Linked Document Repository

Can linked documents be moved from one repository to another?
Example:
Goods receipt attachments (document class FAX, document type ZMMIGR, content repository S1, object type BUS2017)
Content repository S1 is Sales Documents Archive.
Content repository M1 Purchasing Documents Archive would be a more logical storage for Goods Receipt attachments.
Can the documents be moved to the M1 repository while still retaining the link to the Good Receipt?

You can only remove write access from notes and it will restic the user to upload file. However this restiction might increase the problem because users will not be able to eidt notes. Therefore hiding button would be more appropriate.
Another option would be in System Setting you can set block file extension as attachments. Add all possible extension type which a user can add to Notes and it will not allow the user upload attachment.
Regards Faisal

Similar Messages

BW Document Repository - no content

Hi,
I have a BW Document Repository that should be able to display html-files (Object type: TMPL/Web template name) stored as documents in the BW Metadata.
The portal repository folder "/Metadata/WebTemplate" is however completely empty even though I know that the HTML files exist in the BW.
Am I looking at the wrong place or is there some setting that needs to be made before the html-files will be accessible in the repository?
Best Regards,
Olof Trönnberg

Hi Krishnan,
What I would like to do is to include a link in the portal to the online documentation (the html-file) on a BW object.
Today we use URL-iviews that point to something like: https://domain:port/doc/meta/fldmeta/default?tlogo&=tmpl&objnm=MYOBJECT
Now I would like to provide the same funtionality using a KM document Iview that points to the BW object stored in the BW Document Repository.
Problem is that the Object doesn't seem to exist in the repository.
Regards,
Olof

BI Document Repository Manager and CM repository

Hi,
When we broadcast BI reports to KM, the only repository available is CM repository. Why is BI Document repository not available? Can we provide a link from CM repository folder to the custom BI repositories that we created?
Also if we cant use BI Repository to broadcast from portal, what is it used for?
Rohit

See the Thread - AS ABAP Java Installation
Best Regards Roland

Understanding storage for MetaData "document" repository

Hello Community,
We are running BW on an Oracle database, and I'm trying to understand what happens when I attach a document to the MetaData `document` repository. To get to the repository, we go to RSA1 --> Documents
From the "content storage" tab after pressing the the administration button, I can see the content repository is <b>BDS_DB8</b>, which appears to store documents in the database table <b>BDSCONT8</b>.
(While a table name is listed, I would imagine that new documents added to the repository would be insterted into the database as BLOBs)
What I'm trying to understand is :
where to documents go when they're inserted into the repository ?
if I add a 1 Mb document to the repository, does the database grow in size by exactly 1 Mb ?
what are other details to consider re: storage and disk usage when using the MetaData repository ?
Thank you,
Keith

Shared access signature and stored access policy can be used in this case.
A shared access signature is a URI that grants restricted access rights to containers, blobs, queues, and tables for a specific time interval. By providing
a client with a shared access signature, you can enable them to access resources in your storage account without sharing your account key with them. A stored access policy provides an additional level of control over shared access signatures on the server
side.
For more details, please refer the following links:
Create and Use a Shared Access Signature (http://msdn.microsoft.com/en-us/library/azure/jj721951.aspx)
Use a Stored Access Policy (http://msdn.microsoft.com/en-us/library/azure/ee393341.aspx)

Document Repository - Notification

Currently I am working in Oracle Portal and I am using Document Repository in my application to maintain the files.
Here my requirement is, Whenever user uploading any document into the document repository. I need to send an email to the group of users.
Could anyone help me about this? I don't have any idea about this. Thanks in advance.
Regards
Balaji S

Hi Jens,
I would like to help you, but we need to know a bit more.
Since the link (if the <portalserver:port> is properly
populated) looks okay, it is probably not the
notification itself, but you can check this:
The texts that are used to generate the mail are found
in the file:
\usr\sap\{PORTAL_VERSION}\global\config\cm\etc\notifications\SUBSCRIPTIONADMIN_en.xml
Here, there should be a line that reads:
<textspan pEventid="create">The subscription <subscriptionlink/> was created</textspan>
You should check that this is intact. There is one such
file for each language.
If the problem is displaying the subscription, you might try
calling up the Subscriptions iView and see if that works and
check the URLs against those in the notification.
You can find the Subscriptions iView under the
Content Administration role, then search for "Subscriptions"
and use the right click menu to preview the iView. If this
doesn't work, then I think your problem is not related to
the notifications. This would be one of the first things
to check to isolate the problem. Please post what you learn
so that we can help you further.
Regards,
Darin Krasle

Display cross-references' linked documents filename in the xref panel

Our company creates technical manuals consisting of five chapters, all named the same, except with a different prefix. For example the "ABC Widget" manual has an introduction chapter named "ABC 1 - Introduction", a safety chapter named "ABC 2 - Safety", etc. Many times I re-use documents for creating subsequent manuals using the "Save As" command. So the "ABC 1 - Introduction" chapter would be saved as "EFG 1 - Introduction" for the "EFG Widget" book. For all the internal xrefs it saves a whole lot of time since all of the xrefs are preserved. But for cross-document references it creates a problem. For example, if the "ABC 1 - Introduction" chapter has a xref to "ABC 2 - Safety", when I save the Introduction chapter as "EFG 1 - Introduction" it will still retain the xref to "ABC 2 - Safety".
Right now, the only way to see if there are xrefs pointing to latent docs, is to check each one manually. If the xref panel displayed a column indicating the filename of the linked documents, I would be able to tell at a glance if that xref was pointing to the wrong document.
Thank you.
ID CS5, MAC

Hi Van,
I fear, I expressed myself not very clear. I try again.
We have DITA structured documents. However, lastest status often was saved in the FM document. The xml documents often are not representing the final status.
When I open the FM8 document in FM9 everything looks pretty good.
But: When I want to save the document as xml with FM9, I'm getting errors regarding the cross references.
The cross references which were created in FM8 - doesn't matter, if a valid xml document or a FM document - always look the same.
(BTW: I don't think that in structured documents cross references always refer to elemts with a unique ID.)
example from xml which was created with FM8:
<xref href = "#id08B4A0R30E9" type = "fm:Chapter">"..."</xref>
the only difference in the FM document is that the element is called fm-xref there, as it's not an external url.
in FM9 those cross references are totally different.
example from xml which was created in FM9:
<xref href = "#id08B4A0R30E9" class = "- topic/xref">"..."</xref>
When saving the FM documents with the cross references from the first example as xml in FM9 (we don't have FM8 anymore), I get an error that the attribute type is not defined.
When having a xml document that was last changed with FM8 and opening/ saving this with FM9, there is no error.
At the moment I do not know how to solve this issue.
And also I'm not sure weather the same problem might accour again with change from FM9 to FM10 or else.
It is a great effort to make new cross references just because we upgraded from FM8 to FM9. (And of course always at most inconvienent time.)
As we are thinking of upgrading to FM10, it would be good to know before, if there are any similar issues to expect.
Or if there is an fix for FM9 or FM10 to avoid this at all.
Regards,
Anna

How to use Remote key for linking two repository

Hi,
I have a challenge like not to repeate common tables like Company_code,Currency,Vendor name,customer name across all repositories.
Is there any way I can use 'Remote key' to link different repository.
I can create a Main table with all common attributes required across the repository but want to know how I can connect it to different repository.
For example to get company-code in Vendor table , how can I link Company-code main table(customized) in another repository may be thru 'Remote key'.
Going thru java api route is not prefffered for the sake of simple solution.
Appreciate your help in providing any idea and detail steps for the process.
-regards, Reo

could you confirm the name and the existence of this file "IOMM_20121213_060736.csv" ?
same error like:
http://www.oracle-base.com/articles/9i/external-tables-9i.php
if the load files have not been saved in the appropriate directory the following result will be displayed.
SQL> SELECT *
2 FROM countries_ext
3 ORDER BY country_name;
SELECT *
ERROR at line 1:
ORA-29913: error in executing ODCIEXTTABLEOPEN callout
ORA-29400: data cartridge error
KUP-04040: file Countries1.txt in EXT_TABLES not found
ORA-06512: at "SYS.ORACLE_LOADER", line 14
ORA-06512: at line 1Edited by: Fran on 10-ene-2013 23:32

Linking document info record and purchase order

Hi all,
I hope that someone can help me because I'm having a problem with creating links between document info records and purchase orders.
By default in SAP I can create links between document info record and purchase order ITEMS! When I create that link, I can see it in document info record under Object links tab, but when I double click on the number of purchase order nothing happens (I expected that this purchase order will open).
Why is that so?
Why can't I access purchase order from document info record even though the link exists?
The other question is about creating object links to purchase orders, not purchase order items! Is it possible to link document info record with purchase order?
I would appreciate quick answer because we're in the middle of a project and we're stuck with that problem.
Thanks!

Hi Karlo,
As you mentioned, object links could be linked to Purchase order items. In customisation you maintain these entries under the node SPRO > Cross Application Components> Document Management--> Control Data --> Define Document Types --> Define Object Links.
There are many links in the standard system (possible entries).
The system automatically determines the screen number (dialog box) where the key data for the object is maintained for document maintenance.
You can check the screens when the screen entry is missing or contains errors by doing the following:
Start the Object Navigator and display the objects for the development class CV.
Expand the function group 130. The structure nodescreens lista all screens that can be used for object links.
You can make an object link to SAP objects that are not shown in the possible entries list. To do this, proceed as follows:
In the standard system, there are already two special screens for the module pools SAPLCV130 and SAPLCV140 for the linked SAP object.
You must create two new screens with the same number for the module pools SAPLCV130 and SAPLCV140 .
The processing logic must follow that of screen 1204 in program SAPLVC130.
Create function module OBJECT_CHECK_XXXX (XXXX = object name)
If the object can be classified, this function module already exists .
Otherwise copy the function module for linking equipment DOCUMENT_CHECK_EQUI and change it as required for the new object.
Hope the above instruction helps in solving your problem,
Sojan
Note : Award points if you find the information useful

Link Documents to Purchase Order. How?

Hi Everybody,
I need help in linking documents which are available in DRAW , DRAD tables to Purchase order while creating a PO in ME21N.
By passing material number to object key in drad table I can get the document number , version etc...
How should I pass the material number during PO creation .
Helpful answers will be rewarded .

Thanks Thomas & Srimanta for the quick response.
When I checked EKKN table by entering PO there is no asset no. in anln1 field.
Also I would like to add that, In me23n for a PO, account assignment category we are entering 'F' for internal order settlement.
Where can i find the link between asset and po no(ebeln) and po item(ebelp)?
Regards,
Rachel
Edited by: Rachel on Aug 11, 2008 7:23 AM

Archive Link Documents

Hi Experts ,
I am currently working on the Web UI component GS_CM . The requirement is to display the name , description and the created by fields entered by the user during the upload process correctly on the web UI. The user would click the advanced button and then click the attachment button in the advanced assignment block to upload documents. These documents are added as archive link documents. In the current state only the extension name ( E.g. xls ) is displayed. The data entered by the user is being populated correctly but I am not able to figure out where the attributes are being set and where wrong information is being picked up . Could anyone with experience in attachments and who has worked with the component GS_CM please help me out? Could this be a standard issue? Any reference to SAP notes would be really helpful.
Also is there an API that would fetch the information directly from the database?
Thanks.
P.S: These attached documents are added within a single folder within the Archive link folder. Hence the view for the advanced assignment block has a context node with a tree structure. It is this mode which holds the name , description and the user name.

I assume you have read http://scn.sap.com/docs/DOC-27791 ?
First you must have Services for Objects enabled. Then you will need further enhancement to "Store Business Documents" if yo are truly using "archivelink" documents. If you use create attachment you will just be writting to the SOFFCONT1 table in SAP.
You are spamming all the old threads on this site. This is considered very bad form.
Please be more specific in what you have attempted to implement and you are more likely to get truly helpful answers.

Unable to open a link document

Dear All,
In test workbench , in the test case attributes tab
there is an option for opening the linked document which is linked to test case which is not working for us and we are getting following error.
Error message.
no info object found for the specified context
SAP note checked
976971
but it is old note....and we are solman 7.0 SP18
Can anyone help me

Dear Raghu,
my ST version is SAPKITL426
which is much higher than the one mentioned in this note.So this note cant be implemented
can any1one help me
Regards
Prakhar
Edited by: Prakhar Saxena on Nov 14, 2008 5:08 PM
Edited by: Prakhar Saxena on Nov 20, 2008 11:11 AM

Deleting all linked documents per sales order/item

We have documents linked to our sales orders/items (which can be seen via CV03N). I would like to run a batch program to selectively delete all of these linked documents. There is a function module CV140_LINKS_DELETE that looks will do the trick if you supply DOKAR, DOKNR, DOKVR, DOKTL, DOKOB and OBJKY. In our case DOKAR is 'ZQN', DOKVR is '00', DOKTL is '0000' DOKOB is 'VBAP' and OBJKY is a combination of sales order/line. How would DOKNR be filled in if I want to delete all documents?
Thank you.

In my case, I'm trying to delete the following:
DOKAR = 'ZQN'
DOKNR = (can have 34 different values ranging from Q01-Q34)
DOKVR = 00
DOKTL = 0000
DOKOB = VBAP
OBJKY = sales order/line - I have this in an internal table I loop thru
My issue is with the DOKNR value. Is there a way to delete all document links for a sales order/line when you don't have a DOKNR value?

How to link Documents to CRM

Hi
Can anyone please suggest on how to link Documents to CRM CIC0 screen.
Thanks in Advance

Hi,
This is possible thru the following way..
CONSTANTS: c_fix_url TYPE string VALUE 'http://10.100.18.201:8080/archive?get&pVersion=0045&',
             c_fixed_val1 TYPE string VALUE 'contRep=',
             c_fixed_val2 TYPE string VALUE '&docId='.
CONCATENATE c_fix_url
              c_fixed_val1
              archiv_id
              c_fixed_val2
              arc_doc_id
              INTO l_url_doculink.
CALL METHOD cl_gui_frontend_services=>execute
    EXPORTING
      document = l_url_doculink
    EXCEPTIONS
      OTHERS   = 1.
Thanks
Parvathi

Mail with PO doc and link document iwhile using output type 7 - Urgent

Hi all,
I'm facing a problem for my customer.
I need to send a mail with the PO forms and all link document of each item .
This mail have to be send to several user maintain with transaction MN05 and user want to change the recipient of the mail in MESSAGE Screen of PO so we try to use output type 7 which allow this modification .
Unfortunatly, with this output type i can't add by abap code document in the mail .
Does somebody face the same problem or add a solution to retrieve all recipient define by the user ?
Best regards.

Requirement Cancel

Sending out Archive Link documents to Activity Partner

Dear all,
Does anyone know if it is possible to send out Archive Link documents to the Activity Partner by means of an action (+ condition), or does this need to be programmed, as it is not standard available? We have a PDF file that is placed on the Content Server and linked in the activity, and we need to send it by mail, fax, or print (according to the std. communication method of the activity partner) to the activity partner...
Thanks in advance!
Joost

Hi
Basically Actions use the PPF(Post-processing framework) which automates with the initation of outputs,follow on documents or work flows.Using the actions tab page with in a business document,you can display a list of actions that can be included in the business transaction.
SAP smart forms must be used to print ,email or fax such as order confirmation.Actions can create an event to work flow.
You can define BAdi EXEC_METHODCALL_PPF to adapt actions to your process and needs.
SAP smart forms
formCRM_ORDER_CONFIRMATION_01(suitable for faxes,letters and email)
if you require any further help please dont hesitate to ask
cheers

Linked Document Repository

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