Linkage of PO with down payment

Hi,
I want to link PO with the down payment process. For example, I have created PO. Now I want to make advance/down payment to the vendor before material is received through down payment request. But while making this request can i link the corresponding PO. This will help me keep a track on how much advance i have paid against a PO and what is the amount outstanding....
Can anybody kindly guide me?

Aman,
you should indeed be able to link the downpayment with the PO item - we do this as a standard process.
If the PO fields do not show up in the F-47, F-48 transactions, check the field status variant that is assigned to the alternate reconciliation account you are using for the normal reconciliation account. We defined 2 field status variants - one for the normal reconcilition accounts with the PO field hidden (since these should not be populated manually for most transactions) and one for the alternate accounts, which is defined the same as the first with the addition of the PO fields being made optional. When creating the DP request in F-47, you are then able to specifiy the Po and item on the second screen. When you make the payment (either through F110 or manually posting in F-48), the DP then appears on the PO history screen of the PO.
In summary, check the following:
1. Alt Reconciliation account - transaction OBYR
2. Field status group that is assigned to the G/L account (note this has to be done in each co code where you use this account for DPs) - transaction FS00 on the crete/bank/interest tab.
Field status groups are defined in the IMG under path (may differ depending on the release you are on)
Financial Accounting, Generla Ledger Accounting, G/L Account posting, Carry out and check document settings, define field status variants
regards
Peter

Similar Messages

Issue with down payment tax cal and clearing it aganest vendor inv

HI,
I have an issue with down payment tax cal.
1.     I had configured withholding tax and raised down payment, tax has been cal
2.     In the next step I had raised inv, at this time also tax had been cal
3.     When I am doing down payment clearing the tax collected at the time of down payment had to be reversed but itu2019s not.
Can any one give me solution for clearing the tax that cal on down payment.
Thanking you.

Dear
Vendor master has got tax codes both at the time of payment and at the time of invoice. Hence system is calculating tds on both occassions.
Since you pay advance first tds calculated is right. Now while doing miro remove the tax codes manually and do miro/mir7/fb60.
If already MIRO/MIR7/FB60 done then reverse the invoice document and clear the tax GL accounts.
Regards

Mile stone billing with Down payment clearing

Hi,
Urgent help needed.
I need to set up mile stone billing plan at item level with down payment getting automatically offset with Invoice
ie,
I have 10% down payment (FAZ).
And mile stone invoicing of 40% and 60% each.
I have raised down payment request and the incoming payment is posted.
Now, when I raise the invoices, I want the down payment received auotomatically deducted from the invoice amount and shown as separate line item in the invoice. What settings need to be done?
ie, if 10000 EUR is the total amount, down payment is 1000 EUR.
My first invoice should show 4000 - 400 = 3600 EUR due from the cutomer and second invoice shud have 6000-600=5400 EUR due.
The item category is ZTAO
I have maintained the following settings:
1. Condition type AZWR in the pricing procedure with requirement as 2 (item with pricing) and the calculation formula 48
2. Copy control set up for Order type TA with billing type FAZ for the item category ZTAO with Copying requirement 20
3. Copy control set up for Order type TA with billing type F2 for the item category ZTAO with Copying requirement 23
But the invoice is not showing the down payment amount. Can any one tell me what is that I am missing? This is in ECC6.0
Thank You,
Resmi.

Yes, Shripad thats the problem I faced too.. unfortunately didnt get any solution so far.. and I had been focussing on some other area off late..
Any one who come across a solution, pls mail us!!
Thanks,
Resmi.

Post Vendor invoice with Down Payment via BAPI_INCOMINGINVOICE_CREATE

Hi Experts,
We have configured downpayment functionality for PO's. We have below process
Create PO with down Payment request -> Create down payment request -> Run payment program for paying down payment -> Post GR -> Post invoice with BAPI (considering down payments against invoice)
But unfortunately when I am trying to post PO invoice with downpayment details using BAPI_INCOMINGINVOICE_CREATE I do not see any fields related to down payment. Can some one confirm me if SAP has provided this functionality? if NO any workarounds?
Rgds,
Harish

Hi experts,
any suggestions?
Regards,
Elena

DP90 - Rebilling with down payment OSS Note 858703

Hello Gurus,
Even configuring customers test system according above mentioned OSS Note 858703 with order type TAF I do not get the process running.... When starting order creation (VA01) system doe not allow to enter sold-to and ship-to customer numbers.
This alone stops any testing.
Does anyone of you has experience or at least a clue what to do to resolve this? E.g. For testing I customized order type TA as ZTA and same same as order tpye TAF and it was possible to enter sold-to and ship-to party.
Any hind is very welcome as a customer waits for solution.
Many thanks in advance!!
Rgds, Carsten

Carsten
I just found out the reason why the system does not allow to enter sold-to and ship-to customer numbers:
"There is no partner determination procedure" assigned to order type TAF". This seems to be the way SAP delivers this order type.
So go there and assign whatever is the procedure you used for your other orders or create a new procedure and assign it, it will work fine.
By the way billling with down payment is not implemented at my customer site, I just tested with TAF order and it was behaving exactly as you described.
Then on a hunch I went and saw if there is a Partner Det procedure and there is none.
Path: SPRO/IMG/Sales and Distribution/Basic Functions/Partner Determination/Set Up Partner Determination and then
Set Up Partner Determination for Sales Document Header/Partner Determination Procedure Assignment
Hope this helps you, cheers.

DP90 - Rebilling with down payment

Hello gurus,
I'm struggling in setting up rebilling with down payment function / DP90. I used OSS 858703 to configure this scenario. Unfortunately I got an error message which linked to
DB-View V_VPKHI and
FM VPKD8_GET_PDOC_FOR_SDORDER .
Additionally it's really annoying, only 2 entries are in VPKHI but none of them is realated to my testcase.
--> I wonder if somebody has already experience in configuring rebilling with down payments?
Kindly ask for sharing your knowledge about it. Do you have a reliable documentation of one of you past projects you can share??
Any feedback is highly welcome!!!!
Thanks a lot in advance!
Cheers, Carsten.

Carsten
I just found out the reason why the system does not allow to enter sold-to and ship-to customer numbers:
"There is no partner determination procedure" assigned to order type TAF". This seems to be the way SAP delivers this order type.
So go there and assign whatever is the procedure you used for your other orders or create a new procedure and assign it, it will work fine.
By the way billling with down payment is not implemented at my customer site, I just tested with TAF order and it was behaving exactly as you described.
Then on a hunch I went and saw if there is a Partner Det procedure and there is none.
Path: SPRO/IMG/Sales and Distribution/Basic Functions/Partner Determination/Set Up Partner Determination and then
Set Up Partner Determination for Sales Document Header/Partner Determination Procedure Assignment
Hope this helps you, cheers.

Milestone Billing with Down Payment

Hi,
I have a milestone billing plan with down payment. The process steps are as follows;
1. Create a sales order (ZPN, copy of OR) with 50% down payment using Milestone billing plan.
2. Create the down payment request (FAZ)
3. Receive the down payment.
4. Create delivery
5. Create final invoice
I have a copy of invoice F2 (ZFN) that I want to use for the Final Invoice, and an Item catgory copy of TAN (ZTAN).
when I want to generate the final invoice a message displays this :
"Item category ZPN ZTAN cannot be invoiced with billing type ZFN"
Can anyboy help me??
Thanks in advance
Itzel

1.CHECK THE COPY CONTROLS
2.Check the item category controls

Invoice block for PO with down payment

Hi All,
My requirement is to block every invoice created for PO that has down payment.
Is it can be done by standard SAP ?
Thanks.

Hi Srinvas,
Yes, system will prompt me message. But if the user never clear the down payment with the invoice, when I do payment run, the invoice will be selected for payment again.
This will cause me double payment. That's why I need the invoice of PO with down payment to be block.
Is this possible by standard configuration ?

Linkage of Down Payment Request with Down Payment

Dear All
I want to know is there any way we can find our the Down Payment Number from the Down Payment Transaction. Suppose we have created a Down Payment Request (Tran No. 10001) and made a Down Payment against it (20002).
When we open the Down Payment (20002) in display mode, how we can find out against which Down Payment Request this Payment was made.
In FBL1N also against Down Payment Request system shows the DP Transaction No. but against DP Transaction line item, system does not show the DPR No.
Regards
Vikas Gupta

Hi
Its OK that while doing Down Payment we can have reference of DPR but once the Down Payment transaction has been posted, we lose the reference of DPR from DP transaction.
If we open the DP transaction in Display / Change mode, system does not show the DPR No. in any field.
Please suggest.
Regards
Vikas Gupta

Invoice Purchase Order with Down Payments brings wrong Due Amount

Hello,
I am working on 8.81 PL08 environment and I have this situation:
I issue a Purchase Order and then a Down Payment Request which I pay. When I go to invoice the purchase order the down payment and payment due fields on the invoice are correct.
In the case I issue another down payment request and for the same Purchase Order which closes the amount of invoice then when I go to the invoice and choose Copy From the same fields are not right.
If I go to Purchase Order and choose Copy To the amounts are correct.
So the situation is like this:
- Down Payment part of Purchase Order. Due Payment to invoice correct
- Down Payment full amount of Purchase Order. Choose Copy To from Purchase Order to Purchase Invoice. Due Payment correct.
- Down Payment full amount of Purchase Order. Choose Copy From from Purchase Invoice. Due Payment wrong.
Has anyone seen this before?
Thank you,
Gerasimos

Thank you Gordon,
However I cannot deny to the user that wants to apply that that there is a business case where the vendor demands the invoice to be paid all in front (maybe one installment with the Purchase Order and one with the Receipt of the Goods). So, I would expect this to be covered.
I noticed another thing: When I opened the Down Payments screen on Invoice (where Down Payments are listed in order to choose them) there is a column "Open Net Amount" which brings the correct amount. However, in the column "Net Amount to Draw" there is a wrong figure and that makes the mistake.
Now I can see that I can wright the correct amount to column "Net Amount to Draw" but still I cannot understand why a user should do that.

A/R Invoice that link with Down Payment document have reversed GST from DP

Hi All,
I am buzzle on why SAP has changed their function for down payment in 8.81 version. For example, if SO amount is $1000 and GST is $70, but company request their customer to pay $500 as deposit (add GST $35). In SAP 8.81 version, the double entries will be as below:
Down Payment Invoice
Dr Customer                        $535
Cr GST                                         $ 35
Cr Down Payment Clearing Acct $500
Incoming Payment
Dr Bank                              $535
Cr Customer                               $535
Invoice (final)
Dr Customer                                 $535
Dr Down Payment Clearing Acct $500
Cr GST                                                 $70
Dr GST                                          $35
Cr Sales                                              $1000
In the final invoice, why there is a reversal of GST amount from Down Payment invoice? In previous version, final invoice will only calculate the GST amount base on balance amount instead of currently credit with full sales amount's gst and reverse previously posted gst amount from down payment invoice.
This will cause problem if down payment invoice and final invoice are few months apart. Company will have paid the down payment invoice's gst amount. Anyone knows the logic for current changes? Appreciate if anyone can help, thanks.

Dear Expert
Let me clarify my client's scenario more to see whether you could give advise.
My client's business is project based and the invoicing flow is as below:
Phase 1 -
Invoicing 30%
Phase 2 -
Invoicing 30%
Phase 3 -
Invoicing 40%
                                               Total 100%
However, invoice for phase 2 maybe issued before invoice for phase 1 is paid and so do invoice for phase 3.
There is also possibility that invoice for phase 1 is paid while invoice for phase 2 is not at the time when whole project is completed. Invoice for phase 3 therefore has to be issued before invoice for phase 2 is paid.
The installments for A/R is not applicable in this case since sales would be realized at the time when the A/R invoice is issued.
My client would have to realize the sales upon completion of project phase. A/R down payment invoice almost satisfy this scenario however, no A/R invoice of the balance with reference to the down payment invoices can be issued before the down payment invoices are settled.
Can anything be done to overcome this limitation?
Regards
Elton

Vendor payment advice with down payment

Hi,
A down payment was made to a vendor, without having the invoice yet.
On the vendor payment advice, this down payment is shown as "invoice".
I think it should be shown as "advance payment".
The down payment is listed as a noted item in the vendor open items with document type KA (vendor document).
How can the down payment be shown as "advance payment" on the payment advice?
Thank you.
Kind regards,
Linda

Hi Ravi,
I have created a down payment request for a vendor via transaction F-47.
I have made a payment run via transaction F110.
In the payment run, I have 2 invoices and 1 down payment request.
On the payment advice, which is printed after executed the payment run, the invoices and the down payment are listed as "invoices".
The down payment request is in fact an "advance payment" , because we have not yet received the invoice.
Is there a possibility to show it as an "advance payment" instead of "invoice"?
Thank you.
Kind regards,
Linda

Issue In Sales Invoice DTW with down payment

Dear Friends,
I am trying to add some Sales Invoice with advance payment by DTW.
Entries of Sales order , Sales Advance Down Payment request & Payment against Advance Down payment request are already done.
In Invoice master file for DTW I add down payment amount in DpmAmnt.
Invoice was successfully uploaded but link between down payment & invoice is not generated.
But link between Invoice and Sales Order is generated.
How to link Down Payment Entry to Sales Invoice in DTW?

Dear Swapnil,
After seeing your attached image file, can you please rectify the same in your system as I have done it successfully at my end. Please find below screen shot for your reference.
Please test it and let me know the same for any issue.
Regards,
Vinod Memane

Vendorpayment: netting of closing invce with down payment no customer scena

Hello,
I am doing the following.
create down payment F-48:
D 29 A vendor 100 EUR
C 50 bank account 100 EUR
create vendor invoice FB60:
D 40 cost account 250 EUR
C 31 vendor 250 EUR
clear down payment F-54
D 26 vendor 100 EUR
C 39 A vendor 100 EUR
If I do a payment run I see an incoming payment and an outgoing payment. for both a separate payment method is required (1 for outgoing, 1 for incoming).
I would like that instead of having an incoming payment and an outgoing payment, I would like to have only an outgoing payment (for which I only need 1 payment method).
How to accomplish this?
Regards
Arjan

Hello
If I click on the item for down payment and allocate to different payment method, the system says: "please choose payment method for incoming payment". So I can not use the same payment method for the vendor invoice and the for the down payment made?! When I have to use 2 payment methods there is no netting of outgoing with incoming payment!
Arjan

Is it OK to use F-47 and F-48 for partial invoicing plan with down payment

Dear all,
In the case of partial invoicing plan I am using a separate row for down payment ,
The total of the sum is greater than the PO line item
But after the f-47 and f-48 and miro for actual mile stone the partial invoicing plan is not coming gray.
What would be the procedure for down payment for a partial invoicing PO (Milestone PO) ?
Thanking you
Joydeep Mukherjee
Edited by: Jeyakanthan A on Jul 26, 2011 10:24 AM

Dear sir;
First of all thank you for your kind reply , I have first created On PO like below for example.
total amount 8,000.00 Rs
30.00% 2,400.00 down payment
12 30.00% 2,400.00
13 30.00% 2,400.00
40.00% 3,200.00
PO is linked with project activity ,whenever the project person accept the activity in the PO invoicing plan, the line item status is unlocked ,and then I directly i go for MIRO,the amount is taking automatically percentage wise ,but when I go for the advance payment with F-47 & F-48 the vale I have to enter maually and after MIRO .How to solve the problem .
Thanking you
Regards;
Joydeep Mukherjee

Linkage of PO with down payment

Similar Messages

Maybe you are looking for