Limit Orders - Confirmations Vs Invoice Only

Hello,
We are using SRM 5.0 and currently have confirmation and invoice set for our limit orders.
We have various issues with this so I am looking at removing the confirmation option and using the invoice only method. We mainly use limit orders for paying our electricity/telephone bills etc.
Does any one else use the invoice only option and if so do you have workflow approval or use an alternative, i.e. off-line method for the approval of the invoice or no approval at all? The confirmation is currently acting like an approval/check before the invoice is posted and it is a risk to post the invoice without some sort of approval.
Any feedback including issues surrounding this would be very useful as Iu2019m struggling to find any good information on limit orders and their functionality.
Many Thanks
Lisa Pallas

Have you tried to create a screen variant (tx SHD0). Search for the proper program and screen. You the have the posibility to hide fields in the screen. The advantage to make use of screen variant is that it is independent of a release upgrade.
Regards,
Paulo

Similar Messages

Limit Order Confirmation

Classic Scenario - SRM 4.00
Does anybody knows how are Limit Order Confirmations being transferred to the backend? Although the G/R & Service Entry Sheet are in the backend we can't find any IDoc for the document.
Are confirmations for Limit Orders being transferred in a different way than the normal Purchase Orders?
Any advice would be very much appreciated!

Hi
<b>Incase you want to do any enhancement or changes to the Limit Order Data before the order gets created in the R/3 Back-end...
Use the following BADIs to do that job.</b>
BBP_CREATE_PO_BACK                 OLD Exit while creating a PO in the backend system
BBP_ECS_PO_OUT_BADI          ECS: PO Transfer to Logistics Backend
BBP_CREATE_BE_PO_NEW     Exit while creating a purchase order in the backend system
Hope this will help.
Please reward suitable points.
Regards
- Atul

Limit Order Confirmation Reversal - Balancing Issues

Hello,
We currently use SRM 5.5 and have an issue with the balances on our goods receipts and service entries for limit orders.
We use ML81N to reverse off our service entry sheets but it is still leaving balances on the goods receipt which appears to be caused by the invoice values.
For example we have a limit PO that has had the following happen:
Confirmation posted in SRM for £3390.00 which transferred successfully to the backend PO.
Invoice posted for £3371.70
Service entry revoked and deleted using ML81Nu2013 SEN balance is zero
Goods receipt balance is £18.30, only the value of £3371.70 has been reversed but before saving the service entry reversal the value in ML81N did show as £3390.00. So for some reason it is picking up the invoice value and reversing that instead of the goods receipt value.
Does anyone know why this is happening and a way to get rid of the balance on the goods receipt now that the service entry sheet is deleted?
Thanks
Lisa

Hi. This is probably more of a LIV / MM issue than SRM, but transaction MR11 will clear the GR/IR imbalance for you if there is no other way. It effectively posts a document like a dummy GR or invoice for the balance. It obviously won't try and pay anything to anyone.
Regards,
Dave.

Limit Order Shopping Cart Invoice posting issue

Hello Experts,
I am not able to post invoice for LIMIT ORDER SC(I am using Extended classic scenario); using MIRO when i enter PO no. in the specified field ; in the line item both the amount & quantity appears as zero. and it does not allow to change or edit. Ideally it should allow the posting of invoice but with block payment.
The same thing i tried for "Describe requirement SC" and it allowed me for posting invoice even without GR/Confirmation.

Hi,
You can enter the Invoice, remove the GR/IR based invoice indicator from the invoice tab of the PO line item.
thanks
Padhi

Limit order confirmations

Hi All,
I have an issue with the limit service order, confirmations which were made to it are not replicating in R/3 PO history.
Can any one have the idea about whether we can make the confirmations for a service PO after its's time period.
Example: One PO is created in SRM for about a value of 10k, and the time frame is 10.8.2007 to 10.12.07, for this PO can I make the confirmation now in SRM or not?
please suggest me...
Thanks in adance,
Regards,
Krish.

Hi Krish,
Definitely i would like to help you but some more information is required about the scenario and the data you were working on -
1. In can make out from the information provided by you that you are working on ECS. Inform which scenario you are working on ?
2. Is the service a backe end service or a local service ?
3. In case of P.O created for back end service using a backend P.org & P.group then the confirmation should definitely create a Service entry sheet in backend R/3 once its is approved through an IDOC.
4. Check for error logs in BBP_PD, SLG1 & RZ20 (Application monitor) for getting a better picture about the error.
Also check whether the programme which updates the status BBP_GET_STATUS_2 is working fine or not.
5. In case you could not find out anything look at WE09 (IDOC list) for the status of the IDOC for that particular confirmation and check for the error messages there.
Please update us with the above information for further help.
Otherwise it is difficult to pinpoint what exactly is the issue.
Award points for helpful answers.
Rgds,
Teja

Account Assignment category in Limit order confirmations in SRM 4.0

Hello
We are using SRM 4.0 in extended classic scenario.
When entering the confirmations for limit orders in SRM, users add the limit/ service items.
After SP14 recently, the " account assignment category" is not set in the added lines , same as the
PO .
Rather the account assignment category is the first one from the available list.
Any suggestions / notes for this issue?
Regards
Kedar

Hi,
1. In customising (SPRO) in R/3 you need to create the corrpesponding account assignment category with the relevant fields specified.
2. In customising (SPRO) in SRM you need to create the new account assignment category and specify it as active plus the backend system reference. You can then assign the cost assignment types that are applicable and those that are mandatory.
I haven't got access to a system at the minute so can't give you the menu paths in customising but for R/3 it is under Materials Management > Purchasing and then look for Account Assignment. For SRM it is in Cross Application Components and then look for Account Assignment.
Regards
Chris

Compnts in goods mvt. screen in proc. order confirmation in display only

Hi Gurus,
My requirement is , while confirming the process order, in the Goods movements screen, we should not allow the user to change or delete the components. It should be in display mode only.
pls help me in achieving this.
Thanks in advance.
- Gowri

Gowri,
You can create a transaction variant using SHD0 transaction for CO11N and in the defination define these fields output only and deactivate the delete button.
The other option is to control through authorisation object.
There are several post on this..so kindly request you to search this forum for details,
Regards,
Prasobh

Limit Order Shopping Cart issue

Hi SRM Gurus,
I have some issue regarding Limit Order SC.
Currenty I am using SRM 4.0 and doing the Limit Order SC.
The Limit Order SC has been created successfully in SRM and the PO is also getting populated in ECC.
But the problem is like,
When we create Limit Order(blanket) Shopping cart, then there has 2 options to do that.
(Under Follow-Up Action)
1. Confirmation and invoice
2. Invoice Only.
Depending on the above in ECC, the Item category for the PO will be D(Confirmation and Invoice only)and B (Invoice Only).
But for my case it's always showing Item Category D in both of the cases.So as because of this issue, some thing is going wrong from ECC perspective.
So please help me out from this problem.
Thnaks for your help in advance.
Full points for the answer.
Thanks again,
Shraman

Hi Shraman,
We would like to start using limit shopping cart, but do not know how to implement this.
Can you enlighten me in regards to this?
Can you do it without using extended classic scenario?
I have the option in the shop on behalf but not in normal shopping
Thanks in advance,
Thomas

Limit Order & SAP note 1355894

Hi,
We are running SRM 550 at SP13, SAP have released a note 1355894 in SP16 that seems to imply that the category type for a Limit order should be B = Limit not D = Service. That seems logical?
Our current system configuration enters an S, and although in general this works OK, we do occasionally have an issue when a user tries to reverse a limit order confirmation in SRM. The system will not allow it because a service entry sheet has been generated for the back end PO.
As we have not activated the service part of SRM, our users do not have access to reverse the service entry sheet and so this function must be carried out by a BPO or CCC team member with full access.
Does everyone end up with an S for a Limit Order item category type in their back end system?
If you have this, what problems do you get.?
Can anyone who has implemented the note 1355894 in an SRM 550 system let me know what the effect was?
Thanks in advance
Allen Brooks
SRM BPO
Sunderland City Council

Muthu,
Thanks for your reply.
If I am understanding you correctly, this note only works where a supplier has No Confirmation Expected entered against the master record.
The note is not very clear on this point and then the question remains, why do we need to use S for one entry and B for another?
As we always expect confirmations for all our PO's it would appear that the note may have no effect on our systems so rather than applying the note in advance we will wait until we get to the SP16 application in the year ????.
Thanks for the info this question is now answered.
Regards
Allen Brooks
SRM BPO
Sunderland City Council

PM Order Confirmation list

Dear all, I have a (PM) Work order against which a number of Internal Activities allocations have been created.
All the respective confirmations for work carried out show up on the Work Order confirmation list.
The problem is, some of the Activities have not passed price across onto the Work Order for some reason. Does anyone know a simple/effective way of reposting the line items onto the Work Order.

hi thyagarajan,
Thanks. However, I dont understand what I actually need to do. This was a Work Order created by someone for our company.
A number of Activities (for labour work carried out) have been posted to the work order confirmation list, however only some of the Internal activity allocations are showing line items on the Work Order (tcode kob1).
How do I repost the ones not showing on the lilne items. How does this relate to Planning. I do not fully understand if you could kindly explain.

Get PO Confirmation and Invoice Number fron SC line item deial like GUID

Hi All,
I want to create ZReport where i have to find Purchase Order , Confirmation and Invoice Number fron SC line item .
I am looking for that tables or FM by using which i can give SC line item Guid and i can get the corrosponding PO , Confirmation and Invoice if any.
Please suggest solution.
Thanks in Adavnce,
Snehal

Hello Snehal,
You can use following FMs to get the required deatils:
FM: BBP_PD_SC_GETDETAIL
      E_ITMLIM_REL
      Select the second entry
      Shift+F5
      Take the HDR_GUID_A for PO
      and HDR_GUID_B for Conf
      and HDR_GUID_C for Inv
FM: BBP_PD_PO_GETDETAIL
      enter the HDR_GUID_A
      Goto E_HEADER           select the OBJECT_ID
FM: BBP_PD_CONF_GETDETAIL
      Goto E_HEADER           select the OBJECT_ID
FM: BBP_PD_INV_GETDETAIL
       Goto E_HEADER           select the OBJECT_ID
This could help you.
Regards,
Suneel Kumar

Confirmations for Limit Orders in ECS

In extended classic scenario when creating a limit order, there is an error in process in the local PO related to the follow-on documents for goods receipt with the following error message:
'Combination of GR/IR control not allowed for external services'
It is only possible to create the order in the backend if the Invoice Only option is selected in the Limit Order, but then this means it is not possible to create a confirmation for Limit Orders!
Has anyone else come across this problem in ECS for limit orders? As far as I am aware the functionality should work with GR-based invoice verification. In the backend PO it is possible to create the same order without any errors!

Monica,
My analysis till now is:
1) It is true that limit oders are not going with "Confirmation & Invoice" flag. We need to raise OSS.
(There is one additional problem with this is "The vendor master flags don't get transferred to PO" for this you will have to implement the OSS notes 956083.)
Now after applying this notes you see the standard functionality:
2) If we are creating PO with "Invoice Only" flag then there are follwoing options:
a) If the "GR based invoice" flag in vendor master is checked then the POs goes into D item category and you can enter a service sheet for them.
b) If the "GR based invoice" flag in vendor master is NOT checked then the POs goes into B item category and you can enter invoice just after PO.
I made change in V_T163Y for B item category and checked the flag for GR but then too I am not able to enter GR for item category B.
Please assign points for useful answer as applicable.

In order confirmation i need invoice number and delivery number.

Dear Experts,
I need invoice number and delivery number in order confirmation.
how can i get the delivery number an invoice number.
Program name: RVADOR01
Regards
Ahmed

Hi
In the Order confirmation Only sales order details will be there
You better write a PERFORM statement in Script and in the subroutine fetch the Delivery number and Invoice number with the following links and display them in script
LIPS-VGBEL = VBAK-VBELN
LIPS-VGPOS = VBAP-POSNR
VBRP-AUBEL = VBAK-VBELN
VBRP-AUPOS = VBAP-POSNR
You can also can use the VBFA table
using Prev doc type = C (order) and Subsequent doc type = J to get the Delivery
and Sunsequent type = M for getting the Invoice Number
see the sample code for subroutine
REPORT ZMPO1 .
form get_freight tables in_par structure itcsy out_par structure itcsy.
tables: ekko,konv,t685t.
data: begin of itab occurs 0,
         ebeln like ekko-ebeln,
         knumv like ekko-knumv,
       end of itab.
data: begin of itab1 occurs 0,
         knumv like konv-knumv,
         kposn like konv-kposn,
         kschl like konv-kschl,
         kbetr like konv-kbetr,
         waers like konv-waers,
         kwert like konv-kwert,
       end of itab1.
data: begin of iout occurs 0,
         kschl like konv-kschl,
         vtext like t685t-vtext,
         kbetr like konv-kbetr,
         kwert like konv-kwert,
       end of iout.
data v_po like ekko-ebeln.
read table in_par with key 'EKKO-EBELN'.
if sy-subrc = 0.
   v_po = in_par-value.
   select
     ebeln
     knumv
from ekko
into table itab
where ebeln = v_po.
if sy-subrc = 0.
    loop at itab.
      select
        knumv
        kposn
        kschl
        kbetr
        waers
        kwert
      into table itab1
      from konv
      where knumv = itab-knumv and
            kappl = 'M'.
    endloop.
    loop at itab1.
      if itab1-kposn <> 0.
        select single * from t685t
                          where kschl = itab1-kschl
                            and kappl = 'M'
                            and spras = 'EN'.
        iout-vtext = t685t-vtext.
        iout-kschl = itab1-kschl.
        iout-kbetr = itab1-kbetr.
        iout-kwert = itab1-kwert.
        append iout.
        clear iout.
      endif.
    endloop.
    sort itab1 by kposn.
    loop at iout.
      sort iout by kschl.
      if ( iout-kschl eq 'GSDC' OR
           iout-kschl eq 'GSFR' OR
           iout-kschl eq 'GSIR' ).
        at end of kschl.
          read table iout index sy-tabix.
          sum.
         write:/ iout-kschl,iout-vtext,iout-kwert.
      out_par-name = 'A1'.
      out_par-value = iout-vtext.
      append out_par.
      out_par-name = 'A2'.
      out_par-value = iout-kwert.
      append out_par.
          endat.
        endif.
      endloop.
    endif.
endif.
endform.
IN THE FORM I AM WRITING THIS CODE.
/:DEFINE &A1& = ' '
/:DEFINE &A2& = ' '
/:PERFORM GET_FREIGHT IN PROGRAM ZMFORM_PO1
/:USING &EKKO-EBELN&
/:CHANGING &A1&
/:CHANGING &A2&
/:ENDPERFORM
&A1&
&A2&
This Code is to be written in the PO form under ADDRESS window.
/:DEFINE &A1& = ' '
/:DEFINE &A2& = ' '
/:DEFINE &A3& = ' '
/:DEFINE &A4& = ' '
/:DEFINE &A5& = ' '
/:DEFINE &A6& = ' '
/:PERFORM GET_VENDOR IN PROGRAM ZMFORM_PO
/:USING &EKKO-EBELN&
/:CHANGING &A1&
/:CHANGING &A2&
/:CHANGING &A3&
/:CHANGING &A4&
/:CHANGING &A5&
/:CHANGING &A6&
/:ENDPERFORM
&A1&
&A2&
&A3&
&A4&
&A5&
&A6&
Regards
Anji

Order confirmation to ship to party and invoice to the agent-differnt price

Dear Gurus
My client has international customer. he has taken the order from customer and sending order confirmation to customer and sends the materials to the customer. But invoice is sending to the agent with discounted price (different price). is there any solution to change the pricing at billing level.
regards
thirupathi

I need some further clarification on this
1: Are you talking abou the output.that u will be sending to the agent
2: Are u want a new billing docuent for the agent.
If you are only planning to send the output of the invoice document to the agen with the reduced prize.. then u need to do the modificaion in the output FORM.
Are u want a seperate invoice document in SAP for the AGEnt u are haivng the field in the Billing document (SPRO) for doc pricing pro. you can use this fileld and change the pricing deteminaton . This is like intercompanu functionality
Regads
CHA

Invoices, Customer Statements and Order Confirmation

If one customer wants these things sent to three different places how and where do I look to configure this. i.e. They want their invoice to arrive in an office in Indiana, and the confirmation in Michigan.
Any help would be great.
Thanks
Justin

Hi Justin
Here is the link from SAP help on the EDI settings for invoice and order confirmation
http://help.sap.com/saphelp_47x200/helpdata/en/f0/4228f2a97311d2897a0000e8216438/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/4b/ad4ecb17fd11d28a360000e829fbbd/frameset.htm
But all this should be setup in co-operation with the EDI consultant.
Thanks
Ashok
Award points if this is useful

Limit Orders - Confirmations Vs Invoice Only

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