Legacy vs User mailbox

I understand the difference between the two. My question is; why would some moved, 2003 mailboxes' recipient type be Legacy while others, also moved from 2003, are User Mailboxes?

Hmm well technically that shouldn't happen and;
I take it that no one converted just some of the mailboxes and forgot to do others?
All mailboxes are 100% moved to 2010?
The mailboxes were all migrated via mailbox move, i.e. you didn't by chance create a mailbox for a user on 2010 and then export to PST from 2003 and import into 2010?
Perhaps this article will help
http://anandthearchitect.com/2010/12/06/legacy-mailbox-in-exchange-2010-solvable-mystery/
Search, Recover, & Extract Mailboxes, Folders, & Email Items from Offline Exchange Mailbox and Public Folder EDB's and Live Exchange Servers or Import/Migrate direct from Offline EDB to Any Production Exchange Server, even cross version i.e. 2003 -->
2007 --> 2010 --> 2013 with Lucid8's
DigiScope

Similar Messages

Configure legacy public folders where user mailboxes are on Exchange 2013 servers

Hello all,
I have mailboxes on an exchange 2013 server than need access to public folders on a 2010 server before I migrate them over. I followed the commands in the TechNet article with the subject "Configure legacy public folders where user mailboxes
are on Exchange 2013 servers" (sorry, I wasn't allowed to insert a link because I wasn't verified?). The problem is when I run the last command of "Set-OrganizationConfig -PublicFoldersEnabled Remote -RemotePublicFolderMailboxes ProxyMailbox1,ProxyMailbox2,ProxyMailbox3"
on the 2013 server, using the mailbox name I had created, it says it cannot be found. Of course I checked and the mailbox exists, is configured properly, and so is the new database. The 2013 EAC also sees the mailbox with no issues.
Can someone tell me why I am getting this error?
Thanks,
Shaibal

Hi Mavis,
Thank you for your response. I am the full domain admin, and check and was part of both groups mentioned above. Also, I have only one 2010 server with public folder, and so the command I am running on the 2013 looks like this: Set-OrganizationConfig
-PublicFoldersEnabled Remote -RemotePublicFolderMailboxes PFMailbox1. I even just created a second user and mailbox using the console instead of the shell, and still no luck.
Below is the error I get:
[PS] C:\Windows\system32>Set-OrganizationConfig -PublicFoldersEnabled Remote -RemotePublicFolderMailboxes PFMailbox2
Couldn't find object "PFMailbox2". Please make sure that it was spelled correctly or specify a different object.
    + CategoryInfo          : NotSpecified: (:) [Set-OrganizationConfig], ManagementObjectNotFoundException
    + FullyQualifiedErrorId : [Server=ZOR-EXCHANGE01,RequestId=cc567b2f-34d8-41ba-9261-143223566e06,TimeStamp=3/5/2015
    4:36:10 PM] [FailureCategory=Cmdlet-ManagementObjectNotFoundException] 2EF24201,Microsoft.Exchange.Management.Sys
temConfigurationTasks.SetOrganizationConfig
    + PSComputerName        : zor-exchange01.zubatkin.lan

Legacy mailboxes to user mailboxes

Hello,
1) I need to provid a list of legacy mailboxes. How can I get that lsit using pwer shell command?
2) from that list I will later need to change the legacy mailbox to User Mailbox.
I only know how to change legacy mailbox to User Mailbox for one user but not from a list of many user (prior questions)
Set-Mailbox -Identity "alias" -ApplyMandatoryProperties
Can you please help me?

~ First of all, Exchange 2003 mailboxes show as Legacy Mailboxes in EMC and there isn't any problem in it.
~ If mailboxes are on Exchange 2007 server and shows as Legacy then it should have either created or moved with Exchange 2003 management tools which is the cause of showing it legacy. For your reference :)
Now back to your answer...
1) Use below cmdlet to get the list of legacy mailboxes...
Get-Mailbox -ResultSize Unlimited | Where{$_.RecipientTypeDetails -eq "LegacyMailbox"}
2) Use below cmdlet to get the list of legacy mailboxes and apply mendatory properties (But use this if you have all mailboxes on Exchange 2007 server ONLY)
Get-Mailbox -ResultSize Unlimited | Where{$_.RecipientTypeDetails -eq "LegacyMailbox"} | Set-Mailbox -ApplyMandatoryProperties
Amit Tank | MVP – Exchange Server | MCITP: EMA | MCSA: M | http://ExchangeShare.WordPress.com

Exch2010: User mailbox changed to Shared Mailbox

[apologies for posting in the Exch 2013 section - the drop down did not show legacy exchange forum categories!]
I recently migrated from Exchange 2003 to 2010. Mailboxes were moved and showing in EMC as 'User Mailbox'. All good.
Now, two weeks later, around 10 of the 60 mailboxes are now showing as 'Shared Mailbox' and I'm not sure why, or how this changed.
There is no pattern to why some users have been converted, they are a mixed bag of staff. I have compared mailbox permissions and send as permissions with 'User Mailbox' types but can't see any difference. The users affected have not reported any issues
to me.
What would cause this to happen? I am keen to convert back to User Mailbox type but want to be sure this doesn't happen again.
Thanks

Hi,
The issue is odd. I recommend you check event log to see if there is any clues. Maybe someone converted user mailbox to shared mailbox.
When you run the Set-Mailbox -Type Shared command to convert user mailbox to shared mailbox successfully, this operation will be logged.
Open Event Viewer, locate the path: Applications and Services Logs -> MSExchange Management, check if there is related event.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Deleting emails with a specific subject from a single user mailbox

we are exchange 2007 on SP1. we do not have an edge server, only a hub server.
A user mailbox was flooded with 11000 "Undeliverable:" emails in the last 2 days, the source being "DSA". I am still finding out why this has happened. As for now, I have set up a rule to silently drop all emails with this specific subject.
now the user wanted our team to delete all of these 11000 emails from his mailbox.
we gave the appropriate permission to the users mailbox by running the command
Get-Mailbox -Identity “[email protected]” | Add-MailboxPermission -User [email protected] -AccessRights FullAccess -InheritanceType all
Then I ran the below command
Get-Mailbox -Identity “[email protected]” | Export-Mailbox -SubjectKeywords "Undeliverable:" -IncludeFolders "\Inbox" -StartDate "09/22/2014" -EndDate "09/23/2014" -DeleteContent -Confirm:$false
The command ran for a while, showing it was deleting 19000 odd emails with the below summary
[PS] C:\Windows\System32>Get-Mailbox -Identity "[email protected]" | Export-Mailb
ox -SubjectKeywords "Undeliverable:" -IncludeFolders "\Inbox" -StartDate "09/22/
2014" -EndDate "09/23/2014" -DeleteContent -Confirm:$false
TargetMailbox :
TargetServer :
TargetDatabase :
MailboxSize : 733800KB
IsResourceMailbox : False
SIDUsedInMatch :
SMTPProxies :
SourceManager :
SourceDirectReports :
SourcePublicDelegates :
SourcePublicDelegatesBL :
SourceAltRecipient :
SourceAltRecipientBL :
SourceDeliverAndRedirect :
MatchedTargetNTAccountDN :
IsMatchedNTAccountMailboxEnabled :
MatchedContactsDNList :
TargetNTAccountDNToCreate :
TargetManager :
TargetDirectReports :
TargetPublicDelegates :
TargetPublicDelegatesBL :
TargetAltRecipient :
TargetAltRecipientBL :
TargetDeliverAndRedirect :
Options : DeleteSourceContent
SourceForestCredential :
TargetForestCredential :
TargetFolder :
PSTFilePath :
RsgMailboxGuid :
RsgMailboxLegacyExchangeDN :
RsgMailboxDisplayName :
RsgDatabaseGuid :
StandardMessagesDeleted : 0
AssociatedMessagesDeleted : 0
DumpsterMessagesDeleted : 19020
MoveType : DeleteOnly
MoveStage : Completed
StartTime : 9/23/2014 7:29:01 PM
EndTime : 9/23/2014 7:32:19 PM
StatusCode : 0
StatusMessage : Messages have been deleted from the source m
ailbox.
ReportFile : C:\Program Files\Microsoft\Exchange Server\L
ogging\MigrationLogs\export-Mailbox20140923-
192900-8103154.xml
However, when I open the user's mailbox all of the emails still exist. kindly help me understand where I am going wrong and how I can delete all these emails.
Thank You
Philip

Are they still specifically in the Inbox?
I was thinking that the account might have "Deny" permissions to the user's mailbox but it looks like it can access the mailbox and delete items.
StandardMessagesDeleted          : 0
AssociatedMessagesDeleted        : 0
DumpsterMessagesDeleted         : 19020
Please mark as helpful if you find my contribution useful or as an answer if it does answer your question. That will encourage me - and others - to take time out to help you.

Mailbox Converted from Shared Mailbox to User Mailbox; Unable to log on using Outlook

Hi,
We set up Office 365 couple of weeks ago and set up a shared mailbox "sales". This didn't meet our needs as we wanted the users to be send email from the sales email box and have these email appear in the set items folder of the sales mailbox,
not from the users mailbox.
Therefore following some instructions, we used the shell to convert the mailbox to a user mailbox. Correctly, this email box now no longer appears in the list of shared mailboxes in the admin site, it appears in the user section.
We have also successfully assigned this sales user a licence <label boxtype="Label" class="BOX-MainTertiary o365-ns-c LicenseProduct" for="sku0">Office 365 MidSize Business including of course </label>"<label
boxtype="Label" class="BOX-MainBodyText" for="sku0_Service2">Exchange Online Plan 1".</label>
However, when we try and add this email box into outlook, it fails, after requesting the password several times. We have checked the password by signing into webmail and this has no issue, it works correctly. We therefore have the correct password, but this
conversion seems to have caused a problem?!<label boxtype="Label" class="BOX-MainBodyText" for="sku0_Service2"></label>
The second issue is that the shared mailbox still appears within the users outlook as a shared mailbox, it hasn't removed itself. trying to right click and close complains it is associated with an email account, meaning it wants us to remove the whole
account and add it again? Surely if its no longer shared it should vanish?

What you're trying to do will have its own problems because Outlook does not serve two masters well. Trust me on this, trying to open two mailboxes simultaneously this way, rather than opening the mailbox as a second mailbox (which doesn't give you
the Sent Items behavior you crave), will cause you plenty of other problems.
Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

Can not receive messages - user mailbox locked

Suddenly my incoming messages stopped coming and a dialogue box appeard, saying: "The sending of password failed. The e-mail server (pop3) answered user mailbox locked."
I've been in contact with my internet service provider and they found nothing wrong from their side. I can access my mail on the webmail and I can send email from my account.
I've checked the way the server and the account is configured and everything seems to be ok and according to manuals from both the ISP and Thunderbird. How can I get may incoming mail working again? Hoping for help!

Yes I asked. That was the first thing I did. And there's nothing wrong on the provider's side. They didn't lock the account and found it very unusual. They didn't know much about Thunderbird, however...
But I got hands-on-help from my son yesterday and that might have (almost) solved it. Seems that Thunderbird can't have both IMAP and POP3 accounts running and there might have been something in this that disturbed the flow. He made a new inbox and things started to work again. But it's still not working 100 %.

Issue with a user mailbox.

We're running exchange 2010 SP2 RU8. I have one particular user were I'm getting the following error:
Cannot open mailbox /o=Org/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Configuration/cn=Servers/cn=EXSRV01/cn=Microsoft System Attendant.
It was running the command 'Get-CalendarProcessing -Identity 'company.com/Users/<username> -ReadFromDomainController'.
I've done some searches but the advice is all over the place. This user lives on a database with about 600 other users. This error only occurs on this particular users mailbox. The user can't access OWA as well.
I've tried disconnecting and re-connecting but it gives the same error. Anyone have advice on what to do or try? Again the database itself is fine as all other users are working fine.
Thanks

Hi,
Have you ever run any script to reset the permission before the issue firstly occurred?
Thanks,
Simon Wu
TechNet Community Support

How to use Powershell to set delegate for user mailbox in Exchange 2010 and Office 365

Hello,
Can you please tell me if I can set delegate for user mailbox in Exchange 2010 or Office 365 using Powershell?
If I can, then how can I do that? (which Powershell commands for setting the delegate?)
Many thanks, and have a good day!

Hi,
If you wanted to add a delegate to possiblly a large number of users or you do this during mailbox provisioning. So the following script will use
impersonation to access another users mailbox and add a delegate.
$mbtoDelegate = "[email protected]"
$delegatetoAdd = "[email protected]"
$dllpath = "C:\Program Files\Microsoft\Exchange\Web Services\1.0\Microsoft.Exchange.WebServices.dll"
[void][Reflection.Assembly]::LoadFile($dllpath)
$service = new-object Microsoft.Exchange.WebServices.Data.ExchangeService([Microsoft.Exchange.WebServices.Data.ExchangeVersion]::Exchange2007_SP1)
$windowsIdentity = [System.Security.Principal.WindowsIdentity]::GetCurrent()
$sidbind = "LDAP://<SID=" + $windowsIdentity.user.Value.ToString() + ">"
$aceuser = [ADSI]$sidbind
$service.AutodiscoverUrl($aceuser.mail.ToString())
$service.ImpersonatedUserId = new-object Microsoft.Exchange.WebServices.Data.ImpersonatedUserId([Microsoft.Exchange.WebServices.Data.ConnectingIdType]::SmtpAddress,
$mbtoDelegate);
$mbMailbox = new-object Microsoft.Exchange.WebServices.Data.Mailbox($mbtoDelegate)
$dgUser = new-object Microsoft.Exchange.WebServices.Data.DelegateUser($delegatetoAdd)
$dgUser.ViewPrivateItems = $false
$dgUser.ReceiveCopiesOfMeetingMessages = $false
$dgUser.Permissions.CalendarFolderPermissionLevel = [Microsoft.Exchange.WebServices.Data.DelegateFolderPermissionLevel]::Editor
$dgUser.Permissions.InboxFolderPermissionLevel = [Microsoft.Exchange.WebServices.Data.DelegateFolderPermissionLevel]::Reviewer
$dgArray = new-object Microsoft.Exchange.WebServices.Data.DelegateUser[] 1
$dgArray[0] = $dgUser
$service.AddDelegates($mbMailbox, [Microsoft.Exchange.WebServices.Data.MeetingRequestsDeliveryScope]::DelegatesAndMe, $dgArray);
Hope this helps.

Maximum number of user mailboxes supported by single Exchange Database in 2007 / 2010 & 2013 ?

What is the Maximum number of user mailboxes supported by single Exchange Database in 2007 / 2010 & 2013 ?
Aditya Mediratta

Agree with Keith, there is no MB # limit, however there are practical concerns such as DB size and how that effects recoverability as well as performance. In terms of extremes we had one major educational customer that had 35K Mailboxes in
a single database so you can utilize a ridiculous # of mailboxes in a DB if desired. IMO you are better off to keep the # of mailboxes to a reasonable level, i.e. no more than 250-500 mailboxes per DB
Search, Recover, & Extract Mailboxes, Folders, & Email Items from Offline Exchange Mailbox and Public Folder EDB's and Live Exchange Servers or Import/Migrate direct from Offline EDB to Any Production Exchange Server, even cross version i.e. 2003 -->
2007 --> 2010 --> 2013 with Lucid8's
DigiScope

New User Mailbox not showing up in GAL - Created wrong?

I have a strange issue that is causing me angst and making me argue with my network manager. Here's the lowdown. Please shed some light on it if you can.
Every place I have worked prior to my current company I would do the following steps to create a new user (new employee). In AD I would
copy an existing user with the same/similar permissions, distro list membership, etc... Then go into
EMC and create a new mailbox for an existing user
and link it to the new AD object I had just created. This always worked for me. Here it doesn't. When I do it that way, the new user mailbox does not get added to the GAL. If you go to
All Users they show up. I have read several articles about using cached mode and if I turn it off the user will show up. Unfortunately most of our employees are in the field for long periods of time so we need to run in cached mode.
The way the network manager wants them created (and this way works) is to create a new user mailbox for a
new user in EMC which also creates the AD object. Then I have to go back to AD and manually add the user to permissions groups, distro lists, add profile settings, etc... Very tedious and manual process.
Can someone help me understand why doing it my way, which I have done for years on other networks, is not working here? Since we are using cached mode do I have to create the user object and mailbox the way he does it?

I believe the way you are doing it and the way he is doing it is doing exactly the same thing as far as when it shows up in the GAL. The problem sounds like exactly what you said in that you are using cached mode which uses an Offline Address Book
(OAB). If you look in EMC under Organization Configuration/Mailbox/Offline Address Book, you will see the update schedule. What happens is when you create the account it shows up in the address book right away however it only shows up in the OAB
when that updater runs. Even after that is done, the outlook client needs to go out and download the OAB file, which happens 24 hours from the time it last downloaded the OAB. I'm not sure if there is a fix for your problem as it appears to be
by design. Perhaps your old company may have been running in online mode? You may want to look at
http://support.microsoft.com/kb/841273/en-us for more details.
Q1: What is cached mode?
A1: Cached mode is the new default configuration for Outlook. It provides an experience that is similar to the offline configuration in earlier versions of Outlook. When you are running in cached mode, your Exchange mailbox is synchronized to a local
file (an .ost file), and the offline address list from your Exchange computer is synchronized to a collection of files (.oab files) on your client computer. Outlook directly accesses the .ost file and the .oab files on your hard disk instead of communicating
directly with your server or servers. Therefore, network communication between Outlook and Exchange is significantly reduced.
Q2: Why does cached mode generate an offline address book?
A2: The offline address book contains a set of all the properties of a user (such as e-mail addresses and names) that Outlook requires. With an offline address book, Outlook does not have to connect to the global catalog to resolve names, nor
does it have to open a person’s details record. Instead, Outlook easily obtains this information from the local offline address book.
Q5: How frequently is the offline address book updated on the Outlook client?
A5: If left constantly running, Outlook in cached mode automatically updates the offline address book on the client every 24 hours. The 24-hour time period is measured from the time that the offline address book was last downloaded successfully. For
example, if you complete an offline address book download at 09:00 today, Outlook will start the offline address book download the next day at approximately 09:00. Therefore, different people will receive updates at different, random times.
Note The default setting on the Exchange computer is to generate an offline address book differential file every morning at 04:00. For a change that is made in Active Directory to reach the client computer, the following events must occur:
The change must be picked up by the Exchange computer that generates the offline address book files. This can take several hours. At worst, it can take 24 hours. This variable will be referred to as "x."
The Outlook clients must download the offline address book updates every 24 hours. This update can take several hours. At worst, it can take 24 hours. This variable will be referred to as "y."
The update reaches the client machines x+y hours later. It would be rare for a client to ever experience a 48-hour delay or more unless there were some Active Directory or public folder replication issues.

Exchange Server 2013: incoming messages are not delivered into user mailboxes occasionally

Exchange Server 2013 CU1, two mailbox servers (DAG, only one mail database), two CAS servers (NLB cluster). Two Sendmail/CentOS-based SMTP relays route mail between Exchange servers and Internet (incoming mail is routed to NLB cluster name).
Usually mail flow is OK: messages are sent and received normally. However, I've got several complains from different users. They state that occasionally they don't receive messages that were sent to them from outside. Tomorrow morning I've decided to
investigate the issue.
So, we have a message sent from Gmail account that was not delivered in user mailbox. It was received and routed to Exchange by Sendmail host:
Jun 27 22:06:37 MX01 sendmail[12169]: r5RG6HC8012166: to=<USER_ADDRESS>, delay=00:00:19, xdelay=00:00:19, mailer=smtp, pri=124702, relay=NLB-FQDN [NLB-IP], dsn=2.0.0, stat=Sent (<CAHgK_sjEkj41htuVsutMP3XhgR5RRDs8-EgSC-UfHoaiHWFj=A@mail.gmail.com>
[InternalId=13069585481819] Queued mail for delivery)
Running Get-MessageTrackingLog applet on the mailbox servers displayed the followed log entries for the message:
DB Server #1:
    22:11:18 HAREDIRECT
    22:11:18 RECEIVE
    22:11:18 AGENTINFO
DB Server #2:
    22:11:18 HARECEIVE
    22:12:44 HADISCARD
So, we can see that the message was placed into shadow queues, but was NOT delivered into mailbox (no DELIVER status entries). Also pay attention to the timing. Time on all the servers is in sync, but Sendmail timestamp is 22:06, and Exchange timestamps
are 5 minutes behind it.
Today a message sent to the same address from the same Google mailbox was received by Exchange and placed into user mailbox with no glitches.
We use Exchange antispam system activated on Exchange mailbox servers. Spam is never dropped silently. It is either returned to sender (SCL 9) or placed into quarantine mailbox (SCL 6 and above). I'm pretty sure that the lost message was not in the quarantine
mailbox this morning, and the sender didn't receive any NDRs.
Any ideas what to investigate next?

Hi,
Do you mean the emails are placed in the Shadow Redundancy queue?
Shadow Redundancy
http://technet.microsoft.com/en-us/library/dd351027(v=exchg.150).aspx
Thanks,
If you have feedback for TechNet Subscriber Support, contact
[email protected]
Simon Wu
TechNet Community Support

Archive user mailbox when the user database near to limit

Hello Dear,
I have deployed a exchange server 2013 in my organization with dag solution.Also I have deployed another exchange server 2013 with only mailbox role for archiving user mail box.Now want to create a rule or a retention policy which is like as :-
1.A user mailbox database size limit is 2 GB when mailbox size near to 1.5 GB mail will archive.
Please suggest me or show me the way how can I do this ?
Thanks and Regards
Samiul Haq

Hi There,
Please use this KB to configure retention policies
http://www.ntweekly.com/?p=9316
And use this one to configure archiving
http://www.ntweekly.com/?p=9339
Cheers,
Exchange Blog:
www.ntweekly.com
MCSA, MCSE, MCITP:SA, MCITP:EA, MCITP:Enterprise Messaging Administrator 2010,MCTS:Virtualization

How to get list of Users[MailBoxes] in Exchange Server 2013 by using EWS Managed API

Hi all,
I need list of Users exists in my Exchange server 2013 , i.e Mail Box Users login name.
I was created Full Access permissions of all users to Admin user account, to access each user Mailbox programatically
i need the list of Mailboxes in exchange server .
MailBox mailbox = new MailBox("user");
Please share your ideas

Hi,
We can run the following command in Exchange Management Shell to get all user mailboxes name and export it to a .csv file:
Get-Mailbox -ResultSize Unlimited | Select Name,Alias,RecipientTypeDetails | Export-Csv c:\Users.csv
If you want to retrieve the list of users by using EWS Managed API, I suggest you can ask a question in Exchange Development forum for more suggestion:
http://social.technet.microsoft.com/Forums/en-US/exchangesvrdevelopment/threads
Regards,
Winnie Liang
TechNet Community Support

User mailboxes have more server-side rule options then shared mailboxes?

I was hoping to set up some server-side rules to keep a shared mailbox clean. The goal was to have some rules to move incoming messages to specific folders based off words in the subject. I opened the shared mailbox in OWA and found the action
of moving the message to a folder was not available. At first I figured that's an action that's only available in a client-side rule. However, I then found that in my user mailbox that action is available server-side. It would appear there
are a number of other action that are available server side to user but not shared mailboxes.
Anybody else notice this? Is this a bug?
Single Exchange 2013 SP1 server - nothing fancy.

Hi,
I have a test in my environment using Exchange 2013. We can use two methods to create rules in OWA. When I open shared mailbox via OWA to create rules, only one way is possible. I recommend you use this way to create rules in OWA and check the result. Here
is the detailed steps for your reference.
Click Setting icon (on the right corner) -> Options -> organize email -> New
Hope it helps.
Best regards,
Amy Wang
TechNet Community Support

Legacy vs User mailbox

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