Link State machine Workflow to Content Type

State machine Workflow

Hi ,
What purpose do you use the drop down column for?
Assuming the values of the drop down are No/Yes, you can create the reusable workflow like the screenshot:
Note: as you only want to have this workflow for a particular content type, you need to use SharePoint 2010 workflow platform.
Best Regards,
Wendy
Wendy Li
TechNet Community Support

Similar Messages

Content type "Link to a Document" to content type Document SET

Hello,
Could you please assist.
I have a customized document sets.
I added the content type "Link to a Document” to content type Document SET.
I uploaded several documents to each document set. There are several identical documents in different document sets.
How can I arrange for uploading just a link to the documents, but not the additional documents?
In other words, how to arrange for convenience for users to download a link?
I mean them not to enter
http://server/files ,
but a certain “dropdown” appeared, a kind of menu with a choice of downloaded documents.
Suppose, I added to each file its own attribute link and this link. I want to present in form of creation “Link to a Document”
There are 2 forms of creation. The first one is where we point a link. The second one is where we point the attributes.
For example:
I have two document sets: Project 1 and Project 2.
There are 2 documents “instruction.doc” and “invoice.xls” uploaded to Project 1. Each document has a field – link (a link to this very document).
I want to add a link to “invoice.xls” in Project 2.
I want to do it in that way a user could choose a list of links from a dropdown menu.
Thanks

Lookup column is the attribute of file. Attribute can not be upload! . Did you try to use the content type of link to document? If yes, you can understand my question. I want to change uploaded.aspx ( link of document) and add lookup column to this form.
Standart scenario: User create link to docunent. 1. Prees button start. 2. Input text link to upload.aspx form 3. Set attributes new. Aspx I want: 1. Press button. 2. User press dropdawn menu and choise neddeng link. 3. Set attributes Plese read my question
again. Sorry for my not good english

Create Multiple tasks for Single Item in List using state machine workflow in sharepoint

Hi,
I want to create multiple create tasks for Single Item in List based on Assigned to column using state machine Workflow through visual studio
Here Assigned to column allows multiple users. so i have to create task for every user based on column .
I'm trying for this but i didn't got any solution
Please provide solution for this.

Hi,
According to your post, my understanding is that you wanted to allow multiple users to approve.
There are some articles about creating parallel tasks in state machine workflow, you can have a look at them.
http://www.codeproject.com/Articles/477849/Create-Parallel-Task-in-State-Machine-Workflow-in
http://msdn.microsoft.com/en-us/library/office/hh128697(v=office.14).aspx
http://social.technet.microsoft.com/Forums/office/en-US/b16ee858-4360-479a-a686-4ee35b7be9db/sharepoint-2010-workflow-creating-multiple-tasks?forum=sharepointdevelopmentprevious
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Stat machine workflow task workflow status different values on different state activity(Approval level)

i have developed the State machine workflow in which i am using default workflow task
i have added one status dropdown and that is having approve or reject that i set using workflow task drop down values
now my requirement is that when my workflow goes to different approval i need to have different status values in dropdown
for example
on manager approval state activity i need to add additional status value forward to legal
but when it moved to next activity this task status field should show only approve and reject
in summary i need to have different status values for workflow task when it moved to different state activity(approval levels)
can we set these status field of task for state machine workflow programtically as well like for different approval level of task i need different status to be set for the dropdown of task status field
MCTS,ITIL

Hi Shahid Siddique,
I have seen a similar thread from you about this issue, create custom form for the seperate form is a considerable workaround, you can have a check whether it works.
http://social.technet.microsoft.com/Forums/en-US/9baa0c32-1cde-4c58-aa7c-3568ccf0cdc9/different-approval-level-of-task-i-need-different-status-to-be-set-for-the-dropdown-of-task-status?forum=sharepointdevelopmentprevious
Thanks,
Qiao Wei
TechNet Community Support

How to REpublish Custom Task Forms (InfoPath) to SharePoint 2010 State Machine Workflows

I am new to SharePoint. Sorry if answer to my question is obvious.
I've create Custom Task Form in InfoPath and publish it (File/Publish/Network Location [Form Template Path and filename='MYPROJECT/Forms/ApprovalForm.xsn'; Form template name='ApprovalForm'], in the next window I've cleared Public URL according to the articlehttp://www.codeproject.com/Articles/195348/SharePoint-2010-State-Machine-Workflows-with-Custo).
After it I've added module Forms, and added ApprovalForm.xsn from the existing items.
My xml files: Elements.xml
<Elements xmlns="http://schemas.microsoft.com/sharepoint/">
<Workflow
Name="Order New Server"
Description="My SharePoint Workflow"
Id="482cbc86-b717-4981-a49a-3cf4c89e9399"
CodeBesideClass="Myproj.OrderNewServer.OrderNewServer"
CodeBesideAssembly="$assemblyname$"
TaskListContentTypeId="0x01080100C9C9515DE4E24001905074F980F93160">
<Categories/>
<AssociationData><Data></Data></AssociationData>
<MetaData>
<AssociationCategories>List</AssociationCategories>
<Task2_FormURN>urn:schemas-microsoft-com:office:infopath:ApprovalForm:-myXSD-2012-03-09T14-11-55</Task2_FormURN>
<StatusPageUrl>_layouts/WrkStat.aspx</StatusPageUrl>
</MetaData>
</Workflow>
</Elements>
Feature.Template.xml:
<?xml version="1.0" encoding="utf-8" ?>
<Feature xmlns="http://schemas.microsoft.com/sharepoint/" ReceiverAssembly="Microsoft.Office.Workflow.Feature, Version=14.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" Receiverlass="Microsoft.Office.Workflow.Feature.WorkflowFeatureReceiver">
<Properties>
<Property Key="GloballyAvailable" Value="true" />
<Property Key="RegisterForms" Value="Forms\*.xsn"/>
</Properties>
</Feature>
My form work fine, but when I make changes and republish it, it doesn't update (I see old form). What I tryed:
IISReset
Clear all cookies and cache in IE
Retract solution, restart VS2010, reboot computer.
Change assembly number, guid.
I have no ideas, what can I try for republish my form with changes.
Thank you in advance for any suggestions.
PS: sorry for my writing. English is not my native language.
PPS: when I save new Form to new location and add it to the project, it works.

I've found how can I republish changes. But it seems more like crutch than solution, but it works:
After republishing InfoPath form, I delete file from project (DEL on ApprovalForm.xsn in Solution explorer) and after it add it again. (Add/Existing Item). And then redeploy! Hurray!
Is there any way to redeploy a Task Form directly on the server without importing it in Visual Studio again? I am using some data connections in my task form which are different for different environments (staging, dev. etc.). Seems like I've to create a separate
Workflow WSP file for each envrionment. Any comments?

How to update task status from custom task in state machine workflow

i m using custom task for state machine workflow
i am using
if(this.onTaskChangedSupervisorAction_AfterProperties.ExtendedProperties["Workflowstatus"].ToString().Contains("Approved"))
if above is true moving forward its working fine but i want to update the status field of task as i can update the title and due date for the task but how can i change the status once approved it
should show the status as approved it's only showing in progress
this.CreateTaskSupervisorAction_TaskProperties.Title="supervisor task"
MCTS,ITIL

If your task shows In Progress state then I think you need to look at your workflow and make sure you are using Complete Task activity and if you are already using Complete Task Activity then verify the Correlation ID. Ideally you are not required to set
this value in workflow. You simply use the Complete Task Activity.
If you are running into issue where your workflow is staying in In Progress state even after the task is complete then you can look at the following blog post.
How to programmatically complete Approval workflow task
Amit

How to debug Sequential workflow and state machine workflow?

Hi All,
How to debug Sequential workflow and state machine workflow?
Thanks in Advance!

check this
http://msdn.microsoft.com/en-IN/library/bb386166(v=vs.90).aspx
http://msdn.microsoft.com/en-us/library/vstudio/ee231573(v=vs.100).aspx

Using SPUtility.SendEmail inside a state machine workflow not working

I have a State Machine Workflow. I have developed in visual studio 2010 for a SharePoint 2010 site. I want to send emails to couple of people inside an activity and my code will decide the email receiver. When I assign the task from my code to some one the
State Machine workflow is sending mail to the task assignee and assigning the task to that person. But if I want to send mail to some additional person from the workflow, it is not allowing me to send that. The code I am using for the same is, SPUtility.SendEmail(SPContext.Current.Web,
headers, mailBody);
Can any one please let me know, why it is not sending mail with this code, or what can be the solution for the same.
Thanks

Hi Monali,
Thanks for your sharing.
Best regards,
Patrick
Patrick Liang
TechNet Community Support

SharePoint 2013 State Machine Workflow Developped using Visual Studio 2013 Terminated

Hi all,
I developped a state machine workflow using Visual Studio 2013, and deplyed to SharePoint 2013, the workflow work fine for first task, and some times for second task.
after that the workflow become terminated with below error:
- System.Activities.Statements.WorkflowTerminatedException: The workflow instance exceeded the throttle of 10000 activities executed in a row and could not be unloaded because it was not persistable.
I spent many days to solve this issue but witout any result...
Please advice...

Hi,
According to your description, there seems an endless loop in your workflow which makes the workflow exceed the throttle.
A suggestion is that you can create a new clean sample state machine workflow firstly, when it works without error, then adding other activities with custom logic
gradually.
By doing this, it would be easier to find out what might cause the error in this workflow.
A demo about Create State machine Workflow In SharePoint 2013 for your reference:
http://www.splessons.com/2013/12/create-state-machine-workflow-in-sharepoint-2013-using-visual-studio-2012/
Best regards,
Patrick
Patrick Liang
TechNet Community Support

Help on Approval Workflow and content types

Hi
So here is my question hope you guys can help!
So i was setting up a workflow for a leave request form. Everything was fine and I had the Approve/Reject buttons at the bottom of the task EditForm. Now I copied the content types to a new one and changed the Optional settings (lets says title hidden %
completed hidden etc) and then I changed the Task content type too so as to allow for that new content type to take place. Then i relaunced the workflow everything worked nicely the form look the way I wanted it but then on the EditForm I didnt have the ebuttons
any more so I found it odd so I reset the content type to the original checked that everything was back in place (the hidden back to optional etc) and even on the original Workflow Task (Sharepoint2013) content type the buttons disapear now I have to manually
add to the completed column and change the drop down menu of the Task Outcome to approved or rejected to make the workflow spit out the results.
I was wondering what happened I do not understand it. I even deleted all the Task List and Lists associated witht the workflow re wrote the workflow and nothing... So i m a bit out of my depth.'
When I click on the Cutomized List Default Edit Form... I do get the form with the button but its not the same one I get with the Email Link or the Link and the actual List
Any pointers?
I appreciate it!

Hi ,
According to your description, my understanding is that the outcome buttons disappear after you change the Optional type column in Workflow Task(SharePoint 2013) content type.
For your issue , please make sure the Task Status and Task Outcome type columns are existing in the content type in order for the custom outcome buttons to appear.
For more information, you can refer to the blog:
http://blogs.msdn.com/b/sharepointdesigner/archive/2012/09/14/how-to-manipulate-the-task-form-with-sharepoint-designer-for-new-task-actions.aspx
As your original demand is setting up a workflow for a leave request form, here is a great blog you can have a look:
http://jamilhaddadin.com/2011/12/03/implementing-workflow-using-infopath-2010-and-sharepoint-designer-2010/
Best Regards,
Eric
Eric Tao
TechNet Community Support

How to Create Step By Step Sequential And State Machine Workflows?

Hi All,
I am very new to workflows, can any one help me to how to create workflows step by step using visual studio.
Can any one explain with example.

Hello,
Here is the MSDN article for your ref:
Sequential WF:
http://msdn.microsoft.com/en-us/library/office/gg265727%28v=office.14%29.aspx
State Machine WF:
http://msdn.microsoft.com/en-us/library/office/gg508985%28v=office.14%29.aspx
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
Please remember to mark the replies as answers if they help and unmark them if they provide no help

How to create State machine workflow?:

How to create State machine workflow

Hi,
According to your post, my understanding is that you want to send email to Assigned to person when item is created in Task List.
You can set E-Mail Notification to Yes under your Workflow Tasks list > Settings > Advanced Settings. By doing so user specified in AssignedTo will receive e-mail notification when task is created.
Here is a similar thread for your reference:
https://social.technet.microsoft.com/Forums/office/en-US/44f63c3c-8dfc-4f02-b627-a92249404ae3/task-list-advance-settings-email-notification-send-email-when-ownership-is-assigned-or?forum=sharepointgeneral
Best Regards,
Linda Li
Linda Li
TechNet Community Support

State Machine workflow if else branch

I have a scenario that have 4 level of approvals on every approval if it is accepted it is coming to the requestor who submitted it i need to make a condition that
Approval level1=Supervisor
Approval level2=Dept Manager
Approval level3=VP
Approval Level4=HR committee
request is submitted by reguester a user
if requester reject the approval level 1 it should move to the target state 2 (Approval level2)
if requester reject the approval level 2 it should move to the target state 3(Approval level3)
if requester reject the approval level 3 it should move to the target state 4(Approval Level4)
i have a state for requestor where once the requester reject i have to move it to one target state
how can i acheeive above bold requirements?
MCTS,ITIL

This is easy to do if you are using Visual Studio to create your workflow. Simply define each Approval level as a different state and evaluate what the target state should be at the end of each state.
But if you want to do this using SharePoint Designer then you should know that SPD only does sequential workflows, not state machine. To do this kind of workflow in SPD most people break it into 5 workflows. One main workflow and 4 separate workflows
for each stage. Then at the end of each workflow decide which other workflow to start.
Paul Stork SharePoint Server MVP
Principal Architect: Blue Chip Consulting Group
Blog: http://dontpapanic.com/blog
Twitter: Follow @pstork
Please remember to mark your question as "answered" if this solves your problem.

Guide or Information to Create State Machine workflow on SharePoint Designer 2013

Hi All,
I am currently working on a workflow that requires 5 approvers who can approve, reject or review and submit again.
In a situation where an approval is given, the flow goes to the next approver.
Where it is Review and Submit Again, the control is transferred to the originator who started the the workflow and the entire process restarts
When it is a reject, the workflow stops.
Kindly advice on how to get this working.
Best Regards,
Ifeatu
Ifeatu Osegbo

Hi
Ifeatu ,
For achieving your demand, you can take steps as below:
Add a “Start a task process” action in your workflow.
Click “these users” and Start a Task Process edit page will pop up.
In the Participants field, input your 5 approvers based on the order of approval.
In the right of Participants field, select “Serial (one at a time)”.
In the Task Options section, select “Wait for specific response” for Completion Criteria.
For Required Outcome, select “Rejected”.
Go to workflow setting page, select “Start workflow automatically when an item is created” and “Start workflow automatically when an item is changed” for the Start Options
setting.
Best Regards,
Eric
Eric Tao
TechNet Community Support

Deploying a Reusable Workflow to a List Content Type using PowerShell

We have a situation where deployment of a reusable workflow for a site content type cannot be completed through the web interface due to the number of libraries where the content type is in use (time-out on deploy and update).
It was hoped that this could be accomplished with PowerShell but the method of deploying to a list content type appears to be different than it is to a list (all content types).
The below snippet works fine for a list / all content types:
function AddWorkflowToLibraries ($SiteCollection, $ctName, $WfName, $WfAssociationName)
$site = Get-SPSite $SiteCollection
[Guid]$wfTemplateId = New-Object Guid
#Step through each web in site collection
$site | Get-SPWeb -limit all | ForEach-Object {
$web = $_
$_.Lists | ForEach-Object{
if($_.AllowContentTypes -eq $true)
if($_.ContentTypes.Item("$ctName") -ne $null)
write-host "Enabling workflow on" $_.Title "in" $_.ParentWebUrl
$ct = $_.ContentTypes[$ctName]
$culture = New-Object System.Globalization.CultureInfo("en-US")
$template = $site.RootWeb.WorkflowTemplates.GetTemplateByName($WfName, $culture)
if($template -ne $null)
$tasklist = "Tasks"
$historylist = "Workflow History"
if(!$web.Lists[$historylist])
$web.Lists.Add($historylist, "A system library used to store workflow history information that is created in this site. It is created by the Publishing feature.",
"WorkflowHistory", "00BFEA71-4EA5-48D4-A4AD-305CF7030140", 140, "100")
if (!$web.Features["00BFEA71-4EA5-48D4-A4AD-305CF7030140"]) {
Enable-SPFeature -Identity WorkflowHistoryList -Url $web.Url
$wfHistory = $web.Lists[$historylist]
$wfHistory.Hidden = $true
$wfHistory.Update()
if(!$web.Lists[$tasklist])
$web.Lists.Add($tasklist, "This system library was created by the Publishing feature to store workflow tasks that are created in this site.", "WorkflowTasks", "00BFEA71-A83E-497E-9BA0-7A5C597D0107", 107, "100")
$association = [Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListAssociation($template, $wfName, $web.Lists[$tasklist], $web.Lists[$historylist])
$association.AllowManual = $true
$_.AddWorkflowAssociation($association)
$_.Update()
else
Write-Error "Workflow Template not found"
AddWorkflowToLibraries <Site Name> <Content Type Name> <Workflow Template Name> <Association Name>
However changing the association as follows causes the script to still execute without a problem but the workflow doesn't appear for the content and the associations collection is empty:
function AddWorkflowToLibraries ($SiteCollection, $ctName, $WfName, $WfAssociationName)
$site = Get-SPSite $SiteCollection
[Guid]$wfTemplateId = New-Object Guid
#Step through each web in site collection
$site | Get-SPWeb -limit all | ForEach-Object {
$web = $_
$_.Lists | ForEach-Object{
if($_.AllowContentTypes -eq $true)
if($_.ContentTypes.Item("$ctName") -ne $null)
write-host "Enabling workflow on" $_.Title "in" $_.ParentWebUrl
$ct = $_.ContentTypes[$ctName]
$culture = New-Object System.Globalization.CultureInfo("en-US")
$template = $site.RootWeb.WorkflowTemplates.GetTemplateByName($WfName, $culture)
if($template -ne $null)
$tasklist = "Tasks"
$historylist = "Workflow History"
if(!$web.Lists[$historylist])
$web.Lists.Add($historylist, "A system library used to store workflow history information that is created in this site. It is created by the Publishing feature.",
"WorkflowHistory", "00BFEA71-4EA5-48D4-A4AD-305CF7030140", 140, "100")
if (!$web.Features["00BFEA71-4EA5-48D4-A4AD-305CF7030140"]) {
Enable-SPFeature -Identity WorkflowHistoryList -Url $web.Url
$wfHistory = $web.Lists[$historylist]
$wfHistory.Hidden = $true
$wfHistory.Update()
if(!$web.Lists[$tasklist])
$web.Lists.Add($tasklist, "This system library was created by the Publishing feature to store workflow tasks that are created in this site.", "WorkflowTasks", "00BFEA71-A83E-497E-9BA0-7A5C597D0107", 107, "100")
$association = [Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListContentTypeAssociation($template, $wfName, $web.Lists[$tasklist], $web.Lists[$historylist])
$association.AllowManual = $true
$_.ContentTypes[$ctname].AddWorkflowAssociation($association)
$_.ContentTypes[$ctname].Update()
else
Write-Error "Workflow Template not found"
AddWorkflowToLibraries <Site Name> <Content Type Name> <Workflow Template Name> <Association Name>
The only change is:
$association = [Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListContentTypeAssociation($template, $wfName, $web.Lists[$tasklist], $web.Lists[$historylist])
$association.AllowManual = $true
$_.ContentTypes[$ctname].AddWorkflowAssociation($association)
$_.ContentTypes[$ctname].Update()
But unlike the list version, the association doesn't appear to be saved and no error is generated.
Is anyone aware of what may cause this or have an example in C# that may explain something my script is missing?

Hi Garry,
After you associate the workflow to the content type, you should update the update the content type using
$ct.UpdateWorkflowAssociationsOnChildren($true,$true,$true,$false)
method.
Here is the completed script:
[System.Reflection.Assembly]::LoadWithPartialName("Microsoft.SharePoint")
$site=Get-SPSite "http://serverName"
$web=$site.OpenWeb()
$list=$web.Lists["ListC"]
$taskList=$web.Lists["Tasks"]
$historyList=$web.Lists["Workflow History"]
$ct=$list.ContentTypes["Link"]
$culture=New-Object System.Globalization.CultureInfo("en-US")
$wfTemplate=$web.WorkflowTemplates.GetTemplateByName("Three-State",$culture)
$associationWF=[Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListContentTypeAssociation($wfTemplate, "myThreeStateWF",$taskList,$historyList)
$ct.WorkflowAssociations.Add($associationWF)
$ct.UpdateWorkflowAssociationsOnChildren($true,$true,$true,$false)
Here is a demo about how to update it using C#
http://www.thorntontechnical.com/tech/sharepoint/sharepoint-2010-associate-workflow-to-content-type-in-a-feature
Wayne Fan
TechNet Community Support

Link State machine Workflow to Content Type

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