Link an email to an iCal event

I would like to link an email message in Mail to an iCal event. Under Lion, the only way to do this seems to be to drag the email out of Mail and into a separate folder on the hard drive. Then drag the icon of that mail message to the url section of the event in iCal. Surprisingly, there does not seem to be any way to make a direct link between a message in Mail and an iCal event. If so, this is quite a major oversight and I am keen to know if others are concerned and/or have any solutions to propose.

Ben,
Open the event in edit mode. If you double click it and the buttons 'Edit' and 'Done' appear you need to click 'Edit', if the only button is 'Done' it is already in edit mode.
When you drag the email over the grey event edit window a plus icon with a green background should appear. Drag it until the cursor is over the word 'none' next to where it says 'url'.
If it works the text 'none' will change into a hyperlink saying 'Show in Mail…'.
Let me know how it goes.
John M

Similar Messages

Linking an email to an iCal event

I would like to place a link in an iCal entry to an email message. For example, there is a webinar scheduled for a certain time next week and I got the instructions for connecting to it today. Between now and next week I'll get lots of emails and the one that's important to me gets buried. There are workarounds, but a link would be my preferred way of dong it.
Doe anyone have a solution?
Thanks

Hello, yes you can do this, just drag and drop the mail you want to link into the URL field of the event. Here's also a link that gives you another way of doing it: http://www.macosxhints.com/article.php?story=20071118154803739
Hope this helps.

Linking multiple emails to a single event in ical and/or to do's

Hi:
Often I receive emails and I want to link them to an event in ical. OS X does this just fine as long as there is date in the email that OS X can recognize. The problem is sometimes I get multiple emails relating to the same event and I would like to be able to link all of those emails to one single event in ical. My same questions applies to 'to do' items.
And a follow up question--say I receive an email that has no date explicit in the text-I've tried to find some function that would allow me to schedule a new event in ical and would link that email to it. (I hope that all makes sense) I'm open to whatever solution I'll even pay money for 3rd party software if anyone knows of a good program. But I"m looking to stick to the basic ical interface. Any suggestions?

Hi rtwigg,
seems this is one of visio graphics limitation regarding the external data.
visio graphics, may only support for one row.
you may consider this idea :
"It is a good idea to separate your rows into visual units so that you have everything you need and nothing else in a single row. To link a shape to a data row, simply drag the row from the external data window and drop it on the shape. A default data
graphic should immediately appear next to the shape displaying some data from the row. From here you are able to customize the graphic to fit your needs"
by means, you may need to use the visio client.
http://blogs.msdn.com/b/visio/archive/2010/02/05/no-code-mashups-with-visio-services-and-web-part-connections.aspx
http://msdn.microsoft.com/en-us/library/ff408345.aspx
http://msdn.microsoft.com/en-us/library/ff394649.aspx
http://blogs.msdn.com/b/visio/archive/2010/02/21/the-visio-services-javascript-mashup-api.aspx
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

Not receiving email notifications of iCal event invitations from other parties.

I am not receiving emails for iCal event invitations from other parties, but the invitations ARE in my iCal Inbox. I don't use iCal often, so I never proactively go in to check my Inbox there, but rather have always depended on receiving the email notification of an event invite to know to add it to my iCal. I can SEND invitations to others successfully with other parties receiving MY email notifications, I'm just not receiving them via email.
I've now missed two very important meetings because I never received the email invitations to add an event, which were the only forms of correspondence for both. Can anyone help me? Thank you!

Hello mcdannej,
While a Verizon employee may occasionally post here, this community is meant mainly for peer-to-peer support. If you need to talk to a Verizon representative, you should contact customer service directly through our Support Page or Contact Us.

Link email to iCal event as a Service?

This topic was discussed here http://discussions.apple.com/thread.jspa?messageID=1029973&#1029973
but is archived and not accepting replies, hence the re-post.
There's an Applescript to link an email to an iCal event using the file:// protocol, but I was wondering if someone who knows about this stuff could achieve a similar effect as a Mac OS X Service, to which a keyboard shortcut could be attached. That way, people can link an email in Mail.app to a new iCal event quickly.

Hi Jeff,
No problem.
You will need to change the line that starts set myCalendar to to the name of the calendar you want the todos added to.
-- Todo from Mail.app email --
-- Taken from Find Email File Path --
-- John Maisey --
-- Will only work in OS 10.4 or later --
-- 0.5
-- 13 Dec 2005
-- What it does:
-- Makes iCal todo with the path of the first selected email message. This method will only work if you do not move the message to another folder in Mail.app.
-- Fixed to deal with quotes in email subject (24/8/5)
-- Fixed to deal with unusually set TID's (24/8/5)
-- Fixed to deal with various time formats (26/8/5)
-- Changed search from date to ID (26/8/5)
-- Added Python script to url encode file path (26/8/5)
-- Added iCal todo creation (13/12/05)
set myCalendar to "Your Calendar" -- Change this to the title of your calendar.
tell application "Mail" to set mailList to selection
try
tell application "Mail" to set {myTitle, myID} to {subject, id} of item 1 of mailList
on error
display dialog "Check that you have an email selected in Mail.app" buttons {"OK"}
return
end try
set {myDels, AppleScript's text item delimiters} to {AppleScript's text item delimiters, {"\""}}
set myTitle to text items of myTitle
set AppleScript's text item delimiters to {"\\\""}
set myTitle to myTitle as text
set AppleScript's text item delimiters to myDels
set someEmails to paragraphs of (do shell script "mdfind \"kMDItemTitle == '" & myTitle & "' && kMDItemKind == 'emlx'\"")
repeat with anEmail in someEmails
if anEmail contains myID then exit repeat
end repeat
set myFile to do shell script "python -c 'import sys, urllib; print urllib.quote(sys.argv[1])' " & quoted form of anEmail
try
tell application "iCal" to make new todo at the end of todos of calendar myCalendar with properties {summary:myTitle, url:("file://" & POSIX path of myFile)}
on error theErr
display alert "An error occured" message theErr
end try
enjoy.
John M

Problem Adding iCal Events Received via Email (used to work fine)

My wife and I share iCal calendar events between our Mac's via email. A month or so ago I started getting this error when clicking on the link that comes with the iCal event email:
"This calendar file is empty. No new events have been added to your iCal calendars."
We are both on Intel Powermacs running OS 10.4.11 and have the same version of iCal (2.0.5). I can still email her iCal events and she can add them to her calendar just fine. But anything she sends me gives me this error.
Help?

Travis,
I had the exact same problem (with my wife's iCal account to boot ). The solution lies in the "(null) informs you..." It turns out that iCal looks at your personal address card to figure out who you are when populating the email. So, if don't have the email address you are sending FROM listed under your address book entry, then the notice is from NULL.
I added my wife's email accounts to her address book entry on her machine (sorry for the bolds, but the details count.) Then I tried sending a calendar event from her iCal to me. This time it populated with her name and it added to my calendar just fine when I received the email.
I hope this solution works for you (it drove me crazy for about two weeks.)
-Dave

Linking a iCal event to an email message in Apple Mail?

I often find it would be very helpful if I was able to link a mail message to an event in iCal (ie: someone sends me an email regarding an upcoming event, which I then add to my iCal calandar, but for the specific details regarding the event I still need to refer back to the original email).
It seems like this would be a commonly used and desired feature, yet I can't seem to find it...
Apple included it in iCal with the URL linking feature...maybe some variation on this will let me accomplish what I want...?

Hi John, the text in the Event Log box is copied below the line. Thanks so much!
tell application "Mail"
     get selection
          {message id 23917 of mailbox "INBOX" of account ".Mac"}
     get subject of message id 23917 of mailbox "INBOX" of account ".Mac"
          "Re: Money Stuff and So Much More..."
     get date sent of message id 23917 of mailbox "INBOX" of account ".Mac"
          date "Wednesday, August 24, 2005 6:42:35 AM"
end tell
tell current application
     do shell script "mdfind \"kMDItemTitle == 'Re: Money Stuff and So Much More...' && kMDItemKind == 'emlx'\""
          "/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23915. emlx
/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23916.emlx
/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23917.emlx
/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23918.emlx
/Users/Scott/Library/Mail/Mac-scottsil/Sent Messages.imapmbox/Messages/23929.emlx
/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23932.emlx"
     do shell script "mdls -name kMDItemContentCreationDate -name kMDItemID '/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23915.emlx'"
          "/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23915. emlx -------------
kMDItemContentCreationDate = 2005-08-24 06:37:10 -0700
kMDItemID = 614561"
     do shell script "mdls -name kMDItemContentCreationDate -name kMDItemID '/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23916.emlx'"
          "/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23916. emlx -------------
kMDItemContentCreationDate = 2005-08-24 06:39:26 -0700
kMDItemID = 614562"
     do shell script "mdls -name kMDItemContentCreationDate -name kMDItemID '/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23917.emlx'"
          "/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23917. emlx -------------
kMDItemContentCreationDate = 2005-08-24 06:42:35 -0700
kMDItemID = 614563"
     do shell script "mdls -name kMDItemContentCreationDate -name kMDItemID '/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23918.emlx'"
          "/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23918. emlx -------------
kMDItemContentCreationDate = 2005-08-24 06:45:59 -0700
kMDItemID = 614564"
     do shell script "mdls -name kMDItemContentCreationDate -name kMDItemID '/Users/Scott/Library/Mail/Mac-scottsil/Sent Messages.imapmbox/Messages/23929.emlx'"
          "/Users/Scott/Library/Mail/Mac-scottsil/Sent Messages.imapmbox/Messages/23929.emlx -------------
kMDItemContentCreationDate = 2005-08-24 16:09:06 -0700
kMDItemID = 614745"
     do shell script "mdls -name kMDItemContentCreationDate -name kMDItemID '/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23932.emlx'"
          "/Users/Scott/Library/Mail/Mac-scottsil/INBOX.imapmbox/Messages/23932. emlx -------------
kMDItemContentCreationDate = 2005-08-24 16:23:08 -0700
kMDItemID = 614993"
          "The variable myFile is not defined."

E-mail links from iCal event - not working in Yosemite

My workflow has always depended on dragging e-mails from Mail to iCal
This generates link in ical event "Show in mail" - giving me option to find the e-mail with one click from iCal
Since Yosemite install the links go wrong!
I can generate several events from several e-mails and all links point me to the same random e-mail. I haven't yet found clear pattern in this randomness, but it seems to link to the first mail-to-iCal created after sleep/restart, but not always...
Anybody experiencing similar bug?
Tried "mailbox" > "rebuid" with no result.
Any more ideas?
I'm on MB Pro 2009 using POP-accounts for mail but the random-link behavior is just same when dragging mails from my icloud account.

Well it's good news i'm not alone in this - frustrating indeed!
Searching for solutions with no result so far.
I've been migrating my user library from one opsys to other since Leopard i guess, so probably i should just do a clean install one day - this MUST help
My workaround after a week of being just unable to manage my incoming information was to use Notes
Dragging emails to notes content still works, and in a way i kind of like it - u can keep a single note with several links to different emails etc. At least for now it seems like a decent substitute. Organizing notes to folders is helpful too, but i guess you can't organize folders in iOS which is really bad.
So - still hoping to move back to my iCal

Convert email to ical events

I am looking for a way to automatically convert emails i recieve into calendar events in different calendars. I have looked into the mail.app "add invitations automatically" but i dont want all my email accounts to sync with the calendars.
I have tried mail2ical (every event gets put into one calendar, and the event time is the time of the email recieved), eventmaker (it thinks i am making events for the future). I have taken a look into automator, but im not sure if it has the actions im looking for.
I manage 5 different people and their work schedules. At the end of a day, after multiple projects have been worked on, i get 5 different emails each from 5 different people. Each email outlines different projects they worked on ( project name is in the subject line), along with the time they worked and what they did.
My current workflow is i go through each email one by one. I copy the contents of the email, then click on the time they worked to open a ical event. I then paste the contents into the notes and create a event. Each person has their own calendar which show the projects they have worked on for the day.
I will be gettting another 5 more people to manage and with this workflow i will be manually sorting 50 emails a day! In the long run this isnt a effienct workflow, im looking for a way to automate this entirely.

Hi,
I wouldn't expect you are going to find an application to do that, as the format the emails you mention could vary widely. Posibly some sort of bespoke script could do it.
Best wishes
John M

What is the minimal Format of an iCal event to attach to an email?

Hello all!
I just finished a large order page for a taxi friend. I would like to send the order with an iCal event attached to an email. He should only click on this new file, to enter this pickup order to his iCal ...
I am struggling with the format. In my CGI script I have the following format, where the $variables are replaced with the convinient strings:
BEGIN:VCALENDAR
BEGIN:VEVENT
DTEND;TZID=Europe/Berlin:$ical_data_end
SUMMARY:$ical_summary
DTSTART;TZID=Europe/Berlin:$ical_data_start
DTSTAMP:$ical_dtstamp
LOCATION:$ical_location
SEQUENCE:0
DESCRIPTION:$ical_comment
BEGIN:VALARM
TRIGGER:-PT1H
DESCRIPTION:Event reminder
ACTION:DISPLAY
END:VALARM
END:VEVENT
END:VCALENDAR
Does a time string like "20120608T123500" has to finish with a "Z" ? Do I need additional informations, like "UID:", "X-WR-ALARMUID:" ... In any case my iCal event sent by email is not adding to the iCal saying: "iCal can't read this calendar. No events have been added to your iCal calendar."
I would be grateful for any hint
marek

Surprise Surprise!
I realized after heavy testing, that a DTSTAMP: is not needed.
But there is apparently a problem with the DATE-TIME format: Perhaps for other readers, which are in such a desparate situation, as I am since two days now!!! here some explanations:
The reference about iCal format you find in RFC 5546
DTSTART; and DTEND; have a time string like follows:
yyyymmddThhmmss
In the middle the big letter "T". But you have to add the time zone: for me it is the following:
DTSTART;TZID=Europe/Berlin:20120608T062500
Now the big surprise: this time format with an hour over 12 ooops! I tested now once again like follows
DTEND;TZID=Europe/Berlin:20120608T212500
DTSTART;TZID=Europe/Berlin:20120608T202500
changing the hh (hours) with one hour difference up until here. 10 Minutes again, iCal was freezing with hours over 19. I swear!
Ok to answer my original question: What is the minimal format of an iCal event, which you may attach to an email:
BEGIN:VCALENDAR
BEGIN:VEVENT
DTEND;TZID=Europe/Berlin:20120608T212500
SUMMARY:Name
DTSTART;TZID=Europe/Berlin:20120608T202500
LOCATION:MUC
SEQUENCE:0
BEGIN:VALARM
TRIGGER:-PT1H
DESCRIPTION:Event reminder
ACTION:DISPLAY
END:VALARM
END:VEVENT
END:VCALENDAR
But be aware, that this is buggy. Be carefull and have a nice evening
marek

Can any explain the following: Background; my company uses google business app to host our email and calander. Ok, I just set up a iCal event and invited 3 people. 1 internal claims he never got but it showed on his daughters iPod and she does not ema

Can any explain the following: Background; my company uses google business app to host our email and calander. Ok, I just set up a iCal event and invited 3 people. 1 internal claims he never got but it showed on his daughters iPod and she does not email.

Hello binbingogoABC,
Shopping on BestBuy.com should be easy and fun and not fraught with the kind of trouble that you describe. I regret very much that this has been your experience.
Using the information you provided when you signed up for Best Buy Unboxed I was able to locate your cancelled orders. I have requested more information from my back-office partners. As soon as I have additional details about your situation, I will reply again to this message. In the interim, I'm sorry that I must impose upon your patience.
I'm very grateful that you wrote to us with your concerns.
Sincerely,

Exported/emailed iCal event failed to install

I recently experimented with exporting an iCal event and then attaching its file to an email. I mailed a copy to myself to see how it would look on and work with a recipient's machine.
When I received the email, I double-clicked on the attached iCal file icon. Instead of simply importing into my calendar, the application went "wild", spewing out a lengthy series of error messages that made no sense to me, except to consistently refer to my various calendars that I maintain as iCloud accounts. The material result of dismissing these error messages was to add duplicate events ad nausem to my iCal calendar, wreaking havoc.
This serial process continued until I closed iCal, went to iCloud on my System Preferences and removed all of my iCloud calendar accounts.Then, I turned iCloud back on and all of the current calendars reinstalled themselves without the errant duplicates and without further mischief.
Can anyone tell me what is going on.
I am running Lion OSX 10.7.5 on my iMac.

Hi Russell,
What’s the situation now?
There would be a cause that the upgrade is running background, so a retry would fail in this situation.
You can check the action log in C:\$Windows.~BT\source\panther\setupact.log
Check the time line to see if it is running for upgrade.
Alex Zhao
TechNet Community Support

Attach email to iCal event

Does anyone know how (if) I can attach an email file (from Entourage) with an iCal event? I know how to attach a "file" but can't seem to figure out how to attach a stored email in one of my Entourage folders.

I don't use entourage, just Apple mail, but from mail its easy. You can just drag the email from your inbox, and drop it in the new event box in ical and it adds it as a url. Hope there is a similar situation with entourage!

In mail "create new ical event" has stopped appearing in ical

Please help! I love clicking on data in email to bring up the "Create New iCal Event" box, and using it to put new events into my ical calendar. But recently when I "Create New iCal Event" from an email, and click "add to iCal" the window closes but the event doesn't show up in iCal. I can still add events by clicking on a calendar date in iCal and typing them in, but the link between Mail and iCal seems to be broken. How can I fix it?
Could this be related to how Firefox recently broke? Foxfire will not save bookmarks any more, either, I click on "Bookmarks," then "Bookmark this page". The window closes but the bookmark does not save. Also, the forward/backward browser arrows no longer work on Foxfire.

Could you be more specific? What happens (or fails to happen?)

What determines if an iCal event on CalDAV calendar is editable?

We are using iCal3 to link to a CalDAV calendar store. This allows us to also access the calendar store from other things - such as web based calendar interface and other CalDAV aware calendars.
We've found that events created or edited in other applications / via the web are not always editable when viewed in iCal3. Rather than seeing the 'edit' and 'done' buttons on the Get Info screen, they just show 'Done'. The event remains editable in the other applications / via the web.
Presumably the event is missing some XML tag to say that it can be edited. Any idea what it is? Any idea what can be done to tell iCal to edit these events? Right now all it is doing is encouraging us to use the other applications for our Calendar access in preference to iCal...
Thanks in advance for any insights etc.

Surprise Surprise!
I realized after heavy testing, that a DTSTAMP: is not needed.
But there is apparently a problem with the DATE-TIME format: Perhaps for other readers, which are in such a desparate situation, as I am since two days now!!! here some explanations:
The reference about iCal format you find in RFC 5546
DTSTART; and DTEND; have a time string like follows:
yyyymmddThhmmss
In the middle the big letter "T". But you have to add the time zone: for me it is the following:
DTSTART;TZID=Europe/Berlin:20120608T062500
Now the big surprise: this time format with an hour over 12 ooops! I tested now once again like follows
DTEND;TZID=Europe/Berlin:20120608T212500
DTSTART;TZID=Europe/Berlin:20120608T202500
changing the hh (hours) with one hour difference up until here. 10 Minutes again, iCal was freezing with hours over 19. I swear!
Ok to answer my original question: What is the minimal format of an iCal event, which you may attach to an email:
BEGIN:VCALENDAR
BEGIN:VEVENT
DTEND;TZID=Europe/Berlin:20120608T212500
SUMMARY:Name
DTSTART;TZID=Europe/Berlin:20120608T202500
LOCATION:MUC
SEQUENCE:0
BEGIN:VALARM
TRIGGER:-PT1H
DESCRIPTION:Event reminder
ACTION:DISPLAY
END:VALARM
END:VEVENT
END:VCALENDAR
But be aware, that this is buggy. Be carefull and have a nice evening
marek

Link an email to an iCal event

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