gaurav
Within transaction EMIGALL go to menu item "IS-U migration: User Handbook".
The User Handbook describes the file layout under
General information
    Sequential Import Files
After setting-up a migration object a sample file layout can be found via menu item "Utilities: Structure display: Display customer structure" and within the next screen pressing button "Import File Layout".
Yep
Jürgen

Legacy Upload

Hi
We want to upload legacy balances of assets in the system. However we do not have any historical data of various assets. However, we do have the opening block, depreciation and net blcok for all the assets. We want to use Asset Accounting only for any new acquisition henceforth. How do we upload the legacy balances in the system
Regards
Samir

Hi
If you do not have all the details, then you cannot use the complete functionality available in Asset Accounting. Your reports would not be correct. The strategy you could use is:
1. for legacy assets, create them as GL accounts with all activities done manually.
2. for capital asset purchase henceforth get the details captured in asset accounting
However, it is purely a business call and more of consulting issue
regards
Sanil Bhandari

OASV after AS91-Legacy Upload

I want to upload certain assets to the System through AS91 transaction. The asset had original acquisition value 500 and now it has depreciated. However, I think we have to have some value as the acquisiton value for uploading. Hence I have decided that : Original acquisiton value - 500, Current value (memo) - 1. Hence the difference of 499 would be the accumulated depreciation. What entry I have to pass in OASV for effecting this ?

Let me make my issue little more clear:
We have to upload some assets which are fully depreciated.
I have made a memo value of 1 for this asset class as it was required that this asset should have a nominal value.
One asset, say, which had initial value 500 is to be uploaded.
What should be the accumulated depreciation for this, 500 or 499 ?
What accounting entry I should pass for this ?

Asset Initial Upload & reporting for uploaded value

Hi SAP Gurus,
I have uploaded the asset data using AS91 and also updated the GL values in OASV.
The initial upload seems to be all correct in this manner since TB is tallying.
However when i view the FA reports for the date of upload i am finding discrepancies in the Accumulated Depreciation values as shown in the report & the values uplaoded in AS91.
Let me explain further, say for eg. the Cost of the asset was Rs. 10,000/- and Accumulated Depreciation as per legacy (as on date of upload) is Rs. 1858/-. However the actual Accumulated Depreciation should have been Rs. 1863 --- the diffference in legacy data was due to runding offs in previous months.
Now when i uploaded the intial data i used the legacy figures i.e. Rs. 10,000 & Rs. 1858 since trial balance had to be tallied.
However when i run reports in FA for the initial upload date, i find that the reports are showing the Acc. Depn (plan values) as Rs. 1863 & not the value that i have uploaded.
What possibly is the reason for this ?
Can anyone tell me any report to view only the uploaded information ?
Points will be awarded for useful answers.
Thanks & Regards
Piyush Kothari

Hi,
There is an error appearing as below:
"Report date 31.08.2007 is invalid for this report.
Reports of this kind can only be run for the last day of the period in which the last depreciation posting run took place (or in a subsequent period) in the relevant fiscal year.
It is not possible to run a report on posted depreciation in a fiscal year in which no depreciation posting run has yet taken place."
My legacy upload date was 31.08.2007.
When i run for 31.12.2007 (last period in the fiscal year for which dep. run has taken place) then the results are ok.
But still i would like to assign some points to you since this would have helped indeed.
Thanks
Piyush Kothari

Asset legacy data

hello
in asset legacy uploading,in some of asset class its showing the wrong acquisition GL account.......why its happening,....
in oa90 its correcttly assigned
regards

Dear KS_sap1,
Do you mean AO90 ? Because you have written in post as oa90. So please check once again meticulously whether you have assigned itself wrong GL accounts !
In my accordance AO90 is the only place where assets get intergration with GL accounts. Requesting you to go through again.
I hope this will help you, if you have any doubts feel free to share - you are welcome !
Reagrds,
Pankaj A Bhalerao.

T.code AS91: takingover the values of "Accm.ord.deprec." ...

Hi All,
creating an asset by AS91, choosing the button "takeover values:
- when I fill in the amount of the "***.acquis.val." for the 01 depreciation area (field ANBTR01),
SAP repetes it for the other areas (fields ANBTR02 and ANBTR03) ;
- instead, when I fill in the amount of the "Accm.ord.deprec." for the 01 depreciation area this fiiling isn't repeated for the others depreciation areas.
Is there a way to obtain the repetition of the amounts for the "Accm.ord.deprec." too?
Thanks
Gandalf

Check you configuration. You describe the rule for takeover of APC and Depreciation values in Asset accounting configuration.
IMG path: Asset Accounting>Valuation>Depreciation Areas-->Specify Transfer of APC Values & Specify Transfer of Depreciation Terms
It seems there are rules for the APC values, but not for the Depreciation terms.
Try this setting out. It might work, although I am not sure whether the system will do that during the Legacy upload transaction.
Regards,
Vishal.

Error in Assets Reconciliation

HI
I have problem in Assets reconciliation. i.e, actually my go live date is 30.06.2008 by that time we have uploaded all the legacy values and tallied TB ,Balance Sheet all GL wise balances between legacy and SAP. Now we are doing reconcliation for 2008 fiscla year. while reconciling the acquistions during the year of 2008 incluing the acquistion valued which we have uploaded as on 30.06.2008 and lateral acqusitions from July ,2008 to 31.03.2009 the AR05 balances are are not matching with Asset GL value (FAGLL03) report because,whcih Assets values were updated ( opening legacy Assets) in AR05 report . I found the documents which are giving the problem and I try to find the accounting document from AW01N I got the meesasge "It is not possible to display document from financial Accounting" because of this, values are not matching for GL report and Asset report. . I have found all such kind of documents. but how to rectiy thos documents.
my analysis is if probelm come that is only between SAP and Legacy vlaues but not in both SAP reports ie.,( FAGLL03 and AR06)
this probelm only occured for legacy uploaded assets
early response is height appreciated
thanks
Tulasi

The legacy values uploaded in fixed assets through transaction AS91 cannot be seen in any FI document since the values have been directly uploaded in fixed assets and not in FI. The FI balances to GL accounts are uploaded through transaction OASV which makes corresponding GL accounts posting equal to Asset balances AS91 posting.
Try to compare the acquistion values (net book value) in RABEST01 report by entering a particular Asset-acquistion recon GL account in Further selections tab for 31.03.2009. Compare tis value with FS10N display of balances for the same GL account. Check if any postings have been done in special periods i.e 13 to 16 in FS10N. These will not be reflected in RABEST01 but balance as of end of normal periods i.e period 12 should agree between RABEST01 and FS10N.
Thanks and regards
Kedar

Doubts OASV

Hi Experts,
1. I have a doubt in OASV, when we execute the oasv tcode, which date i have to give after that in g/l account colom which account i have to give.
2. I am uploading all legacy data assets through as91. so in oasv which gl account and how much amount i have to give( i.e. cumulative of the total assets amount or i have to post each asset acqustion value amount).
please clarify my doubts.
regards,
Gopi.P

Hi
You will enter the balances for Asset balance sheet accounts, which are reconciliation accounts can be posted in OASV. Date would be your asset takeover date in to SAP. This transaction should be used for one time purpose of legacy upload only
Thank You,

Steps to prepare and upload legacy master data excel files into SAP?

Hi abap experts,
We have brand new installed ECC system somehow configured but with no master or transaction data loaded .It is new empty system....We also have some legacy data in excel files...We want to start loading some data into the SAP sandbox step by step and to see how they work...test some transactions see if the loaded data are good etc initial tests.
Few questions here are raised:
-Can someone tell me what is the process of loading this data into SAP system?
-Should this excel file must me reworked prepared somehow(fields, columns etc) in order to be ready for upload to SAP??
-Users asked me how to prepared their legacy excel files so they can be ready in SAP format for upload.?Is this an abaper job or it is a functional guy job?
-Or should the excel files be converted to .txt files and then imported to SAP?Does it really make some difference if files are in excel or .txt format?
-Should the Abaper determine the structure of those excel file(to be ready for upload ) and if yes, what are the technical rules here ?
-What tools should be used for this initial data loads? CATT , Lsmw , batch input or something else?
-At which point we should test the data?I guess after the initial load?
-What tools are used in all steps before...
-If someone can provide me with step by step scenario or guide of loading some kind of initial master data - from .xls file alignment to the real upload - this will be great..
You can email me some upload guide or some excel/txt file examples and screenshots documents to excersize....
Your help is appreciated it.!
Jon

hi,
excel sheet uploading:
http://www.sap-img.com/abap/upload-direct-excel.htm
http://www.sap-img.com/abap/excel_upload_alternative-kcd-excel-ole-to-int-convert.htm
http://www.sapdevelopment.co.uk/file/file_upexcel.htm
http://www.sapdevelopment.co.uk/ms/mshome.htm

*Journal Entries while uploading the vendor master data from legacy system*

hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PM

Hi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards

Reg:when i was uploading data from legacy system

Hi All,
it is any Include program
for tcode mpr1
when i was upload the data for forecast values from
legacy system to sap system .
only one record is geting updated
other records are not updateding
i have retun logic like this
code,,,,,,,,
TYPES: BEGIN OF TY_FILE,
        WERKS LIKE MAPR-WERKS,
        MATNR LIKE MAPR-MATNR,
        PRWRT LIKE PROW-PRWRT,
       END OF TY_FILE.
DATA: IT_FILE TYPE STANDARD TABLE OF TY_FILE,
      WA_FILE TYPE TY_FILE.
DATA : IT_MARA LIKE MARA OCCURS 0 WITH HEADER LINE,
       IT_MARC LIKE MARC OCCURS 0 WITH HEADER LINE.
DATA : LV_FILE TYPE STRING.
LV_FILE = I_MPR1USERPAR.
CALL METHOD CL_GUI_FRONTEND_SERVICES=>GUI_UPLOAD
EXPORTING
    FILENAME                = LV_FILE
    FILETYPE                = 'DAT'
    HAS_FIELD_SEPARATOR     = 'X'
CHANGING
    DATA_TAB                = IT_FILE
EXCEPTIONS
    FILE_OPEN_ERROR         = 1
    FILE_READ_ERROR         = 2
    NO_BATCH                = 3
    GUI_REFUSE_FILETRANSFER = 4
    INVALID_TYPE            = 5
    NO_AUTHORITY            = 6
    UNKNOWN_ERROR           = 7
    BAD_DATA_FORMAT         = 8
    HEADER_NOT_ALLOWED      = 9
    SEPARATOR_NOT_ALLOWED   = 10
    HEADER_TOO_LONG         = 11
    UNKNOWN_DP_ERROR        = 12
    ACCESS_DENIED           = 13
    DP_OUT_OF_MEMORY        = 14
    DISK_FULL               = 15
    DP_TIMEOUT              = 16
    NOT_SUPPORTED_BY_GUI    = 17
    ERROR_NO_GUI            = 18
    OTHERS                  = 19
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
             WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
LOOP AT T_ARTICLES.
    CLEAR : IT_MARA,IT_MARC.
    SELECT SINGLE * FROM MARA INTO IT_MARA WHERE MATNR = T_ARTICLES-MATNR.
    SELECT SINGLE * FROM MARC INTO IT_MARC WHERE MATNR = T_ARTICLES-MATNR
                                             AND WERKS = T_ARTICLES-WERKS.
ENDLOOP.
LOOP AT IT_FILE INTO WA_FILE .
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_INPUT'
    EXPORTING
      INPUT = WA_FILE-MATNR
    IMPORTING
      OUTPUT = WA_FILE-MATNR.
T_FORECAST_VALUES-WERKS = WA_FILE-WERKS.
T_FORECAST_VALUES-MATNR = WA_FILE-MATNR.
T_FORECAST_VALUES-PERKZ = IT_MARC-PERKZ.
T_FORECAST_VALUES-ERTAG = T_ARTICLES-PRDAT_NEW.
T_FORECAST_VALUES-KOPRW = WA_FILE-PRWRT.
T_FORECAST_VALUES-MEINS = IT_MARA-MEINS.
APPEND T_FORECAST_VALUES.
CLEAR : T_FORECAST_VALUES.
ENDLOOP.
thanks
mars

For creating/uploading the master data from legacy system to SAP we either use below options
1. BDC (recording)
2. BAPI
3. ALE iDoc.
I would sugguest you to use BAPI and there's already this post which explains few details about the BAPI:
Problems with BAPI_PROJECT_MAINTAIN
Regards
Sreenivas

Upload MR results which already billed from Legacy System to SAP

Hello Experts,
We want to implement ISU-Water .
Before Implementing SAP, we want to Upload Last Year's MR results (From the Previous system..) ,to let SAP use these results as a basis for Estimation.
To have these Meter Readings in DB tables, I probably need to start scheduling 1 year before the actual start of Using SAP,then I will Create Meter Reading Orders and Upload the MR Results, but:
I don't want to Bill these MR results,because they already billed in legacy system.
How can I perform this ?
Thank you very much in advance,
Michael.

Hi,
Historical Profiles is just a profile type used to store past meter data. But to maintain this historical data u need to attach the profile to the installation using load profiles. There is a button on the left top (called load profiles) where you can attach this historical profile to the installation to maintain the historical profile to the installation (similar to updating a operand in installation facts for basic meters)
Use the following path to define a new profile type:
SAP Utilities --> Energy Data Management --> Basic Settings --> Profile Type --> Define Profilet Types
Create a Historical profile in transaction EEDM06 with profile type historical. and upload the historical meter reads to this profile using a program.
Let me know if you need any more information.
Thank you,
Binno Don Thomas

Upload data from legacy system to SAP through ALE IDOC

Hello All,
I have a requirement where i need to upload the data from legacy system to SAP. So i am using ALE IDOC.
In my requirement i need to extend the Standard IDOC. I have extended the IDOC and even found the exit for the updation of the extended fields to SAP. My data would be be placed in the application server.
Can anybody tell me how to retrieve the data and update in the tables for the extended fields.
Could you please provide a sample program for retrieving data for IDOC.
Thanks

Hi,
You can find the sample code in the following link.
Re: calling idoc_input_creditor
Regards
Sajid

Legacy uploads

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