Library process in MM

Dear All,
Our client want to bring the Library books in MM and Books stocks as on date,what books are issued to the Users and when User return the book and issuing the same book to others etc.
How to Map this in MM?
Regards

Hello!
I think the material type UNBW ( non valuated ) can be used in such cases .
Here at the time of procurement, the cost is loaded on the GL as per the account assignment.(could be cost center , asset no.)
Hence the inventory cost will be zero.
But still the stock will be managed in qty .
The quantity can be issued & returned over & over again , without any value effect , but proper qty effect.
Regards
Anis

Similar Messages

Aperture 3 - stuck "Updating Library" Processing images

My Aperture 3 Library says it is Updating Library Processing 93,182 items. It gets stuck at 268 of 93,182 and stops. If I try to Export anything the Activity Monitor shows it is processing the Export, however nothing happens.
I have to Force Quit at this stage and then open Aperture.
I have tried the Option + Command on open and done all three options, however this does not seem to fix it.
This may also have something to do with not being able to view all of my images in iWeb photo browser.
Any Suggestions?
On importing my Aperture 2 library I did a complete re-build of it and made sure it was as clean as possible.
Thank you

I have fixed this problem....for now at least, I deleted A3 renamed library folders and system folders and anything else I could find that said aperture, then did another install and it all seems to work again and it kept all my adjustments etc...so I obviously didn't rename everything! Of course I did a superduper backup first, I was just so pi@#ed off with it not working. I manually down loaded the updates and have opened and closed several times and it still works. It did however work fine when I first installed it so I won't be surprised if it stuffs up again. Anyway at least it is working for now. hope this helps

Updating library "processing" starts from scratch every morning!

help! every morning when i start aperture it decides it needs to "process" ALL 12K pictures in my library. in the activity window it says it's "updating library." i have no idea what this means or why aperture needs to do this every day. (once it finishes — after six or seen hours! — it works fine. but while it's "processing" my entire system crawls to a halt and time machine feels compelled to run and run and run.)
i've recently "upgraded" from iphoto to aperture, but this is another terrible "gotcha!" that makes me want to go back.
any idea what's going on, or how i can stop this endless "processing"?!?
thanks!

Have you tried the recommended trouble-shooting steps?
http://documentation.apple.com/en/aperture/usermanual/index.html#chapter=26%26se ction=10%26tasks=true
Since your installation works well once it finishes processing, I suggest letting to so once more, and then try to repair and if nec. rebuild.

Is the iTunes Match Updating (Library) Process Never Ending For You Too?

I think that I added about 1200 songs to my iTunes Library over the past 3 days. A lot of those songs are obscure and are certainly NOT in the iTunes store so it will have to upload them, but this latest updating process is going so slow it seems like it might be stuck. I rebooted my system and started iTunes again. Maybe this will help. What's odd is that the process seems to linger near the end of 'Step 2: Matching Your Songs With Songs in The iTunes Store' indefinitely--which seems odd. I would think that if it was an 'uploading issue' that 'Step 3: Uploading artwork and remaining songs' would be where the process would hang up and not on Step 2, which should seemingly fly by.
Has anyone else experienced this hang nail with iTunes Match?
We have good speed broadband (cable supplied) Internet service through Time Warner.

ST67 wrote:
Going forward, I think Apple needs an iCoud/iTunes Match 'System Status Page' that users can check before they undergo big uploads at home.. Dropbox and many other Cloud-Based Services do that and I think Apple could certainly benefit from cluing in their customer base in Real Time.
http://www.apple.com/support/icloud/systemstatus/
But notice the date and status. I also heard from phone support that this is really for iCloud and not necessarily iTunes Match itself. I agree that they should extend this out to iTM as well - would make a lot of sense and would avoid the confusion we are experiencing.

HT1449 When moving your iTunes Media folder to an external drive should the itl file be moved during the organise library process too?

I have moved all of the iTunes data to the drive, but can't seem to find the .itl folder when trying to make external drive the location for my music for a new computer.
Can anyone please assist on letting me know where the .itl file would have been copied to or whether, if I copy the .itl folder separately, would it keep play counts and ratings?
Thanks

Many people confuse moving their media folder with moving their library. A library is everything inside the iTunes folder. Unless you have a specific reason for not wanting to move the entire library it is best to do that rather than just media.
What are the iTunes library files? - http://support.apple.com/kb/HT1660
More on iTunes library files and what they do - http://en.wikipedia.org/wiki/ITunes#Media_management
What are all those iTunes files? - http://www.macworld.com/article/139974/2009/04/itunes_files.html
Where are my iTunes files located? - http://support.apple.com/kb/ht1391
iTunes 9 [and later]: Understanding iTunes Media Organization - http://support.apple.com/kb/ht3847 - plus supplemental information about organizing to new structure https://discussions.apple.com/message/26404702#26404702
Image of folder structure and explanation of different iTunes versions (turingtest2 post) - https://discussions.apple.com/docs/DOC-7392 and making an iTunes library portable.
If you move only media then the main library files remain on the computer. If you want to move the whole library:
Quick answer if you use iTunes' default preferences settings: Copy the entire iTunes folder (and in doing so all its subfolders and files) intact to the other drive. Open iTunes and immediately hold down the option (alt) key (shift on Windows) so you get a prompt to choose a library, then select the copied iTunes folder.
If this is to a new computer and you put the copied iTunes folder in the default location of Macintosh HD > Users > *User Name* > Music then you don't even need to start with the option key held down, iTunes will automatically look for it there. (Make sure there isn't anything already in the iTunes folder there that you want to keep since you will be replacing it with the one you are moving.)

I cannot transfer downloaded videos from my computer to itunes, I have been following the add to library process, need help

adding videos using add to library from my dowloads is not working, please help

iTunes will not play WMV files (it will convert unprotected WMA). You'll have to convert your WMV files to a format iTunes can accept.
BTW, we're all just fellow users here, helping out as we have time, knowledge and inclinations, so it usually takes more than a half hour before someone reponds. Be patient, and usually you'll get a reponse before too long. Posting back and prodding will just get people annoyed with you.
Regards.

ITunes 6.0.1.3 won't save new music library location

I want to change the default location of the music libary, so I went through the edit | preferences | consolidate library processes...which seemed to work fine. However, every time I load iTunes, it creates a new iTunes directory in the old default location even though the "new" location is supposedly being used.
What the heck is going on?
I've tried uninstalling & reinstalling, and there is obviously not a complete uninstall because after the reinstall, the "new" directory was still being used and it should have been the old default directory.
Any thoughts? Thank you.
Windows XP Pro
Windows XP Pro

DEZ3124,
I want to change the default location of the music libary, so I went through the edit | preferences | consolidate library processes...which seemed to work fine.
This method will change the location of the iTunes Music folder but the the iTunes folder itself will be left behind in its original place: C:\Documents and Settings\user name\My Documents\My Music. This makes iTunes (and by extension will also make you) much happier and in this case you'll be well-advised to let it have its way.
Note that all the actual music files you now have, as well as those you will add in the future(which take up the bulk of the space on your hard drive), will be in the new location. The iTunes folder will be left behind with the iTunes Library files which don't take up much space at all ... if that's a concern.

ITunes 6.0.1.3 "forgets" last cursor position in the library

Hi there,
I've a minor issue with my iTunes library. When I'm comfortably browsing my library using the "Browse"-Button, switching to e.g. my CD in iTunes and after that returning to the library the last cursor position with selected title and/or album is lost. So anew I've always to navigate manually to the previous selected album which it's bit annoying especially when you've to manage a larger library.
Any hints?
Thanx!
Steve
5G 60GB (European version) Windows XP
Windows XP

DEZ3124,
I want to change the default location of the music libary, so I went through the edit | preferences | consolidate library processes...which seemed to work fine.
This method will change the location of the iTunes Music folder but the the iTunes folder itself will be left behind in its original place: C:\Documents and Settings\user name\My Documents\My Music. This makes iTunes (and by extension will also make you) much happier and in this case you'll be well-advised to let it have its way.
Note that all the actual music files you now have, as well as those you will add in the future(which take up the bulk of the space on your hard drive), will be in the new location. The iTunes folder will be left behind with the iTunes Library files which don't take up much space at all ... if that's a concern.

Can't open Photos library, and how to fix it?

I successfully migrated from iPhoto library to this new Photos Library in April.17th, and everything seems okay except for some minor bugs.
but from yesterday on, I started Photos and got this message "Can't open Photos Library, try another."
If I try reading iPhoto or Aperture Library. Photos started migration from iPhoto or Aperture Library process again.
So, In short, the newly migrated default library can't be read by Photos.
Recently I did some import from cameras and a newly bought Gopro, and MAYBE A HINT, when I connected Gopro to Mac, Photos automactically opened up its window and tried to import videos but only left me a permanent freezing, so I did forced close to Photos...maybe at that time the library was damaged...
Please...Is there any method to recover or rebuild the damaged library? I really don't want to re-immigrate from iPhotos library. Do Photos get any build-in fix tools or alike?

try to backup your photos library and hold down the option and command keys while launching Photos - repair the library
LN

Hundreds of smbd processes - CPU: 0,00 % inactive - Virtual mem about 25GB

Hi there,
we've got an ugly problem here. Since a few month now, our XServe freezes nearly every second day. The problem seems to be that there are hundreds of smbd processes which need all system resources.
Clearly we tried some things to solve that.
1. added "deadtime = 3" to /etc/smb.conf
2. added "max smbd processes = 40" to /etc/smb.conf
3. added "max connections = 40" to /etc/smb.conf
4. added "* 18 * * * root killall -HUP smbd" and
"* 7 * * * root killall -HUP smbd" to /etc/crontab
But nothing solved the problem. Now we need your help please!
Our full /etc/smb.conf:
[global]
encrypt passwords = yes
log level = 1
display charset = UTF-8-MAC
security = user
deadtime = 3
guest account = unknown
add machine script = /usr/bin/opendirectorypdbconfig -c createcomputeraccount -r %u -n "/LDAPv3/127.0.0.1"
add user script = /usr/bin/opendirectorypdbconfig -c createuseraccount -r %u -n "/LDAPv3/127.0.0.1"
client ntlmv2 auth = no
preferred master = yes
defer sharing violations = no
allow trusted domains = yes
netbios name = xserve
lanman auth = YES
vfs objects = darwin_acls
wins support = no
interfaces = 192.168.1.5
brlm = yes
wins server = 192.168.1.1
max smbd processes = 40
max connections = 40
max log size = 2000
server string = Xserve - Mac OS X 10.4.11
logon drive = H:
os level = 20
domain logons = yes
passdb backend = opendirectorysam guest
dos charset = CP850
bind interfaces only = yes
unix charset = UTF-8-MAC
auth methods = guest opendirectory
local master = no
domain master = yes
map to guest = Never
use spnego = yes
printer admin = @admin, @staff
logon path = \\%N\profiles\%u
ntlm auth = YES
workgroup = OURDOMAIN
[Images]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Library/Images
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[Public]
vfs objects = darwin_acls
map archive = no
path = /Shared Items/Public
read only = no
inherit permissions = no
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[OURSHARE1]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Users/USERGROUP1
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[homes]
comment = User Home Directories
root preexec = /usr/sbin/inituser %U
create mode = 0750
read only = no
browseable = no
[profiles]
path = /Users/Profiles
oplocks = yes
strict locking = no
read only = no
browseable = no
[printers]
printable = yes
path = /tmp
[Library]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Shared Items/Library
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[OURSHARE2]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Users/USERGROUP2
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[Programme]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Shared Items/Programme
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[Documents]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Library/WebServer/Documents
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[netlogon]
path = /etc/netlogon
oplocks = yes
strict locking = no
write list = @admin
browseable = no
[Groups]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Groups
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[Users]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Users
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
[cvsroot]
oplocks = 0
map archive = no
vfs objects = darwin_acls
path = /Groups/cvsroot
read only = no
strict locking = 1
inherit permissions = 0
comment = macosx
create mask = 0644
guest ok = 0
directory mask = 0755
Our testparm result:
testparm /etc/smb.conf
Load smb config files from /etc/smb.conf
Processing section "[Images]"
Processing section "[Public]"
Processing section "[Schueler]"
Processing section "[homes]"
Processing section "[profiles]"
Processing section "[printers]"
Processing section "[Library]"
Processing section "[Lehrer]"
Processing section "[Programme]"
Processing section "[Documents]"
Processing section "[netlogon]"
Processing section "[Groups]"
Processing section "[Users]"
Processing section "[cvsroot]"
Loaded services file OK.
Invalid combination of parameters for service Images. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Public. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Schueler. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service homes. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service printers. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Library. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Lehrer. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Programme. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Documents. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Groups. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service Users. Level II oplocks can only be set if oplocks are also set.
Invalid combination of parameters for service cvsroot. Level II oplocks can only be set if oplocks are also set.
Server role: ROLEDOMAINPDC
It would be awesome if some of you guys have a solution for us.
Thanks!

Macintosh HD (disk1) / : 748.93 GB (293.48 GB free) - 111 errors
Do a backup. Your hard drive may be failing.

Any "best practices" for managing a 1.3TB iPhoto library?

Does anyone have any "best practices" or suggestions for managing and dealing with a large iPhoto library? I currently have a 1.3 TB library. This is made up of anything shot in the past 8 years culminating with the past 2 years being 5D Mark II images. This also includes a big dose of 1080P video shot with the camera. These are only our family photos so I would hate to break up the library into years as that would really hurt a lot of iPhotos "power".
It runs fine in day to day use, but I recently tried to upgrade to iPhoto 11 and it crashes repeatedly during the upgrading library process.
(I have backups, so no worries there.)
I just know with Lion and iPhoto 9 being a bit old my upgrade day is coming and I'm not sure what my path is.

If you have both versions of iPhoto on your Mac then try the following; While running iPhoto 09 create a new, test library and import a few photos into it. Then try to convert that test library with iPhoto 11. If it converts OK then your big library is causing the problem.
If that's the case you can try rebuilding your working library as follows: make a temporary, backup copy of the library and try the following:
launch iPhoto with the Command+Option keys held down and rebuild the library.
select the options identified in the screenshot.
Click to view full size
Once rebuild try converting it to iPhoto 11.
NOTE: if you already have a backup copy of your library you don't need to make the temporary backup copy.
OT

Unable to install or uninstall the Reader (eBook) Library software.

Solved!
Go to Solution.

Follow the appropriate steps if you are experiencing any of the following problems:
Installing the Reader Library or Reader for PC software for the first time and installation does not complete.
Installing the Reader Library software over an existing installation and installation does not complete.
You receive the error: Unable to install Reader Library, please close Adobe Digital Editions before continuing.
You receive the error: Windows installer has stopped working.
Unable to uninstall the currently installed version of the Reader Library.
NOTES:
The supplied software is not compatible with 64-bit versions of the Microsoft® Windows® operating system.
If you receive an 1125 Error during the installation process, a different procedure is available.
Installing the Reader Library software for the first time and installation does not complete:
Verify that the computer meets the minimum system requirements for the software.
If the computer has an antivirus software running, disable the software until installation is complete.
If the computer has spyware detection software running, disable the software until installation is complete.
If you are running the installation from the eBook store or esupport Web site, when you click download, select Save instead of Run. Save the file to a folder on your computer, then double-click the file to start the installation.
Following the steps listed above should resolve your issue. If you have completed all of the steps and the issue is not resolved, contact eBook Store from Sony support at 877-263-2863 for further assistance.
Installing the Reader Library software over an existing installation and installation does not complete:
IMPORTANT: Previous versions of the library software must be uninstalled before the Reader (eBook) Library software can be installed.
Uninstall the Reader Library software by following these steps:
Windows® XP operating system
Windows Vista® and Windows® 7 operating system
Mac OS
If you have not already done so after the previous step, reinstall the Reader Library software.
Test the Reader Library software to see if proper functionality has been restored.
If you are still unable to install the software, continue with the rest of this procedure.
Verify that the computer meets the minimum system requirements for the software.
If the computer has an antivirus software running, disable the software until installation is complete.
If the computer has spyware detection software running, disable the software until installation is complete.
If you are running the installation from the eBook store or eSupport Web site, when you click download, select Save instead of Run. Save the file to a folder on your computer, then double-click the file to start the installation.
Following the steps listed above should resolve your issue. If you have completed all of the steps and the issue is not resolved, contact eBook Store from Sony support at 877-263-2863 for further assistance.
You receive the error: Unable to install Reader Library, please close Adobe Digital Editions before continuing.
On the keyboard of your computer, press CTRL + ALT + DELETE simultaneously to open the task manager.
Once the security window displays, click Task Manager or Start Task Manager.
In the Windows Task Manager window, click the Processestab.
Locate the process for Reader Libraryand click to select it.
With the Reader Library process selected, click End Process.
Run the installation again. If the issues still occurs, restart the computer and try the process again. Disconnect the Reader Digital Book from your computer (if connected).
You receive an error: Windows installer has stopped working.
Click the Start button and in the Search box, type: RUN and then press ENTER on your keyboard.
In the Run box, type: SERVICES.MSC
Click OK.
Look for the service name Windows Installer.
Double Click on 'Windows Installer' service.
In the Windows Installer window, click Startup type and then select Automatic.
Click Apply and then click Ok.
Restart the computer to apply the changes.
Install the Reader Library software.
Unable to uninstall the currently installed version of the Reader Library software:
If you are having difficulty uninstalling the Reader Library software, you should rename the kinoma and Sony Corporation folders. After renaming these folders, try to uninstall the Reader Library software again.
Following the steps listed above should resolve your issue. If you have completed all of the steps and the issue is not resolved, contact eBook Store from Sony support at 877-263-2863 for further assistance.

Library Organization/Consolidation problems

Before I get to my problem, I'll provide a little back story just to make things a little clearer: Recently I decided I'm going to get a new desktop, since my current computer is utterly outdated in almost every aspect, I'm very restricted with what I can do on it. It has two hard drives, both are horribly unorganized with programs just randomly installed on either one; my music files and other documents all scattered about the two as well (not to mention both are near full capacity).
So, what I planned on doing to move files from this computer to the next was with a 250GB external hard drive I have. My music is the most important thing on my computer, so those files were the first move I wanted to make. And I figured that I'd kill two birds with one stone by consolidating my entire iTunes Library (11,062 songs, 61.54 GB) onto the external HD; so everything would organized in one folder on one HD, and already transferred onto it. So I set the iTunes Media folder location to a folder on that, and began the Organize Library process on iTunes.
As a fortune of having a slow computer that's unable to handle any amount of stress, iTunes froze and the process stopped - though not too far into it. Not thinking at the time, I deleted the copied files and figured I'd just start the consolidation over again. As I was permanently deleting them from my Recycling Bin to save space, it hit me that most likely the file locations for the songs that managed to be copied were already changed to the new location on iTunes. Alas, this was the case, meaning I have countless 'dead songs' in my library now.
I have no idea what songs were affected by this at all, and I have far too many to just sort through them myself. And I just can't wipe out my Library and reinput the songs, as that would mess up my Playlists which I've spent a mind-numbing amount of time on. I'm not sure how to fix it in anyway; it's truly frustrating when things like this happen. Should I just do a system restore and recover the copied files or what? What should I do?
Thank you so much for the help! I apologize for the essay, but I like making sure everything is explained - no stone left unturned.

Hi, welcome to Apple Discussions.
If you "Get info" on a missing file and cancel when it asks you to try to locate it, then the Summary tab should show where iTunes "thinks" the file ought to be, e.g. *file://localhost/<Path to media folder>/Music/<Artist>/<Album>/## <Name>.<ext>*. This should let you confirm that iTunes has updated the locations of the dead tracks to point at your external drive.
Consolidating doesn't delete the old files, so if you have a recent backup of your library database taken before you started to consolidate then you could restore that and start over. If you haven't taken your own backups then you could restore the library file backed up during your most recent iTunes upgrade which will be stored in the *Previous iTunes Libraries* folder. This will lose track of any recent additions/deletions/playlist changes but may be better than starting over.
If there's any pattern to the "dead" tracks then you could manually copy these into the new location again so that iTunes can see them, but this might prove time consuming.
An alternative approach would be to try repair things by relinking to the original files. iTunes won't reveal where it "thinks" files are via script or it would be quite easy to implement a simple search & replace script, but if iTunes was managing the file & folder names then I have a script which may suit your needs. See this thread for the background or just download SwitchLinks.vbs, select a few of your missing files and double-click on the script to attempt to reconnect them.
If you're still not getting anywhere let me know where iTunes "thinks" the disconnected files are and the possible true locations, i.e. the different media locations you've used, and I'll try to come up with a tweak to make the script work for you...
tt2

Consolidation Library Error

Hi wonder if anyone can help. I have a new external Hard Drive, and wish to consolidate my libraries.
My old stuff is on D/my docs/my music/itunes.
I have changed the directory so that my itunes folder is now G/itunes (the new HD)
I have followed the guide on the apple site, i.e. the consolidate library process.
However I get a vague error message each time I try: Copying Music Failed: The Required File Could Not Be Found.
Can anyone help? Thanks....

Hi, Liam.
This can be a tricky problem to figure out since iTunes doesn't specify what file name is "invalid or too long" and there's no documentation on what determines if a file name is "invalid or too long".
We had one user report that he was able to use his/her keen eyesight to note the last file that appeared before the error message appeared and it turned out that file was the cause of his/her trouble.
If your eyesight isn't that keen, I'd suggest concentrating on the file name being too long possibility.
The entire directory path leading to the file is considered part of the file name so, as an example, iTunes' default settings might place a particular file at C:\Documents and Settings\ user name \My Documents\My Music\iTunes\iTunes Music\artist folder\album folder\whatever.m4a.
Is the directory path leading to your consolidated location much longer than that?
polydorus has suggested a way to look over your file names: Assuming your music is currently in the default location, make your way there with Windows Explorer and select List in the View menu menu and see if anything stands out as being unusual.

Running itunes on two pc's with external hard drive library

Hi All;
I am working with two laptop pc's, a large external hard drive and my iphone. I am in the process of putting my cd library onto an external hard drive and I plan on plugging the drive into either laptop to play my music library wirelessly using apple airplay. Both laptops are running windows 7 and I use the latest version of iTunes.
Initially, I transferred my music off my laptop onto the external drive (following the 'consolidate library' process provided in one of the help menus) and then successfully told iTunes where to find the library on my external hard drive (E:/itunes Music). I then did this with the 2nd laptop. Then I resumed downloading music from cd's.
All of my music is successfully saving to my external hard drive (E:). However, when I download on one laptop and then go to the other, I can't always see all of the albums. I got frustrated, started checking and unchecking things, now I'm sort of lost. iTunes has never been my favorite program.:/
My questions are below:
1. Can I use two laptops and my external hard drive interchangeably?
2. Right now, I get the message 'please choose an iTunes library' but when I direct it to the E: drive and click 'open' it keeps opening into my music files and doesn't open the program. If I try 'create library' I see this:
3. Now that there is a new library, I see this:
but previously I had it set to look like this:
My question is- should I have both boxes checked? Only the top one? What do they mean, anyway?
Ideas, suggestions and links welcome.
Thank you!

Making some assumptions:
The iTunes Library.itl file located at E:\iTunes Music\Music\iTunes 1 is your current/active database
When you run iTunes all your media files can be located and will play
You have free space on your external hard drive - at least as much as currently used for your E:\iTunes Music folder
If one or more of these are not valid, STOP HERE and report back - some parts of the procedure below would be different.
Before starting I would strongly suggest taking a backup of your E: drive as insurance against anything not working as it is supposed to.
Exit iTunes
Open Windows Explorer and navigate to drive E:
Select Organize > Folder and Search Options, then the View tab - make sure that the Show hidden files, folders and drives option is selected
Create a new folder E:\iTunes - this will be the new starting point for your iTunes library
Navigate to the folder where your library files are currently stored (E:\iTunes Music\Music\iTunes 1) - you've already provided a screenshot of this, but with the Show hidden files, folders and drives option selected you should see one more file:
(sentinel is a hidden file that iTunes uses while running).
Select all five files in this folder:
then right-click > Copy or press Ctrl-C.
Still in Windows Explorer, navigate to the E:\iTunes folder you created in step 4, then right-click > Paste or press Ctrl-V. At this point the E:\iTunes folder should look like this:
Now hold down the Shift key and start iTunes. You'll get this prompt:
Click on Choose Library..., navigate to E:\iTunes and select the iTunes Library.itl file (that you just copied into this folder). Click Open. iTunes will start and show your library with the same content as before.
Select Edit > Preferences > Advanced. Click the Reset button, which will change your iTunes Media folder location to E:\iTunes\iTunes Media, which is what you should want it to be (ignore the I: drive shown here, yours should be E:)
Click OK - you should get this prompt:
Click Yes. This doesn't actually move your files, there's one more step. Still in iTunes, select File > Library > Organize Library... When you see this prompt:
check the Consolidate Files box and - if not greyed out - the Reorganize files ... box. The click OK. iTunes will now start copying your media files to the new, preferred location and layout. The time taken to complete this process depends on the size of your library - for a small one it'll be a few minutes; for a large library considerably more. Allow the process to finish.
Once complete, your library in iTunes should look exactly as it was before - you should be able to select and play any of your songs/albums. However, if you right-click > Get Info on any song and select the File tab, you should see that the file location has been updated:
and if you go to Windows Explorer and navigate to E:\iTunes\iTunes Media you'll see a Music subfolder which in turn contains one folder for each artist:
In your case the drive reference at the top will be "My Passport (E:)" and the folders listed will be those for your library.
Successful completion of all these steps should now have brought your library into the "portable" or "well-formed" layout. Just to make sure everything's working:
Exit iTunes
In Windows Explorer, rename your E:\iTunes Music folder to something like "Old iTunes"
Restart iTunes, without holding down shift. Your library should be available to you as in step 11 above - however, its worth testing a significant sample of your music just to make sure that everything is in the right place and plays correctly.
One point I didn't cover is the case where the other (older) iTunes library you have - the one where the iTunes Library.itl file is on the C: drive - may be referencing albums/songs that were not in the library that was on the E: drive and that the procedure described above will bring into a more standard format. If this is the case then there are a couple of approaches that you can use to merge the two libraries - report back if this is the case.
If this last point doesn't apply, you can now go ahead and delete the renamed E:\iTunes Music folder - otherwise there will be a few more steps to go through before you can finally get rid of this.
Finally, once you've completed everything successfully, work out how you're going to create and maintain a backup of your library. With the approach described above all of iTunes' data is in one place - E:\iTunes. I would suggest using the method described in turingtest2's notes on Backup your iTunes for Windows library with SyncToy ... remembering that "Hard drives fail. Always. You just don't know when its going to happen."
Apologies for the length of these notes - however, based on your description of your current setup I thought it worth going through all the steps to bring it into a more conventional layout.

Library process in MM

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